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HomeMy WebLinkAbout12/09/2024 - Meeting Minutes MEETING MINUTES SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE HYBRID MEETING HELD, December 9,2024 COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT Catherine Tucker,Committee Chair Laura Marshall,SLC Facilities Travis Sheppard,Committee Vice Chair Josh Lander,SLC Facilities Mark Morris,Committee Member salt I!aha Cruv counm k1wDuig Sean Fyfe,SLC Engineering Kathy Davis,Committee Member Con5erbantp&%se Canuniltee Jaysen Oldroyd,SLC Attorney's Office Caitlyn Barhorst,Committee Member avvtovem Karilyn Anderson,SLC Engineering COMMITTEE MEMBER ABSENT Steven Burt,Committee Member January 13,2025 Robyn Taylor-Granda,Committee Member Karen Ferguson,Committee Member Catherine Tucker welcomed everyone to today's Conservancy and Use Committee meeting. She began by asking each person to introduce themselves for a roll call.Those in attendance are as follows: Laura Marshall,Facilities;Josh Lander,Building Administrator;Travis Sheppard, Committee Vice Chair;Catherine Tucker,Committee Chair; Mark Morris,Committee Member;Caitlyn Barhorst,Committee Member; Kathy Davis, Committee Member;Jaysen Oldroyd,Salt Lake City Attorney's Office;Karilyn Anderson,Salt Lake City Engineering;and Sean Fyfe,Salt Lake City Engineering. Agenda Item 1:Review and Approval of Last Month's Meeting Minutes Catherine said okay we have a quorum.Will everyone please take a few minutes to review last month's meeting minutes. After a few minutes she asked if anyone had any comments or corrections to the minutes. If not,can I have a motion to approve the meeting minutes.Travis asked I noticed on Agenda 2, page 3,the last paragraph which talks about the motion to pre-approve a security pole that matches the existing interior light poles. I know that they're all exterior light poles but was that on purpose. Laura said it was noted that way because we were talking about the light poles located in the interior area of the grounds. Travis said oh yeah that's right the perimeter lights are different then the interior ground's area light poles. Catherine said Laura could you perhaps put a parenthesis or parenthetical at the end of that sentence,saying"as opposed to the perimeter light poles which are different",which would clarify that point. Catherine asked Travis would that help clarify.Travis said yeah that's okay. I just thought it might have been a typo but then realized that the perimeter has different light poles.I think since we know that,we probably don't need to make a change. But I am okay either way.Catherine said my theory is if you have a question,then others will have the question,so we might as well address it. Karilyn said yeah that is a valid statement.Laura said okay I will make this change to the meeting minutes.Catherine said if there are no other corrections to the minutes,may I please have a motion to approve the meeting minutes from November 18,2024,with this correction. Travis Sheppard motioned to Approve as corrected. Mark Morris Seconded the motion. Catherine said we will now vote on the motion to approve the meeting minutes from November 18,2024,with correction. All those in favor. Any opposed or abstaining from the motion. All the Committee members unanimously voted to approve the meeting minutes as corrected. Agenda Item 2:Review and Approval of Council Chambers Security Gate Karilyn Anderson with Salt Lake City Engineering said hello everyone,let me share my screen.After our last meeting I think the comments on the gate were that we wanted to add 2 posts and try not to attach the new gate to the dais or the wall with wainscoting. I revisited with Reaveley Engineers,and I tried to get smaller post so we wouldn't lose any of the clearances that we need. But unfortunately,we were already pretty tight before.So,as you can see from the plans for the gate,on this side we only have one foot,5 and 5/16 clearance.Usually,it's 1 foot and 6 inches.So, we lost some space here because of the column that we are putting on the wall side.We also had to add a base plate and right now it is surface mounted.But if it's convenient or approved another solution could be to recess it into the floor.Which means that we'd have to disturb the flooring. wasn't sure if that would be approved or not.For now,we have it surface mounted,which creates a little bit of a reveal on the floor. So,we are going to need to cover it with wood.And create some kind of slope for ADA purposes.Which is shown on the screen. There are 2 posts that we've added,leaving about a half inch gap from the finished side and the other side against the wood paneling.What you see in the background is this steel plate that is 5 inches by 8 inches and the steel tube is 3 inches by 1 and 1/2 inch.And that's the minimum that we could get for a bigger clearance opening.I've asked that we do not disturb the round post on this side of the dais.And I'm proposing right now a steel frame,so metal studs.And I have added the bullet resistant film inside the wood veneer paneled door,probably made