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Home My WebLink About03/10/2025 - Meeting Minutes MINUTES FROM THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT PROJECTS BOARD MEETING(CDCIP) Monday, March 10, 2025 5:00pm 1. Board Members Board Members Not Present Brad Christensen Jake Skog Jenny Bonk Heidi Steed Devon Schechinger Dallin Jones Andrea Schaefer Joseph Murphy Staff Present Bret Montgomery, Rachel Molinari, Mike Atkinson, Sherif Basta, and Ben Luedtke— Department of Finance Maya Ellis, Riley Bird, JP Goates, Jeff Katter, and Julie Crookston—Department of Public Services Catherine Whiffles—Department of Sustainability Mark Stephens—Department of Engineering Jon Larsen—Department of Transportation 2. Business Ms. Molinari welcomed the CDCIP Board members and City staff then opened the meeting on March 10, 2025, at 5:00 p.m. She explained that each applicant would have two minutes to discuss their application, followed by a Q&A from the Board members. She added that there would also be City staff available to help answer some of the questions. Ms. Molinari informed the participants attending online to please keep their microphones muted until they were called upon. She also said that each person must state their name for the public record before answering any questions. The staff offered individual introductions. Mr. Skog then started the introduction of the CDCIP Board, and each member introduced themselves. Internal Public Services Applications—Facilities Facilities Replacement and Renewal • Ms. Ellis provided an overview of the proposal noting that funding would manage the backlog of Facilities responsibilities. • Mr. Christensen inquired about the spike in the graph six years out. Mr. Bird explained that the increase was due to the scheduled replacement of cooling towers and pumps. • Mr. Jones asked about spreading out the maintenance needs and incorporating preventative measures. Mr. Bird responded that he would investigate further. Mr. Goates emphasized that a data-driven approach was used to ensure objective decision-making. Plaza 349 EV C&Lrgin Expansion and PSB EV Charging Expansion • Ms. Whiffles outlined the proposal, stating that the City's charging infrastructure is currently at capacity, preventing the addition of more electric vehicles to the fleet. • Mr. Katter provided details on the three-phase implementation plan for the project. • Ms. Schechinger asked whether solar-powered chargers were being considered. Mr. Katter responded that the energy demands of the fleet exceed what solar power can provide. • A broader discussion ensued regarding solar panels, during which City staff explained the difference between solar panel energy production and the power required from the regular electrical grid. • Mr. Murphy inquired whether the City fleet utilizes non-City charging stations. Ms. Crookston clarified that City vehicles must use designated City chargers per City policy. When Mr. Murphy requested an explanation of this policy, Ms. Crookston noted that the intent was to ensure City vehicles remain within municipal boundaries. • Mr. Jones asked about the determination between level one and level two chargers. Mr. Katter explained that they looked at the need and capacity and the level requested in the proposal would allow vehicles to be swapped out for charging and for vehicles to charge faster. • Mr. Skog asked if a power capacity study was done and how long it would take. Mr. Katter confirmed a study would be completed and was included in the design phase and would take a few weeks to complete. Internal Engineering Applications: Public Wt H Concrete • Mr. Larsen and Mr. Stephens started with an overall introduction and criteria they used to select the projects for this cycle of CIP. • Ms. Crookston gave an overview of the Public Way Concrete application. • Mr. Jones inquired about funding certain roadway projects and whether the current bill in the Legislative Session(H.B. 195)would affect any outcomes. Ms. Molinari responded that the City would provide an update to the Board as soon as more information was available, noting that the Legislative Session had just ended and the City needed more time to assess its impact. • Ms. Schechinger was curious if there were any other resources for funding. Ms. Crookston mentioned there were a few other programs, but they were very limited. 