Loading...
HomeMy WebLinkAbout01/22/2026 - Meeting Materials Accessibility & VAKe r% %%f 000 Disability N � Commission January zz, 2026 18 41 Public Comment Section III- Meetings Line C Use of technology to facilitate hybrid and electronic meetings specifically, the 'xchat function." Section IV- Membership and term line B Terms- 4 years Current terms end on December 28, 2026 or December , 2028 with a term limit of 8 years. Review Board Section V-Voting line B- Simple majority voting Section VI- General Operating Procedure line B Policies Decision Making process P • , Section VII-Removal and resignation Line A rures -J Clarification on an unexcused absence addition of hyperlink to Salt Lake City code 2.07.090 Section All- Officers and Subcommittees Modified consensus decision making to simple majority voting Section X- Public Meetings and Public Records Link added for City Retention Policies I.Develop an Accessible Training Repository Create a centralized digital repository of on-demand accessibility and disability-related training modules tailored for Salt Lake City departments.This will include short videos, recorded presentations,and resource guides that departments can request for virtual or in- person trainings,ensuring consistent education across all City divisions. II. Enhance Inclusion and Accessibility Across Salt Lake City Conduct accessibility reviews of City facilities, public events,and digital services to identify barriers and recommend improvements. Partner with relevant City departments to implement updates such as improved signage,accessible website content,and physical 2026 Priorities access upgrades to expand inclusion citywide. III.Support Residents with Disabilities Experiencing Homelessness Develop a Salt Lake City—specific Homeless Resource Toolkit for individuals with disabilities. This toolkit will include accessible shelter information,disability-specific services, transportation options,crisis contacts,and step-by-step guidance on navigating City resources.The toolkit will be published on the City's website. IV.Strengthen Paratransit Collaboration with UTA Work with UTA to improve coordination between Salt Lake City and UTA's Paratransit Service by enhancing public education efforts.Support development of outreach campaigns to increase awareness of paratransit options among Salt Lake City residents. July 26, 2026 36Years of ADA Nomination Chair Vice Chair Accessibility January 22nd1 2026 and Disability March 26t", 2026 May 28t", 2026 Commission July: Commission Sponsored ADA Day (date to be determined by Mayor Mendenhall's schedule) Meetings for September 24t", 2026 November 12t", 2026 2026 CERTIFICATE OF SERVICE THIS CERTIFICATE IS PROUDLY PRESENTED TO IN APPRECIATION OF THEIR SERVICE AS A VALUED MEMBER OF THE SALT LAKE CITY ACCESSIBILITY & DISABILITY COMMISSION 2022 - 2026 e DATES OF SERVICE SALT LAKE CITY RECORDER ADC MEETING PENDING MINUTES THURSDAY, NOVEMBER 13, 2025 DEPARTMENT of Office of the Mayor Accessibility and Disability Commission Meeting Thursday, November 13, 2025 PRESENT:Amy Carmen, Nate Crippes VIRTUAL: Scott Browning, Todd Claflin, Jeff Kenyon, Kayci Lynam, Pamela Mower, Margo Thurman, Nancy Strahan, Leah Lobato STAFF MEMBERS: Angela Haylock, Damian Choi EXCUSED: ABSENT: Everette Bacon, Janis Ferre, Ivana Powell, Nancy Strahan, Rich Foster GUESTS: Addie McNamara, Justin Haupt AGENDA I. Call to Order, Introductions, and Welcome The Accessibility and Disability Commission convened on November 13, 2025 at 451 S. State Street in Salt Lake City, Utah. Chair Kristy Chambers welcomed everyone and called the meeting to order at 3:03 pm. II. Approval of September 25, 2025 Meeting Minutes The minutes from the meeting of September 25, 2025 were approved on November 13, 2025 with Kristy Chambers motion, Todd Claflin seconded the motion; all board members present voted in favor. III. Public Comment None Present IV. Smith Entertainment Group Update Addie McNamara from Smith Entertainment Group shared updates on downtown development efforts, including recent arena renovations and early-stage plans for a new entertainment district. The commission discussed opportunities to exceed ADA ADC MEETING PENDING MINUTES THURSDAY, NOVEMBER 13, 2025 standards and incorporate inclusive design elements such as sensory rooms. SEG will return periodically for design-phase feedback. V. ADA Parking Location 800 S. 300 W. Justin from Transportation presented options for ADA parking stalls at 800 South and 300 West, outlining the benefits and trade-offs of three potential