with plywood for structural purposes,and to match the system. I know this drawing is very technical.The frame I proposed is metal,hollow in the middle with the 1 outside painted to match the color of the wood paneling.So that's what I'm proposing,unless we want to make a change to a wood frame.But I'm not sure that meets the requirements for a bulletproof gate.Regarding the door hardware,we just wanted to match the existing hardware that we have on all the doors in the room right now.Which is this brass hardware.Does anyone have any comments.I'm open to suggestions. Karilyn added that she has submitted this plan for a permit,because I'm concerned about the clearances for ADA.However,someone in a wheelchair can still go through this south office door next to the Council room.Then go through a rear door in the office's conference room with their wheelchair and access the area behind the dais.But to get through the gate,it doesn't have adequate clearance.So,if the building department approves this plan,then this is doable.Josh said they can also access from the north side,because there's no gate on the north side of the dais.Karilyn said yes that's true.But there are steps over there,so for a wheelchair it's more difficult.Because we're thinking about what the escape travel path would be if you wanted to exit quickly.You would want to go through that south conference room door to the side.Sean added there are 3 doors in that conference room. Catherine said Karilyn,I just wanted to say I appreciate how well thought out and how thorough the plans are.I think that you've put a lot of effort into this,and it shows. My question is,I am hoping you can elaborate a little more,to educate us,in terms of this being bulletproof.Ignoring the connections and the small little pieces and details.But the door itself that you've proposed is bulletproof and the panel to the doorknob side is also bulletproof.Karilyn said yes,it is.I researched bulletproof doors made out of wood and this is the standard construction for bullet resistant doors. Josh said we'll be placing a level 3 UL rated bulletproof panel inside the door.Which is a 5/8-inch bullet resistant film.The door will have a hollow section where you can slide the bullet proof film into the panel and cap it.Travis said someplace on this plan,it says UL level 8 bullet proofing.Josh said no,It's not level 8,because that's too heavy.It's level 3,which is 5 pounds per square foot that we are placing inside the panel and gate. That's what the structural posts are rated for to cantilever the weight of the door. Because we're not fastening them to the wainscoting. Catherine said so,I have a question regarding the impact force of a bullet at level 3.Were the cantilevered posts designed for that impact force. Josh said yeah,they are designed far beyond an impact force at level 3.Catherine said I wouldn't be so sure.The connection of those cantilevered columns to the base plates and the slab with an impact force like that.For them to resist that impact,I don't know if they were explicitly designed for that.That might be a question for Reaveley Engineers. It's not a matter of the steel post itself,that I'm worried about,but the connection.For example,if a bullet hits the door is the whole thing going to fall over backwards.Josh said no,it's rated beyond that capacity.Kathy asked how tall is the gate. Karilyn said it's 3 foot 5 inches.Kathy asked so what goes above the gate,is there anything.Josh said there's nothing above the gate. Karilyn said it's just finished as shown there.The Committee members mentioned that the Council had asked for this height to provide a way for them to crawl behind the gate,to be able to escape out a different door. Karilyn said yeah and this height was used because we wanted to match the height of the dais.The extension panel wall is the same height as the dais wall.And then I just recess it a little bit down so it's underneath that wall cap,so it feels like a different element there.And I apologize that this plan doesn't show the details of the panel.The panel is beveled. Travis said Karilyn,I noticed that we're showing an exposed metal frame.I have 2 things.One is the wood frame on the door itself.There's a gap where the bullet resistant paneling to the outside edge is a couple of inches. That's the area,if you're going to be shooting,you would shoot towards.You could put a rabbet joint there,so that we could get a little bit better coverage.I know it's only going to be like an inch and a half or an inch and a quarter,but it could reduce that opening.And it's super easy to do.Karilyn said yeah that's fine.Travis said,second,I also think that we could rework that detail a little bit,and then we could cover it with wood,instead of having a metal frame.Is there any reason we have to have a metal frame.Josh said,Karilyn,I thought you did this to maximize the width of the gate.Because if you wrap it with wood,it kicks it out a little further.Karilyn said yeah,I researched what would be the application for a bullet proof wood door and all the examples I found had hollow metal