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10/21/2024 - Meeting Materials Decision Tree with Weighted Scores Y N Score Reference Question FY24 App Step 1 Existing Asset Y/N Y Step 3 7.5 Question#16 Step 2 Critical Failure Category 1 N Step 3 0 Question#18 Legal/Contractual Obligation Category 1 (Determined by Attorney's Office) Step 3 0 Question#33 Step 3 Scoring Criteria Scoring Scale (0-5) Weight Max Score 1 Critical Failure Category 2 or 3 2 0 Question#18 Legal/Contractual Obligation Category 2 2 (Determined by Attorney's Office) 1 0 Question#33 3 Risk: Life, Health&Safety 2 0 Question#22,33 4 Includes Outside Funding 1 0 Question#23,25 5 Project Phase(further along scores higher) 1 0 Question#17 6 Promote Equity 1.5 0 Question#29,31,32 7 Resiliency 1.5 0 Question#1 8 Sustainability 1 0 Question#34 9 Reduce Cost/Increase Investment 1.5 0 Question#24,33 10 One City Approach 1 0 Question#24 11 Workforce Support 1 0 Question#1 12 Community Request Y/N N/A N/A 7.5 SLC Bicycle Advisory Committee - meeting decorum & "Bob's Rules" (a less formal version of Robert's Rules) Committee members are asked to please arrive on time for the meetings. Thank you! PUBLIC COMMENT is guaranteed only at the beginning of the meeting. If the meeting start is off-schedule due to quorum and introductions, don't forget the public comment. APPROVAL OF MINUTES: Motion to approve, Second. Discussion (if there are changes/ edits/typos etc. this is the time to ask, otherwise the error will remain in the minutes). VOTE. AGENDA TOPICS - Please be mindful of the time,to help your chair keep the meeting on schedule. 1. TOPIC INTRODUCTION OR PRESENTATION to the Committee. At the end of the presentation, ask: • How can we support or improve this? • What do you need from the committee? • How can we best stay involved? 2. QUESTIONS /Discussion. Ask for questions from members of the committee, first. Go around the room to solicit input in turn. If time allows,take questions from members of the public. 3. COMMITTEE ACTION? Ask the committee if they would like to take action? Such as: • Writing a letter/ email. • Supporting a grant or funding application. • Attending a public hearing. • Designating a sub-group to follow a project, attend open houses,weigh in on design, etc. • Drafting a suggested policy. • Putting the topic on a future agenda for additional follow-up. • Other suggestions? MOTION - someone makes a proposal of a way to move forward. (The Chair can ask if there is a motion from the committee,but does not make motions themselves.) Second MOTION. If no one seconds, ask if anyone has a different motion? DISCUSSION. This can be of the motion itself(ways to change) or continuing the discussion of the topic. Even if there has been discussion prior to the motion, remember to have discussion after there is a motion on the table. Those who wish to speak online or in person are asked to raise their hands and be acknowledge by the chair. Call for a VOTE. Re-state motion on the table, ask if the committee wants to vote. * Is the original motion still what the committee wants to vote on? If not, someone can amend the motion or make a substitute motion. 4. LINK to Transportation Advisory Board(TAB)? Is this topic one that BAC would also like the TAB to take up or weigh in on? 5. ADJOURN. Motion, second, all in favor? (do not need to ask for those opposed) Mill Creek Canyon Road Improvement Project Information provided by Jamie Dansie, Salt Lake County Transportation Program Manager Salt Lake County is applyingfor a second round of Federal Access Lands Program (FLAP) funding to continue improvements in Mill Creek Canyon between Wasatch Boulevard and the Winter Gate. The County was awarded a grant in 2020 but the amount only covered the road east of the Winter Gate. The projects include widening to accommodate consistent travel lanes and an uphill, 5' bike lane where possible. There are also shoulder and drainage improvements to protect the creek and improvements to parking and wayfinding. We would love to have a letter of support from the Salt Lake City Bicycle Advisory Committee if Mill Creek Canyon Road is relevant to its work. The application is due November 15. This stage of the process is to secure funds. If the County is successful, an environmental review followed by design will be initiated.We are very far away from a construction schedule. Also of potential interest to the committee, the upper 4.5 miles (from Winter Gate east) of Mill Creek Canyon will be closed beginning early 2025. That closure is to construct Part 1 of the full Mill Creek improvements. You could consider the above application as Part 2. Part 1 successfully received $15.3M in 2021 for almost identical project elements that we are now looking to fund for the lower 4 miles. DRAFT LETTER OF SUPPORT FOR COMMITTEE CONSIDERATION, EDITING, &SIGNATURE (on BAC letterhead which is what the agenda is printed on) October 9, 2024 Melissa Jucha, Federal Representative Ivan Hartle, State