HomeMy WebLinkAbout01/23/2025 - Meeting Materials Accessibility and Disability Commission
Salt Lake City Utah
Regular Meeting Agenda
23 January 2025
3:00 PM
This meeting is a discussion among Commissioners and select presenters. The public is
welcome. Items scheduled may be moved or discussed during a different portion of the
meeting based on circumstances or availability of speakers.
This meeting will be hybrid. The Commission Meeting will have a physical location at the
City and County Building in Room 326. Commissioners, presenters, and the public may
attend and participate either in-person or through electronic means using the Zoom link
below.
Join the meeting using the following Zoom link:
https://us06web.zoom.us/m/86501254232?pwd=463wLy8sppOd M Ddwl b7LLL 1 A9fd NSQ.1
Public Meeting Rules: The Commission's meetings are a place for people to feel safe and
comfortable participating in their government. A respectful and safe environment allows a
meeting to be conducted in an orderly, efficient, effective, and dignified fashion, free from
distraction, intimidation, and threats to safety. To support a respectful meeting, comments
or items that disrupt the meeting, intimidate other participants or that may cause safety
concerns are not allowed.
1.Welcome
2.Introductions
3.Open Dialogue (- 15 minutes):
4.Public Comment (limited to 15 minutes):
5.Approval of Minutes:
The Accessibility and Disability Commission will review minutes from the previous
meeting.
6.Chair and Vice Chair Elections (- 5 minutes): Ashley Lichtle, Board Manager
7.Annual Open Public Meetings Act (OPMA) Training: Jansen Oldroyd, Attorney
8.Commission Logistics (-15 minutes): Ashley Lichtle, Board Manager
a. Annual Meeting Schedule
b. Review of Commission Priorities for 2025
9.Upcoming Legislative Items (- 20 minutes): Ashley Lichtle, Board Manager
10.City Updates (-20 minutes): Ashley Lichtle, Board Manager
11.TENTATIVE Closed Session
The Commission will consider a motion to enter into a Closed Session. A closed meeting
described under Section 52-4-205 may be held for specific purposes including, but not
limited to:
a. discussion of the character, professional competence, or physical or mental
health of an individual;
b. strategy sessions to discuss pending or reasonably imminent litigation;
c. discussion regarding deployment of security personnel, devices, or systems;
and
d. investigative proceedings regarding allegations of criminal misconduct.
A closed meeting may also be held for lawful purposes that satisfy the pertinent
requirements of the Utah Open and Public Meetings Act.
CERTIFICATE OF POSTING
On or before 5:00 p.m. on January 22nd, 2025, the undersigned, duly appointed ADA
Coordinator, does hereby certify that the above notice and agenda was (1) posted on the
Utah Public Notice Website created under Utah Code Section 63F-1-701, and (2) a copy
of the foregoing posted at the physical location of this meeting.
ASHLEY LICHTLE
SALT LAKE MAYOR'S OFFICE
People with disabilities may make requests for reasonable accommodation, which may
include alternate formats, interpreters, and other auxiliary aids and services. Please make
requests at least two business days in advance. To make a request, please contact the
ADA Coordinator at ADA(cD-slc.gov, 801-535-7739, or relay service 711.
Accessibility and Disability Commission Minutes
November 21, 2024, 3:00 PM
Commissioner Attendance
• Everette Bacon, In Person
• Scott Browning,Virtual
• Amy Carmen, In Person
• Kristy Chambers,Absent
• Todd Claflin, Virtual
• Nate Crippes, Virtual
• Jan Ferre,Virtual
• Rich Foster, In Person
• Jeff Kenyon,Absent
• Leah Lobato,Virtual
• Kayci Lynam,Virtual
• Pamela Mower, Virtual
• Ivana Powell, Virtual
• Margo Thurman, In Person
Other Guests in Attendance
None.
Open Dialogue
Commissioner Carmen commended Rich Foster's Access & Functional Needs Training. Commissioner
Foster provided further comments on emergency preparedness. Commissioner Bacon provided an
update on the SLC Human Rights Celebration. Commissioner Lobato provided updates on events hosted
by the Utah State Office.
