HomeMy WebLinkAbout03/09/2026 - Meeting Materials (4) CDCIP Board Rubric Definitions
Critical Asset Failure: When reviewing this criterium, particular focus should be paid to whether the
request will prevent a failure of a critical asset. A higher score should be awarded based on the severity
of the Critical Asset Failure and the ability of the project to remedy this situation.
Applications scored with a 4 or 5 will be marked as non-discretionary to highlight importance.
A request qualifies as Critical Asset Failure when it is needed to prevent loss of function or unacceptable
risk in an essential City asset within the next 24 months (or sooner),AND the failure would meet at least
one of the criteria below:
• Life safety/catastrophic risk: credible risk of serious injury,fatality, major property damage, or
emergency closure.
• Service interruption to essential service: an outage or closure affecting an essential public
service for>24 hours or requiring emergency repair/response.
• Loss of asset availability: closure/restricted use of a critical facility/corridor/utility component
for>7 days (planned or unplanned) due to condition.
• Financial threshold: expected avoided cost (emergency repair+collateral damage+downtime
costs) exceeds planned repair cost by>_ 25%, or anticipated failure results in >_$250,000 in direct
costs.
Legal/Contractual Obligations: When reviewing this criterium, considerations include coming into
compliance with ordinances and executive orders,various contractual agreements, or state and federal
mandates. Consideration of whether the issues penalize the City or puts the City in jeopardy. The
urgency of needing to meet these obligations and consequences of not meeting them will be
considered.
Risk: Life, Health, and Safety: When reviewing this criterium, particular focus should be paid to whether
the request will correct various types of code violations, increase safety/reduce crime, or safety
improvements toward eliminating fatalities and severe injuries related to mobility.
Reduce Cost/Increase Efficiency:The main considerations for efficient investment are whether a project
reduces maintenance expenditures or will be leveraged with another CIP project,thereby eliminating
duplication of work or creating economies of scale. Funding projections should be as accurate as
possible and vetted through the Department of Finance.
Resiliency:This criterium involves analyzing whether a project supports resiliency efforts to better
enable the City to prepare for, prevent, or respond to events that have the potential to disrupt the City's
operations or the delivery of services.
Proiect Phase:This is in accordance with Resolution Number 29 of 2017 which states, "The Council
intends to follow a guideline of approving construction funding for a capital project in the fiscal year
immediately following the project's design wherever possible. Project costs become less accurate as
more time passes.The City can avoid expenses for re-estimating project costs by funding capital projects
in a timely and consistent manner."
Community Support: Has this project gathered community support and a Community Council
endorsement?
Revised on
3/3/2026
SustainabilitV:This criterium involves assessing whether the project supports water/energy
conservation, green infrastructure, materials resource reduction or a reduction in carbon emissions,
fossil fuel use, and/or criteria pollutants.
Includes Outside Funding:This criterium assesses whether there is external funding support for a
particular initiative, including federal and state grants, coordination with other agencies, public/private
partnerships, or donations. When analyzing outside funding, it should be noted how much of the
funding will still need to be provided by the City in addition to any outside support. (Enterprise funding
through the CRA and Public Utilities funding will be considered part of External Funding. Non-enterprise
external funding will be weighted higher than internal enterprise funding.)
Community Benefit: Does this project have a high public benefit as listed in the application?
Revised on
3/3/2026