Representative Dennis Blackburn, Local Representative Utah Programming Decision Committee (PDC) Federal Lands Access Program Re:Lower Mill Creek Canyon Federal Lands Access Program (FLAP)Application Dear members of the Utah Programming Decision Committee: The Salt Lake City Bicycle Advisory Committee (BAC)works to advance bicycling as an essential element of healthy communities. While our efforts are largely focused on projects and education within Salt Lake City, we believe cycling should be a key component of all transportation planning and appreciate our regional neighbors who look for opportunities to give cyclists safe access to trails and paths. The projects proposed by Salt Lake County and the USFS Salt Lake Ranger District in their joint application for Federal Lands Access Program (FLAP)funding will have significant and positive impacts on bicycle safety. A dedicated bike lane, improvements to parking and access, and shoulder and drainage improvements create a safer and more comfortable environment for cyclists of all abilities and interests, making Mill Creek Canyon and its amenities more available to a broader group of people. As such, the BAC is pleased to offer our endorsement and support of this FLAP application. We thank you for your consideration of this important project and invite you to reach out for any additional information or input. (Signature) Sarah Johnson, Chair SALT LAKE CITY BICYCLE ADVISORY COMMITTEE Minutes of the August 19, 2024 Meeting BAC Members Present for this meeting were Martin Cuma, Matthew Morriss, and Sarah Johnson. BAC Members Electronically Present for this meeting were Alla Chernenko Ashley Lodmell, Ben Trueman, and Laura Lewis. BAC Member Absent for this meeting was Greta Sommerfeld. Also Present were Lt. Steve Wooldridge, Becka Roolf, Mary Sizemore, Dave Iltis, Julianne Sabula, and Jon Larsen. Also Electronically Present were Amy Lyons, Hugh Van Wagenen, DeDe Murray, and Geoff Dupaix. The meeting was held both electronically via WebEx and in person and was called to order at 5:04 p.m. by Martin Cuma. Martin welcomed everyone and everyone introduced themselves. Approval of Minutes Motion: Martin Cuma moved to approve the minutes of the May 20, 2024 BAC meeting and the June 10, 2024 Joint Meeting. Matthew Morriss seconded the motion. The motion passed unanimously. Public Comment— Dave wanted to remind the group that 400 South has just been repaved and said SLC still just apparently won't talk to UDOT and get them to do something better. It's recently paved with no bike facilities and the pedestrian experience is incredibly awful and unsafe. He said the unfinished bike lanes issue continues to be a problem where the streets are repaved and then a year or two years later, sometimes the bike lanes remain incomplete. He wishes the BAC would consider inviting someone from Streets to the meetings because they are a City-wide Committee, not just a Transportation Committee and the City has heard them on anything to do with bicycling in the city. He wished they would invite someone from the Streets Department and find out what they can do to put some pressure so that bikes aren't treated like end class citizens,which they are, because the bike lanes continue to be unfished like on 3rd Avenue, iith Avenue, loth East, etc. UDOT is redoing the interchange between 3200 West and SR-201, and he made some inquires to try and see if they would do something additional when they put this back together. Currently it is closed to bikes. You cannot cross SR-201 with bikes because they did some sort of ground level temporary solution, and it would be great to have a bike facility there. If Salt Lake City would finish their section on Gladiola,which he has asked about but still doesn't have an answer on, and they were able to get bikes some sort of semi-safe passage through there, cyclists would then have the ability to have a 15 mile-ish Page 1 of 4 BAC 08-19-2024 Minutes continuous bike route all the way down to about 14000 south. He said on Virginia Street, he still has questions regarding the speed bumps there. SLC has a somewhat better design than the standard, but he's gone and ridden East Capital Blvd and 1300 South at the request of SLC Transportation, but still doesn't really have a good answer on some of the questions as to why they can't have a slightly wider gap on the downhill section, not changing where the gap is. Fire trucks need to go through but there are going to be people that go through that gap and the angles of the gap in other places caused bikes to crash. This is mostly a problem between 4th Avenue and ilth Avenue, but this is an issue with a potential danger to cyclists. He said bike theft continues to be an incredibly huge problem within SLC. He also said Roger Borgenicht's son was hit and severely injured coming down Sunnyside where a truck turned left right into him. The police officer did not do a good job on the police report, essentially didn't do his job at all. The