locations. The commission discussed both short-term solutions (e.g., signage) and long-term infrastructure changes, noting the need for future planning and funding to fully address curb and ramp improvements. VI. 2026 Goals The commission refined the proposed 2026 accessibility and inclusion goals, combining the first two goals related to training and agreeing to keep other goals with added specificity. Key topics included disability training for city staff, improved partnerships with UTA paratransit, and developing accessibility resources for homeless service providers. VII. Other Business Announcements included Human Rights Day events, the National Disability Employment Awareness Month Proclamation, and Scott Browning's Ted Knowlton Leadership Award. The group also discussed coordination with the Transportation Department's ADA board and upcoming collaboration on building accessibility topics. The next meeting is scheduled for January 22, 2026. VIII. Adjourn Kristy Chamber made a motion to close the meeting. Todd Claflin seconded and all board members present voted in favor. IT Accessibility and Disability Commission Salt Lake City, Utah Regular Meeting Agenda January 22, 2026 3:00 p.m. This meeting is a discussion among Commissioners and designated presenters. Members of the public are welcome to attend. Please note that agenda items may be moved or discussed at different times during the meeting, depending on speaker availability and other circumstances. Meeting Format This will be a hybrid meeting. Attendees mayjoin: • In person at: Salt Lake City&County Building 451 South State Street Cannon Room 326 • Virtually via Zoom: https://us06web.zoom.us/j/86055590891?pwd=uaJiejnlsXjdaBfo1 GfJYEZcEaNtgu.1 • Conducted by:Angela Haylock, ADA Manager Public Meeting Rules The Commission is committed to creating a respectful and inclusive environment where everyone feels safe participating in their government. Meetings should be conducted in an orderly, efficient, and dignified manner free from disruption, intimidation, or safety concerns. To help maintain this environment: 0 Disruptive behavior or comments will not be permitted. • Threats or intimidation toward participants will result in removaIf rom the meeting. • All participants are expected to treat one another with respect and courtesy. AGENDA • Welcome Role Call • Public Comment(Limited to 15 minutes) o Members of the public may provide comments related to the Commission's work. Comments will be limited to two minutes of time. • Approval of Minutes o Review and approval of minutes from November 2025 Commission meeting. • Review Board Policies and Procedures (-15 minutes) The Commission will review current policies and procedures to provide feedback and/or changes to consider. A formal vote on changes will be conducted in a subsequent meeting. • Review 2026 Priorities (-30 minutes) The Commission will review 2026 priorities and provide a plan of action for obtaining each goal by end of the year and discuss ADA day planning. • Chair and Vice Chair(-10 minutes) The Commission will nominate and vote on their 2026 Chair and Vice Chair • City Updates (-20 minutes) Updated Accessibility Website Next Meeting: Thursday, March 26, 2026 TENTATIVE—Closed Session The Commission may consider a motion to enter a Closed Session in accordance with Utah Code § 52-4-205. A closed meeting may be held for purposes such as: • a. Discussing the character, professional competence, or health of an individual • b. Strategy sessions regarding pending or imminent litigation • c. Discussions related to security personnel, devices, or systems • d. Investigative proceedings regarding criminal misconduct • Any other purpose permitted under the Utah Open and Public Meetings Act Certificate of Posting I, the undersigned, duly appointed ADA Manager, hereby certify that the above notice and agenda was: 1. Posted on the Utah Public Notice Website in accordance with Utah Code §63F-1- 701; and 2. Posted at the physical location where this meeting will be held. Angela Haylock Salt Lake City Mayor's Office Reasonable Accommodation Notice People with disabilities may request reasonable accommodation such as alternate formats, sign language interpreters, or other auxiliary aids and services. Please make requests at least two business days in advance. To request accommodations, contact: Email: ADA(c-Oslc.gov Phone: 801-535-6235 Relay: 711 Accessibility and Disability Commission Policies and Procedures I. Creation The Accessibility and Disability Commission (Commission) was created on