HomeMy WebLinkAbout10/27/2021 - Meeting Materials Public Utilities Advisory Committee
Rules & Procedures
A. Organization
1. Election of Chair and Vice Chair
The Public Utilities Advisory Committee (PUAC) shall conduct Chair/Vice
Chair elections annually at its regular meeting in January of each year. The
Chair/Vice Chair shall serve for a term of one year each and may not be
elected to serve consecutive terms in the same office.
In the instance of sustained absence or vacated position, a special election
may be called by a majority vote of the Committee.
2. Orientation
Department staff will provide all new Committee members orientation
materials. Such materials will include a copy of the current by-laws, contact
information for other Committee members and a copy of the current year
meeting schedule.
3. Required Committee Training
Annually, the Committee will participate in the Open and Public Meeting
Training conducted by a member of the City Attorney's office.
4. Duties of the Chair
• The Chair will preside at the meetings and provide general direction for
the meeting order.
• Announce business before the Committee in the order it is to be
discussed.
• Assist with the development of the agenda scheduling, in addition to
the allowance of conversation for appropriate discussions related to the
business of the Department.
• Present opportunities for the Committee to vote on recommendations
and other matters with the practice of consensus.
• Will move the agenda along and hold down redundancy by limiting the
time allowed for comments if necessary, set guidelines for public input,
and reference handouts and procedures during meetings.
• The Vice Chair shall assume duties identified here in the Chair's
absence.
• Should the Chair resign from the Committee, the Vice Chair shall serve
as Chair until elections are held at the next available meeting.
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5. Duties of the Department Director
• To assure the posting of public notices of a regular and special PUAC
meetings, in accordance with the noticing regulations required by
OPMA.
• Attend each meeting of the Committee, assure that a list of attendees is
taken, read any communications directed to by the Chair, and to
provide any communications to the Committee.
• Assure that the minutes of the proceedings of the Committee are kept,
maintain a permanent record file of all documents and papers, and
provide the audio recordings to the centralized location for Committee
material in accordance to state law.
• Provide Committee materials pertinent to the regularly scheduled
meeting no less than 24 hours in advance, with an effort to provide
them 3 days in advance of the meeting.
• Assist and facilitate Committee meetings.
6. Committee meetings may be held by electronic means in accordance with the
Open and Public Meetings Act, or at the LeRoy Hooten Building,located at
1530 South West Temple, Salt Lake City Utah.
7. A quorum of the PUAC shall be defined as five members of the Committee
when the Committee is fully appointed with nine members. If the Committee
contains less than nine members, a quorum is defined as one half or more of
the total Committee membership. Members abstaining from a vote shall count
toward consideration of a quorum.
8. Subcommittees may be determined by the Chair and meet with staff support.
B. Rights and Duties of the PUAC Members
1. Meeting attendance: Committee members are encouraged to attend as many
meetings as possible. City Code Chapter 2.07.ogo references advance notice
of absence and potential removal from the board based on attendance
concerns.
2. Conflict of Interest: Members of the Committee shall not participate in or be
present at the hearing or disposition of any matter in which that member has
a conflict of interest prohibited by Chapter 2.44 of Salt Lake City Code.
C. Order of Business
1. Welcome &Public Meeting Guidelines.
2. Action Item: Approval of minutes from prior meeting.
3. Informational: Monthly Financial Report from the Department.
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4. Informational: Different topics involving Department operations and matters
of interests involving the Department.
5. Informational: Director's Report.
6. Public comments, if any. io minutes maximum per meeting.
7. Other Business (including closed sessions).
D. Public Comment Guidelines
Comments should be free of discriminatory language referring to a person or
group based on their religion, ethnicity, nationality, race, color, descent, gender,
sexual orientation, disability, age or other gender identity factor. Items or
comments that disrupt the meeting, intimidate other participants or that may
cause safety concerns are not allowed.
The Committee may accept public comment when listed on the agenda. Please
consider the following when a public comment period has been identified:
• The Chair will call upon each attendee in the order of their arrival
• Attendees will be provided two minutes to share a public comment.
If questions are asked, follow up will generally be completed offline.
Members of the public may reach out to the Committee via email at
Janine.calfopslcgov.com.
• People cannot combine their time so that one person may speak
longer than others
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