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HomeMy WebLinkAbout01/13/2025 - Meeting Minutes MEETING MINUTES SALT LAKE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE HYBRID MEETING HELD,January 13,2025 COMMITTEE MEMBERS PRESENT EX OFFICIO MEMBERS PRESENT Catherine Tucker,Committee Chair Laura Marshall,SLC Facilities Travis Sheppard,Committee Vice Chair Josh Lander,SLC Facilities s.il[Lake lri[v R�Cottntn$;uilDinq Mark Morris,Committee Member Con5erbaury&Mop Committee Sean Fyfe,SLC Engineering Steven Burt,Committee Member Jaysen Oldroyd,SLC Attorney's Office Caitlyn Barhorst,Committee Member ®��� Robyn Taylor-Granda,Committee Member 1Datr: COMMITTEE MEMBER ABSENT Karen Ferguson,Committee Member March 10,2025 Kathy Davis,Committee Member Catherine Tucker welcomed everyone to today's Conservancy and Use Committee meeting. She began by asking each person to introduce themselves for a roll call.Those in attendance are as follows: Laura Marshall,Facilities;Josh Lander,Building Administrator;Catherine Tucker, Committee Chair;Travis Sheppard,Committee Vice Chair; Mark Morris,Committee Member;Steven Burt,Committee Member;Caitlyn Barhorst, Committee Member;Jaysen Oldroyd,Salt Lake City Attorney's Office;Sean Fyfe,Salt Lake City Engineering;and Robyn Taylor-Granda,Committee Member. Agenda Item 1:Review and Approval of Last Month's Meeting Minutes Catherine said okay we have a quorum.Will everyone please take a few minutes to review last month's meeting minutes. After a few minutes she asked if anyone had any comments or corrections to the minutes. If not,can I have a motion to approve the meeting minutes. Mark Morris motioned to Approve the meeting minutes. Travis Sheppard Seconded the motion. Catherine said we will now vote on the motion to approve the meeting minutes from December 9,2024. All those in favor. Or any opposed. Steve Burt said I will abstain from voting since I was not at the meeting. All the other Committee members unanimously voted to approve the meeting minutes. Agenda Item 2:Review Ticketing Office Security Glass for Room 145 Catherine said we are moving onto our next agenda item;Josh Lander is going to review with us the ticketing office security glass in Room 145.Josh said so if you remember,it was 2 or 3 meetings ago, I presented the first design which the committee felt the frame design was too modern. So,we removed the frame and added stanchions to hold the glass.We also evenly spaced the stations across the countertop to promote better aesthetics. There'll be no framing across the top.Catherine asked if the posts are aluminum.Josh confirmed the material is aluminum.Catherine said okay. Josh also added nothing will be attached to the building.Nothing will be attached to the wall.These stanchions will just be attached to the top of the desk.Glass will slide through the little channel and then get locked in.Josh continued to say this is the best we could do for the budget I was given.Travis asked if there was a document pass-through.Josh confirmed there will be a document pass-through,but the rendering doesn't necessarily show it. But it will have this,as well as the louvered area for speaking through. Josh then proceeded to the Cashier's desk portion of the project.He pointed out on the photo provided the existing plexiglass and that it's going to be removed and replaced with permanent glass.He also indicated that there will be no alteration to the existing oak framing other than just these little clips that'll hold the glass from the wood on the side. It's all for what we discussed last time.Just safety of the employee behind the glass. Catherine inquired about the brush brass hardware. Josh confirmed that's just the small clips that will be mounted to the wood to hold the glass. It's really not much other than that.Josh,Catherine and Travis discussed the sign above the Cashier's desk,and all agreed it is a wooden framed sign,not brass,so no materials to try to match.Catherine asked Travis about his thoughts on brushed brass.Travis discussed how all the door hardware is brushed brass and how there is also antique brass on the exterior doors,he then asked what finishes the clips come in.Josh and Travis discussed the finish options for the clips,and based on the options,decided the brushed brass would look most appropriate for the building. Sean Fyfe asked about the post finish and why it is so dark.Catherine indicated that we are looking at 2 separate counters,2 separate applications, and 2 separate designs.And so,we have aluminum stanchions in an anodized dark bronze,in the ticketing office.And then for the second one in cashiering that has the photograph,it would be these little clips you can see,in a brushed brass.So,we're looking at 2 totally separate issues.Sean acknowledges seeing the two separate jobs,the ticketing office and cashiering with these clips. Travis asked about the clip manufacturer and how they are installed and if the clip is flat or contoured on the back to match the contour of the post. Josh confirmed that the clips will contour with the posts.Sean indicated that he is not a fan of the dark bronze in the ticketing office,as it is not found anywhere in the building.Travis asked if the posts come in an antique finish,and if not,then a brushed brass would be the next best option. Josh said I will check on that. Steve asked if the more equal spacing of the stanchions would interrupt the cashier stations.Josh confirmed he spoke with the people