February 15, 2022, by the Salt Lake City Council. A. Purpose. The Accessibility and Disability Commission was created to serve as an advisor to the Mayor and City Council on how the City can improve and generally enhance accessibility and the experience of the disability community through a practice, systematic, and solution-based approach. B. Powers and Duties.The powers and duties of the Commission, as specified by Salt Lake City Code 10.07.100 include: • Identify issues of importance to the accessibility and disability community and provide information to the Mayor and City Council pertinent to those issues, • Advise and assist the Mayor and City Council on issues affecting the accessibility and disability community, and • Evaluate City policies and practices and make recommendations on how to increase access and participation among individuals with disabilities. C. Sponsor Department. Office of the Mayor D. Board Manager Title. ADA Manager E. Advise. Mayor and City Council II. Board Manager Role The Office of the Mayor will provide a liaison to function as a manager and facilitator to assist the Commission with technical support, internal and external communication, logistics, and administration, and to provide advice to the Commission as requested. The Board Manager will provide public notice of all regular and special meetings in compliance with the Open Public Meetings Act, post materials to the Utah Public Notice Database, and prepare and post meeting agendas and minutes. The Board Manager will facilitate meetings to help ensure a safe and welcoming Page 1 of 6 Accessibility and Disability Commission Policies and Procedures environment where all Commissioners can participate and conduct meetings in a manner to foster collaborative decision-making and consensus-building. III. Meetings A. Frequency of Meetings. The Commission shall meet no less than once quarterly but is expected to meet monthly. Annual meeting schedule shall be set at the first regular meeting in January of each year. Meetings shall be conducted in accordance with the operating procedures specified herein and any other applicable law. B. Hybrid and Electronic Meetings. • Level 1 Hybrid Meeting: Commissioners may participate electronically or in person. The public must join in person at the designated anchor location. • Level 2 Hybrid Meeting: Both Commissioners and the public may participate either electronically or in person at the designated anchor location. • When there is a determination from the Chair that having an anchor location open to the public poses a substantial risk to the health or safety of those who may be present or that the building where the anchor location is located is closed to the public—a fully electronic meeting may be held in accordance with the law. C. Use of Technology to Facilitate Hybrid and Electronic Meetings. • The chat function will not be used during an electronic meeting. Questions or comments about theCommission's work shall be stated verbally and not written in the chat, unless necessary as a reasonable accommodation. • The polling function will be used only to determine if Commissioners are ready for a formal vote or if more deliberation is needed. • All electronic meetings will be recorded for transparency and accessibility. IV. Membership and Term A. Membership. The Commission is comprised of fifteen (15) members. There are no alternate members. Members must be appointed by the Mayor with the advice and consent of the City Council. B. Terms. All terms began on February 181h, 2022, and are staggered to end either on December 301h, 2024, or December 28th, 2026. All subsequent terms will be for 4 years. Page 2 of 6 Accessibility and Disability Commission Policies and Procedures C. Term Limits. A person may serve as a commissioner for up to, but not more than, 8 years. V. Voting A.Quorum. A simple majority of the Commission—eight (8) Commissioners— is required to conduct business. For purposes of determining whether a quorum is present, all commissioners present shall be counted, including members who may abstain from a particular vote. A particular commissioner is considered present when they are physically present at the anchor location or are otherwise connected to the meeting via electronic means and make their presence known. B.Voting. The Commission will make decisions by the affirmative vote of a simple majority of those present—fifty percent (50%) plus one (1). Votes in favor, votes against, and abstentions are permitted. All commissioners may vote, including those