Loading...
12/04/2023 - Meeting Minutes SALT LAKE CITY TRANSPORTATION ADVISORY BOARD Minutes of the December 4, 2023 Meeting Present from the Transportation Advisory Board were Craig Buschmann, Greg Sanchez, Jim Espeland, Jon Larsen, Josh Stewart, and Suzanne Stensaas. Electronically present from the Transportation Advisory Board were Daniel Mendoza, Dave Alderman, Isaac Astill, John Close, Johnnae Nardone, Julie Bjornstad, and Justice Morath Absent from the Transportation Advisory Board were Pat Casey and Steve Wooldridge. Also present was Matt Gray. Also Electronically present were Amy Lyons, Heather McLaughlin-Kolb, Becka Roolf, Martin Cuma, and Julianne Sabula. The meeting was held both electronically and in person and was called to order at 4:03 p.m.by Greg Sanchez. Welcome and Introduction of Guests — Greg welcomed everyone, there were no guests. Motion: Danielle Mendoza moved to approve the minutes of the November 6, 2023 meeting. Suzanne Stensaas seconded the motion. The motion passed unanimously. Public Comment—There were no members of the public. BAC Monthly Update Pat Casey, BAC Vice-Chair Martin said BAC's big discussion was regarding the City Creek closure which will be covered in a later TAB agenda item. They went over their committee processes similar to what TAB is going to do today. There was a discussion about Orphan Assets which is infrastructure that was built but the SLC doesn't have what is needed to maintain it. Jon told them there is an asset management program which they are trying to work with and initiate an effort to optimize these orphan assets and ensure someone within the city is taking care of them. Jon also gave them a Vision Zero update and he asked about a representative from BAC or TAB on the Vision Zero Task Force. Suzanne asked if there was anything brought up in their meeting that needed any action or support by TAB. Martin said he will discuss that within the City Creek agenda item. He said the other thing on orphan assets was that Transportation asked BAC to write a letter of support. TAB already wrote a letter of support for this about a year ago. Suzanne asked if it was more effective to have a joint letter or individual group letters. Becka said she's not sure if one is more effective than another,but Julie said she feels the more people that write something, especially if it's unique, it is likely more impactful. Johnnae agreed with Julie's statement. Greg will verify that the letter was sent to the correct people. Page 1 of 6 TAB 12-04-2023 Minutes Johnnae would like TAB to consider a future discussion on sidewalks. She would like to see sidewalks declared public space and have public entities be responsible for clearing snow. There was further discussion about specific orphan assets including the leaves building up in floating bus stops. Board Process and Roles Suzanne Stensaas Suzanne said there are three documents for the Board to review. She believes these originated from Becka taking a more active role in BAC and TAB and wanting them to be more uniform. The first document was the TAB Procedures document. Suzanne explained the intent of the document, and Becka expanded on some important points within it. The Board then discussed and made changes to this document which will be placed on the TAB website. Motion: Greg motioned to accept the TAB Procedures document with the changes discussed by the Board members. Jim Espeland seconded the motion. The motion passed unanimously. The next document being reviewed is the TAB job descriptions. This document includes a job description for the Board Chair,Vice-Chair, and Committee members. The Board discussed and made changes to this document,which will also be placed on the TAB website. Those changes included the Chair and Vice-Chair serving 2-year terms and having elections in October. Motion: Jim Espeland made a motion to approve the TAB job descriptions with the changes that the election is to occur in October, to get rid of the election schema, and to the modification of the 2-year terms. Craig Buschmann seconded the motion. The motion passed unanimously. The last document being reviewed was the Public Welcome Procedure handout to be given to visiting members of the public. The Board discussed and made changes to the document including clarifying the time given for a member of the public to speak during the public Comment section and removing the Board's mission statement. The Board will review their mission statement at a different time. Motion: Suzanne made a motion to approve the Public Welcome Procedure handout with the changes discussed. Josh Stewart seconded the motion. The motion passed unanimously. Annual Elections Greg Sanchez The Board discussed voting for Greg and Suzanne as the Chair and Vice-Chair terms were changed to two-year terms. Since Josh is a new member and unfamiliar with the Chair, he asked Greg to introduce himself and tell them about his background. Motion: Craig made a motion for Greg and Suzanne to retain their Chair and Vice- Chair positions until October 2024. Suzanne seconded the motion. The motion passed unanimously. Page 2 of 6 TAB 12-04-2023 Minutes City Creek Canyon - Board Action TAB Members&Martin Cuma, BAC Chair Martin explained that at the October BAC meeting, Public Utilities talked to them about a three-year closure of City Creek Canyon for the water treatment plant reconstruction. What came out of that meeting is that Martin thought it would be a good idea to write a letter to City leadership about what they felt was a failure of communication between Public Utilities and TAB and BAC. He felt like they should have talked to both groups when they started working on that project not a month before the closure. He discussed this with Transportation and decided it might be a better route to meet with the Mayor rather than just write a letter. From the standpoint of TAB, the idea is that they would also have a representative attend this meeting. The idea is to go there with effort to help the process in the future so a surprise