Loading...
HomeMy WebLinkAbout12/04/2017 - Meeting MinutesMINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, December 4, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 7.00 p.m. 1. Board Members Logan Darling Loree Hagen Jennifer McGrath Andrew Saalfield Jade Sarver Pamela Silberman Courtney Swedenburg Brooke Young Also Present Melissa Jensen Lani Eggertsen-Goff Jen Schumann Emily Strong Shyann Hugoe Dillon Hase Jennifer Seeling David Litvack 2. Staff Updates There were no updates by staff. 3. Approval of the minutes. Mr. Saafield moved to approve the minutes of November 20, 2017 as presented. Ms. Young seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. McGrath welcomed the CDCIP Members and opened the meeting on December 4, 2017 at 7:00 PM. B. Board Review of CDBG & ESG Applications Ms. McGrath asked the Board for input on the Nano Sessions. Question 6) Ms. Seelig thanked the Board for having the Mayor's Office participate and she wanted to let the Board know that the Mayor takes the Board's suggestions very seriously. Mr. Litvack stated that they asked the Agencies a variety of different questions but would like to know the Boards thoughts on how Agencies collaborate throughout the City. Question 5) Ms. Hagen stated that she didn't realized the level of impact that Camp Kostopolous made. Question 4) Mr. Sarver explained that most agencies stated that they served low income populations or in desperate need. He went on to say that the INN Between and ASSIST are very important agencies because they are serving a need that is not being served elsewhere. Question 3) Mr. Dillon Hase mentioned that Board Member Ms. Hannah Lockhart had to leave. Mr. Hase went on to state that widely speaking most programs answered that their program is one of very few that operate in the City or the State serving a specific population. Question 2) Ms. Silberman stated that the some of the best answers she heard from the representatives were from agencies that have received funding before. She added that agencies mentioned how reporting requirements have helped them become more data driven and more efficient. Ms. Swendenburg added that Odyssey House was well prepared to answer their question and that Odyssey House's representative made note that having a threshold helped them be more successful. Question 1) Ms. Young discussed how most of the applicants answered the data and tracking part of the question. She went on to say a few things that sparked her attention were A) Guadalupe used the importance of stories from the clients to measure the programs growth. B) Camp Kostopolous gave her no clarification. C) Speaking with the representatives from ASSIST and the Housing Rehab program helped her understand the programs better. 5. Adiournment There being no further business. The meeting was adjourned at 7:54PM. C4Boa irperson This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held December 4, 2017. IM011111:0 FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, November 20, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5.30 p.m. 1. Board Members Logan Darling Loree Hagen Jennifer McGrath Andrew Saalfield Jade Sarver Pamela Silberman Brooke Young Also Present Melissa Jensen Lani Eggertsen-Goff Jen Schumann Emily Strong Shyann Hugoe 2. Staff Updates There were no updates by staff. 3. Approval of the minutes of the November 13, 2017 meeting. Ms. McGrath asked for a motion to approve the minutes. Ms. Young moved to approve the minutes of November 13, 2017 as presented. Mr. Saafield seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. McGrath welcomed the CDCIP Members and opened the meeting on November 20, 2017 at 5:31 PM Ms. Jennifer Seelig from the Mayor's Office presented the Boards and Commissions survey and CDCIP Meeting Minutes (DATE) Page 2 thanked the board for their service. Ms. Seelig asked the Board to complete the survey. B. Application Review and Discussion l ) Utah Community Action: Ms. Strong presented the application to the Board and asked if there were any questions. Ms. Silberman conunented that the beneficiaries table did not make sense and would like clarification on the agency's numbers. Ms. Schumann mentioned that not every individual that is helped by this program will use the full $1200 each month. She also stated she would take the Board's questions back to the agency and return with more information. 2) The Road Home Rapid Rehousing: Ms. Strong provided the Board with the application. Ms. Silberman stated that the numbers the agency reported on the application were confusing. Ms. Schumann explained that the case managers salaries were spread between multiple funding sources. Ms. McGrath added that if the agency could provide approximate numbers and more information in general that applies to the application it would possibly beneficial for the Board to understand better. 