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HomeMy WebLinkAbout03/02/2026 - Meeting Minutes Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 w MINUTES FROM THE COMMUNITY DEVELOPMENT& CAPITAL IMPROVEMENT PROGRAM (CDCIP) ADVISORY BOARD MEETING 2 March 2026 Board Members Present Brad Christensen, Chair Dallin Jones, Co-Chair Cooper Fankhauser Jenny Bonk Joseph Murphy Sean Weeks Staff Present Finance Department: Rachel Molinari-Capital Improvement Program Manager Bret Montgomery- Financial Analyst IV Sherif Basta- Financial Analyst IV Ben Luedtke- Deputy Chief Financial Officer Mike Atkinson-Capital Asset Planning Manager Public Services Department: Julie Crookston- Deputy Director JamesAguilar-Streets Division Director Maya Ellis-Capital Asset Manager Riley Bird - Facilities Division Director Sustainability Department: Catherine Wyffels - Senior Air Quality and Environmental Program Manager Fire Department: Chris Milne-Assistant Fire Chief Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 Business A. Welcome/ Roll Call Rachel Molinari welcomed the CDCIP Advisory Board members and City staff and called the meeting to order at 5:00 p.m. Participants were reminded to state their name before speaking and to ensure microphones were on for the meeting recording. B. Approval of Minutes The Board reviewed the minutes from February 9, 2026, and February 18, 2026. Motion: Joseph Murphy moved to approve the minutes from February 9, 2026, and February 18, 2026. Second: Sean Weeks seconded the motion. Vote: Unanimous approval C. Questions and Discussion on Proposed CIP Projects - Internal Public Services Projects The Board heard presentations and conducted discussions on the following projects. The presentation slides are attached. Public WaY Concrete Program Replacement& Rehabilitation 2027 Julie Crookston presented the Public Way Concrete Program, which supports sidewalk repairs throughout the city. The program prioritizes repairs using engineering assessments and constituent reports identifying hazardous conditions. They explained that the program supplements operational funding available to the Streets Division. Repair locations are selected using a "worst-first" approach while also considering efficiencies when contractors are alreadyworking in a specific area. Sean Weeks asked about the clustering of repairs visible on the project maps. Julie Crookston explained that grouping repairs in nearby areas helps reduce contractor mobilization costs. Sean Weeks also asked how the City accounted for neighborhoods that may have fewer resident reports. Julie Crookston stated that engineering inspections and staff observations help ensure hazards are identified citywide. Street's Legal Compliance with 2019ADA Standards forAccessibilit� Julie Crookston explained that ADA ramp work has historically been completed through the Public Way Concrete Program. The proposed program would allow the City to focus Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 specifically on bringing ramps into compliance with accessibility requirements. They reported that the City maintained thousands of ADA ramps, including many that no longer meet current standards or were installed before current requirements were adopted. Brad Christensen asked why the request was separated from the existing sidewalk repair program. Julie Crookston explained that the separation reflects improved data tracking and the need for additional resources to address accessibility improvements. Dallin Jones asked how far sidewalk repairs typically extend beyond the ramp itself. Julie Crookston explained that ADA requirements generally require improvements several feet on each side of the ramp to ensure accessible travel paths. Traffic Signal Capital Maintenance Julie Crookston explained that traffic signals consist of multiple components with defined life cycles. Current funding levels require the City to extend the use of some components beyond their recommended life span. The proposed project would support replacement of aging signal components before failure occurs. Brad Christensen asked how this request differs from other projects that replace entire intersections. Julie Crookston explained that intersection reconstruction projects replace all infrastructure at a location, while this project focused on maintaining individual signal components. Public Safety Building Fleet EV