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Home My WebLink About04/16/2025 - Meeting Materials Executive Committee: Chair;Vice Chair;Treasurer; Secretary;At-Large Meets Monday the week before each meeting 5:30-6:30pm The Role of the Executive Committee is to: Acts on Behalf of the Board (When Needed) • Makes urgent decisions between full board meetings, especially when timing doesn't allow for gathering the full board. • Handles emergency issues, pending ratification by the full board when appropriate. Advises and Supports the Executive Director • Serves as a sounding board for the Executive Director/CEO. • May provide more frequent feedback and guidance than the full board can. Prepares for Full Board Meetings • Helps set the agenda for board meetings. • Prioritizes topics and identifies decisions that need full board input. Leads Governance &Oversight • Reviews policies and makes recommendations to the board. • May take the lead in board development, self-assessment, etc Special Assignments • Can be tasked with sensitive issues (e.g., CEO transitions, legal matters). • Sometimes helps with strategic planning or organizational assessments. VACANT OFFICER DESCRIPTIONS: Board Chair: The Chair is the leader of the board and often serves as the public face of the board's governance. Responsibilities typically include: • Presiding over board meetings and ensuring they are effective and inclusive • Setting agendas, often in collaboration with the Executive Director/CEO • Providing support and oversight to the Executive Director, • Facilitating board decision-making and consensus-building • Representing the board at public or organizational events • Ensuring good governance practices and leading board development efforts (recruitment, evaluations, etc.) Vice Chair The Vice Chair supports the Chair and is often seen as a Chair-in-training or second-in- command. Duties may include: • Stepping in when the Chair is unavailable to lead meetings or represent the board • Taking on specific leadership initiatives or committees • Helping maintain board engagement and mentorship, especially with new members • Providing continuity in leadership during transitions Secretary The Secretary is responsible for ensuring the integrity of board documentation and compliance. This role often includes: • Recording and maintaining board meeting minutes/executive committee minutes • Tracking board attendance • Serving in a general role for feedback and governance on the Executive Committee Grants Committee (5 members): The grants review committee reads and scores the grant applications for the City Arts Grants Program. This includes the Artist in the Classroom, General Operating Support, and Project Support Grants. The review process is done online through our grant software, and it takes approximately 20-30 minutes to read and score an application. During the review process of the two larger grant processes, General Operating and Project Support, it requires a significant time commitment: potentially40 hours over June and July and around 20 hours in November and December. Serving on the grants committee provides a deeper understanding of Salt Lake City's vibrant arts and culture scene, while also supporting talented artists and organizations and gaining insights into diverse creative projects. #of Committee Committee Meeting(2-3 Board apps Review hour meeting) Recommendation Artist in the Classroom 7-10 April First week of May May Meeting General Mid-June �50 First week of August August Meeting Operating through July Project Support Mid-June 50-60 First week of August August Meeting (1) through July Project Support Mid-Novthrough 50-60 First week of January January Meeting (2) Dec. Salt Lake Arts Council Foundation Profit & Loss Budget vs. Actual July 2024 through March 2025 Jul'24-Mar 25 Budget $Over Budget Ordinary Income/Expense Income REVENUE CITY In-Kind SLC Dept DED Exp. 0.00 53,805.00 -53,805.00 In-Kind SLC Dept Salaries&Ben 0.00 1,349,037.00 -1,349,037.00 SLC Nondepartmental 1,000,000.00 1,000,000.00 0.00 Total CITY 1,000,000.00 2,402,842.00 -1,402,842.00 CONTRIBUTIONS Corporate 36,000.00 60,000.00 -24,000.00 Foundations 830,000.00 518,322.31 311,677.69 In-Kind 0.00 220,000.00 -220,000.00 Individuals 24,605.00 6,500.00 18,105.00 Total CONTRIBUTIONS 890,605.00 804,822.31 85,782.69 EARNED INCOME Beverage Sales Alcohol 0.00 29,000.00 -29,000.00 Total Beverage Sales 0.00 29,000.00 -29,000.00 Commissions 2,680.00 6,000.00 -3,320.00 Other Fees 7,064.50 6,000.00 1,064.50 Rental Fees 4,630.00 3,000.00 1,630.00 Ticket Sales 20,000.00 30,000.00 -10,000.00 Vendor Fees 0.00 13,200.00 -13,200.00 Total EARNED INCOME 34,374.50 87,200.00 -52,825.50 GOVERNMENT GRANTS County 73,800.00 200,000.00 -126,200.00 Federal 0.00 40,000.00 -40,000.00 State 54,936.00 56,000.00 -1,064.00 Total GOVERNMENT GRANTS 128,736.00 296,000.00 -167,264.00 OTHER REVENUE Interest 24,809.12 30,000.00 -5,190.88 Miscellaneous Income 1,000.00 Total OTHER REVENUE 25,809.12 30,000.00 -4,190.88 Total REVENUE 2,079,524.62 3,620,864.31 -1,541,339.69 Total Income 2,079,524.62 3,620,864.31 -1,541,339.69 Gross Profit 2,079,524.62 3,620,864.31 -1,541,339.69 Expense EXPENSES Page 1 of 6 Jul'24-Mar 25 Budget $Over Budget General&Adminstrative Bank Fees 305.87 700.00 -394.13 Benefits 795.50 1,760.00 -964.50 Conference Fees 340.00 800.00 -460.00 Contracted Services 218,537.13 647,100.00 -428,562.87 Credit Card Fees 1,008.76 1,400.00 -391.24 Dues/Subscriptions/Publications 8,058.22 13,400.00 -5,341.78 Employee Screenings 0.00 200.00 -200.00 General Insurance 7,913.62 13,050.00 -5,136.38 In-Kind SLC Dept DED Expenses 0.00 53,805.00 -53,805.00 In-Kind SLC Dept Salaries&Ben 0.00 1,349,037.01 -1,349,037.01 Parking/Mileage 122.04 1,600.00 -1,477.96 Travel 9,793.10 36,000.00 -26,206.90 Utilities 5,146.33 12,000.00 -6,853.67 Total General&Adminstrative 252,020.57 2,130,852.01 -1,878,831.44 Program Expenses Advertising&Publicity 6,041.89 59,650.00 -53,608.11 Artist Commissions 1,386.00 4,200.00 -2,814.00 Beverages Purchased Alcohol 0.00 8,000.00 -8,000.00 Non Alcohol 0.00 6,000.00 -6,000.00 Total Beverages Purchased 0.00 14,000.00 -14,000.00 Equipment Rental 14,682.65 170,850.00 -156,167.35 Equipment Repairs&Maintenance 0.00 0.00 0.00 Food&Beverage 4,861.48 8,150.00 -3,288.52 Grant Expense Artist in the Classroom 21,000.00 21,000.00 0.00 Bloomberg 200,000.00 200,000.00 0.00 General Support 321,450.00 333,000.00 -11,550.00 Project Support 155,950.00 146,000.00 9,950.00 Total Grant Expense 698,400.00 700,000.00 -1,600.00 Graphics/Design Work 4,500.00 9,400.00 -4,900.00 Honoraria&Artist Fees 26,184.63 117,350.00 -91,165.37 In-Kind Goods&Services 0.00 220,000.00 -220,000.00 Mailing 514.98 600.00 -85.02 Meals 0.00 Merchandise 0.00 3,500.00 -3,500.00 Miscellaneous Charge 1,339.12 6,000.00 -4,660.88 Payroll Taxes Federal Unemployment Tax 112.90 FICA 2,610.18 Payroll Taxes-Other 0.00 11,528.00 -11,528.00 Page 2 of 6 Jul'24-Mar 25 Budget $Over Budget Total Payroll Taxes 2,723.08 1 -8,804.92 Permits&Licenses 326.00 34,530.00 -34,204.00 Postage 168.79 2,400.00 -2,231.21 Printing 4,962.00 22,900.00 -17,938.00 Salaries&Wages 34,119.80 145,550.00 -111,430.20 Security 807.74 56,000.00 -55,192.26 Supplies 9,443.55 12,522.31 -3,078.76 Unemployment 0.00 5,000.00 -5,000.00 Total Program Expenses 810,461.71 1,604,130.31 -793,668.60 Total EXPENSES 1,062,482.28 3,734,982.32 -2,672,500.04 Payroll Expenses 0.00 Total Expense 1,062,482.28 3,734,982.32 -2,672,500.04 Net Ordinary Income 1,017,042.34 -114,118.01 1,131,160.35 Net Income 1,017,042.34 -114,118.01 1,131,160.35 Page 3 of 6 Salt Lake Arts Council Foundation 3:59 PM Profit & Loss Budget vs. Actual 04/03/2025 July 2024 through March 2025 Accrual Basis %of Budget Ordinary Income/Expense Income REVENUE CITY In-Kind SLC Dept DED Exp. 0.0% In-Kind SLC Dept Salaries&Ben 0.0% SLC Nondepartmental 100.0% Total CITY 41.62% CONTRIBUTIONS Corporate 60.0% Foundations 160.13% In-Kind 0.0% Individuals 378.54% Total CONTRIBUTIONS 110.66% EARNED INCOME Beverage Sales Alcohol 0.0% Total Beverage Sales 0.0% Commissions 44.67% Other Fees 117.74% Rental Fees 154.33% Ticket Sales 66.67% Vendor Fees 0.0% Total EARNED INCOME 39.42% GOVERNMENT GRANTS County 36.9% Federal 0.0% State 98.1% Total GOVERNMENT GRANTS 43.49% OTHER REVENUE Interest 82.7% Miscellaneous Income Total OTHER REVENUE 86.03% Total REVENUE 57.43% Total Income 57.43% Gross Profit 57.43% Expense EXPENSES Page 4 of 6 %of Budget General&Adminstrative Bank Fees 43.7% Benefits 45.2% Conference Fees 42.5% Contracted Services 33.77% Credit Card Fees 72.05% Dues/Subscriptions/Publications 60.14% Employee Screenings 0.0% General Insurance 60.64% In-Kind SLC Dept DED Expenses 0.0% In-Kind SLC Dept Salaries&Ben 0.0% Parking/Mileage 7.63% Travel 27.2% Utilities 42.89% Total General&Adminstrative 11.83% Program Expenses Advertising&Publicity 10.13% Artist Commissions 33.0% Beverages Purchased Alcohol 0.0% Non Alcohol 0.0% Total Beverages Purchased 0.0% Equipment Rental 8.59% Equipment Repairs&Maintenance 0.0% Food&Beverage 59.65% Grant Expense Artist in the Classroom 100.0% Bloomberg 100.0% General Support 96.53% Project Support 106.82% Total Grant Expense 99.77% Graphics/Design Work 47.87% Honoraria&Artist Fees 22.31% In-Kind Goods&Services 0.0% Mailing 85.83% Meals Merchandise 0.0% Miscellaneous Charge 22.32% Payroll Taxes Federal Unemployment Tax FICA Payroll Taxes-Other 0.0% Page 5 of 6 %of Budget Total Payroll Taxes 23.62% Permits&Licenses 0.94% Postage 7.03% Printing 21.67% Salaries&Wages 23.44% Security 1.44% Supplies 75.41% Unemployment 0.0% Total Program Expenses 50.52% Total EXPENSES 28.45% Payroll Expenses Total Expense 28.45% Net Ordinary Income -891.22% Net Income -891.22% Page 6 of 6