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10/3/2023 - Meeting Materials I 1 � SALT LAKE CITY HUMAN RIGHTS COMMISSION REGULAR MEETING AGENDA Tuesday,October 3rd,2023 5:30pm City&County Building 451 South State Street Cannon Room 335 This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be hybrid. The Commission Meeting will have a physical location at the City and County Building in Cannon Room 335 and members of the public may provide public comment in- person. Commissioners and presenters may join or participate either in person or through electronic means. CONDUCTED BY: Chair Jason Wessel Members of the Human Rights Commission: Commissioner Jason Wessel, District 1, Chair Commissioner Esther Stowell, District 2,Vice Chair Commissioner Olivia Jaramillo, District 3 Commissioner Will Terry, District 4 Commissioner Jennifer Mayer-Glenn,District 5 Commissioner David Leta, District 6 Vacant, District 7 Commissioner Everette Bacon,At-Large Commissioner Pamela Silberman,At-Large Mayor's Office Staff in Attendance: Michelle Mooney, Equity Manager Maria Romero, Executive Assistant 1 Agenda Items 1. Welcome Roll Call 2. Approve and Adopt Minutes September 2023 3. Public Comment(5 minutes) Attendees may be provided one or two minutes of time, determined by the number of attendees and the time available determined by the Commission. Please observe the time limit stated at the beginning of the public comment period so everyone may have a chance to speak. Per the public meeting guidelines, keep comments free of discriminatory language referring to a person or group based on their religion, ethnicity, nationality, race, color, descent, gender, sexual orientation, disability, age or other gender identity factor. Items or comments that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 4. Language Access Update (— 15-20 minutes) Xris Macias, Language Access Coordinator will share an update. 5. Human Rights Day Update(— 5 minutes) • Michelle Mooney, Equity Manager will provide an update on Human Rights Day Celebration planning. 6. StrategyManning Session(— 30-40 minutes) This will be an in-depth discussion on the vision and future goals of the Commission. 7. Review Subcommittee Goals &Priorities (— 5 minutes) Racial Equity in Policing Commission CEDAW Homelessness Gentrification Refugees &New Americans Children/Youth Advocacy 2 8. Discussion/Dialogue about Human Rights Around the World (5-10 minutes) During this portion of the meeting, Commissioners may raise topics and discuss current events that may impact or influence the Commission's overall work, discussions, and deliberations to provide recommendations to the Mayor and City Council.No action will be taken during this section of the meeting. Matters discussed during this section of the meeting may be scheduled on a subsequent agenda for follow-up. 9. Review Human Rights Commission Meetings for 2023: uesday, januar-y 03 2023 Tuesday, February 07 , 2023 Tuesday, March 07, 2023 uesday, April 04 , 2023 - Tuesday, May 02 2023 uesday, June 06 2023 mod.august 0 1, 2023 . Tuesday, September 05,223 Tuesday, October 03, 2023 Tuesday,November 14, 2023 —Final Regular Meeting of 2023 Sunday, December 10, 2023 —Human Rights Day Celebration https://www.un.org/en/observances/human-rights hg is=day CERTIFICATE OF POSTING On or before 5:30pm on December 31, 2022 the undersigned, duly appointed Equity Manager, does hereby certify that the above notice and agenda was (1)posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701, and(2) a copy of the foregoing provided to The Salt Lake Tribune and/or the Deseret News and to a local media correspondent and any others who have indicated interest. MICHELLE MOONEY SALT LAKE CITY MAYOR'S OFFICE Final action may be taken in relation to any topic listed on the agenda. People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request,please contact City staff at HRC@slcgov.com or 385-707-6514, or relay service 711. 3 Human Rights Commission Salt Lake City, Utah DRAFT Regular Meeting Minutes Tuesday, September 5, 2023 5:30 p.m. The Human Rights Commission met in an electronic meeting pursuant to the Salt Lake City Emergency Proclamation and determination of the Chair.Minutes are provided in conjunction with the video/audio file. You may also watch a recording of the meeting on the SLC HRC Meeting YouTube Channel. CONDUCTED BY: Chair Jason Wessel Commission Members in Attendance: Commissioner Jason Wessel, District 1, Chair Commissioner Esther Stowell, District 2, Vice Chair Commissioner Olivia Jaramillo, District 3 Commissioner Will Terry, District 4 Commissioner Jennifer Mayer-Glenn, District 5 Commissioner Pamela Silberman,At-Large Commission Members Absent: Commissioner David Leta, District 6 Commissioner Everette Bacon, At-Large Mayor's Office Staff in Attendance: Michelle Mooney, Equity Manager Maria Romero, Executive Assistant The meeting was called to order at 5:31 PM. Agenda Items 1. Welcome • Roll Call 2. Approve and Adopt Minutes • August 2023 —Commissioner Esther Stowell moved to approve and adopt minutes from August 2023 meeting. Commissioner Will Terry seconded. All commissioners present in favor. The motion passed. 