Sunnyside intersection at Foothill is a tough intersection, it's been made safer, but it still needs to be made safer than it is now, and the PD absolutely needs to do their job with bike accidents because they are not. Martin said he has a bit of a complaint about Sunnyside and the university apartments that they're building there. They keep closing the road and what's worse, they keep closing the bypass on the north side of the road which he thinks should not have been allowed for them to close or they should have been forced to make some alternatives because as far as he understands the bike lanes haven't been there for a month. This is a standard route for him taking his kids to Research Park and he doesn't really know how he's going to get his kids back from appointments over the next month if they keep closing it. He asked which department allows this and Jon said if it is a SLC road the closures have to go through Transportation. Martin said they should work harder to provide alternatives rather than just telling people it's closed for two months. Julianne will ask Lynn about the traffic control permit. Martin would also like to discuss painting the bike lanes on recently paved roads at a future meeting. Elections — Chair/Vice Chair — elect through December 2025 Becka explained the elections process and introduced Mary Sizemore as the election facilitator. Chair—A description of the Chair position was read, and nominations were done. After nominations and based on the qualifications the committee members had agreed upon, Mary proposed Sarah as the new Chair. Everyone consented to Sarah as the Chair. Sarah consented to be the new BAC Chair. Vice Chair —A description of the Vice-Chair position was read, and nominations were done. After nominations and based on the qualifications the committee members had agreed upon, Mary proposed Matthew as the new Vice-Chair. Everyone consented to Matthew as the Vice-Chair. Matthew consented to be the new BAC Vice-Chair. Meeting Schedule for Fall Becka said TAB voted to join the BAC for a joint meeting in September since their regular meeting date is on Labor Day. Another reason to have a joint meeting is for them to discuss the joint meetings proposal together. Additionally, Transportation is planning to have the draft list of FY26 CIP projects which is information that would normally be presented to both groups. The meeting schedule for the rest of the Fall depends on how the joint meetings discussion goes. There will be monthly agenda- Page 2 of 4 BAC 08-19-2024 Minutes development meetings with Transportation staff as well as the Chair and Vice-Chair of both TAB and BAC. BAC Impact Assessment Sarah said she originally suggested this topic as a way to make sure the Committee makes an impact. She has some ideas going forward about how to incorporate that into the agenda but due to time constraints, this will be discussed more at a future meeting. Recent Bikeways and Design Guidelines Becka said SLC has been hearing some commentary from the BAC on some of the recent bikeway designs. She suggested it might be helpful for the Committee to figure out a positive and proactive approach to doing some assessment. She suggested that a first step is to make a list, then have less than a quorum do a site visit and hold any significant discussion until they were in a formal meeting. They could take that list and the site visits to summarize some design guideline feedback for the City to use going forward. Further observation of how other people were using the facility, both drivers and cyclists, can also be done. They can brainstorm between the Committee and the appropriate City staff. The Committee developed the following list of bikeway designs they'd like to review. Becka is hoping to be able to do this within the next few months. Project Location Theme boo North Over I-15 "Teleportation"lanes—give up at intersection Soo East South SL Bike lanes where not necessary Navajo&Harris Intersection California&goo West Intersection -` 200 South Downtown New designs 300 West South of goo South New designs 300 W.goo S,Folsom Trail Multiple Trails Parley's to JRT bridge Multiple Trails Future Direction of Bike Planning 5+5 Bikeway gaps 80o West Poplar Grove Bikeway gaps;neighborhood byway in progress goo East South of I-8o New designs;Dutch-like designs 1300 South Viaduct Viaduct Dangerous facility 60o North 20OW to 30OW Drop lane Proposed discussions for future meetings: • Future of SLC's bikeway network&connectivity(5+5) • Dutch/Danish/European designs and how they can or can't be integrated into SLC's designs • Driveway treatments It was also proposed that they can discuss lower-priority locations virtually(discuss photos/videos, people can visit as homework). Public participation is under discussion. Member Report-out Page 3 of 4 BAC 08-19-2024 Minutes Due to time constraints, this topic will be postponed until a future meeting. Motion: Martin Cuma motioned to adjourn the meeting; Sarah Johnson seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:34 p.m. Meeting Chat Alla C 8/19/2024 5:05 PM • Sorry, technical difficulties, District 5 Laura Lewis 8/19/2024 5:26 PM • Just sent Ben Trueman 8/19/2024 6:07 PM • projects: Navajo &Harris Ave intersection California & goo W intersection 200 S redesign 300 W bikeway Alla C 8/19/2024 6:07 PM • I would love 300 W, goo S, Folsom Trail 8/19/2024 6:08 PM • And Parley's to JRT bridge Ben Trueman 8/19/2024 6:08 PM • I would be happy to get pictures of Navajo &Harris Ave and the CA&goo W intersection if we want to discuss those without visiting Page 4 of 4 BAC 08-19-2024 Minutes Final CAP Matrix Definitions Critical Asset Failure: When reviewing this criterium, particular focus should be paid to whether the request will prevent a failure of a critical asset.These applications will be marked non-discretionary to highlight importance. Legal/Contractual Obligations: When reviewing this criterium, considerations include coming into compliance with ordinances and executive orders,various contractual agreements, or state and federal mandates. Consideration of whether the issues penalize the City or puts the City in jeopardy. The urgency of needing to meet these obligations and consequences of not meeting them will be considered. Risk: Life, Health, and Safety: When reviewing this criterium, particular focus should be paid to whether the request will correct various types of code violations, increase safety/reduce crime, or safety improvements toward eliminating fatalities and severe injuries related to mobility. Includes Outside Funding:This criterium assesses whether there is external funding support for a particular initiative, including federal and state grants, coordination with other agencies, public/private partnerships, or donations. When analyzing outside funding, it should be noted how much of the funding will still need to be provided by the City in addition to any outside support. (Enterprise funding through the RDA and Public Utilities funding will be considered part of External Funding. Non-enterprise external funding will be weighted higher than internal enterprise funding.) Protect Phase:This is in accordance with Resolution Number 29 of 2017 which states, "The Council intends to follow a guideline of approving construction funding for a capital project in the fiscal year immediately following the project's design wherever possible. Project costs become less accurate as more time passes.The City can avoid expenses for re-estimating project costs by funding capital projects in a timely manner." Promote Equity: Consideration should be given to areas of the city in order to improve the infrastructure of the city as a whole rather than improving some areas and allowing others to deteriorate. A map showing the condition of the infrastructure of the city and existing tools could help in performing this analysis. Reduce Cost/Increase Investment:The main considerations for efficient investment are whether a project reduces maintenance expenditures or will be leveraged with another CIP project,thereby eliminating duplication of work or creating economies of scale. Funding projections should be as accurate as possible and vetted through the Department of Finance. Resiliency: This criterium involves analyzing whether a project supports resiliency efforts to better enable the City to prepare for, prevent, or respond to events that have the potential to disrupt the City's operations or the delivery of services. Sustainability:This criterium involves assessing whether the project supports water conservation,green infrastructure, materials resource reduction or a reduction in carbon emissions, fossil fuel use, and/or criteria pollutants. Revised on 11/16/2023 One City Approach: Does the project involve coordination across City Divisions and align with Mayor's Goals? Workforce Support:This criterium focuses on whether a project supports the physical, mental, or economic well-being of City employees, in keeping with the Mayor's goal of supporting "Our City Family". Community Application: While the financial limitations of any municipality inhibit the ability to act on every request-the concerns and desires of our residents are vital to understanding how best to allocate our limited resources,therefore, projects that are closely aligned with community requests should be given proper consideration. (Yes/No) Revised on 11/16/2023 SALT LAKE CITY JOINT TRANSPORTATION ADVISORY BOARD &BICYCLE ADVISORY COMMITTEE MEETING Minutes of the September 16, 2024 Meeting TAB Members present were Craig Buschmann, Greg Sanchez, Jon Larsen, Lt. Steve Wooldridge, and Suzanne Stensaas. TAB Members electronically present were Daniel Mendoza, Johnnae Nardone, Josh Stewart, Julie Bjornstad, Justice Morath, Matthew Gray, and Miranda Bradshaw. TAB Members absent were Isaac Astill and John Close. BAC Members present were Alla Chernenko,Ashley Lodmell, Greta Sommerfeld, Martin Cuman, and Sarah Johnson. BAC