participating via electronic means. C.Subcommittees. Subcommittees require a quorum to conduct business. Subcommittees will use modified consensus decision making. If consensus cannot be reached, the affirmative vote of a simple majority of those present—fifty percent (50%) plus one (1)—will prevail. Only Commissioners may vote on subcommittees. D.Absentee Voting. Absentee voting is prohibited. E. Proxy Voting. Proxy voting is prohibited. VI. General Operating Procedures A. Disclosure of Conflicts of Interest. • Commissioners must comply with Chapter 2.44 of the Salt Lake City Code. B. Decision-Making Process The Commission will conduct its work collaboratively. All viewpoints will be heard, respected, and provided appropriate time for consideration. To make a decision on any proposal or matter: • The Commission may receive informational briefings; • Commissioners will deliberate; and • Following deliberation, the Commission will decide the matter by a roll-call vote. The affirmative vote of a simple majority of commissioners present shall be Page 3 of 6 Accessibility and Disability Commission Policies and Procedures for approval. Votes in favor, votes against, and abstentions are permitted. C. Public Participation. The Commission values public participation, involvement, engagement, co-creation, and collaboration. • Commissioners are encouraged to engage community networks outside of public meetings. Information obtained from those engagements should generally be brought back to the Commission for discussion. There may be times when Commissioners choose not to disclose the source of the information. D. Public Meetings. Members of the public shall have the opportunity to comment during designated time periods, subject to reasonable constraints. Comments should be free of discriminatory language referring to a person or group based on their religion, ethnicity, nationality, race, color, descent, gender, sexual orientation, disability, age, or other gender identity factor. Items or comments that disrupt the meeting, intimidate other participants or that may cause safety concerns are not allowed. The Commission may accept public comment when listed on the agenda in accordance with the following: • The Chair will call upon each attendee. • Attendees will be provided two minutes to share a public comment or ask a question • People cannot combine their time so that one person may speak longer than others VII. Removal and Resignations A. Removal Process. Unexcused Absences: The Board Manager shall maintain meeting attendance records and notify the Chair of any unexcused absences. An unexcused absence is defined as an absence without advance notice. If a commissioner accumulates two (2) unexcused absences within a calendar year, the Commission shall notify the Mayor in accordance with Salt Lake City Code § 2.07.090. A commissioner may be removed by the Mayor for cause. B. Resignation Process. Commissioners shall make a good faith effort to complete their term. If a Commissioner determines it is not possible to complete their term, the Commissioner shall submit a letter of resignation to the Board Manager and the Chair at the earliest opportunity to avoid any interruptions to the Commission. Page 4 of 6 Accessibility and Disability Commission Policies and Procedures VIII. Officers and Subcommittees There shall be selected by the Commission at their first regular meeting in January of each year, or as soon as possible thereafter, a Chair and a Vice Chair. The selected Chair and Vice Chair shall serve in that role for the calendar year. The presiding officer of the Commission is the Chair. The Vice Chair will serve in the absence of the Chair or as otherwise directed by the Chair. The Commission will use simple majority voting to nominate and appoint the Chair and Vice Chair.There are no limits on how many times a commissioner may serve as the Chair and/or Vice Chair. Chair Responsibilities: • Lead discussions and keep the Commission on time/task • Collaborate with the Board Manager on meeting agendas • Provide guidance on content and ideas to meet the Commission's goals • Establish time limits on testimony by members of the public • Provide direction to Board Manager in preparation for public meetings • Provide feedback to Board Manager on a variety of issues • Participate fully and equally as a member of the Commission • Act as a Commission spokesperson The Commission may divide its members into subcommittees authorized to act on behalf of the full Commission for an assigned purpose. The Commission