frames.So,I thought hollow metal frames are more resistant,more efficient receiving a bullet,than just wood.But I mean,if you have used that in the past,I would love to use wood.That's fine,if you think that's appropriate. Catherine said from a structural standpoint,being able to connect to a metal frame.The capacity of that hollow metal frame to the steel tube,is going to have a higher resistance to a forced impact from a bullet.From an architectural standpoint,you can always wrap it with whatever you want.But of course,that is going to add thickness to it. I don't think there's any way you're going to get the same structural integrity out of a wood frame as you would out of steel.Travis said oh,for sure.The funny thing about a bullets impact from our research is they're not like a continuous force.It's very brief and so If you spread out the load of a bullet over wood.Wood can resist a bullet.The reason I brought this up is that we have done laminated glass and wood frames,and the bullets force transferred all the way around the frame with a laminated piece of glass. So,the frame was able to withstand the force of the bullet. So,I'm just thinking the same thing here.If we have a continuous jam of wood,and then underneath that we have the bullet resistant panel.It would perform the same way,without having an exposed metal frame. Catherine said that's good knowledge,Travis.I'm glad that we have that kind of knowledge on this committee.Karilyn asked so you're saying even the doorstop out of wood over here.Travis said yes.If you have some time,Karilyn.You and I could sketch over this tomorrow,and you could see what I'm saying,and see if you like it or not. Karilyn said yeah,that would be fine. Karilyn asked what do you think about the base plate,because that's my main concern.It's kind of in the way now.Would you recommend trying to recess that.Catherine said could you do a continuous raised threshold covering up the base plate there,that meets code.Which would reduce the tripping hazard. Travis asked,could we recess it,running underneath the wall and anchor the base plate into the floor.Then the wood goes over the top and covers the base plate.Karilyn said that's kind of what I have right now,it's just not recessed.Josh said if you extend the wood,out beyond the edge of the base plate,then the base plate is even more narrow.Travis said no,leave all the dimensions as they are except for you have 2 it recessed.Sean asked,are you saying rotate the base plate. Karilyn said we tried that,but it doesn't work for either side.Josh said and having it off center in the base plate region,then the problem is we have a wall. Travis said by recessing it,the wood wall covers it. Catherine said Karilyn,when you were talking to Reaveley did you talk about a design with an offset base plate.You could easily set a hollow steel tube right at the very edge of the base plate. It will need like a quarter inch of a lip.So,you still have a base plate that's a quarter inch bigger than the tube steel itself.But generally,you can make it very eccentric,kind of offset if you needed to.Travis said exactly.Josh said I think it is on the south base plate, but the north one can't because of the wall. You can't really do too much without kicking it out more. Karilyn said yeah,I tried to go back and make it square.Catherine said okay how do we feel about a threshold across there that's a wood threshold,or a tile,or a marble type threshold that you step up and over. Karilyn said yeah you mean all the way through.Yeah,I thought about that,too.That's another option. Catherine said I think that it might be preferable to have a continuous threshold instead of a localized tripping hazard. Karilyn asked then having a continuous threshold,it means there will be a bump there,is that alright.Travis said I would just like to explore the idea of recessing it.We've chipped out the floor in some areas.How deep or how much coverage do we have to the rebar.Josh said the base plate is 3/8 inches,right. Karilyn confirmed.Travis said at 3/8ths,for ADA you're limited to half an inch or quarter inch vertical,and then a quarter inch slope, so getting a 3/8ths inch bolt in the top might be tough. But chipping out the floor,haven't we done that before.Josh said I don't know what the floor depth is on the 3rd floor.On the 1st floor,it's about 4 and a half to 5 inches thick to the rebar. Karilyn said they have channeled the floor for wiring in there. Josh said yeah,they have.Karilyn said I would rather do that than have a threshold. Catherine said I think we need to look at the calculations used on the Reaveley drawings. Karilyn,what is the thickness of concrete that they're relying on for their anchorage.Because you need to make certain that you can get that depth of concrete that they're indicating in their drawing. That's the critical dimension. Karilyn said it says 4 to 5 inches.Catherine said they're saying the Simpson connections are 5 inches long.So,they need to have 5 inches,plus an inch of cover.So,if you don't have a slab there,that's at least 6 inches after you chip away