Members electronically present were Ben Trueman and Laura Lewis. BAC Member absent was Matthew Morriss. Also present was Rone Tempest, Dave Iltis, Becka Roolf, Juliane Sabula, Mary Sizemore, Jen Colby, and Gary. Also electronically present were Amy Lyons, Heather Mclaughlin, and Geoff Dupaix. The meeting was held electronically and was called to order at 5:03 p.m. by Sarah Johnson. Welcome and Member Introductions — Sarah welcomed everyone and thanked Martin for his service as the previous BAC Chair. She and Greg will be partnering to facilitate this meeting and to be mindful of the time, Sarah will also be serving as timekeeper and giving time checks throughout. Members, staff, and guests introduced themselves. Public Comment Rone Tempest is a 5th generation resident of the Avenues. He's here representing a group of people who are urging UTA to put some smaller buses on the tog extension that goes through the Avenues. On the recent 2.1-mile extension, they feel the buses are too heavy and cause too much damage. He would like to point out that the Transportation Division is part of the Department of Community and Neighborhoods, and he would emphasize neighborhood because he would urge a holistic view of the city, not just for transportation needs, but for neighborhood needs as well. Having studied this for a couple years and having 50 years as a journalist, the Transportation Division and the TAB by extension, has more influence over UTA than they might think. UTA tends to view governmental entities as their constituents. So, moving to the bicycle front, one of the great and beautiful stories of recent years has been the proliferation of Page 1 of 5 TAB/BAC 09-16-2024 Minutes bicyclists enabled by the e-bike phenomenon. Especially in hilly areas like the Avenues and the Bench, and just in his neighborhood in the Avenues, including himself and others, it's a wonderful almost European quality level of the number of bicyclists. They say it extends bicycle riding by ten years, so it's allowed people who weren't able to do this in hilly places like the Avenues to do it. They're still getting exercise, and he thinks the City's initiative, the proof of interest, and the excitement over this is the instant success of the e-bike incentive program that the City launched. It's been fabulous and when he says that he'd like them to look at things holistically, he wants them to keep bicyclists in mind when they start their next section which is about the fact that there are a lot more bicycle riders in the Avenues and they are really environmental quality because probably if they have an e-bike, they have cars or they can afford cars. So, they're getting cars off the streets, and they have a much better environmental impact than almost anything you can imagine. There are many more bicycle riders in the Avenues than there are on the new 2o9 extension which averages about two riders per bus on these 40 passenger buses. The buses are too heavy for the grades that exist in the Avenues. The current weight of the buses they're using is 26,000 lbs. on the rear axles. State statute sets the per weight maximum at 2o,000 a rear axle. If you go up these grades like the 12% grade between 7th and 8th Avenue,you add 20% to the rear axle weight. According to Pedro Ramiro, an international expert on road surfacing who is a civil engineer at the U of U, these buses are too heavy, and the road is not appropriate for the size of buses running there. This is why they are encouraging smaller buses, not an elimination of public transit,just smaller buses on that section of the route. He said this route was put in at the expense of two popular routes, Route 3 and Route 6. He said we have a different world, we have different ways people work, the e-bike is liberated, and he encourages all of them as advisors and administrators to put this into their equation for what's appropriate and to serve the public and to serve the environment in particular. He said Mr. Larson will say you need to have regional considerations because the rest of the route does have passengers. He said the 209 is one of only two high frequency bus routes every 15 minutes that goes through residential neighborhoods. The other is Route 9 which is a great route and only has a small section that's residential and is very well used. Dave I1 is said that on the agenda tonight is more joint meetings with TAB and BAC. He sent something to the Chairs and didn't know if it was disseminated to everyone, so they have most of his points. He thinks the idea of having a couple of joint meetings, maybe three per year is reasonable. Eight per year basically destroys the voice of the BAC. Bicycling even now with a much more progressive Transportation Division is still lost sometimes. If you look at West Temple that just got done,but no protected bike lanes because of who knows what — no funding, no desire, or no political will. More than three meetings per year is a huge mistake. He hopes they will vote