3) The Road Home Shelter: Ms. Strong reviewed the application and asked if there were any questions. There were no further questions. 4) The Road Home St Vincent de Paul Overflow Shelter: Ms. Strong briefly spoke about the application. The Board discussed the financial feasibility. Mr. Darling asked if the agency only used this location during winter. Ms. Strong responded that the clientele that this agency is trying to encourage to use this resource is individuals who are camping along the Jordan River where weather conditions are too harsh to survive outside without shelter. 5) Volunteers of America, Utah: Ms. Strong explained the application to the Board and asked if there were any questions. There were no further questions. 6) YWCA Utah — Residential Self Sufficiency Program: Ms. Strong explained the application to the board and asked if there were any questions. There were no further questions. C. Other Business There was open discussion about the Nano Session meeting. The Board discussed how strictly to follow the funding guidelines. Ms. McGrath asked for a motion to approve the 25% reduction for agencies that did not meet the minimum funding level. Mr. Sarver moved to approve the reduction. Ms. Hagen seconded the motion. The motion carried unanimously. CDCIP Meeting Minutes (DATE) Page 3 5. Adiournment There being no flu they business. The meeting was adjourned at 6:58PM. C/ f IP BPiard Chair This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held November 20, 2017. MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, November 13, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30 p.m. 1. Board Members Loree Hagen Hannah Lockhart Jennifer McGrath Andrew Saalfield Jade Sarver Pamela Silberman Courtney Swedenburg Brooke Young Also Present Lani Eggersten-Goff Jeri Schumann Emily Strong Shyann Hugoe 2. Staff Updates There were no updates by staff. 3. Approval of the minutes of the November 06.2017 meeting. Ms. Lockhart moved to approve the minutes of November 6, 2017 as presented. Ms. Silberman seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. McGrath welcomed the CDCIP Members and opened the meeting on November 13, 2017 at 5:32 PM B. Application Review and Discussion CDCIP Meeting Minutes (DATE) Page 2 1) Neighborhood House: Ms. Strong explained the application. Ms. Silbennan asked for clarification on the amount of individuals served by this program. Ms. Strong responded that it could have been an applicant oversight but it is listed at 87 individuals served. There was brief discussion on serving households above 80% AMI with CDBG funds. 2) Odyssey House: Ms. Strong briefly spoke about the Vocational Training application. Mr. Saafreld expressed concern about the number of people served and the listed number of households served. Ms. Strong explained that this agency only serves individuals and made an error by filling out both fields in this application. Ms. Silberman stated she would like to know the historical outcomes from this program. Ms. Strong stated she would follow up with the agency and bring the information back to the Board. 3) People Helping People: Ms. Strong provided the Board with the application. Ms. Lockhart asked why this application was denied last year. Ms. Schumann and Ms. Strong both explained that it wasn't clear in the 16-17 application which agency would be provided with the funding because there were a few listed on the application. They went on to state that some of the line items were not eligible and once those line items were omitted the remaining line items did not meet the minimum $30K threshold. Ms. Silberman asked if the agency adapts with current economies and how they plan to continuously improve. Ms. Young stated that the support letter attached to the application did not relate to the application and caused a bit of confusion. 4) Salt Lake City Bicycle Collective: Ms. Strong explained the application. Ms. Silberman would like to know how the agency does tracking and reporting of demographic data. Ms. Strong added that this agency works with a partner agency that determines eligibility. Ms. Hagen asked where the bikes come from. Ms. Strong responded that all the bikes are donated. Ms. McGrath added that the agency requires the child that will receive the bike to come help build the bike to instill ownership and to teach the mechanics to operate the bike for a longer period of time. 5) Salt Lake Donated Dental: Ms. Strong briefly spoke about the application. Ms. Silberman stated that this is a much needed service. 