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01/25/2024 - Meeting Materials Accessibility and Disability Commission Salt Lake City Utah Regular Meeting Agenda 25 January 2024 3:00 PM This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be hybrid. The Commission Meeting will have a physical location at the City and County Building in Room 326. Commissioners, presenters, and the public may attend and participate either in-person or through electronic means using the Zoom link below. Join the meeting using the following Zoom link: https://us06web.zoom.us/I/81774897905?pwd=LMexV2BNKDX7l JaEdbgEaNaZ21 IkhW.1 Public Meeting Rules: The Commission's meetings are a place for people to feel safe and comfortable participating in their government. A respectful and safe environment allows a meeting to be conducted in an orderly, efficient, effective, and dignified fashion, free from distraction, intimidation, and threats to safety. To support a respectful meeting, comments or items that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. 1.Welcome 2.Open Dialogue (— 5 minutes): 3.Public Comment (limited to 15 minutes): 4.Approval of Minutes: The Accessibility and Disability Commission will review minutes from the previous meeting. 5.Chair and Vice Chair Elections (— 10 minutes): Ashley Lichtle, Board Manaqer 6.Open Public Meetings Act (OPMA) (— 30 minutes): Jaysen Oldroyd, Staff Attorney 7.City Updates (-15 minutes): Ashley Lichtle, Board Manager &TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel, devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. CERTIFICATE OF POSTING On or before 5.00 p.m. on January 22nd, 2024, the undersigned, duly appointed ADA Coordinator, does hereby certify that the above notice and agenda was (1) posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701 , and (2) a copy of the foregoing posted at the physical location of this meeting. ASHLEY LICHTLE SALT LAKE MAYOR'S OFFICE People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request, please contact the ADA Coordinator at ADA(aD_slcgov.com, 801-535-7739, or relay service 711. Accessibility and Disability Commission Minutes November 16, 2023 3:00 PM Commissioner Attendance • Everette Bacon,Virtual • Scott Browning, Virtual • Amy Carmen,Virtual • Kristy Chambers, Virtual • Todd Claflin, Virtual • Nate Crippes,Virtual • Jan Ferre, Virtual • Rich Foster,Virtual • Jeff Kenyon,Virtual • Leah Lobato,Virtual • Kayci Lynam,Virtual • Pamela Mower,Virtual • Ivana Powell, Virtual • Margo Thurman,Absent Other Guests in Attendance • Dr. Sumiko Martinez, Director,Autism After 21 Utah Project • Natalie Castro, Columbus Community Center Board Open Dialogue None. Public Comment None. Minute Revisions Commissioner Carmen requested to revise the 100 Communities project title to its current title, Utah Renewable Communities. Motion to Approve Minutes By Everette Bacon Second to Approve Minutes By Todd Claflin Agenda Item 1: Salt Lake Valley Neuro-Inclusive Housing Market Analysis: Kristy Chambers, Commissioner and Dr. Sumiko Martinez, Madison House Dr. Sumiko Martinez and Commissioner Chambers presented the findings of the Salt Lake Valley Neuro- Inclusive Housing Market Survey. Agenda Item 2: ADC Annual Report: Ashley Lichtle, Board Manager Ashley provided an overview of the 2023 Annual Report. Commission discussion included adding a goal regarding UTA paratransit accessibility and a goal regarding homelessness services and solutions for people with disabilities. Agenda Item 3: Nominations for Chair and Vice Chair: Ashley Lichtle, Board Manager Commissioner Carmen nominated Commissioner Foster for Chair. Commissioner Thurman nominated Commissioner Chambers for Vice Chair.Voting will occur at the January meeting. Agenda Item 4: Current Events in Accessibility and Disability: Everette Bacon, Commission Chair Commissioner Bacon and Ashley shared SLC TV's Visual Interpreting Service in Salt Lake City video. Tentative Closed Session Item not held. Time Adjourned 4:29 PM Open and Public Meetings Act Utah Code § 52-4-101, etseq. Annual Training 2023/2024 It's the People's Business! § 52-4-102. Declaration of public policy (1) The Legislature finds and declares that the state, its agencies and political subdivisions, exist to aid in the conduct of the people's business. (2) It is the intent of the Legislature that the state, its agencies, and its political subdivisions: (a) take their actions openly; and (b) conduct their deliberations openly. The Utah Supreme Court has stated, "we interpret the Utah Open and Public Meetings Act broadly to further the declared statutory purpose of openness." Kearns-Tribune Corp. v. Salt Lake Cty. Comm'n, 28 P.3d 686, 690 (UT, 2001). Annual Training Requirement The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter. (Utah Code § 52-4-104). What Constitutes a "Meeting"? "Meeting" means the convening of a public body or a specified body, with a quorum present, including a workshop or an executive session, whether in person or by means of electronic communications, for the purpose of discussing, receiving comments from the public about, or acting upon a matter over which the public body or specific body has jurisdiction or advisory