against that. He does think three meetings a year is pretty reasonable. He also thinks it'd be good in the proposal that the BAC had one joint meeting here with the PNUT Board because the BAC doesn't discuss recreational cycling on both road and dirt yet that is very much in their purview. Recreational routes and recreational issues don't come up and the PNUT Board deals with trails, so there's a direct overlap and he thinks it would be really good if they had one joint meeting with them. Both TAB &BAC also have the ability as the Board Chairs, to invite people from some of the other Divisions from within the City such as Streets or permitting for big events. They have a lot of power to invite people so he'd encourage them to support three meetings plus a BAC/PNUT meeting but past Page 2 of 5 TAB/BAC 09-16-2024 Minutes that, he thinks they would lose much of their voice, spelled out in his e-mail. He also sees that they probably have more people from the public than he's seen in years and that is something that would be lost by having more joint meetings, there's less opportunity. Sarah said Dave's e-mail did get distributed amongst leadership and they discussed it this morning and those will be key points later on in the agenda. Dave added lastly,Virginia Street is still getting speed cushions and he's asking Transportation to modify the cushions on the downhill sections so they're safer for bikes and have standard speed cushions from 4th Avenue south and have a wide gap for bikes going downhill. He said since Lt. Wooldridge is here, he wanted to mention that bike theft is still incredibly high and there's still issues with City Creek. Jen Colby said at the last meeting she attended, she was pretty critical about the gap she sees between the goals and vision of the city in her 28+ years and what she would love to see in the outcome so far. She said she's here today with a smile because she went to the pop up for the Green Loop this past weekend. It was absolutely fabulous and for all of the effort that's been put in, she knows it's been an enormous push and has to say, given the opportunity, costs, and other priorities of the city, she has been a little bit skeptical,but the information booth was terrific. The vision is beautiful, the design is bold, and she really hopes the City can come up with funding. She knows CIP is on the discussion today and that's why she's here. She also wanted to say that watching the painted roundabout with the bollards was fascinating to see the drivers, it worked beautifully. She knows paint does not offer protection,yet painted bollards can get us really far and we could transform the city in ten years even without huge funding for the Green Loop. She said they should do it even with paint and bollards and that NACTO's guide,Don't Give Up At the Intersection, should be considered with that roundabout and other infrastructure projects. She thanked the team for their efforts on Green Loop and she's glad to see City Council kicked in funding. Gary said he's an Avenues resident and an avid biker. When he was working, he would ride in the city, but mostly now goes to Memory Grove, City Creek, or Jordan River. He's concerned with safety and said concerning Virginia Street and I Street, people go too fast, and he doesn't know if there's an option for bumps or something of that nature. Another issue is trees blocking neighborhood signage, causing people to go right through a yield sign and not even look towards Lindsay Garden. Fortunately, there's only been one accident. He thanked the team for their work. FY26 Capital Improvement Program (CIP) Funding Applications Becka said this is the second time this has been on the agenda for TAB. It's on this joint meeting agenda because Transportation wants to hear from both groups. TAB started the discussion in August with Julianne who serves on their Capital Asset Planning Group (CAP) Committee, an internal committee to the city(made up of staff). It is on the agenda again because the decision to fund or not fund a project, and whether to put a project forward as a funding request, or not — these are important decisions. The boards can give staff the most valuable input on how much and where the Division spends project money, to ensure that the projects reflect the priorities that the board members as constituents bring to the City. In recent years, Transportation Division projects have been focused on walking,biking, transit, and safe multimodal routes. Internally the CAP process has refocused on capital maintenance, and she wants to see where the priorities lie and what the balance looks like for TAB &BAC. (tangent: Page 3 of 5 TABBAC 09-16-2024 Minutes Someone asked about federal grants, and Becka indicate that national competition is stiff for these funds, although the City has been successful in two applications recently.) Julianne gave a summary of the of the CAP Committee process and scoring criteria. Becka went over last year's list of CIP projects