400 South Jordan River Bridge Reconstruction • Mr. Stephens provided an overview of the scope of the application. • Mr. Christensen asked whether the reconstruction incorporated the Emerald Ribbon study and the activation of the Jordan River. Mr. Stephens confirmed that it did. • Mr. Jones asked if consideration was given to take the trail underneath the bridge. Mr. Stephens stated that due to the high level of maintenance required to ensure a safe underpass, it was not feasible. 700 North (2200 West to Redwood Road) • Mr. Stephens went over the application. • There were no questions regarding this application. Alleyway Improvements 2026 • Mr. Stephens went over the application. • Mr. Murphy asked whether the requested funds would cover the cost of a single alley. Mr. Stephens responded that it would depend on the specific work required. • Mr. Murphy asked about the prioritization process for alleyways within the City. Mr. Stephens referred to the Overall Condition Index (OCI) survey. • Mr. Christensen asked if it was illegal to pump into an alleyway. Mr. Stephens explained how the storm drainage system operates. • Mr. Skog asked whether alleyways could be turned over to residents or made private. Mr. Stephens explained that this issue often arises due to a lack of clarity during home purchases and noted that private and public corridors would have different maintenance requirements. Bridge Preservation Program • Mr. Stephens went over the application. • There were no questions about this application. The slides for all the applications presented in the meeting are attached for reference. 3. Staff Updates • Mr. Atkinson provided an overview of the Capital Asset Planning (CAP) Committee memo and gave a brief description of the CAP Committee. He noted that 25 internal applications were reviewed. He also highlighted a change in the Equity category, now titled "Promote Impactful Resource Allocation." Additionally, he explained the modification in the scoring for the Existing Asset category, which now uses a scale of Low, Medium, or High instead of a simple Yes or No. o Mr. Murphy wanted clarification on the meaning of this scoring change. Mr. Atkinson explained the rationale behind the adjustment and provided an example for context. • Ms. Bonk asked how the City funds new projects that do not fit under capital maintenance. Mr. Atkinson replied that there are multiple sources of funding available. • Mr. Murphy was curious about how the mayor's priorities are factored in. Mr. Atkinson discussed the One City approach and the reason the CAP committee was created. Mr. Murphy asked for advice on how to score based on the mayor's priorities and One City approach. Mr. Atkinson answered that many internal projects overlap between multiple departments. Ms. Molinari clarified that the last two scoring categories were slightly different for internal applications and constituent applications and intended to better fit the City's workforce support versus community benefits. A. Overview and Expectations of next Meeting • Ms. Molinari went over how to use the scoring sheet. • Mr. Murphy requested an additional sheet to consolidate internal and constituent applications. Mr. Atkinson agreed to implement it. • Ms. Molinari informed the board that the scores needed to be completed by March 19, 2025. She added that there would be two funding meetings with the last one being on March 31, 2025, if needed. She stated the next meeting would be held om March 17, 2025. B. Approval of the Minutes Mr. Christensen made a motion to approve the minutes of February 24, 2025. Ms. Schaefer seconded the motion. The motion passed unanimously. C. Adjournment There being no further business. Mr. Christensen made a motion to adjourn. Mr. Skog seconded the motion. The meeting was adjourned at 6:52 PM. XJak�gg(�202511:30 MDT) CDCIP Board Chair This document along with the digital recording constitutes the official minutes of the CDCIP Board meeting held March 10, 2025. pomp- r Perm 'Mod. _ i `L F , y .z a. � ■ �AKF Q � • 7841 Description: • Categorize and prioritize deferred assets based on criticality, addressing portions of backlog annually. _ • Proactively address "incoming