The URL can be used to link to this page

Home My WebLink About10/23/2023 - Meeting Minutes \11\I I I S I h(�\1 IIII Itt� \IZII \11 I I I\( ' 1V ll') rl/1�,n1 Board Nlrmher� Board Nlcrn_hcrs_Vot Present It ,-,,, �1,,•ll f I1,1+t 1 I;ir tih 1kn[ �2rn' 1 �' +,ti'll 'll f� Ill 1 IY,ilt 1 Staff Present I �`IT,v \lllllcl I I Cal hcr R0v al 1 \ iel Durlec \manta Best Dillon HaIc Kem I-homas Rac Steinke KI'mbcrl\ Chvtraus Also Present Andrea Schaefer De-,on Schechinger 2. Staff Updates Staff welcomed back the board for the 2024-25 Federal Application Process. 3. Approval of the 'Minutes Heidi Steed motioned to approve the minutes from Monday March 271h. 2023. Jenne Bonk second the motion. This motion was passed unanimously other than Teresa Gregory who abstained. Upon this the minutes were approved. 4. Business A. Welcome and Introductions Dillon Hase introduced the CDCIP Board members and Citv staff opening the meeting at 5:O0pm. 13. Overview of CDCIP Board, Process, and Federal Grants heri-%- '1'lhomas introduced Salt bake City--I lousing Stability and Communitv NwOopment and Capital Improvement board training. This introduction inrludcd the 2024-25 consolidation plan; what services are available, funds available, number of applications per program, and amount of funds requested fi•om applications. (This slideshow is attached.) Dillon Hase mentioned cmailing the board members a copy of the new Housing SLC plan. It was also mentioned that the plan would be available in the resource library in Zoom Grants. Dillon Hase mentioned sending out weekly emails to remind the board members which applications need to be reviewed before weekly meetings. C. Election of Chair and Vice Chair Heidi Steed put forth a motion for Jenny Bonk to be chair of the board and Brad Christensen to be vice chair of the board; this motion was seconded by Joseph Murphy. This motion passed unanimously. D. Open and Public Meetings Training Dillon Hase conducted training for zoom grants website. Included was how to find applications, and where to appropriately score and comment on applications. Joseph Murphy asked a clarifying question regarding the boards responsible to input recommendations into Zoom Grants. Dillon Hase clarified that this is a draft that will be built off. Kimberly Chytraus entered the meeting and began conducting Utah Open and Public Meetings training. (This slideshow is attached.) I�illt,n I lose ;+ clarifying (l++('sti(>n r(•garrlinlr th, t ruid for hybrid elirwcs nlet'lln}.fs hIn11N•114' ( hytr;+rrs ('larifird th;+t in person and Online- hoard menthers c;rn be ('0+1111e(1 tMVAI(Is (I++(+rmu �illt,n l lase asked ;+ tlrrestirur rr If;+rrlintr P++hlir ('r,rnr Cnts, and hov/ a Public I li ,mn,ent ti+nc• m it et,rrld be inrPlr•n,er+terl. Kirnherly c hvtrans responded HIM ;I time limit is ;rllowcd, ;Is lorry as it stays (consistent for ( a(.h SP(' +k�r. m loseph 11111-l)hN? asked a question regarding legal action if the board doff not f(�llr�� tile l!toll Open and Public Mee Act (OMPA). Kimberly clarified that board members and staff may he held responsible for not following OMPA. and Legal action could be taken against everyone in the meeting. If a vote was taken outside of necessary procedure, typically the remediation would be a revote in a future meeting that was correctly noticed. Joseph Murphy asked Kimberly if Community Council Boards are required to follow OPMA guidelines. Kimberly clarified that under state guidelines Community Council boards are a private entity and not public. as a result they are not required to follow OPMA policies. Jenny Bonk made a follow up question of, if a board member is on their community board that their district covers are they required to remove their privilege to vote and participate in conversation that overlaps in duties. Kimberly clarified that we each board member should be a part of their community and that overlap is expected. Dillon Hase then stated that a specific organization is applying for funds, that is a situation where removal of voting would be necessary. Kimberly clarified further that substantial interest related to judiciary duties or having some financial interest is when board members should remove themselves from scoring and score reviewing. Dillon Hase disclosed a conflict of interest that he is a board member of the Boys and Girls Club of Greater Salt Laker and would not be reviewing their application or approving their administrative score. Kerry Thomas will score their application and Tyler Durfee,Dillon's supervisor,will approve her score. Dillon Hase answered a board question about the eligibility of applications. An application would not be eligible if the activity was not eligible under the federal grant regulations or if it does not meet on of the goals outlined in Salt Lake City's Consolidation Plan. E. Other Business Dillon Hase asked the board if they would rather review an equal number of applications at each meeting or organize it by grant.It was stated that a weekly email will be sent out with the names of the agencies and applications that will need to be reviewed prior to the next CDCIP Board Meeting. 5. Adjournment There being no further business Jenny Bonk made a motion to adjourn Heidi Steed seconded the motion. The meeting was adjourned at 6:56pm. CDCIP o d:Chair This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held October 23"', 2023.