like this doesn't happen again. The Board discussed the type of closures that will be happening at City Creek and Dave said there was a lot of local outreach for this project. BAC would like to push for improved communication in the future, a lot of this raised tension could have been avoided if they'd come to BAC and TAB sooner. Dave volunteered to attend a meeting if one was made as he represents the Council District where the closure is happening. Motion: Suzanne motioned that BAC proceed in an expeditious way to get a meeting with Public Utilities or the Mayor's Office as they see fit. If that doesn't occur, they will write a letter to the appropriate people stressing the issues of communication with the City's standing Boards/Committees. Greg seconded the motion. The motion passed unanimously. Report Out — By Members Due to time constraints, this agenda item will be moved to the next meeting. Motion: Jim Espeland motioned to adjourn the meeting; Craig Buschmann seconded the motion. The motion passed unanimously. The meeting was adjourned at 5:45 p.m. and the next meeting of the Board will be a joint TAB/BAC meeting and is scheduled for January 8, 2023 at 4:30 p.m. TAB WebEx Meeting Chat from Roolf, Becka to everyone: 4:io PM I am not sure if one is more effective than the other from Roolf, Becka to everyone: 4:io PM two letters is probably easier and allows you to express your separate perspectives from Roolf, Becka to everyone: 4:ii PM we generally hope that TAB will represent all modes of transportation from Roolf, Becka to everyone: 4:12 PM Has any action resulted from your last letter? from Roolf, Becka to everyone: 4:12 PM To whom did you write it? Page 3 of 6 TAB 12-04-2023 Minutes from Roolf, Becka to everyone: 4:13 PM did you hear anything back, officially? from Roolf, Becka to everyone: 4:17 PM ADA's new guidance might say something about sidewalks. I haven't looked at that. from Roolf, Becka to everyone: 4:18 PM Engineering constructs routine sidewalks, sometimes without our needing to give much guidance. from Roolf, Becka to everyone: 4:18 PM However, many sidewalks, Transportation is involved with. from Roolf, Becka to everyone: 4:19 PM some states require municipalities to clear sidewalks from Roolf, Becka to everyone: 4:21 PM As a way to take on sidewalks incrementally, some communities focus on school walking routes. from Roolf, Becka to everyone: 4:22 PM Is that in Salt Lake City, Suzanne? from Roolf, Becka to everyone: 4:24 PM These were developed along with the committees a few years ago (2017?) from Roolf, Becka to everyone: 4:33 PM and for us, we will try to make to put things on the agenda when we really want your input! from Roolf, Becka to everyone: 4:33 PM Policy, or design standards -- less on individual project design. from Roolf, Becka to everyone: 4:34 PM It may mean that a topic takes multiple meetings to work through. We've had a lot of one-offs. from Roolf, Becka to everyone: 4:38 PM I think the 5) next to Adjourn might be an error (possibly volunteered by Microsoft Office) from Roolf, Becka to everyone: 4:39 PM I like the idea of listing the report-out (optional) with some examples of what is helpful to share. from Roolf, Becka to everyone: 4:40 PM REPORT OUT (optional). Each committee member shares items that are happening in their area that are relevant to transportation and this Page 4 of 6 TAB 12-04-2023 Minutes committee's area of expertise. These comments should be brief and big picture. from Roolf, Becka (privately): 4:43 PM Amy, also please no 5 after report-out. from Roolf, Becka (privately): 4:44 PM we can delete the green elections flow chart. from Roolf, Becka to everyone: 4:46 PM BAC has tended to do them in February from Justice Morath to everyone: 4:46 PM 2 sounds good from Justice Morath to everyone: 4:52 PM Small note about Vice Chair. For consistency either add the "elections to occur in October" bullet point or remove it from Chair from Roolf, Becka to everyone: 4:59 PM That should be re-written. from Roolf, Becka to everyone: 5:0o PM You may speak on any topic. However, if you are attending to speak to an item that is on the agenda, the Public Comment is the opportunity to express your opinion. When agenda items are discussed, comments may be limited to board members. from Roolf, Becka to everyone: 5:01 PM Items that are not on the agenda may be addressed by staff in the meeting minutes. from Justice Morath to everyone: 5:oi PM If this is a public facing document, we need to explain how to access and submit contact info via WebEx also from Roolf, Becka to everyone: 5:02 PM There's not always time (you're currently 17 minutes over)... from Roolf, Becka to everyone: 5:07 PM Thank you for that discussion and paying attention to good process. much appreciated! from Roolf, Becka to everyone: 5:09 PM io months to October 2024? or "a year" to next December? from Justice Morath to everyone: 5:10 PM seems like it would be til October only from Roolf, Becka to everyone: 5:11 PM Page 5 of 6 TAB 12-04-2023 Minutes the motion was for a year from Justice Morath to everyone: 5:i8 PM I think people are going to cross anyway, if the trails are cut in half from Sabula, Julianne to everyone: 5:28 PM Chris Wharton from Justice Morath to everyone: 5:33 PM As long as the meeting is focused on building better procedures in the future, I support it. I don't think the mayor will find value in us just complaining more about this project from Justice Morath to everyone: 5:35 PM Frame it how we help them not get backlash from the public at the iith hour from Sabula, Julianne to everyone: 5:38 PM I will offer that I worked for the City for years before I knew that there was a Business Advisory Board (when they asked me to come present to them). One thing the Mayor's Office may benefit from hearing is that we, as staff, could all be made more aware of these important resources. from Roolf, Becka to everyone: 5:44 PM Thank you, everyone. Approved by Transportation Advisory Board 02-05-24. Page 6 of 6 TAB 12-04-2023 Minutes