deferred" assets each year to prevent accumulation. • Some level of reaction to asset failures will be necessary, it can be minimized through these proactive measures. Project Cost: $1 ,980,867.68 Partial Funding: Eligible to be partially funded but would increase the backlog and reduce number of assets addressed. Facilities Replacement Renewal Plan RENEWAL AND REPLACEMENT - CAPITAL PROJECTION $50,000,000.00 $45,000,000.00 - $40,000,000.00 $35,000,000.00 $30,000,000.00 H $25,000,000.00 u Inaction Scenario $20,000,000.00 $15,000,000.00 ■ 10 Year Plan $10,000,000.00 r $5,000,000.00 :... FY1 FY2 FY3 FY4 FY5 FY6 FY7 FY8 FY9 FY10 FISCAL YEAR ,� --- All a — Salt Lebo City Public �• ^' � , still Bum _ C �] Existing Utility Switch Pre-Existing L2 Chargers Private Access Gate Description: Proposed Utility Transformer Phase 1 L2 Chargers y Public Access �. Proposed SES Phase 2 L2 Chargers ——Proposed Conduit Routing Q Proposed Low Panel Phase 3 L2 Chargers Conduit Stub Up Location • Increase capacity of E V charging infrastructure at Salt 9 Lake City Public Safety Building EXECUTIVE •DETAIL Install a new utility transformer PARKING ONLY • Tie in 10 existing Level 2 charger ports to new transformer • Install 14 new Level 2 charger ports Project Cost: $1 ,002,689 a; Partial Funding: Eligible to be phased, requested funding for 2 of 3 phases. SES-EV-1 1600A 208V 30 .� Plaza 349 \\\ f'1► _ SOOkVA Utility Transformer 2 Plaza 349 Plaza 349 Phase , r Building -� Parking Garage 349 South 200 East, Salt Lake City, UT 84111 ��rto'nfri�frOrv'�� - �a;r-_oa_rrr:-c - 9 Description: -�Public Access ®Phase 2 Dual Port L2 Charger 4P Proposed SES Q Existing Utility Transformer Phase 3 DU aI Port L2 Charger --Proposed Conduit Routing ® Proposed Util4Switch sionner --Proposed Utility Extension Proposed Uti lity Switch . Increase capacity of E V charging infrastructure at Plaza 349 E PARKING � � MRKIING Install a new utility transformer and utility cabinet ND SMOKING oxEr RESERVED oxtr RESERVED NUSi BE MUST BE Tie in 4 existing Level 2 charger ports Install 8 new Level 2 charger ports Project Cost: $611 ,879 Partial Funding: Eligible to be phased, requested funding for 2 of 3 phases. Thank you! Riley Bird, Facilities Division Director Maya Ellis, Capital Asset Manager Jeff Katter, Construction Operations Manager Catherine Wyffels, Senior Air Quality & Environmental Program Manager �4ry CAPITAL IMPROVEMENT PROGRAM APPLICATIONS TRANSPORTATION, - a......TS, & ENGINEERING I FY26 Public Way Assets & Transportation = �{ —Safety - • • Inclusivity / BUTTON FOR Accessibility W ■ Sustainability � - ■ Good Governance ✓ Asset Condition r ✓ Master Plans ✓ Partnerships / $ a J s Humans make mistakes, but mistakes shouldn't be fatal. ` Safetya existing asset failures = r W Proven safety measures can - - �- improve SLC assets to prevent 'r �' �� f ► serious injuries and deaths. Pedestrians & bicyclists were , 45% of traffic fatalities in SLC in recent years. ■ Need for slower traffic, ppL[cF more forgiving infrastructure. • $ '� ' Via. ♦� K� r IN • • • ''y�'1fUlt �iC�•�v��fit .-3,'G .��7�.: -�f. der � Aw / /'-i AM-' °err-►--. a . r 1 •I all i ll 1� ��LM I � U 7 p S H BUTTON ADA FOR federal legal requirement to meet current standards ; . ■ New Public Right-of-Way - Accessibility Guidelines as of December 2023. -� ■ All alterations to the public way require bringing to ; ` current standards. Example: ped button with audible/ vibrotactile walk indicators :. _ Sustainability existing asset failures ■ Climate change ■ Air pollution / Clean Air Act ■ Air quality is cause of premature death, globally ■ Economic development / business retention AIR QUALITY is the #1 reason businesses leave Salt Lake. ■ Allow SLC to grow and increase tax base A Good Governance: Asset Condition ( Pavement) OCI (Overall Condition Index) serves as a decision-guiding factor for many public way projects, rating road conditions on a scale from 0 (failed) to 100 (best). Theoretical Deterioration Curve Ideal Roadway TreatmentType New oci* Preventive Conditions Patch & Crack Seal +10 Maintenance a N, Slurry Seal +10 � ) W Streets o Chip Seal +zo Preservation 2" Inlay Fixed 98 o _ Life Performance Curve 3" Overla Fixed 98 U y Rehabilitation L Surface Fixed 100 > Reconstruction Engineering Older Roads Deteriorate