the concrete. Then It's a nonstarter.Sean said right. Josh added yeah that's what I'm worried about,too.Catherine said then I would suggest calling Reaveley,and I would ask them,as an alternative,rather than doing screw anchors.Could we do through bolts and put something on the other side,if that's an option. But the structural integrity of that embedment length has to be correct.Otherwise,the whole column doesn't work.The Committee members and Karilyn then discussed whether there was any access below the slab to be able to do through bolts there. Karilyn said she would take a look at the system drawings to see about access below. Travis said he thought there's no Interstitial space below that space. I can double check the drawings I have.But we do have other options as far as the anchoring goes,because you can do a shorter anchor if you use epoxy. Catherine said it depends, and Reaveley may have already looked at this. That's why I'm saying,we don't need to be structural engineers.We just need to provide to Reaveley what the anticipated slab thicknesses is,and then they can give you the appropriate anchors. Sean said yes,let us do the engineering,and the city can figure out that part well before we get a contractor on board. Sean said so what does the committee think about the aesthetics of whether we're going to have a plate that's mounted on top of the slab or recessed and those type of parameters.Catherine said sure, I guess my only concern is I'm not sure that we really have a choice about recessing the plate.Whether that is a viable option.Sean said yeah,it may not be.And so,I would like to look for approval from the committee to see if it would be acceptable for either scenario.Travis said so,my recommendation would be,the most preferred would be,to recess the plate so that there is no threshold. Just because thresholds are tripping hazards,no matter how others design it. Karilyn said yeah.Then the other thing about raised thresholds are some types are more trouble regarding ADA clearance.Then the building official may say you have a threshold. Now you have to make an actual stop at the door.You can't really go continuously through.So that might be another thing that we'd have to look into.Travis said yeah.So,I would like a recessed base plate explored. Sean agreed that would be the preferred option,in my opinion,too. Catherine said and then the other take home,is to explore a wood frame instead of hollow metal.Karilyn said okay. Catherine asked are there any other changes that we would request that Karilyn look into for these drawings. Sean said I'm curious about your thoughts on the hardware. Karilyn said this hardware matches all the doors in the room. But I've seen some of the gates in other places have knobs only. Sean said this hardware looks very institutional,even though it matches the room.And the finish is highlighted on the plan as well.So,I'm curious if the committee has any concerns about that. Josh said I feel like it takes away from the integrity of the bulletproofing.Travis said yeah. Josh brings up a good point. Do we need a mortise lock because we could just go to a lever.Karilyn said a doorknob.Travis said no,it needs to be a lever to be accessible. But it could be what they call a non-mortised lock.Josh said a 2-and 1/8-inch circle hole.Travis said right.I'm wondering if we could just use a regular door lever because it's not going to be locked.Josh said no it's never going to be locked.Catherine said for the function of making this helpful in the incident of an attack.Don't we want to make sure it's latched securely. Sean said yes it will still be latched;it just won't be a mortised lock.And the type of lock set we are talking about is a cylindrical lock set. Travis said yeah that's it,thank you Sean.It just wasn't coming to mind. Karilyn said if it's not mortised.I will center the lever on this panel closer to the top of the door,because right now it kind of falls lower,because of the mortised lock.And it will still be compliant.Travis said yeah,and I'm not really sure that the style has enough width for a mortise lock.It looks too narrow,but it would work with a cylindrical lock set.Karilyn said okay.Travis asked and we've confirmed the gate doesn't need to be able to lock.Karilyn said no it doesn't need to lock. Karilyn asked okay is there anything else. Kathy said I'm just curious.Why wouldn't they want it to lock, if they wanted it bulletproof. Josh said it doesn't necessarily need a lock,because it's so low. I mean,they could just jump over it.All they wanted is for it to latch in case something hits it,such as a bullet.So,it won't just swing open.The gate is there just to remind the public not to walk behind there.That's the secondary purpose as well.There's no point in locking it.You could just reach over the gate and unlock it. 3 Travis asked about the panels on the gate.Are you matching the wall panels or the panels of the dais.Karilyn said well,the wall panels are different. The dais wall has this type of panel,that I used on the side panel.The gate I've matched to the actual doors