6) SpyHop Productions: Ms. Strong provided the Board with the application. Ms. Hagen would like clarification on the income levels of the families of the children that this program would benefit. Ms. Schumann stated the desire for this type of programming especially for underserved population's. She went on to state that, historically this agency reaches out to kids in Foster Care and has them come to a space where they would probably never get to experience. 7) The INN Between: Ms. Strong explained the application. Ms. Silberman stated that this is the only agency in the country that provides this service. Ms. Swedenburg stated that The Lodge was the only inpatient hospice in the state, and that closed down this year. 8) The Road Home (Community Shelter): Ms. Strong opened the application up to the CDCIP Meeting Minutes (DATE) Page 3 Board. There was brief discussion about the application. Ms. Eggertsen-Goff stated that Salt Lake City will have two new resource centers and that Salt Lake County will be opening up one new resource center. 9) The Road Home (St Vincent's): Ms. Strong opened the application up to the Board and asked if there were any questions. There were no further questions. 10) Wasatch Homeless Healthcare (0 Street Clinic): Ms. Strong explained the application. Ms. Silberman expressed concern about the agency's tracking and reporting. Ms. Strong and Ms. Schumann agreed with the concern as this agency is particularly difficult to get in contact with. 11) YWCA Women in Jeopardy: Ms. Strong provided the application. Ms. Silberman stated that she noticed there was a large increase in funds and a small increase in the amount of individuals served. Ms. Strong stated that staff would follow up with the applicant. C. Other Business There was open discussion about the Nano Session meeting 5. Adiournment There being no further business. The meeting was adjourned at 7:00 PM. C�P Brd Chair This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held November 13, 2017. /Y7 / �- i9 MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDClP) Monday, November 06, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30 p.m. 1. Board Members Logan Darling Loree Hagen Hannah Lockhart Andrew Saalfield Pamela Silberman Courtney Swedenburg Brooke Young Also Present Melissa Jensen Lani Eggersten-Goff Jeri Schumann Emily Strong Shyann Hugoe 2. Staff Uodates RECEIVE® NOV 14 20117 CITY RECORDER Ms. Schumann presented the members of the board with posters about federal funding priorities from public engagement events. 3. Approval of the minutes of the October 30, 2017 meetine. Ms. Lockhart moved to approve the minutes of October 30, 2017 as presented. Mr. Saafield seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. Strong stated that the Board would need to elect a temporary Chair for the meeting because the Chair and the Vice Chair were absent. Ms. Young made a motion to elect Ms. Silberman as the temporary Chair. Mr. Saafield seconded the motion. Motion carried unanimously. Ms. Silberman welcomed the CDCIP Members and opened the meeting on November 06, 2017 CDCIP Meeting Minutes (DATE) Page 2 at 5:31PM. B. Application Review and Discussion 1) Advantage Services: Ms. Strong explained the Provisional Supportive Employment Program application submitted by Advantage Services. Ms. Hagen inquired about the application set up since there was not an option for scaleability. Ms. Strong explained that the scalability question was only provided for infrastructure projects. Ms. Silberman asked for more details on the applicants model showing how many people have been served and with what services. There was a brief discussion about the application. Ms. Strong informed the Board that staff would inquire about approximate numbers and bring the information back to the Board. Ms. Schumann mentioned the clients involved with Advantage Services are employed in some way, and that the agency is helping each client based on what personal level they are able to reach. 2) Boys & Girls Club of Greater Salt Lake: Ms. Strong reviewed the Poplar Grove Digital Divide Investments Phase III. Ms. Lockhart asked about funding from the previous year. Ms. Strong responded that last year the agency was focused more on supplies and equipment for the agency and the current application is an expansion the program. Ms. Silberman expressed concern reguarding the sustainability of this project. 