FASTER - r DepthFull Reconstruction Reconstruction Fixed 100 ($$$$) *New OCI post-treatment type Years in Service Good Governance: Other Asset Conditions The OCI (Overall Condition Index) approach can be applied to assets besides pavement. A new annual signals report provides information about replacement needs for the signals that govern traffic flow in SLC. 1/3 of traffic signals 18% of traffic signals are not reliably triggered 34 traffic signals are are in poor, very poor, over 40 ears old. or failing condition. by traffic. Y Good Governance: Master Plans State law requires all construction PEDESTRIAN&�ICYCLE projects to be included in one or s�: ':I,!1PM1NSPOPIIION PI AN more of the city's adopted general _ -, el EXECUTIVE SUMMARY plans (10-9a-406)• — ..gym ...and many others... Good Governance: Partnerships / Funding Among our projects, several have outside funding from partners including UTA, UDOT, and WFRC. Opportunities for a "dig once" approach across city projects is also a goal. Public Way Concrete 2026 (Streets Division) Description: • Addresses deteriorated concrete in the public 0 g O way. °s B - • ADA mandate (1990) requires accessible e °= 8 0 ° public ways—both a legal and moral ° p Y g obligation. °° ° o ° o.,�e � ° �.� '� , m O O M0. O O 0 ° _ � , 0 0 0� 00 3 b s p@o o ° Funding Request: $750,000 ° 3° �e• OD0 °� a 008 0 ° $ �, 6 S33LL1 0 °o° °o 0 kSAil O� Y CO 00 OQ)00 O w.a• O O G a Partial Funding: w,,,.,... ° ° °°� � °°CO ° ° ° 0 ° 0 0 oe o 0 Cb 0 0 o • Reduces number of sidewalks and ramps a a ° °° �"O00 °%°° ° constructed. xo ° �° °° °° o ° o 0°° ° 08 8 ° 00 0 ° 0 B� B 0000 • Exacerbates the backlog of 450+ sidewalk c W ° 000 ° 000 CD o °° °° 8 0 ° 9 0°O�ofl ® o 0 service requests. W a �_ ° � ° o O 00 0 O O 0 O q = os0 0 ° ° 0 ° 0p 0 :u�ee mo 00 Recommended Annual Funding: 750,000 ; L. f ® w��•• 0 e ° 0 0 w,•o» o o W 310 F 3100 9 R 400 South Jordan River Bridge Reconstruction • ', 111 111 • �' ' i ►400 South Br ge �� •/�"'"" • - • - • .1 R is �rove•Bw � • • 11 111 cif �`;`•, i i Description: a► '!' • This project will repave the street surface p J p and include pedestrian, bicycle, and transit ^• p Y . .. 04 enhancements. Partial request for local match Construction ;;` , q s- b planned for 2027.Match required in FY26 for project scoping and clearances. I� Part of this request will go toward . _ U construction. Funding Request: $680,600 4�35. Partial Funding: This is a partial funding request. $1 ,000,000 additional will be needed next year. _A� Description: • Funds reconstruction/rehabilitation of deteriorated City alleyways. • Mirrors Complete Streets program but relies solely on General Fund (Class C gas tax funds excluded). � Funding Request: $250,000 �F z Partial Funding: Reduces the number of alleys addressed. Note: Our current funding model operates as a pilot program, addressing requests on a case-by-case basis rather than through an established standard or policy for alleyway mitigation. Y:"' Bridge Preservation Program V' Description: u • Salt Lake City manages 55 bridges, including 23 vehicle bridges. 171 • UDOT inspects vehicle bridges every two ,,, • W,996N ;r years. ' • Requested funds will cover repairs and maintenance. _ m - NwO,T ple --- fi � E South Temple S1 0 Funding Request: $1 ,000,000 ry E sail �e wwoo s 'Lake Ci +i.h;n W 500 s • W 500 S----J, • W.09 E600S ®� E ON S • `y�76 ��. Wln6ena Ave • � 'I •ESunny'titleAve ,q�inan t.reeM ••3 1 0G5 - E900S ,1 _ 68 . Partial Funding: Possible R,B W Ca do W E Iwo S S ' \ h l°—A— . N of • _ • N l L W170S E1•00S E2100S —3/90 M'K F'wSo �' �► ��a • o ® W 2]005 • E 2]00 S f-��Isyllt� f • •• Minutes 03. 10.2025 Final Audit Report 2025-03-25 Created: 2025-03-25 By: Rachel Molinari(Rachel.Molinari@slc.gov) Status: Signed Transaction ID: CBJCHBCAABAAhpdBpcgenWoO4tUxHiOnwJ3-dg4_Gb7y "Minutes 03. 10.2025" History Document created by Rachel Molinari (Rachel.Molinari@slc.gov) 2025-03-25-5:29:04 PM GMT Document emailed to Jake Skog Oakeskog@gmail.com) for signature 2025-03-25-5:29:34 PM GMT Email viewed by Jake Skog Qakeskog@gmail.com) 2025-03-25-5:29:47 PM GMT Al Document e-signed by Jake Skog Oakeskog@gmail.com) Signature Date:2025-03-25-5:30:08 PM GMT-Time Source:server Agreement completed. 2025-03-25-5:30:08 PM GMT y Powered by Adobe Acrobat Sign