Charging Phase 3 Catherine Wyffels explained that earlier phases of the project were previously funded. The final phase would install additional charging stations and supporting electrical infrastructure. They stated that additional charging infrastructure was required before more electric vehicles could be added to the fleet at that location. Sean Weeks asked whether the infrastructure would support existing vehicles or future fleet expansion. Catherine Wyffels explained that the installation was necessary before additional electric vehicles could be purchased. Fire Training Grounds Site Improvements Chris Milne explained that the facility was used for both new firefighter training and continuing education. The improvements would enhance the training grounds by adding paving, drainage, and areas for vehicle extrication and vehicle fire training. Sean Weeks asked how the improvements would help firefighters respond to recent urban fire incidents. Chris Milne stated that the improvements would allow training scenarios that more closely reflect modern urban building types. Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 Facilities Replacement and Renewal Plan Maya Ellis presented the Facilities Replacement and Renewal Plan, which addresses life- cycle replacement of major building systems across city facilities. They explained that the City recently completed a Facilities Condition Assessment that evaluated the condition, age, and expected life span of building components. Brad Christensen asked how projects were prioritized. Maya Ellis explained that prioritization considered life safety, facility function, likelihood of failure, and operational impact. Sean Weeks asked whether the program tracked smaller building components. Public Services staff explained that all assets were tracked, but life-safety systems and critical infrastructure were prioritized. Fire Alarm Additions Maya Ellis explained that a recent facilities audit identified multiple buildings that lacked fire alarms. Joseph Murphy asked whetherthe buildings were grandfathered under earlier building codes. Maya Ellis confirmed that many were compliant at the time of construction but stated that installing alarms would improve safety. Demolition of Colfax& Od-ysse-y House Maya Ellis explained that both buildings were approximately one hundred years old, were not historically designated, and were in poor structural condition. A structural analysis identified significant deterioration in one building, and environmental assessments identified hazardous materials in the other. The buildings are currently vacant. Plaza 349 Balcon.y Repairs& Improvements Maya Ellis presented a project addressing structural issues with balconies at Plaza 349. Routine inspections identified cracking and deterioration in the balcony structures. A structural evaluation found that portions of the guard walls were separating and that railings did not meet current code requirements. The balconies have been closed to prevent potential hazards. Brad Christensen asked which departments occupy the building. Maya Ellis stated that several City departments, including Information Management Services (IMS), Engineering Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 Division, Transportation Division, Human Resources (HR), and other administrative offices, use the building. Access Control Transition to S2 Maya Ellis presented the final phase of a project to transition city facilities to a standardized access control system. They explained that several facilities have already transitioned to the newer system. The remaining locations would be upgraded to improve security and allow centralized management. Riley Bird explained that the current system was nearing the end of its useful life and that the new system aligned with technology already used by other departments. Justice Courts Interim Improvements Maya Ellis explained that the court currently operates in a building not designed for court use and was experiencing space constraints. The project would address emergency egress issues, security improvements, and minor interior modifications while long-term planning for a future facility continued. Jenny Bonk asked whether a permanent facility was being planned. Maya Ellis stated that planning was in the early stages and that the proposed improvements would allow the court to continue operating in the