in ticketing and there is no issue with equal spaced partitions and that we can move the workstations to appropriately align with the pass-through.Travis indicated that he thinks it's a simple solution,inexpensive and appropriate,but just wants to explore finish options.Catherine asked if any of these alterations are meant to be bulletproof.Josh confirmed that the intent is not to bulletproof,but more for the safety of the employees from aggressive visitors.So,none of the alterations are bulletproof,not even the glass.We can't afford it. Sean wanted clarification on the Cashiering desk clips being mounted to the wood posts.Josh confirmed that clips will be mounted with small holes in the wood posts for the hardware.And he felt this was the best design,with the least amount of impact on the existing oak structure.Sean asked about the pass-through,and how the drawing only shows the 4-inch hole for verbal communications.Josh confirmed that there will be a pass- through,but that the drawing just did not indicate that.Catherine asked about having the contractor put foam tape on the backside of the clip to prevent the clip from damaging the wood post.Josh confirmed that was a good idea and he would inquire about that.Steve suggested do not use neoprene because it can degrade fairly fast and can make a mess all over. Travis indicated that he is sending a photo of a clip option over to Laura to project on the screen and add to the minutes.Travis said if it looks like this in an antique brass finish,this will be good and should be the direction we need to follow.But if the clips have sharp angles and are more modern,then he would be concerned.Josh said that the clips have not been ordered yet and he will make sure the clips are appropriate and align with what has been discussed.Catherine then indicated that she would like the aluminum stanchions to match the clips,with more of a brushed or antiqued brass finish.And again,what we're going for with the stanchions is something that's slightly rounded,eased corners,less sharp corners, and less modern.But we're not asking you to double the budget.Catherine asked does anyone else have any other comments or questions for Josh. Laura then projected the image Travis had sent over of the antique brass clip hardware.Travis said it'll be along those lines.Steve said,don't use bright brass.Travis agreed and said everything in the building is either antique brass or brushed brass.Steve added I think bright brass kind of invokes a seventies or eighties vibe.Josh and Travis both agreed on that. Catherine asked if there are any other discussion points on this. Travis said obviously we don't want to hold up the project,but we would like to see the product that's chosen.He asked how soon this project needs to be done.Josh said as soon as possible.Catherine indicated how we have done this in the past,the committee has already voted to have Travis represent the committee.So,Josh and Travis can continue to email correspondence on materials and finishes that Travis can agree with,on behalf of the committee. This way the project doesn't get held up with another meeting and Josh and Travis can continue to bounce ideas back and forth. Catherine said you know we trust your judgment,Travis.And so,I think that that would be completely appropriate if you want to continue to bounce ideas off of each other and you could Cc Laura or me if needed,but we don't want to slow anyone down.Travis and Josh agree to that plan. Catherine asked if Jaysen was online.Jaysen confirmed his attendance. Then Catherine asked Jaysen if her interpretation is correct,that we have already voted previously on this issue to have Travis approved to communicate on behalf of the Committee.Do we need to vote again.Jaysen said don't think we need a formal vote beyond what's been done up to this point. Catherine said perfect,so if anyone objects to what I've said,please let us know. No one on the committee objected to the plan to have Travis communicate on behalf of the committee. Agenda Item 3:Other Building Projects or Updates Catherine said okay,so,moving on to the next agenda item,do we have any other building projects,updates,or announcements. Josh and Laura stated they have an announcement. Laura said Josh is going to start managing the Conservancy and Use Committee as the Board Manager,and that I will be stepping down.Josh and I will start training for the transition, but this will not officially happen until March as Josh will be out of town for the February Conservancy and Use Meeting.Catherine asked if Laura would remain as a backup in case Josh is sick or something.Laura indicated that she could do that if needed.And will remain onboard for candidate replacements.She said that Riley will be at the February meeting since Josh will be out of town.Catherine then asked if there were any other updates or announcements. Josh then gave an update on the Transformer Replacement project and why Washington Square was dug up on the North and South side.He explained that the contractor is boring under Washington Square from the North side to the South Side to install conduit for the new electrical cable needed for the new transformers. He also explained how the contractor dug down to the top of the tunnel on the South side and penetrated through the roof for the conduit connection&then waterproofed the roof.Catherine asked if this was the same project that we reviewed months ago with the vault installation.Josh