Public Comment
None.
Minute Revisions
None.
Motion to Approve Minutes By
Pamela Mower
Second to Approve Minutes By
Everette Bacon
Agenda Item 1: Emergency Preparedness Webpage Review
Ashley provided an overview of the new SLC Emergency Preparedness for People with Disabilities
webpage created by the Commission. Commissioners Bacon, Mower, and Lobato provided comments
and edits.
Agenda Item 2: Accessibility & Disability Commission Annual Report:
Ashley presented the draft Annual Report, with details of the completed goals, ongoing goals, and goals
for 2025. Commissioners Foster and Thurman provided comments and additions. Regarding 2025 goals,
Ashley proposed moving to a bi-monthly meeting schedule to allow for 1:1 training development. Chair
and Vice Chair nominations were submitted for 2025.
Current Events in Accessibility and Disability
Commissioner Bacon discussed federal elections. Commissioner Powell proposed allotting time in a
future meeting to discuss emergency preparedness during global conflicts and terrorism. Commissioner
Thurman provided information to the commission on people experiencing seizures.
Tentative Closed Session
Item not held.
Time Adjourned:
4:27 PM
ACCESSIBILITY AND DISABILITY COMMISSION
SALT LAKE CITY, UTAH
NOTICE OF 2025 ANNUAL MEETING SCHEDULE
•'•�,I T
Public Notice is hereby given that the 2025 Annual Meeting Schedule of the Accessibility and
Disability Commission of Salt Lake City, Utah, shall be as follows:
The Accessibility and Disability Commission (ADC) holds monthly meetings on the 4th Thursday of
January, March, May, and September. In November, the meeting will be held on the 3rd Thursday.
These meetings are typically held at 3:00 PM.
Meetings are currently being held in Hybrid 2 status, meaning the public can attend electronically
via Zoom or in person at the City and County Building, Room 335 (unless otherwise specified), 451
S State St., Salt Lake City, Utah 84111.
All Accessibility and Disability Commission meetings are open to the public unless closed pursuant
to Sections 52-4-204, 52-4-205, and 52-4-206, Utah Code Annotated. Notice of each ADC meeting is
given at least 24 hours in advance of the meeting as required by State law. An agenda of each
meeting is posted at:
• State of Utah Public Notice website www.utah.gov/pmn/index.htmi
Meetings may be held or canceled as circumstances may require, subject to applicable public
notice requirements.
Notice:
• People with disabilities may make requests for reasonable accommodations at least three
working days before a meeting by calling the ADA Coordinator at 801-535-7739 or by
request at ADA@slc.gov. Accommodations may include alternate formats, interpreters,
and other auxiliary aids.
• The City and County Building is an accessible facility with an accessible entrance located
on the east side of the building.
• In accordance with State statute, City ordinance and ADC policy, meetings may be held
electronically or when in person, one or more Commissioners may be connected via
speakerphone.
Posted: January 2025
January 23, 2025
Open Meeting Law— Training for the ADC Board
Statutory Obligation to Train (Utah Code § 52-4-104)
Because the ADC Board is a Salt Lake City Board, all Board Members should receive
annual training regarding the requirements of the Open and Public Meetings Act (the
"Act"
A. Basic Principle (§ 52-4-201(1))
Board meetings must be open to the public, unless an exception is available under the
Act.
B. Definitions (§ 52-4-103)
1. "Meeting"
A meeting is the convening of at least a quorum of the Board Members for the purpose of
(a) discussing, (b) receiving comments from the public about, or (c) acting upon a matter
over which the Board has jurisdiction or advisory power.
Chance gatherings or social gatherings are not subject to the open meeting law.
However, they may not be used to circumvent the Act. (§ 52-4-208)
The Board may hold electronic meetings subject to the Act and as described below.
C. Notice of Meetings (§ 52-4-202)
The Board must give not less than 24 hours public notice of each meeting. The notice
must include the:
1. agenda;
2. date;
3. time; and
4. place.