3) Division of Transportation -Hive Pass: Ms. Strong presented the Board with the Hive -Pass Will Call application that was submitted by City Division of Transportation. Ms. Young asked how many passes this would provide. There was brief discussion about the application. Ms. Silberman inquired why the agency only does annual passes as opposed to monthly passes. Ms. Swedenburg asked who the service providers were. Ms. Strong asserted that YWCA and VOA were service providers in FY 16-17 and there had been no indication that the service providers would change from Transportation. 4) English Skills Learning Center: Ms. Strong reviewed the application with the Board and asked if there were any questions. Ms. Silberman asked if there were more details on the clients served from this agency. 5) First Step House- Employment Preparation application: Ms. Strong briefly spoke about the application. She noted that this agency is providing clients with actual job training that provides skill sets. Ms. Strong went on to say that skill development for at risk populations is underfunded and there is a large unmet need for this type of service. Ms. Hagan stated that this agency was helping clients put something on their resume rather than helping the client write the resume. 6) First Step House- Peer Support Services: Ms. Strong presented the application. There was a brief discussion. 7) Guadalupe Center Educational Programs Inc.: Ms. Strong reviewed the Early Learning Center Program Application. Ms. Hagen asked if the attendance was the only measure for success. Ms. Strong stated that this agency relies heavily on Granite School District's CDCIP Meeting Minutes (DATE) Page 3 curriculum. Ms. Silberman noted that the agency listed in their application that entrance testing showed that only 21 % of children were on benchmark and at the end of the year over 60% were at or above benchmark. 8) The Haven/Helping Hand Association: Ms. Strong spoke about The Haven Transitional Housing/Sober Living Program. Ms. Silberman asked if this program applied for housing subsidies. Ms. Jensen stated that this agency is serving one of the most underserved sectors of the community. Ms. Lockhart asked if this could be an application that we table and try to re -categorize. 9) House of Hope: Ms. Strong explained the Supporting Individualized Treatment Programs with Technology Application. There was a brief discussion. 10) International Rescue Committee: Ms. Strong reviewed the Cooking Up Success: Creating Career Pathways for Refugees through Culinary Job Training and Entrepreneurship application. There was short deliberation about the application. 11) Kostopluous Dream Foundation: Ms. Strong briefly explained the Skills Training for People with Disabilities application. Ms. Young asked what service the applicant would be providing. Ms. Silberman stated that she was not sure if it skill building or job training. C. Other Business There was no further business. S. Adiournment There being no further business. The meeting was adjourned at 7:03 PM. This document along with the digital recording constitute the official minutes of the CDC1P Board meeting held November 6, 2017. rfr-7-�� MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, December 11, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30 p.m. 1. Board Members Logan Darling Loree Hagen Jennifer McGrath Andrew Saalfield Jade Sarver Pamela Silberman Courtney Swedenburg Brooke Young Also Present Melissa Jensen Lani Eggertsen-Gaff Jen Schumann Emily Strong Shyann Hugoe 2. Staff Updates There were no updates by staff. 3. Approval of the minutes. Mr. Sarver moved to approve the minutes of the December 4, 2017 General Needs Hearing as presented. Ms. Young seconded the motion. Motion carried unanimously. Ms. Hagen moved to approve the minutes of December 4, 2017 as presented. Ms. Young seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. McGrath welcomed the CDCIP Members and opened the meeting on December 11, 2017 at 5:30 PM. B. Process Feedback Ms. Strong and Ms. Schumann opened the conversation to the Board by asking for feedback. The Board provided feedback on the application process. The Scoring Rubric and the Nano Session Guide were discussed as being very useful tools. Ms. Young mentioned that the scoring process is ZoomGrants was confusing and asked for supplementary materials to help inform the scoring process. Staff stated they would publish materials to help with that process. There was open discussion about other process improvements. C. Scoring Review Ms. Schumann presented each funding source and reviewed the applicants, the requested amount, and the average funding recommended by the Board. Ms. Schumann discussed the gaps in service that resulted from the original scoring process. There