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HomeMy WebLinkAbout3/27/2023 - Meeting Minutes \11\1 I 1 11 I ROM I I it C OMMVNII ) ICI \ 11011\11 \ 1 & ( \111 I \1 1\II'I1O 1 \II \ I PRIM ( I IN 110 \R1) \11 1 I I\( I is N 11`1 .11)��rrr 1. Board Members Board Members Not Present Heidi Steed. Chair Brooke Yount,, Jenm Bonk. Vice-Chair Jake Skog Jason Motley Brad Christensen Elke Opsahl Staff Present Rachel Molinari, Jordan Smith. Mike Atkinson. Aaron Price, and star- Beth Thompson— Department of Finance Ben Luedtke- Salt Lake City Council Staff 2. Staff Updates There were no staff updates. 3. Approval of the Minutes Mr. Christensen made a motion to approve the minutes from the March 20. 2,02 `(s. Bonk seconded the motion. Upon roll call the minutes were approved. 4. Business A. Welcome& Introductions Ms. Steed welcomed the CDCIP Board members and City staff and opened the meeting at 5:31pm. B. Overview of Funding Sources Mr. Luedtke provided an overview of the various CIP funding sources (General Fund lil Class C, Streets Impact Fees, Parks Impact Fees, Funding; Our Future "F0F" Street, Fol' lather, FOF 7 ransit, (Quarter Cent Gas "fax) to the Board. He explained that the ,zencral approa%h used in the past and used by Council was to start discussing the most restrictive fundin," sources an.i allocate those to projects then to move fi,rwurd with the more IleXible furniin,� sources and finally discuss the General 1-und dollars which is the rtuost Ilexible hu dim; source. Mr. Motley asked fir clarification on (lass (' funding versus the Ouartcr ('cnt (.as fax. Mr. Luedtke said the Quarter('cnt (Vas I Ac ( (uull.v ,Ind is dig idcd hetwCcn the County, Salt Lake ('itv, and the 1 'tah I ransil Aiilhorit% (1 1 1 A), C. Discussions & I lnldin., Reconlnrendalion" Spreadsheet (wcrvicw: Ms. Smith provided an o\crcic\\ of the funding log sprrr►dshect for the I1nard. She explained that the available finufing fir each source was different then \\hat was printed oil the lioard"s materials due to new intOnnation beconling available after the sheets were printed. She noted that all updates have hccn reflected on the log that was being presented. Ms. Smith said the Finance team and the Attornev's office reviewed the requested funding sources and made adjustments where neccssary to comply with the impact Ice facilities plans and other regulations. She explained that the funding log was sorted by committee score in descending order and provided an overview ofthe various colors used on the spreadsheet as well as which projects could receive partial funding. She reiterated Mr. Lucdtkc's recommendation that the Board work from the most restrictive to least restrictive funding SOLU'CeS to start the funding recommendation discussions. Ms. Smith explained that the Impact Fee categories were calculated based on a percentage of the total funding requested by the applicant. Ms. Molinari explained the Board also was provided with a list of projects that the applicants indicated could receive partial funding. Ms. Bonk recommended that the Board use the same strategy as was used during the Community Development Grant recommendation process in that they make motions dependent if additional funding is available, maximize the list specific projects, proportionally based on their percentage of total award, and waited by average committee score. Mr. Atkinson stated that he would be working in a spreadsheet that would calculate the Board's funding scenarios in real time and would be able to provide totals and the amount of funds remaining if asked. Mr. Motley asked if the funding sources roll over to the next year if all the available funds are not allocated. Mr. Atkinson said all funding that was not allocated would roll over to the CIP fund for future years. Ms. Steed expressed a desire to be cognizant of equitable distribution of funding per department/division. Ms. Bonk said it was also important to evaluate on the scores received because it considers every Board member's individual ranking. Ms. Opsahl asked what would happen to the remaining Impact Fee dollars in excess of the Board's