power. (Utah Code § 52-4-103(6)(a)). "Meeting" does not mean a chance gathering or a social gathering. (Utah Code § 52-4- 103(6)(b)). A chance meeting or social meeting may not be used to circumvent the provisions OPMA. (§ 52-4-208). "Convening" means the calling together of a public body by a person authorized to do so for the express purpose of discussing or acting upon a subject over which that public body has jurisdiction or advisory power. "Quorum" is a simple majority of the membership of a public body, unless otherwise defined. (§ 52-4-103(11)). Meetings Shall be Open (Utah Code § 52-4-201) • A meeting is open to the public unless properly closed pursuant to OPMA. • A meeting that is open to the public includes a workshop or an executive session of a public body in which a quorum is present, unless properly closed. • Of particular importance is that the "information obtaining phase" of decision making be done in public. Dairy Product Services, Inc. v. City of Wellsville, 13 P.3d 581, 595 (UT 2000). • Final action/decision must be issued in a public meeting. Common Cause of Utah v. Public Service Common, 598 P.2d 1312, 1315 (UT 1979). Notice of Meetings (Utah Code § 52-4-202) • Notice of a public meeting includes: — agenda; — date; — time; and — place. • OPMA requires at least 24 hours notice of a public meeting. • In the case of an emergency meeting, the best notice practicable is required. Agendas (Utah Code § 52-4-202) A meeting notice that is required to include an agenda must provide reasonable specificity to notify the public as to the topics to be considered at the meeting. Each topic must be listed under an agenda item on the agenda. (§ 52-4-202(6)(a)) Generally, the commission may not take final action on a topic in an open meeting unless the topic is (a) listed under an agenda item and (b) included in the advance public notice. (Note: This limitation does not apply to emergency meetings. (§ 52-4-202(6)(c)) Except with respect to emergency meetings, and at the discretion of the presiding member of the commission, a topic raised by the public may be discussed during an open meeting, even if the topic raised by the public was not included in the agenda or advance public notice for the 2 meeting, but final action on the topic may not be taken by the commission at that time. (§ 54-2- 202(6)(b)) Meeting Minutes & Recording (Utah Code § 52-4-203) Written minutes and a recording shall be kept of all open meetings. Written minutes of an open meeting shall include: • the date, time, and place of the meeting; • the names of members present and absent; • the substance of all matters proposed, discussed, or decided by the public body which may include a summary of comments made by members of the public body; • a record, by individual member, of each vote taken by the public body; • the name of each person who: — is not a member of the public body; and — after being recognized by the presiding member of the public body, provided testimony or comments to the public body; • the substance, in brief, of the testimony or comments provided by the public; • any other information that is a record of the proceedings of the meeting that any member requests be entered in the minutes or recording. A recording is not required to be kept of an open meeting that is a site visit or a traveling tour, if no vote or action is taken by the public body. (Utah Code § 52-4-203(7)). Closed Meetings (Utah Code § 52-4-205) Purposes for which a meeting may be closed: • Discussion of the character, professional competence, or physical or mental health of an individual; • Strategy sessions to discuss pending or reasonably imminent litigation; • Strategy sessions to discuss the purchase, exchange, or lease of real property; • Discussion regarding deployment of security personnel, devices, or systems • Other purposes (not relevant to the commission). Process for closing a meeting (Utah Code § 52-4-204): • Quorum must be present; • Required notice must have been given; • 2/3rds vote of members present; • Must announce and enter into the minutes: — reasons for holding the closed meeting; — the location where the closed meeting will be held; 3 — the vote by name, of each member of the public body, either for or against the motion to hold the closed meeting. Record of the Closed Meeting (Utah Code § 52-4-206). • OPMA requires that certain records be kept of closed meetings. NO VOTE CAN BE TAKEN IN A CLOSED MEETING OTHER THAN A VOTE TO END THE CLOSED PORTION. (§ 52-4-204(3)(B)). Electronic Meetings (Utah Code § 52-4-207) • A public body may not hold an electronic meeting unless the public body has adopted a resolution, rule, or ordinance governing the use of electronic meetings. • Ordinarily, even an electronic meeting must have an anchor location, which is a physical location where the public can attend/view the meeting • Recent changes: • Allow for the public body to convene and conduct an electronic meeting without an anchor location, if: • The chair of the public body determines that conducting the meeting with an anchor location presents a substantial risk to the health or safety of those present or who would otherwise be present at the anchor location, or • The chair determines