The notice must be:
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1. posted at a public location the anchor location for the meeting or the
building where the meeting will be held satisfy this requirement, and
2. posted on the Utah Public Notice Website; and
3. Posted on the Board's official website, if the Board maintains an official
website.
The Board is encouraged to develop and use additional electronic means of providing
notice of its meetings.
The notice requirement does not apply to emergency meetings, as long as the Board gives
the best notice practicable of the time and place of the emergency meeting and the topics
to be considered. However, an emergency meeting may not be held unless the Board
attempts to notify all Board members and a majority of the Board members approve
holding the meeting.
D. Agendas (§ 52-4-202)
1. Degree of Specificity
A meeting notice that is required to include an agenda must provide reasonable
specificity to notify the public about the topics to be considered at the meeting. Each
topic must be listed under an agenda item. (§ 52-4-202(6)(a))
2. Consideration of Matters Not On the Agenda
Generally, the Board may not take final action on a topic in an open meeting unless the
topic is (a) listed under an agenda item and (b) included in the advance public notice.
(Note: This limitation does not apply to emergency meetings. (§ 52-4-202(6)(c))
Except with respect to emergency meetings, and at the discretion of the presiding
member of the Board, a topic raised by the public may be discussed during an open
meeting, even if the topic was not included in the agenda or the meeting notice.
However, the Board may not take final action on the topic at that time. (§ 54-2-202(6)(b))
E. Open Meetings (§ 52-4-201)
1. In General
A meeting is open to the public unless closed pursuant to the Act. (Closed meetings are
discussed in the next section.)
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F. Closed Meetings (§§ 52-4-204, 205)
1. Purposes of Closed Meetings (§ 52-4-205)
a. To discuss the character, professional competence, or physical or
mental health of an individual;
b. Strategy sessions to discuss collective bargaining;
C. Strategy sessions to discuss pending or reasonably imminent
litigation;
d. Strategy sessions to discuss the purchase, exchange, or lease of real
property (including any form of water rights or water shares), if
public discussion would:
(i) disclose the appraisal or estimated value of the property under
consideration; or
(ii) prevent the Board from completing the transaction on the best
possible terms;
e. Strategy sessions to discuss the sale of real property (including any
form of water rights or water shares), if:
(i) public discussion of the transaction would:
A. disclose the appraisal or estimated value of the
property under consideration; or
B. prevent the Board from completing the transaction on
the best possible terms;
(ii) the Board previously gave public notice that the property
would be offered for sale; and
(iii) the terms of the sale are publicly disclosed before the Board
approves the sale;
f. Discussion regarding deployment of security personnel, devices, or
systems; and
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g. Investigative proceedings regarding allegations of criminal
misconduct.
Closed meetings are also authorized for the Board to receive the advice of its legal
counsel. See Utah Code § 78B-1-137(2) (attorney-client privilege).
2. Procedure for Closing Meetings (§ 52-4-204)
a. An open meeting must be in session with a quorum present.
b. Two-thirds of the Board members present must vote to approve
closing the meeting.
C. The meeting may be closed only to discuss a matter listed in Section
52-4-205.
d. The following information must be publicly announced and entered
on the minutes:
(i) the reason[s] for closing the meeting
(ii) the location of the meeting
(iii) the vote, by name, of each Board member, either for or
against the motion to close the meeting.
G. Record of Meetings (§§ 52-4-203, 206)
1. Open Meetings (§ 52-4-203)
Both written minutes and a recording (i.e., an audio or an audio and video record) must
be kept of all open meetings.
However, either written minutes or a recording is adequate if the meeting is a site visit or
a traveling tour, if no vote or action is taken. Therefore, unless the Board is keeping both
written minutes and a recording during a site visit or traveling tour, it should not take a
vote or official action during that site visit or traveling tour.
The recording and minutes must include:
a. the date, time, and place of the meeting;
b. the names of the Board members present and absent;
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C. the substance of all matters proposed, discussed, or decided by the Board
which may include a summary of comments made by members of the
Board;
d. a record, by individual Board member, of each vote taken;
e. the name of each person who is not a member of the Board and who, upon
recognition by the presiding member of the Board, provided testimony or
comments to the Board;
f, the substance, in brief, of the testimony or comments provided by the
public under (e); and (g) any other information that any Board member
requests be entered in the minutes or recording.