recommendations. Mr. Atkinson explained that the City had six years to spend the funds from when they were received. Ms. Smith added that monthly reporting is provided to each department regarding the status and balance of impact fees. Mr. Atkinson said there were many impact fees collected last year which accounted for the high balance of funds. He stated that Parks Impact Fees must be used on new capital assets as opposed to restoration of existing assets. Ms. Thompson said the growth in Impact Fees was expected to slow down as a result of less pel'rllils hcin« Mlr \11.11),�on esplaine(I IlIc ( itv vv ill h(• dcv cc Facllttles hlaw, ltvr Pn-k,,, Pollee, and I Ire I(, In( III(Ic llc v ( ,Il( Illallnll` l��r l�Il�irc �� ar;. Mr. Atkinson stated thal 11poll In\ tlielc vvcic faller ( 11' hind. ;Ivailahlc 1nr the Fire Station 1 Idav I slcn"ioll. wdncim, the lokll Ic(lu(•,Icd mm'Imt hy, 'ti�00,000. 1 he Boards intent is to fIII\ fund the protect. IIc c\plained the (( 0) 1milmrk Ielflie ( ircle Construction Phase protect and the (Sl I Mill and Overlav Maintenance I'ilot I'r((-!ram were requestim� l'l but are rligihlr fin Ouarlrr Gent 1 ax funding. After discussing the various fun(ling Winces. what projects could he partially funded versus fully funded, and the committee scores, the Board decided it was hest to make an all-in composing motion at the end ofthc meeting to reflect their rcconunendations. Mr. Atkinson informed the Board ofthc remaining available funding and based on the different scenarios suggested. He said there could be additional S1.51\4 available but that was still to he determined. Ms. Steed made a motion to fully fund all projects requesting Quarter Cent Tax funding that scored above 80: to fund all projects requesting FOF Transit and FOF Other funding up to the available funding amount: to fully fund all projects requesting FOF Streets funding with the exception of the (T9) Multimodal Capital Maintenance project. to fully fund all projects requesting Class C funding excluding (TI) Complete Streets Program: 2100 South. Virginia St.. and Citywide: to fully fund all projects requesting Parks IF eligible at 100%that scored above 80 which include the (P6) 337 Park Development and (C8) Jefferson Park Improvements projects: to fully fund the Board's top ten ranked projects requesting GF dollars, to fund the GF requested amounts for the (P 1) Cottonwood Park Trailhead and Parklet. (P3) Fire Station No. 7 Tennis and Pickleball Court Restoration and Amenities, and the (P4) Parks Bilingual Signage Installation projects: to fully fund (FI) Fire Station #1 Apparatus Bay Extension, (FA I) Facilities Asset Renewal Plan FY24, and (C21) Historic Restorations, Replacements, Conservation Work at International Peace Gardens and to not fund the GF requested in Tl. Ms. Steed continued the motion to reflect that if additional funding becomes available that the Board would like to prioritize project (C 11) Madsen Park Improvements then proportionally fund all projects starting with (P7) Jordan Park and Peace Garden Cultural Landscape Report and Master Plan based on committee score above 80 until all available funds are allocated, excluding (E2) Complete Streets Overlay 2023/2024. Mr. Skog seconded the motion. Upon roll call, the motion passed. (The spreadsheet is attached.) The Board concluded that a future meeting was not needed unless the information presented by Finance staff upon conclusion of the meeting did not reflect the wishes of the Board. Mr. Atkinson said he would calculate the Board's recommendations reflected in the motion and share a spreadsheet to clarify the breakdown of funding. D. Overview& Expectations of next meeting N1s. Steed stated the Roard will review the final recnnnncndalion draft shrrulshect provided by Finance stall'and determine ifanother meeting is necessary on Monday. April 3. 2021. 5. Adjournment There being no fuilher business. Mr. Christensen made a tnotion to adjourn. Mr. Skog seconded the motion. The meting was adjourned at 7:14pin. X � . CDCI and Kair This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held March 27, 2023.