the location where the public body would normally meet has been ordered closed to the public for health or safety reasons • Public notice should inform of the chair's decision, with a summary of facts in which the chair relied, and information on how the public may attend remotely. • Also, a chair can close the anchor location during an electronic meeting based on the same standard, so long as the determination and reasons are stated on the record, and the public can alternatively join electronically. jkh • Electronic meetings held under the new "substantial risk" provisions must provide members of the public a means of hearing or viewing the meeting as well as a means of providing comments. Disruption of Meetings (Utah Code § 52-4-301) The Act does not prohibit the removal of any person from a meeting if the person willfully disrupts the meeting to the extent that orderly conduct is seriously compromised. The implication of that language is that disruptive persons can be removed. 4 Consequences of Violating Open Meeting Law (Utah Code §§ 52-4-302 to 52-4-305) Any final action taken in violation of certain provisions of the Act is voidable by a court. The suit must be commenced within 90 days after the date of the action. A court may not void final action for failure to post notice on the Utah Public Notice Website if the failure was the result of unforeseen internet hosting or communication technology failure and the commission otherwise complied with the public notice requirements. A person denied a right under the Act may sue to compel compliance with or to enjoin violation of the Act, or to determine the Act's applicability to discussions or decisions of the commission. A commission member who knowingly and intentionally violates or who knowingly or intentionally abets or advises a violation of the closed meeting provisions of the Act is guilty of a class B misdemeanor. 5 BOARDS • COMMISSIONS 7841 Sat Lake City Accessibility and Disability Commission Annual Report 2023 A Message from the Chair 2023 was the first full year of the Accessibility and Disability Commission. I had the honor of being elected as Chair and Nate Crippes was elected Vice Chair. We also welcomed 3 new commissioners: Kristy Chambers, Ivana Powell, and Damon Talbot. We were excited to continue the work of making sure people with disabilities have access and inclusion to the many offerings our capital city has to offer and to continue expanding Mayor Mendenhall's agenda towards a fully accessible and inclusive city. We are so proud of the Closed Captioning ordinance passed by the Salt Lake City Council urging all public businesses in Salt Lake City to provide closed captioning for our deaf and hard of hearing citizens.We are also proud of the City's focus to expand visual interpreting services to Liberty Park, Jordan Park and downtown Central Business District. Now SLC's blind and low vision community have greater access and independence to participate, shop, and thrive in our great city. We continue to monitor sidewalk access, transportation expansion, and snow removal, providing universal access to everyone. The Commission has a great champion in our ADA Coordinator,Ashley Lichtle. We are also grateful for the support of the City's new Chief Equity Officer, Damian Choi. In Salt Lake City, people with disabilities are welcomed partners in all of our communities, our sponsored events, and so much more. We are proud to join our disabled community and state that access is a human right in Salt Lake City. Commission Members Everette Bacon, Chair Nate Crippes, Vice Kayci Lynam (HRC Commissioner) Chair Pamela Mower Scott Browning Janis Ferre Ivana Powell Amy Carmen Rich Foster Damon Talbot (ending Kristy Chambers Jeff Kenyon September 2023) Todd Claflin Leah Lobato Margo Thurman 2023 Overview The Accessibility and Disability Commission (ADC) continued working on many goals and priorities from 2022, including the City's adoption of the Closed Captioning Ordinance for businesses in February 2023. Throughout the year, the Commission worked with many City departments and divisions including Community and Neighborhoods, Sustainability, SLC Arts Council, Transportation, and Public Lands. Some highlights of the Commission's work this year include: • Providing io hours of disability training to 27 new SLCPD Community Response Specialists, • Increasing Aira services to include Jordan Park, Liberty Park, and the Central Business District, • Site walk and feedback for the Miller Bird Refuge and Nature Park Accessibility Capital Improvement Project, and • Holding the City's first annual Disability Community Forum in October 2023. Review of 2023 Goals & Priorities COMPLETE: o Recruit Commissioners with diverse perspectives o Closed Captioning ordinance for all public TVs in Salt Lake City o Provide training to City staff—SLCPD Community Response Unit o Partner with C-REP to form neurodiversity subcommittee o Improve Citywide snow removal communications for access in the public right of way after a snowstorm IN PROGRESS/ ONGOING: o Provide SLC employees Seizure First Aid training o More audible traffic signals throughout Salt Lake City o Free AIRA software available citywide o Increase