may engage non-Commissioners in the work of subcommittees. Subcommittee meetings are also subject to Open Public Meetings Act. For purposes of determining the outcome of a vote, a simple majority (fifty percent (50%) plus one (1) of the number of seats) of the commission members present is required. IX. Communications Commissioners agree that transparency is essential to all information gathering, deliberations and decision making. • Interest Groups. Commissioners shall notify the Board Manager and the full Commission of verbal communications with interest groups. Commissioners are required to copy the Board Manager on all written communications from or to interest groups commenting on the Commission's work. • Media. Media inquiries to the Commission must first be directed to the Board Manager. The Board Manager will work with the Chair and any relevant City staff to determine a media response. • All written communications between Commissioners and the general public, interest groups and media will be retained by the Board Manager. Page 5 of 6 Accessibility and Disability Commission Policies and Procedures X. Public Meetings and Public Records Meetings of the Commission and its subcommittees are open to the public and will be conducted under provisions of the Open Public Meetings Act. The Board Manager will provide at least twenty-four (24) hours' notice to the public regarding the dates, times, locations, and principal subjects of all meetings. Commissioners can participate through telephone or other electronic communication. All records of the Commission will be retained and open to the public in accordance with the Government Access and Management Act (GRAMA) and city retention policies. XI. Amendment of Policies and Procedures The Commission may vote to amend or repeal these Policies and Procedures. Original Policies and Procedures Created by the Accessibility and Disability Commission on May 26th, 2022. Page 6 of 6 Accessibility and Disability Commission Policies and Procedures Salt Lake City Accessibility and Disability Commission Terms Commissioner Term Expires Kristy Chambers, Chair December 2026 Scott Browning,Vice Chair December 2026 Amy Carmen December 2028 Todd Claflin December 2026 Nate Crippes December 2026 Jeff Ken on December 2026 Leah Lobato December 2028 Pamela Mower December 2028 Margo Thurman December 2026 Ka ci Lynam December 2026 Jan Ferre December 2026 Rich Foster December 2026 Nancy Strahan December 2028 Everette Bacon December 2026 Ivana Powell December 2026 2026 Terms expiring= ii 2028 Terms expiring=4 L Accessibility and Disability Commission Q= .x Salt Lake City, Utah I T Notice of 2026 Annual Meeting Schedule Public Notice is hereby given that that 2026 Annual Meeting Schedule of the Accessibility and Disability Commission of Salt Lake City, Utah, shall be as follows: The Accessibility and Disability Commission holds meetings on the fourth Thursday of every other month. Except for November. Due to the holiday, it is held on the second Thursday. These meetings are typically held from 3:00 p.m. to 4:30 p.m. • January 22nd, 2026 • March 26th, 2026 • May 28', 2026 • July: Commission Sponsored ADA Day(date to be determined by Mayor Mendenhall's schedule) • September 24', 2026 • November 12', 2026 Meetings are currently being held in a hybrid meeting format, meaning the public may attend in-person at the City and County Building or online. All Accessibility and Disability Commission meetings are open to the public unless closed pursuant to Sections 52-4-204, 52-4-205, and 52-4-206, Utah Code Annotated. Notice of Accessibility and Disability Commission meetings are given at least 24 hours in advance of the meeting as required by State law. An agenda of each meeting is posted at: • State of Utah Public Notice Website: ',ttps://www.utah.gov/pmn/ Meetings may be held or canceled as circumstances may require, subject to applicable public notice requirements. Notice: • People with disabilities may make requests for reasonable accommodation at least three working days before a meeting by emailing ADAC-OSLC.GOV or calling (801)- 535-6235. Accommodation may include alternate formats, interpreters, and other auxiliary aids. • Meetings are held at Salt Lake City and County Building, which provides accessible accommodations. For information about accessible entrances or additional accessibility needs, please contact Angela Haylock at (801)-535-6235. L Accessibility and Disability Commission Q_ =� Salt Lake City, Utah T Notice of 2026 Annual Meeting Schedule Posted: January 2026