current building while future options were evaluated. D. Staff Updates Board members asked staff about recent personnel changes within City departments. Ben Luedtke explained that the projects presented to the Board were based on adopted City policies and master plans approved by the City Council, which remain in place regardless of personnel changes. Rachel Molinari thanked the presenters from Public Services, Sustainability, and the Fire Department for attending. They also reviewed upcoming meetings and explained that the Board will review scoring sheets and funding scenarios in future meetings. E. Adjournment Motion to Adjourn: Joseph Murphy Second: Sean Weeks Vote: Unanimous The meeting was adjourned. Community Development&Capital Improvement Program Advisory Board Meeting Minutes 2 March 2026 s--o- X Brad Christensen (Mar 25, 2026 10:16:14 MDT) CDCIP Advisory Board Chair This document, along with the digital recording constitutes the official minutes of the CDCIP Advisory Board meeting held March 2, 2026. t: '�' �►. `,. s� `ter 46 West T 61 lit e m p -now ..4r %�s`��• �`".�;. ,x.,,• ?ram :,.,�,,, ,h, o } .y � .. �d;:,�. 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Project Cost: $750,000 Partial Funding: Eligible. Fewer ADA compliant sidewalks and access ramps would be built. L F TES �.5.• Fty t 4 W 1000 N °O Salt Lelm ft Intl Airport •�, ` ° w100N 4 0 0cc) ° O O w O noaN= 181 O �+, E1nn dQ O - 7 0 _ I too O II �O OE So,ith Ten PO St ° -- ° O IIW20Us o 0 8 a OO O pooaIt N „ry O -. O soo s Lake Clty.. a ma s— I Iai, - waoo-s I s1- - _ O w no s o OwM1m�n� mm� O 1�'oos �� - -1,, O OE 800b O E Sun " — E—5 `'�3ylI�qp 0 a7 OD0 O s0 0 0 ,I_rzi p O - 00 O O° O 0 61000 S W 1000S W.Col lornia Ave y 0 ° 0 O 0 \ ° ° &0 O W 1100 S O O) ° E 1700 S _ � T 00 CQ) ° 00 0 ° D05 08 E2100O Fn V � o 0 ,I� o sop O� �y O r —-- salts — — O - O _ O '0 Id �_ m ___ a v;Woos O Evoos O OOYx ek0 Woos " II s (tp 0 1 , 9°p O(T w01005 - ---- - W310Us �+ O c o WJ30 S E3000s 1;1, Emos ,S Description: This funding supports ongoing lifecycle ' replacement of traffic signal and pedestrian components, which are critical infrastructure that ensure safety, mobility, equity, accessibility, and long- term cost savings. Project Cost: $750,000 Partial Funding: Eligible. Reduces amount of assets e that can be addressed. ai Thank you! Julie Crookston, Deputy Director James Aguilar, Streets Division Director ,'11®111 IClIIII� 11111®�® .illlllll .3=e :� 11f1, III ; � pa:::• �ri �ur�rrrurunri IIIIII// IIIIIIII �=�.; .:..■...........� 11,1®1�1, IIIIIIII • . �-- rmm;.-� i Miimi mi III 11 ^lll ll� 1 ■■■ll n lull a lJ l l l an l�lll �-■■lll �'- lull l� ■�1 w j ► , PUBLIC SERVICES CIP SUBMISSIONS PUBLIC FISCAL YEAR 2027 SERVICES _*C- III 07 SUSTAINABILITY SUBMISSIONS : __.,.+:�•ram.-, '.. " �- - .. - - � y Mom_-� +`u`.l" _ .: .. .. .. - � .__ •. "- .- _ - _ _ _ _ _ �. s-. P• A Se*Wildim - ChargingPha _. .. EV Sett Lebo Clq Pudk �• m '— � 475 S 300 E, Salt Lake City, UT 84111 - •� Existing Utility SwllO Pre-Existing L2 Chargers Private Access Gate Description: Proposed Utility Transformer Phase 1 L2 Chargers y Public Access :- Proposed SES Phase 2 L2 Chargers --Proposed Contlult Routing Q Proposed Low Panel Phase 3 L2 Chargers a Conduit Stub Up Location . Increase capacity of E V charging infrastructure at Salt Lake City Public Safety Building EXECUTIVE Install the remaining 3 new Level 2 charger ports DETAIL PARKING ONLY Project Cost: $80,000 r Partial Funding: This request is for the final phase of the project 1 , CFD 7/ FIRE DEPARTMENT SUBMISSIONS Fire Training Grounds 1600 Industrial Road, Salt Lake City, UT Site Improvements Description: The proposed 45,000 square feet site improvement project txy. n aims to better support firefighter training, reduce grounds maintenance, and secure the site, along with increased } = training capabilities. F, ` 4 !� Project Cost: $1 ,000,000 Partial Funding: Eligible to be partially funded: al TME., 500 000 Improvements Phase 1 - Half of the lot Idr1, o_EA'.AlowE.E u T500 000 Improvements Phase 2 - Remaining half r-^ - $500,000 Procure and install Drager Training Prop /1 SLC TRAINING FACILITY IMPROVEMENT AREA y sulE.i w Q nrlwii� v Mum OEM NOW NOoffil Slow . � fT 1 �L`d��IvlO .., •) ���� 1--. :�;.�'oL'�f af Qy'x'�w -; L--- .�.• . an AY w. .I ' � :,i, ��� ,•xis aW e fror�r�.t r• i, r � , 1. . FACILITIES SUBMISSIONS r _ A" '' `e. %-�i y^a.,... ., r .. � .