that this year's ranking process came up with,which pretty much mirrored what the Mayor submitted to the Council. The Transportation Division would like the Committees' input on the resulting rankings and provide that input to the CAP Committee. Is this process is working pretty well and you're seeing the type of projects you want prioritized, or do you think there should be a process that puts some funds towards capital maintenance and some toward new projects, or do you have other perspectives on funding balance? Becka explained the difference between day-to-day maintenance funds versus capital maintenance. Justice asked how the CAP process is looking at climate change resiliency and gave examples. He asked if climate change is calculated into this and Julianne said it was not a consideration, but it's good one. Julianne said she is looking for feedback from this group on the current process and Sarah suggested they have this on their next BAC agenda. Becka showed the format of the draft list of CIP applications and projects for the next round so they'll understand the format when it's sent out to them for input. Julianne noted that the constituent CIP projects don't go through this CAP process. Due to the discussion running longer than scheduled on the agenda, the boards tabled further discussion and asked to have it on a future agenda. Future TAB/BAC meeting schedule —joint discussions Sarah wanted to be clear that they were discussing the 2025 calendar. Becka said input has ranged considerably and there have been many great thoughts. She thought she'd bring it to TAB and BAC together so they could discuss this directly with each other. Her original proposal was based on the percentage of meetings each group had with topic overlap. She said Dave Iltis provided a nicely crafted and thoughtful e-mail with his input which was discussed that morning with the Chair of each group. Sarah said a big part of talking about this is so they aren't being duplicative in asking for City resources. Additionally, she noted that they must meet quorum for both groups when having these joint meetings. The group discussed the number of joint meetings, the time those meetings would start, the length of those meetings, and communication between these groups as far as cross attendance and reporting. Motion: Suzanne Stensaas motioned for TAB to hold four joint TAB/BAC meetings per year with 2 of those being at the regular TAB time of 4:00 p.m. and 2 being at the regular BAC time of 5:00 p.m., and all being 1.5 hours. Two of those meetings will be focused on funding and two will be focused on multi-departmental representation. Craig Buschmann seconded the motion. The motion passed unanimously. Motion: Greta Sommerfeld motioned for BAC to hold four joint TAB/BAC meetings per year with 2 of those being at the regular TAB time of 4:00 p.m. and 2 being at the regular BAC time of 5:00 p.m., and all being 1.5 hours. Two of those meetings will be focused on funding and two will be focused on multi-departmental representation.Alla Chernenko seconded the motion. The motion passed unanimously. Page 4 of 5 TAB/BAC 09-16-2024 Minutes Invitations to other Departments Becka said she will need some help from TAB &BAC to invite people to come from other City Departments and Divisions to these meetings. Motion: Alla Chernenko motioned for TAB and BAC to write letters of invitation to other City Departments and Divisions with copies going to the Mayor and City Council. Craig Buschmann seconded the motion. The motion passed unanimously. Motion: Craig Buschmann motioned to adjourn the meeting; Greta Sommerfeld seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:34 P.M. Meeting Chat Justice Morath 9/16/2024 5:52 PM • I'm curious about the definition of Resiliency. Is climate resiliency incorporated? Going back to Becka's example of asphalt-with hotter summers, more freeze/thaw in winters, dust off the lake bed... how is that built into the calculation? 9/16/2024 5:52 PM • *climate change resiliency Johnnae Nardone I D5 TAB 9/16/2024 6:0o PM • Really nice overview of pots of funding (that yes, everyone is competing for). https://cityparksalliance.org/funding- hub/transportation-funding/ Johnnae Nardone I D5 TAB 9/16/2024 6:05 PM • Bike Parking! YAY. Ben Trueman 9/16/2024 6:21 PM • The current time (5-6:3opm) barely works for me. 4pm definitely doesn't. I could only attend in person if meetings were at 6pm Ben Trueman 9/16/2024 6:23 PM • I could do Om on Tuesday or Thursday,but not on a Monday Johnnae Nardone I D5 TAB 9/16/2024 6:25 PM • Sounds good! Ben Trueman 9/16/2024 6:25 PM • 2 joint meetings at the BAC time, 2 at the TAB time is a reasonable compromise Ben Trueman 9/16/2024 6:30 PM • I also like the idea of having a TAB member attend BAC meetings Miranda (District 3) 9/16/2024 6:30 PM • I can attend at any time, but I need to leave for today. Thanks everyone! Approved by the Transportation Advisory Board 10-07-24. Page 5 of 5 TAB/BAC 09-16-2024 Minutes