The recording must be a complete and unedited record of all open portions of the entire
meeting and be properly labeled or identified with the date, time, and place of the
meeting.
Approved written minutes (not the recording) are the official record of action taken at the
meeting.
2. Approval of Minutes (§ 52-4-203(4))
Within three business days after holding an open meeting, the Board must make an audio
recording of the open meeting available to the public for listening.
Within a reasonable time after holding the open meeting, the Board must make pending
minutes (i.e., draft minutes that haven't yet been approved by the Board) available to the
public.
Within three business days after approving written minutes, the Board must make the
approved minutes available to the public.
The Board must establish and implement procedures for the approval of the written
minutes of each meeting. The written minutes or the recording of an open meeting that
are required to be retained permanently must be maintained in or converted to a format
that meets long-term records storage requirements.*
*According to the municipal retention schedule, the written minutes must be
retained permanently, and the recording must be retained for at least three years.
3. Closed Meetings (§ 52-4-206)
Except when a meeting is closed to discuss (a) the character, professional competence, or
physical or mental health of an individual or (b) the deployment of security personnel,
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devices, or systems, the Board must make a recording of the closed meeting and may
keep detailed written minutes that disclose the content of the closed meeting.
The recording and any minutes must include:
a. the date, time, and place of the meeting;
b. the names of the Board members present and absent; and
C. the names of all others present unless disclosure would infringe on the
confidentiality necessary to fulfill the original purpose of closing the
meeting.
The recording and the written minutes are protected records under GRAMA.
No recording or written minutes are required for a closed meeting to discuss (a) the
character, professional competence, or physical or mental health of an individual or (b)
the deployment of security personnel, devices, or systems.
The person presiding at such a meeting must sign a sworn statement affirming that the
sole purpose for closing the meeting was to discuss those matters.
According to the municipal retention schedule, the written minutes and the recording
must be retained permanently.
H. Electronic Meetings (§ 52-4-207)
1. Resolution, Rule, or Ordinance
The Board may not hold an electronic meeting unless it has adopted a resolution, rule, or
ordinance governing the use of electronic meetings.
2. Anchor Locations
The Board must establish one or more anchor locations for the meeting, at least one of
which is in the building in which the Board normally meets.
The Board must provide space and facilities at the anchor locations so that interested
persons and the public may attend and monitor the open portions of the meeting.
If comments from the public will be accepted during the meeting, the Board must provide
space and facilities at the anchor location so that interested persons and the public may
attend, monitor, and participate in the open portions of the meeting.
3. Electronic Messages
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The Act does not restrict a Board member from transmitting an electronic message (such
as email, instant messaging, or a text message) to other Board members at a time when
the Board is not convened in an open meeting. (§ 54-2-210) However, be aware that any
texts or other communications sent to other Board members are records that would need
to be discussed pursuant to a GRAMA request.
I. Disruption of Meetings (§ 52-4-301)
The Act does not prohibit the removal of any person from a meeting if the person
willfully disrupts the meeting to the extent that orderly conduct is seriously
compromised.
J. Consequences of Violating Open Meeting Law (§§ 52-4-302 to 52-4-305)
Any final action taken in violation of certain provisions of the Act is voidable by a court.
The suit must be commenced within 90 days after the date of the action. The prevailing
party in the lawsuit may be awarded attorneys fees and costs.
A court may not void final action for failure to post notice on the Utah Public Notice
Website if the failure was the result of unforeseen Internet hosting or communication
technology failure and the Board otherwise complied with the public notice requirements.
The Attorney General and county attorneys shall enforce the Act.
A person denied a right under the Act may sue to compel compliance with or to enjoin
violation of the Act, or to determine the Act's applicability to discussions or decisions of
the Board.
A Board member who knowingly and intentionally violates or advises a violation of the
closed meeting provisions of the Act is guilty of a class B misdemeanor.
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