in the room.The gate panel is longer as you can see,which kind of copies the actual door panels. Sean said the gate looks similar to the wall paneling too,as far as the horizontal profile and then the vertical flow.Karilyn said I wanted to make sure the gate was different than the side panel.So,people knew this was an access gate. Otherwise,it would look like a hidden wall and blend in.People wouldn't be aware that this was an actual gate. Catherine asked Travis if you were going to do this,which out of the hierarchy of the dais,the wall paneling and the door,which of these would you suggest.Travis said I was thinking that it would be better if it matched the dais.Because the dais really doesn't match anything.It's more like a piece of furniture.And since we're not touching the exterior wall,I would say look at using as many parts of the dais as possible.Karilyn said yeah,but then the gate is just going to look like the dais wall.Catherine said in my opinion,if somebody's coming in there with a gun.They can obviously just shoot over this thing.If they wanted to go back behind there,it's not locked.They could just open it and go back behind there.The whole premise of this is being a psychological deterrent.And if it ends up being kind of a hidden door that people aren't even immediately aware of. Isn't that a good thing.I don't know that that's a downside. Karilyn said so,here is a picture of the actual doors in the room.This is how the doors look. And here's a picture of the dais when you're looking from the front,we have this panel,and when it turns the corner,it becomes these spirals over there.Travis said the spirals are kind of a balustrade. That's what I'm saying,I feel the gate should feel like those panels on the dais.The height of the base,and the height and width of the style and rail should match that.Because then the gate next to the dais feels like a piece of furniture within the room,as opposed to being integrated with the wainscoting.Karilyn said,but if I go back to this it will feel like it's another wall.You know instead of a door. Do we want that.Travis said yeah to Catherine's point.I don't think that's a bad thing.Catherine said I don't either.Travis said to continue those details through that,it would just make it feel like the dais,a piece of the furniture within the room. Catherine added I'm not trying to suggest that we should dictate upon them. But if I were looking at this,I'm seeing it as a psychological deterrent. But again,I'm coming into this,not having been privy to the conversations that led them to the decision of wanting to have this door in the first place.So,I appreciate whatever the intention is from a user standpoint.Karilyn said yeah,but my point of view is doors always look different.Even if you have a wainscoting.That was the point that I was trying to make.When you have a continuous panel here,you're not going to continue the panel into the door.Travis said absolutely.I totally agree,Karilyn.If this were going into the wall,or the wainscot,I couldn't agree with you more. But since it is part of the dais,I think it wants to be part of the dais and match the detailing,proportions,and the styling rail width,and all of that. Karilyn said when you're calling the dais a piece of furniture,it's actually a pony wall.That's what it is all the way around.Travis said sure and the dais is placed within the room.But it's not the room.Catherine said the dais was added after the fact.It was not original to the building. Karilyn said so here is an image of what was originally proposed before of the wood post.I don't know If you guys remember when we had this mockup that was done before.Travis said yeah that actual matches the dais,the base height and the panel.Karilyn said yeah.And this is exactly what I have right now for the side panel.But the door is the one thing that is different. Sean said so you're saying,the wall to the left of the gate matches the image you just showed.Karilyn said yes,right here. Sean said and for the door itself.You've added the paneling at the top,the reveal, or whatever you want to call it. Karilyn said yeah,but we can match the panels certainly,that's fine.It's just going to look like the rest of the dais wall.Travis said yeah,I would like to hear everybody else's opinion.But my first impression is the door should look like the dais. Sean said and you would be just removing and adding a little bit of molding.Karilyn said yeah,we're just going to match it exactly.Sean said let's do that. Karilyn said so would you follow all the lines of the dais exactly like that,following all those same lines there. Travis said yes.Catherine said that would be my inclination as well.Also,we can talk about matching one of the full-height doors,but those doors are on a gross scale.Nobody's going to ever mistake this gate for one of those 7-or 8-foot-tall doors.So,this gate doesn't necessarily read the same as one of those doors.Even if we were to make it match,because the gate is so much lower.The full-height doors overall gross scale doesn't match the scale of the dais. Karilyn said