3. Public Comment(5 minutes) • Attendees may be provided one or two minutes of time, determined by the number of attendees and the time available determined by the Commission. Please observe the time limit stated at the beginning of the public comment period so everyone may have a chance to speak. • Per the public meeting guidelines, keep comments free of discriminatory language referring to a person or group based on their religion, ethnicity, nationality, race, color, descent, gender, sexual orientation, disability, age or other gender identity factor. Items or comments that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. o No public comment occurred during this segment of the meeting. 4. Community Presentation(— 15-20 minutes) • Kamal Omer and members of his community will share updates about the ongoing genocide in West Darfur, Sudan. o Kamal Omer member of the Sudanese Community brought forth to the Commission an update regarding the ongoing war in West Darfur, Sudan. Kamal Omer provided details of the humanitarian crisis occurring at the time. He explained residents are fleeing from Sudan to the bordering country to seek shelter. Kamal Omer and members of the community have expressed the need for awareness of this event in Sudan. o Commissioner Chair Jason Wessel, Commissioner Pamela Silberman, and Commissioner Jennifer Mayer-Glenn have committed as a commission to complete a letter of recommendation to Juan Becerra from the Public Relations department for the LDS Church. The commission will provide the community members with a detailed list of Utah organizations that can provide further assistance with the community continued advocacy and awareness for the people of Sudan. 5. StrategyManning Session (— 30-40 minutes) • This will be an in-depth discussion on the vision and future goals of the Commission. o Commissioner Jennifer Mayer-Glenn commented for the commission to focus on moving the human rights meeting to be conducted on a bi- monthly basis adding that off months will be for the Commissioners to work on priorities and begin the efforts being in the community. o Commissioner Will Terry has provided comments in support of the grassroots community listening sessions. o Commissioner Jennifer Mayer-Glenn commented the need for the Commission to review older ordinances and policy. o Commissioner Olivia Jaramillo has raised she would be in favor of moving the meetings to a bi-monthly basis until the new year of 2024. o Commissioner Jason Wessel has begun formal voting procedure for a hybrid format voting portion accordance with Roberts Rules for Commissioners to vote for next year calendar schedule for the Human Rights Commission Meeting Schedule. Commissioner Jason Wessel has obtained for voting as his term will end prior to 2024. Commissioner Pamela Silberman has made a motion to approve, Commissioner Jennifer Mayer-Glenn has seconded. The schedule changes the 2024 meeting schedule to bi-monthly basis for Human Rights Meetings has passed anonymously. 6. Human Rights Day Update (— 5 minutes) • Michelle Mooney, Equity Manager will provide an update on Human Rights Day Celebration planning. o Michelle Mooney, Equity Manager will release the form for community to nominate individuals for the Human Rights award. Michelle Mooney has brought forth the Salt Lake City Grant Analyst has completed and submitted grant applications for Eccles and Zions Bank. 7. Review Subcommittee Goals &Priorities (— 5 minutes) • Racial Equity in Policing Commission • CEDAW • Homelessness • Gentrification • Refugees &New Americans • Children/Youth Advocacy No new updates are available for subcommittees currently as we are working to restructure what this looks like for the Commission. 8. Discussion/Dialogue about Human Rights Around the World (5-10 minutes) • During this portion of the meeting, Commissioners may raise topics and discuss current events that may impact or influence the Commission's overall work, discussions, and deliberations to provide recommendations to the Mayor and City Council. No action will be taken during this section of the meeting. Matters discussed during this section of the meeting may be scheduled on a subsequent agenda for follow-up. o Commissioner Chair Jason Wessel has provided an update on the razor wire buoy water barrier in the Southern Border of the United States. 