was an open discussion regarding the scoring and funding levels for the 17-18 applications for ESG and CDBG. The Board deliberated over all the applications. The Board discussed balancing the dollar amount requested for these applications with the total dollar amount available. Ms. McGrath stated the Board should not vote on programs based on their personal views, but instead vote based on the gaps in funding and where the community voiced their needs. The Board made their final funding recommendations for CDBG and ESG. 5. Adjournment There being no further business. The meeting was adjourned at 7:07PM. i Zq 1 j/9j, - CD( Bo#d Chairperson This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held December 11, 2017. f417-'(9 MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, October 30, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30 p.m. 1. Board Members Logan Darling Loree Hagen Hannah Lockhart Jemiifer McGrath Andrew Saalfield Jade Sarver Courtney Swedenburg Brooke Young Also Present Melissa Jensen Lani Eggersten-Goff Lily Gray Jon Schumann Emily Strong Shyann Hugo 2. Staff Updates There were no updates by staff. RECEIVED NOV 0 8 2017 3. Approval of the minutes of the March 20, 2017 & October 23. 2017 meeting. Mr. Sarver moved to approve the minutes of March 20, 2017 as presented. Ms. Hagen seconded the motion. Motion carried unanimously. Mr. Sarver moved to approve the minutes of October 23, 2017 as presented. Ms. Lockhart seconded the motion. Motion carried unanimously. 4. Business A. Welcome CDCIP Meeting Minutes (DATE) Page 2 Ms. McGrath welcomed the CDCIP Members and opened the meeting on October 30, 2017 at 5:32PM. B. Elect Chair & Vice -Chair Ms, Jennifer Schumann explained that the CDCIP Board must elect a Vice -Chairperson. She asked if there were any nominations for this position. Ms. Hagen nominated Jade Sarver for the CDCIP Vice -Chairperson. Ms. Lockhart seconded the motion. The motion carried unanimously. C. Application Review and Discussion 1) ASSIST Program. 2) Community Development Corporation of Utah program: Ms. Schumann explained that CDC would issue Down Payment Assistance with this funding. Ms. Schumann asked if there were any questions. There were no questions. 3) Ristorante Caffe Molise, Inc program: Ms. Schumann stated that staff marked this application as ineligible. Ms. Schumann asked if there were any questions. Ms. Lockhart asked why the application was marked as ineligible. Ms. Strong explained that it was marked in ineligible for the following reason being it does not fit within target areas and this program does not serve the low-income population. Ms. McGrath made a motion to exclude this application. Mr. Sarver seconded. Ms. McGrath asked if there was any fiirther discussion. There was no further discussion. The motion carried unanimously. 4) HAND Economic Development Fagade Program: Ms. Schumann explained that this program improves neighborhoods and communities as a whole rather than the business being the only beneficiary. Ms. Hagen asked how the businesses are marketed. Ms. Schumann replied that the representatives of HAND who maintain this program went door to door through the community and promoted the program. Ms. Lockhart asked if there was a follow tip process established with the businesses who have received funding from this program. Ms. Schumarm explained that there was no formal process in place but there are certain MUD requirements during the vetting process. 5) SLC Emergency Fund: Ms. Schumann stated that this application was for HAND to help nonprofit organizations during and emergency. Ms. Lockhart asked what the application process is like between the agency and the City. Ms. Schumann responded that staff requests a formal letter from the agency that identifies this emergency issue and the dollar amount being requested. 6) Salt Lake City Corporation Alzheimer's/Wild Rose Garden and Galvez Open Space Improvements Construction: Ms. Schumann briefly spoke about the application CDCIP Meeting Minutes (DATE) Page 3 submitted by Parks. Ms. Young asked if this application was also considering on going maintenance throughout the future. Ms. Jensen explained that most of these improvement construction applications are for existing structures so the cost of maintenance is not an issue, Ms. Lockhart pointed out that the applicant did not select an objective in the application and asked if this was an oversight. Ms. Schumann noted that this was an oversight on behalf of the applicant, Ms. Jensen pointed out this is was one of a few applications where the Board would need to discuss whether or not to accept the application as it was submitted or assume the intent behind the application. 