okay. Sean said yeah,there are some differences,like we don't have a cap on the door to deal with.Catherine said right.Sean said the door has an aesthetic to it. There are some parts of it,of course,the door will be double sided with whatever treatment we're looking at.Where the dais itself, I'm sure the backside is just a flat panel,so you know,there are some nuances here to it.But I think we can have a similar language anyway. Karilyn said that's fine.So,we would probably center that cylindrical lock set,right.And do a rabbet joint on the panel over here.Travis said yeah,I think so to close that gap some.Karilyn said yeah,okay. Catherine asked if there is any concern for the ADA mounting height,then. Karilyn said it's 2 foot 10 inches minimum and I think the maximum is. Travis said I think it's 40 inches. Karilyn said yeah,I think it will be within range.It wasn't an issue before because we were doing a mortise lock.But if we do the cylindrical lock set,it will be fine.It will only be a couple of inches above. Any other suggestions. Catherine said again,I'd like to compliment you,Karilyn. I can tell you've put a lot of thought and energy into this,and I really do appreciate it.It's a well thought through design. Karilyn said yeah,we'll just tweak it a little with these suggestions.Thank you. Catherine said so,if there are no other comments for Karilyn on this Council Chambers security gate.I'd like to ask an administrative question here.I know how long ago it was that we first saw the proposal on this.Goodness,it must have been a year and a half ago,or more,certainly. What do other committee members feel about this,so that we're not continuing to hold everything up. Could we go ahead and give them a motion of approval on this,with the understanding that they're going to tweak a couple things,and that,if possible,they're going to recess the base plates and try to listen to some of our review comments,but that in general,for general conformance,that we could go ahead and approve it.Travis said 4 yeah, I would be fine with that.Kathy said I'm fine with that.Catherine said alright,may I please have a motion to,after incorporating some of our review comments to the greatest extent possible,approve the Council Chambers Security Gate. Kathy Davis said I so motion as stated. Travis Sheppard Seconded the motion. Catherine said okay,we will now vote on the motion,with our review comments being incorporated to the greatest extent possible,to approve the Council Chambers Security Gate.All those in favor. All those opposed or abstaining. The Committee unanimously approved the motion. Catherine said the motion is passed. Agenda Item 3:Other Building Proiects or Updates Catherine asked okay,do we have any other building projects or updates.I was thinking that we might get updates from Karilyn on the Attorney's office break room that she's been working on,and maybe from Josh on any updates with his projects. If you're prepared to do so,that'd be great. Karilyn said yeah.Regarding the break room,we are on hold for a while,because we were trying to get an electrical engineer involved.We didn't have an on-call engineer to begin with,but now we have one. And he has just barely started to work on it.So,he's going to need a couple of months to catch up on the rest of the design. Plus,he's going to do an investigation of the wires under the floor and how to be able to wire this room efficiently.Because we're going to need to move the wires underneath the carpet to install the tile flooring.So this is going to be a big job, and it's going to take a little bit of coordination.Josh asked Karilyn,isn't he coming this Friday. Karilyn said yes,we just gave them the notice to proceed.And the project manager is going to come this Friday.We have retained an electrical engineer to test the circuits and see which wires are affected and where they're going.So,we can determine who is going to be affected by the re-routed wires. But that's where we are right now on this project. Catherine said okay that's helpful to know.We just always want to make certain that our committee isn't an impediment to you guys needing to make progress on things.Karilyn said no,we have about 2 months of work with the electrical engineer.And then I'd say we have one more coordination meeting,and then we can come back again and meet with the committee on the new tile design and things,and kind of wrap it up. Catherine said that sounds good. Catherine said Josh,do you want to give us an update.I know you're working on maybe a couple of different things.Josh said I don't have any updates at this time. Catherine said okay,does anyone else have any updates or items of discussion for the committee. Alright,well our next meeting will be held on January 13,2025. May I please have a motion to adjourn the meeting. Travis Sheppard motioned to adjourn the meeting. Mark Morris Seconded the motion. The Committee unanimously voted to adjourn. Catherine said and as we've completed the agenda,and received a motion and a second to adjourn, I declare this meeting is adjourned.Thank you, everybody. 5