9. Review Human Rights Commission Meetings for 2023: • T„esrlay, january 03 2023 • Tuesday,Tebfu 7, 2023 • Tuesday, March 07, 2023 • Tuesday, April 04 2023 • T„esday, May 02 , 2023 • Tuesday, june 06 2023 •mod6t 4, 04,-2023 Recess • Tuesday, August 01, 2023 • Tuesday, September-05, 2023 • Tuesday, October 03, 2023 • Tuesday,November 14, 2023 —Final Regular Meeting of 2023 • Sunday, December 10, 2023 —Human Rights Day Celebration • https://www.un.org/en/observances/human-rights htg s-day The meeting adjourned at 6:59 PM Minutes Approved through consensus: TBD MICHELLE MOONEY SALT LAKE CITY MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4- 203(2)(b).This document along with the digital recording constitute the official minutes of the Human Rights Commission Regular Meeting on September 5, 2023. MAHMAN ;0�0 H H- ��v oFo�oF�i�o flp14Be Salt Lake CitY = — — Language Access owl , n Xris Macias Language Access Coordinator What is language access? It means taking "reasonable steps" to provide people regardless of their level of English proficiency, "meaningful access"to the same City services, programs, staff, and information as English speakers. Having language access helps communities integrate and thrive because it means people can reach resources and programs that can assist and improve their quality of life. It also means they participate by communicating in the language they feel most comfortable with. i When and How do we use Language Access? Accessibility Assist a person who does not communicate in English Provide cultural linguistic relevance Communicate essential needs Reduce/remove language barriers Prepare and send a document for translation Designing Language content When planning for an event Civil Rights Request an interpreter/work with an interpreter • Title VI of the Civil Rights Act of 1964 - Prohibits discrimination on the basis of race, color, or national origin (which extends to the language(s) people speak) in any program or activity that receives Language federal funding. • • Executive Order 13166 (2000) -A presidential Access order that requires all federal agencies and federally sponsored projects to ensure that the programs and the Law activities they normally provide in English are accessible to non-English speakers. • To learn more visit: LEP.GOV The administrative policy establishes guidelines, consistent with Title VI of the Civil Rights Act of 1964 and Executive Order 13166, for personnel to follow when providing services to and interacting with people who do not communicate in English or LEP, deaf or hard of hearing individuals. Salt Lake City Salt Lake City Corporation's (City) policy is to provide timely, meaningful language access to services or programs to members of the public who have a limited policy ability to speak, understand, read, or write English. The City will inform members of the public that language assistance services are available. This policy applies to the City, including public-facing departments and their divisions that interact with the public in person, by email, mail, or telephone, and emergency services, as well as those who are recipients of federal funding. Vital Documents • Vital documents: Documents required by law or other items that are critical for enabling the public to access the City's programs and activities. Examples: ➢ All emergency declarations, hazardous notifications, and property closures. ➢ Complaint, consent, release, or waiver forms ➢ Letters or notices about the reduction, denial, or termination of services, programs, or benefits require a response from the LEP customer. (This will be provided in whatever language the non-English person needs) ➢ Time-sensitive communications, such as notices of deadlines related to hearings, investigations, or litigation. ➢ Emergency Preparedness ➢ Notices and signs regarding the availability of free language assistance services. Vital documents must be professionally translated using pre-approved translators (contracted, vetted vendors). Salt Lake City, Utah 7.9% • • speak reported 14% Speak language that they did Spanish at other not speak home ILL � English English "very well Source: US Census American Community Survey 2021 (latest) (United States Census Bureau) Census Map "Speaks less than very well" SLC Top 10 languages Greater Salt Lake Increasing* Spanish Spanish The City will review and Chinese Chinese update the list of most Vietnamese Samoan, Austronesian spoken languages in Arabic Portuguese Salt Lake City using data sources and Somali German tracking information Swahili Vietnamese from each public-facing department and trusted Karen French sources. Burmese Tagalog French Korean Tongan Japanese *Source: United States Census Bureau 2020 Census Bureau via Stacker.com Interpretation LANGUAGE SERVICES - In-person interpretation AVAILABLE - Over-the-phone interpretation These services are provided by • Video remote interpretation vendors through the State of Utah cooperative contracts. They are available to all city departments and staff to serve people who do notTranslation communicate English to access city programs and information. • Vital documents • Communications and marketing material CURRENT LANGUAGE ACCESS PROJECTS Updates • City and County Building Signs • Citywide Glossary • LAS Website • •Title VI Training and Workshops • 16 departments • • • •28 Language Liaisons • 11 completed - - - • 10 scheduled • Others TBD (to be completed October 2023) OIL LanguageLine Interpretation Services Available LAS To o I s English hamlatbn:Polntto your wnguage.An Interpreter will be callM The Interpreter lS protlaed at rocost to You American Sign Language Korean tRq Point to your language.An interpreter wil be celled. 