7) Salt Lake City Corporation Concrete Program: Ms. Schumann explained the Concrete program that is operated out of the Engineering department at the city. Ms, Schumann asked if there were any questions. Ms. Hagen asked about the projects funding from previous years. Ms. Schumann stated that this department is strategic on how funding is spent and that the program also has an application in CIP. S) Salt Lake City Corporation Poplar Grove: Ms. McGrath reminded the Board that this application was under the $30,000 minimum and that further discussion was needed on the policy and methodology behind how these applications were handled. 9) Salt Lake City Corporation Post Street, 1000 W, & 600 S Reconstruction Construction: Ms, Schumann asked the board if there were any questions for this application. Ms. Hagen asked how these streets have been chosen because one of the three streets is a thoroughfare and the other two are not. Ms, Schumann stated that the Engineering Division has applied for this project previously and did not receive funding. She also mentioned that the focus should be what the return is for the investment. Mr. Sarver asked staff for more information pertaining to the cul-de-sac. Ms. Schumann responded that she is looking for engagement from the public that has not been completed yet, and she would bring that information back to the board. 10) Salt Lake City Corporation Post Street, 1000 W, & 600 S Reconstruction Design: Ms. McGrath asked if this was a project that could potentially be phased. Ms. Schumarui stated that if there are Transportation, Pubic Utilities, or Engineering components that efforts would be coordinated. 11) HAND Housing Rehab & Housing Homebuyer programs: Ms. Schumann described the Rehab and Housing application, Mr. Sarver asked if this application was scalable at all. Ms. Schumann responded that this application would not be able to be scaled because it would Rind salaries and operational support. 12) Salt Lake Neighborhood Housing Services/NeighborWorks Salt Lake program: Ms. Schumann briefly spoke about the NeighborWorks application and asked the board if there were any questions. There were no further questions. 13) Salt Lake City Corporation Transportation Poplar Grove Neighborhood Byway Network: Mr. Sarver explained that he would like to advocate for this application because the biking infrastructure was not as prevalent on the West side. Ms. Schumann stated that CDCIP Meeting Minutes (DATE) Page 4 Transportation would agree with that. Mr. Sarver added that this application would also be beneficial to pedestrians because of the improved intersections. 14) The INN Between Construction: Ms. Schumann stated that this application was flagged as ineligible. She noted that staff has been in contact with this agency and they understood that this application did not align with the consolidated plan. Mr. Sarver made a motion to remove this application. Mr. Saalfield seconded. D. Other Business Ms. Schumann stated that the next meeting the board will review the first 11 Public Service applications. 5. Adiournment There being no further business. The meeting was adjourned at 6:40 PM. This document along with the digit -al recordi onstitute the official minutes of the CDCIP Board meeting held October 30, 2017. MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, October 23, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30p.m. 1. Board Members Logan Darling Loree Hagen Hannah Lockhart Jennifer McGrath Andrew Saalfield Jade Sarver Pamela Silbennan Courtney Swedenburg Brooke Young Also Present Melissa Jensen Lani Eggersten-Goff Jen Schumann Emily Strong Shyann Hugoe Kimberly Chytraus 2. Staff Updates There were no updates by staff. VE ID NOV O 2 2CITY 017 3. Approval of the minutes of the March 20.2017 meeting. There we no minutes to approve. 4. Business A. Welcome Ms. Melissa Jensen welcomed the CDCIP Members and thanked them for their willingness to contribute to the Board. She then asked that each member in attendance introduce themselves to the group. B. Open Meetings Training CDCIP Meeting Minutes (DATE) Page 2 Ms. Kimberly Chytraus provided Open Meetings Training to the CDCIP Board Members. She explained the requirements of following the procedures for public notification of meetings held by any City Board. Ms. Chytraus asked if the members had any questions. There were no questions. C. Elect Chair & Vice -Chair Ms. Jennifer Schumann explained that the CDCIP Board must elect both a Chairperson and Vice - Chairperson to Chair its meetings. She asked if there were any nominations for this position. Mr. Pamela