audio description showings at all theaters in Salt Lake City o Improve communication and pedestrian access through construction zones in the public right of way (PROW) o Develop or update City preparedness plans for people with disabilities Commission Goals for 2024 I. Continue working on the 2022-2023 Priorities that are in progress or ongoing. II. Continue to identify and address ways Salt Lake City can improve inclusion and accessibility for all. III. Create or facilitate trainings for City departments on a variety of disability related topics. IV. Identify and address ways Salt Lake City can best serve people with disabilities experiencing homelessness. V. Improve City partnership with UTA's Paratransit Program to strengthen paratransit public education campaign and services. WORKFORCE SERVICES WORKABILITY Career Exploration & Job Fair For Individuals with Disabilities - T In-Person Event Disability J Utah yourb.siness for disabilrty i d.rsi.n. r Tuesday, April 9, 2024 Job Fair - 10:00 a.m. - 2:00 p.m. Workshops start at 9:30 a.m. Robert G. Sanderson Center of the Deaf and Hard of Hearing 5709 S. 1500 W. • SLC, LIT Workshops will be hosted during the WorkAbilityJob Fair Time Topic How to Get the Most Out of a For questions, contact your Vocational 9:30 a.m.-10:00 a.m. Job Fair Rehabilitation counselor or Choose To Work 10:00 a.m.-11:00 a.m. Successful Job Search:Dress on a specialist in your area or Dime and Secrets to Interviewing Josh Rodeback at 385-266-0509 11:00 a.m.-12:00 p.m. What are Employers Looking For? or jodeback@utah.gov (Employer Panel) Be prepared to meet business leaders, 12:00 p.m.-1:00 p.m. Applying and working in Federal attend workshops and explore your and State Government career opportunities. 1:00 p.m.-2:00 p.m. Social Security Disability and Work 0�. 0 Job seekers may pre-register online at http://tinyuri.com/8f672rih 0.. Equal Opportunity Employer/Program•Auxiliary aids(accommodations)and services are available upon request to individuals with disabilities by calling 801- Jobs.utah.gov/usor 526-9240.Individuals who are deaf,hard of hearing,or have speech impairments may call the Relay Utah by dialing 711.Spanish Relay Utah:1-888-346-3162. amens njobcenter` WORKFORCE no SERVICES rATION WORKABILITY Career Exploration & Job Fair Lunch For Individuals with Disabilities provided. Sponsored by Dis ibility:IN Utah In-Person Event PEOPLE WITH Disability:ll Utah \`m ��DISABILITIES f..ai.eun msm�lky md.i-. Tuesday April 9 2024 NETWORK w 9:30 a.m. - 2:00 p.m. Robert G. Sanderson Community Center of the Deaf and Hard of Hearing 5709 S. 1500 W. • SLC, UT 0' 0 To register online, go to http://tinyuri.com/4h85m5a2 0 For questions, contact the Business Relations team or Josh Rodeback at 385-266-0509 or irodeback@utah.gov Excellent Affirmative Action Plan activity Employers who want to participate SAVE THE DATE: must reserve their booth space by Fall Work Ability April 5, 2024. Career Exploration & Job Fair FREE to participate! October 8, 2024 Equal Opportunity Employer/Program•Auxiliary aids(accommodations)and services are available upon request to individuals with disabilities by jobs.utah.gov calling 801-526-9240.Individuals who are deaf,hard of hearing,or have speech impairments may call the Relay Utah by dialing 711. Spanish Relay Utah:1-888-346-3162. americanjobcenter` `C`yGoK,mittee o,F3A1 /00 0 Disability : I N Utah o a 0 N Your business partner TM for disability inclusion. with o`S° Utah Center for Assistive Technology- U CAT Join the Utah Center for Assistive Technology's virtual - presentation to explore a variety of the most widely used - assistive devices. Learn about UCAT services that are crafted to enhance an individual's independence. From innovative k tools to personalized solutions, - 7 , their services can be the key to fostering independence. ' - Questions about this event contact leahlobatoCcD-utah.gov TO REGISTER: VIRTUAL EVENT January 30, 2024 https://forms.qle/794VaCz4'Hy637g59 12:00 — 1 :00 PM MST Register Today! UTAH DEPARTMENTOF WORKFORCE SERVICES REHABILITATION `C`yGoK,mittee o,F3A1 0 Disability : IN Utah O 0 N Your business partner TM for disability inclusion. with o s° r � i K Disability/ LASH MENTORING EVENT VIRTUAL EVENT DisabilityAN Utah and the Governor's Committee on February 26 - Employment of People with Disabilities are offering March 8, 2024 an opportunity for a one-time, one-on-one, virtual One-hour virtual mentoring chat with one of our DisabilityAN Utah, mentoring call. Governor's Committee or PWDNET business Register today! partners between February 26 - March 8, 2024 If you are an individual with a disability and a resident of Utah who would like to have a one-hour discussion with a business professional, register at the link below. The business partner you connect with will reach out to you to set up a virtual meeting between February 26 — March 8. For any questions or if you are an interested business partner/mentor email leahlobato(a)-utah.gov MENTEE REGISTRATION: UTAH DEPARTMENT OF ERV ICE https://forms.gle/A4sXmXNz9AJ4wUbe9 Equal Opportunity Program -Accommodations and services to individuals with disabilities available upon request, please note in your registration at link above.