� ••�GryK.�'"Ya�,� t; ..AID -, �.,��'�C,R_ . ' _ �� _ . Before the FCA Facilities Replacement IN • , $77 Replacement . . an million ValueLake City, UT L JO A Backlog Description: • Categorize and prioritize deferred assets based on criticality, addressing portions of backlog annually. • Proactively address "incoming deferred" assets each year After the FCA to prevent accumulation. • Some level of flexibility required due to asset failures, it $456 Replacement can be minimized through these proactive measures. million Value Project Cost: $2,910,000. 1ZBacklog Partial Funding: Eligible to be partially funded but would increase the backlog and reduce number of assets addressed. Z n. sF 'ire Alarm Add 'it *ions b, Pal - ,DELTA Lake City, UT +, .............. ; t Ed Description: During a recent facilities audit, it was identified that about 18 City facilities lacked fire alarm systems. This project will use allocated funds to install compliant fire alarm systems at these locations to address safety gaps and meet code requirements. Project Cost: $1 ,000,000 Partial Funding: Eligible to be partially funded but would reduce the number of alarms installed. mum Mun M U M ©ro,rE,z Demolition of Colfax Mr Odyssey House { j. Description: Two vacant properties nearing or beyond 100 years old in poor to failing condition Rehabbing them would cost more than they are worth k..{ Would allow for more storage space for Parking Enforcement, Youth and Family, and Facilities Project Cost: $80,000 Partial Funding: Eligible to be partially funded. Would prioritize the demo of Odyssey House. '57, Plaza 349 Balcony F� Repairs & Improvements .0 r- Description: .- ; . Plaza 349 is experiencing significant deterioration of the : �• ti balcony guard walls and railings including failing :{ masonry blocks and unsecured metal handrails, creating - a potential life-safety hazard. l Balconies have been closed until remediation Project Cost: $750,000 Partial Funding: Not eligible I h ILL Y f RU@UG SERVICES +; r �+EF.hII�A 1'0�RlµpR ciFN�'S4n��FF rygi{7YRLf lI aA P1a L �` ► I IA. II �y Access Control City-wide, Salt Lake City, UT r. Transition to S2 Salt Lake City Corp TO Access an Inter - -- prefer: Description: `fie nn@rDrel�'and,p#o„e1e =_ • Completes the transition of access control systems at the �e9wean ' ' nce _ remaining 13 City facilities to S2. www.LanguageLine.com — • Upgrading these remaining locations will improve _ security, system reliability, and centralized management, while reducing risks associated with outdated or unsupported technologies and ensuring a consistent approach to access control citywide Project Cost: $300,000 Partial Funding: Eligible. This is the final phase of the project. justice Courts Interim Improvernen 11 E, Salta• • City, UT Description: • The building was retrofitted to serve as a court and now experiences significant space constraints, operational inefficiencies, and safety concerns • Funding would be used to address safety, security, and * 4 space concerns while a long-term solution is identified Project Cost: $450,000 Partial Funding: Eligible to be partially funded: HOME f • $150,000 Personnel Gate - Egress Issues �+■+ • $200,000 Glazing Improvements 0 $100,000 Cameras, Lighting, and Space Improvements Thank you! Riley Bird, Facilities Division Director Maya Ellis, Capital Asset Manager Ron Lindquist, Construction Operations Manager Jeff Katter, Construction Operations Manager Catherine Wyffels, Senior Air Quality & Environmental Program Manager Nate Kobs, Safety and Security Director Robert Stafford, Assistant Fire Chief Meeting Minutes 03.02.2026 Final Audit Report 2026-03-25 Created: 2026-03-18 By: Rachel Molinari(Rachel.Molinari@slc.gov) Status: Signed Transaction ID: CBJCHBCAABAAfnglawNcEIK8ikLtYolfaP5t9ggKhPWZ "Meeting Minutes 03.02.2026" History Document created by Rachel Molinari (Rachel.Molinari@slc.gov) 2026-03-18-4:20:49 PM GMT Document emailed to brad.r.christensen@gmail.com for signature 2026-03-18-4:21:30 PM GMT Email viewed by brad.r.christensen@gmail.com 2026-03-18-4:40:05 PM GMT FS® Signer brad.r.christensen@gmail.com entered name at signing as Brad Christensen 2026-03-25-4:16:12 PM GMT 6© Document e-signed by Brad Christensen (brad.r.christensen@gmail.com) Signature Date:2026-03-25-4:16:14 PM GMT-Time Source:server Agreement completed. 2026-03-25-4:16:14 PM GMT y Powered by Adobe Acrobat Sign