7Iat Al A1,98Ft-Golf 71131aFA141 M8 2101 The interpreter is provided at no cast to you. $q Aidl^f*A-s!7U4 s544. Arabic L;--Jl Mandarin Wilia nIPA.►r1 t:1A 4.0r.. J.snp--:m.i,� WRtk9Mi6W.UMA • Bengali aTt•�T Nepali AW* Language Line wFqw fkw kv�i wzwarI nwr(,imAtm a110aR att.fd�AR13*91 c ylAld v I Ulm WRI(wM�fAYi m'wl awttfy a»t tt#fir,cm�r den*39e�Ar anisAml O yI Speak" Signs Burmese Polish Polsid � Rz waw tlwezwemytNmaaa.lua o Over the phone Interpretation (1-800... ozpeniaraiJs bapiatnle.o App: Insight(video remote) Cantonese lXiK'M Portuguese Portugu@s 1111=2Bg119•u@A Indgie o ew dam W hterirek sere dnernedo.A O Embedded Google Translate �JR6i�YBg°ABi4 tnmrprera*e x b cider, nquelgieraetope.oce. Farsi ,r.,J,: Punjabi aRldf • Useful Sites �ry��x,.. : �..t'��. 'W�� 'I"Mwwft,>ma'�1�,>mmta�"'> ' � y� a'tanT ra e+4i grtirwr?23 fi'3a N8rm Pro J1 O LEP.Gov French Frangais Romanian Rornins Indquez wtre langw et role appekrons m Indcap Ilmba pe care o vorbl(I.VI S va/ace kgatura w o Plain language.gov nterprete.to service eat grehit. un Interpret care va este asgurat graWit. Haitian Creole Kreydl Russian PYCCKWA Lmje dwet m ew long w pale a epi In ap role you entepni t pow w.Nw be w sevle entepret le greft. r.w.am..ayoym nava.oas..noa.oc awamatiarwmro Hindi fg Somali At-Soomaali alaaaar AtAa�tiQak agar aaSOtIva.F. W. Fart.k.higlugadaede...VA— yoeri doonae • Language Access Coordinator «at .���1 even.Taub.enkawa><1-0kaga boo—ya°. Spanish Espanol o Recommendations H,nw kol horn,Im.Hpv w rwbu nwg WWm b senate wdmre yiare shove a un ircegxete. o Language(s) selection Viet/rwal neeg bhele It.yarn—k.)isle tau them deb te. B eerVl°ID es gratueo. a Italian ttaliano Tagalog Tagalog O "I s this a vital document?" 3 LKicere la graWi litgna.lAT interprets sera rhiernm°. hum ti°ng�s aang tegasai°a`ng qg II eenirio a gretuilo. iPa6 nerg ^t'O o Design best practices 5 Japanese g*M Vietnamese TiLlng ViSt Ss4t.-o�BfiSEB�E}riLZ<t:'�t,s.AkflZS•lR+f— pi mi�aoaaea k"pMI —I did,:aawc O Geek-out about Languages! aol eta awdrt wnese phil vt ntorro rrwaa aim yes. lagwge5drtroni Owr-M.JIwrgN-eenwrt.tl OnYrc YtleP.kq/91Mw1 aMlnrerpwaSMT tln9rMTNNn9/TranWwraiE Ladbalm VAKF Xris Macias '< (� Language Access Coordinator 1 Q -4 Office of the Mayor Salt Lake City Corporation Office: (801) 535.6235 Email: .ris.Macias@SLCGov.com 1841 SLC.gov/Equity you 1 I - - sow � _ i HRC PROPOSED MEETING SCHEDULE CHANGE CURRENT SCHEDULE January February March First Tuesday of the month, beginning at 5:30 PM April May June No meetings in July and December July August September No meeting October November December No meeting PROPOSED CHANGES (Quarterly Meetings) January February March February, March, May, June, August, Quarterly September, November Meeting ❑ 2-4 Community Engagement Events in the year (with June and November set aside to April May June review results) Quarterly ❑ Work with other City Meeting Departments/Commission Listen-In ❑ City Council Transmittal Review July August September ❑ Annual Celebration Planning (via e-mail) Quarterly Meeting October Quarterly Meeting ❑ Next Year's Goals Review October November December ❑ Annual Celebration Planning Finalization Quarterly Annual Meeting Celebration December ❑ Annual Celebration PROPOSED CHANGES (Bi-Monthly Meetings) January February March February, April, June, August, September, Bi-Monthly Bi-Monthly October Meeting Meeting ❑ 4 Community Engagement Events in the year (with June and October set aside to review April May June results) Bi-Monthly ❑ Work with other City Meeting Departments/Commission Listen-In ❑ City Council Transmittal Review July August September ❑ Annual Celebration Planning (via e-mail) Bi-Monthly Bi-Monthly Meeting Meeting November Bi-Monthly Meeting ❑ Next Year's Goals Review ❑ Annual Celebration Planning Finalization October November December Bi-Monthly Annual Meeting Celebration December ❑ Annual Celebration BREAKDOWN ❑ 2-4 Community Engagement Events in the year ❑ 1-2 months will be spent to review and decide how to move forward with information received. ❑ Other City Department / Commission Listen-in ❑ Each commissioner could attend, and write a report of items/issues, they encountered that may be HR related or simply report back that there were "none at the time". ❑ Identify all commissions, Boards and Committees,Assign Commissioners to the meetings, rotate as needed. ❑ Invite Council Members to quarterly meetings and track the rotation to make sure that we meet with all within a 2 year period and repeat. ❑ Mayor office transmittal review ❑ (Michelle would send out as received- commissioners would fulfill the duty to provide recommendations to the Mayor on Policy changes, etc) ❑ Annual Celebration Planning (via e-mail) November ❑ FInalize plan in November, though planning will be done via e-mail