Silberman nominated Jennifer McGrath for the CDCIP Chairperson. Mr. Jade Sarver seconded the motion. The motion carried unanimously. D. Implementation, Purpose/Role of the Board Ms. Schumann spoke about the process of how the board operates each week. Ms. Jensen discussed the development of the board's decision towards funding and how it proceeds to the Mayor and then to the Council. Ms. Schumann discussed the application process and explained that there was a minimum funding amount of $30,000. She said that within the application process the applicants now have more questions to provide answers to per the Boards request last year. Ms. Schumann added that HUD now requires each application to go through a risk analysis. Lastly, she stated that staff has been reaching out through existing community events for citizen feedback on priority issues in their communities as a means to help the Board when making funding recommendations. Ms. Schumann touched base on the Nano Sessions and how to best structure them with time management. She informed the Board of the two required Public Hearings, one is the General Needs Hearing and the other one is hosted by the City Council where each applicant has an opportunity to come and speak. Mr. Sarver asked about any conflicts of interests with applicants. Ms. Schumann stated that any Board member with the conflict would just abstain from the vote on that particular application. E. Review of Plan to Date Accomplishments Ms. Jennifer Schumann reviewed the current applications for funding. She discussed the four applicants that do not qualify based on the new structured process and a lack of meeting the CDBG regulations and consolidated plan requirements for funding. Ms. Melissa Jensen clarified that it was Staff recommendation that those four applicants do not go any further in the process. Ms. Emily Strong listed the goals and objectives of the Consolidated Plan. F. Other Business Ms. Jennifer Schumann identified the Board Meeting schedule. She asked that members come ready to discuss each application in detail, and noted that the final funding recommendation meeting will be December 11, 2017. CDCIP Meeting Minutes (DATE) Page 3 S. Adiournment There being no further business. The meeting was adjourned at 6:53 PM. Gyw. P Boar hairperson This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held October 23, 2017. MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING (CDCIP) Monday, March 20, 2017 451 South State Street, Room 118 City & County Building Salt Lake City, Utah 5:30 p.m. 1. Board Members Mario Organista Jade Sarver Donald Butterfield Jennifer McGrath Pamela Silberman Loree Hagen Mike Walton Also Present Michael Akerlow Melissa Jensen Todd Reeder Holly Draney Shyann Herbert 2. Staff Updates There were no updates by staff. 3. Approval of the minutes from the following meetings. Ms. Silberman asked for a motion to approve the minutes. Mr. Organista moved to approve the minutes of March 06, 2017 as presented. Ms. Bjornstad seconded the motion. Motion carried unanimously. 4. Business A. Welcome Ms. Silberman welcomed the CDCIP Members and opened up the meeting for March 20, 2017 at 5:41 PM. CDCIP Meeting Minutes December 12, 2016 Page 2 B. Scoring Review Mr. Akerlow stated that Finance has refined numbers additional funds are available in the amount on $3.9 Million. An additional $2 Million comes from a revision to the general fund allocation and $1.9 Million addition to CIP from a recapture of past projects. He added that if Council approves the recapture, these funds would be allocated to CIP. Mr. Akerlow presented to the board an additional project that has been added by the Mayor. The 500 W Park Block Reconfiguration. Mr. Akerlow briefly explained that this application would fund a controlled parking area for Community Connections Center; this center has been open for 6 months and is a place where police can help homeless people with case management and other issues. Currently there is large landscape medians, and the proposal is to convert the landscape medians to parking. He added that these medians are being used as a drug area and are unsanitary because people use this area as a restroom. There was an open discussion regarding the scoring and revised funding levels for the fiscal year 17-18 applications for CIP. The Board deliberated on all applications, and then made final funding recommendations. 5. Adiournment There being no further business. The meeting was adjourned at 6:50PM. YICIPI ard` Chairperson This document along with the digital recording constitute the official minutes of the CDCIP Board meeting held March 20, 2017.