and Sean confirmed it was part of that project and that the vault installation will begin in April this year,but the boring will be completed next week,sometime around the 215t.Sean added that the project has been undetectable thus far as they've been working in the tunnel. But now this is really the first visible signs before the major construction and that the project includes the transformers and a new generator.Catherine asked do we happen to have any updates on the gate enclosure in the Council Chambers.Josh indicated that the gate is Karilyn's project,and he has not seen any updates.Catherine asked about the 51h floor breakroom updates.Josh said they met last week for more design options for the attorneys to review,and once final design choices are made,they will present to the Conservancy Committee the final designs.Catherine asked for advanced notice if a walkthrough is needed for the committee members,so we can ask for in-person attendance. Laura asked about Agenda Item 2,the security glass for the ticketing and cashier's office was this officially approved.And if not,should we add it to next month's agenda.Travis said no,I don't think we need to add this to next month's meeting as long as the committee's okay,that Josh and I work together to find a stanchion,a very simple post with either antique brass or brush brass finish.That's what I heard.Catherine said sure,so do we want to take a vote on that. Laura said that's why I'm asking.Catherine said I'm happy to do that. Catherine asked can we all vote on the motion to approve the project with the understanding that Travis and Josh will continue to work together to come up with the final finishes and hardware options for these partitions.Travis said before we motion.May I show you one more example I found online.Travis showed Josh&Catherine what he found.This isn't a final but what if instead of a hard aluminum we do something like this.Josh says that it looks more like a restaurant style sneeze guard partition.Travis said but I mean you can see that it's rounded,doesn't have hard corners,and it comes in a brass finish. I didn't see if it came in an antique brass. Catherine said so let me ask a question to perhaps simplify this.Josh,how realistic do you think it is that you want to have all your material procured and installed in the next month.Josh said he wasn't sure if it would be installed by then but would like to get an approval to get everything on order. Steve asked if you are sharing a document because I can't see it.Travis said no I sent one to Laura but it's not quite right.So,I am looking for one more.Catherine said I think this is kind of our last agenda item.Travis said okay,so,I have found another one that is square that comes in antique brass. It's similar to what you have shown.So let me send this.Laura displayed on the screen the glass partition with squared antique brass stanchion sent by Travis.Josh said yeah,that's kind of more in line,sure.Travis said I guess,my only concern would be the height,this one's shorter than you're looking for per the drawings you need 30 inches. Laura,can you click on the third image that shows the dimensions.Josh said yeah this is too short.Travis said yeah,16 inches is too short. But I think if we spend a little more time searching,we could probably find something that will work better than the dark bronze.Josh added and Valley Glass may have exactly what we're looking for. So,yeah,we've got this. Catherine said well,how do we want to proceed on this. I think that we all kind of understand the vision of what we're going for,even though we're not able to find something right now.But I think that what this image is showing is very similar in construction to what Josh had proposed originally. I don't think there's any substantive difference other than the finish.Assuming that we can get the geometry that we need.So,our options are that the two of you can continue to work together,and that we can take a vote right now just to approve the project direction.And then the other option is that we can come back and review again at the next meeting.Josh said he preferred the first option,but it's not up to me.The committee must decide.Travis said your opinion is important.Josh said yes,but I'm not a committee member. Catherine asked the committee can I have a motion to approve Travis and Josh,working together through email and images,to come to a resolution on the exact product to be used for the ticketing office's partition. Steven Burt said I'll make that motion. Caitlyn Barhorst Seconded the motion. Catherine said so,we will now vote on the motion to approve Josh and Travis working together to resolve this issue successfully for the ticketing office.Hopefully with a brushed brass finish for the glass divider that meets the users'needs in terms of dimensions.All those in favor.Any opposed. The Committee members unanimously approved the motion. Catherine said the motion is passed.Catherine added so Josh,that should give you everything that you need to be able to proceed forward.Josh said thank you. Catherine said okay,if there are no other items that anyone needs to discuss,may I please have a motion to adjourn the meeting. Travis Sheppard motioned to adjourn the meeting. Steven Burt Seconded the motion. The Committee unanimously voted to adjourn. Catherine said as we've completed the agenda and received a motion and a second to adjourn.I declare the meeting is adjourned.Thank you all.