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1/12/2023 - Meeting Materials Racial Equity in Policing Commission Agenda Racial Equity in Policing Commission City&County Building 451 South State Street Cannon Room 335 Regular Meeting Agenda Thursday,January 12,2023 5:30 p.m. This meeting is a discussion among Commissioners and select presenters. The public is welcome. Items scheduled may be moved or discussed during a different portion of the meeting based on circumstances or availability of speakers. This meeting will be hybrid. The Commission Meeting will have a physical location at the City and County Building in the Cannon Room 335 and members of the public may provide public comment in person. Commissioners and presenters may join or participate either in person or through electronic means. You may also watch a recording of the meeting on the SLC REP Commission Meeting YouTube Channel. 1. Welcome and Public Meeting Guidelines • Roll Call • Welcome New Commissioners 2. Open Dialogue(-5 minutes) During this portion of the meeting, Commissioners may raise topics and discuss current events that may impact or influence the Commission's overall work, discussions, and deliberations to provide recommendations to the Mayor and City Council regarding the Salt Lake City Police Department's policies, budget, and culture. No action will be taken during this section of the meeting. Matters discussed during this section of the meeting may be scheduled on a subsequent agenda for follow-up. 3. Public Comment(limited to 15 minutes) • Attendees may be provided one or two minutes of time, determined by the number of attendees and the time available determined by the Commission. Please observe the time limit stated at the beginning of the public comment period so everyone may have a chance to speak. • Per the public meeting guidelines,keep comments free of discriminatory language referring to a person or group based on their religion,ethnicity,nationality,race,color, descent,gender, sexual orientation,disability,age or other gender identity factor. Items or comments that disrupt the meeting,intimidate other participants or that may cause safety concerns are not allowed. 4. Approve and Adopt Minutes • December 2022 Minutes 1 1/10/2023 8:04 AM Racial Equity in Policing Commission Agenda 5. SLCPD Chief Update(-25 minutes) Chief Brown may provide update to commission 6. Accessible Meetings Overview and ADC Update(-30 minutes) • Ashley Lichtle,ADA Coordinator will provide a presentation on accessible and inclusive meetings.A brief update on the ADC will also be shared. 7. Nominate and Elect ChairNice Chair(—5 minutes) 8. Review Subcommittee Goals&Priorities(—5 minutes) a. Training—First Monday of the Month 5:30-6pm b. Policy&Practices—Second Monday of the Month at 4-5pm c. School Safety—Third Monday of the Month at 4-5pm d. Application Review—Meets as needed e. Mental Health/Sensory Needs-TBD 9. TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session.A closed meeting described under Section 52-4-205 may be held for specific purposes including,but not limited to: a. discussion of the character,professional competence,or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel,devices,or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. 10. Review Racial Equity in Policing Commission Meetings for 2023: • Thursday,January 12,2023 • Thursday,February 09,2023 • Thursday,March 09,2023 • Thursday,April 13,2023 • Thursday,May 11,2023 • Thursday,June 8,2023 • Thursday, July 13, 2023 Recess • Thursday,August 10,2023 • Thursday, September 14,2023 • Thursday, October 12,2023 • Thursday,November 9,2023—Final Regular Meeting of 2023 2 1/10/2023 8:04 AM Racial Equity in Policing Commission Agenda CERTIFICATE OF POSTING On or before 5:30 pm on December 31,2022 the undersigned, duly appointed Equity Manager,does hereby certify that the above notice and agenda was(1)posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701, and(2) a copy of the foregoing provided to The Salt Lake Tribune and/or the Deseret News and to a local media correspondent and any others who have indicated interest. MICHELLE MOONEY SALT LAKE CITY MAYOR'S OFFICE Final action may be taken in relation to any topic listed on the agenda.People with disabilities may make requests for reasonable accommodation,which may include alternate formats,interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request,please contact City staff at REPCommission@slc og v.com or 385-707-6514 or relay service 711. 3 1/10/2023 8:04 AM Racial Equity in Policing Commission Minutes Racial Equity in Policing Commission City&County Building 451 South State Street Cannon Room 335 PENDING Regular Meeting Minutes Thursday, December 8, 2022 5:30 p.m. The Racial Equity in Policing Commission met in an electronic and in person meeting. Minutes are provided in conjunction with the video/audio file. Meeting Materials Commission Members in Attendance: Commissioner Chair Nicole Salazar-Hall,Commissioner Rev. France Davis, Commissioner Steven Johnson,Commissioner Steve Anjewierden, Commissioner Luna Banuri, Commissioner Verona Sagato-Mauga,Commissioner Lisia Satini, Commissioner Samantha Eldridge Commission Members Absent: Commissioner Vice Chair Tanya Hawkins, Commissioner Darlene McDonald, Commissioner Olosaa Solovi City Staff in Attendance: • Moana Uluave-Hafoka,Equity Manager • Michelle Mooney,Equity Liaison • Maria Romero, Executive Assistant • Chief Mike Brown, SLCPD • Lieutenant Andrew Cluff, SLCPD • Captain Yvette Zayas, SLCPD • Alanna Lam • Hassan Abdi Guests in Attendance:None The meeting was called to order at 5:36 PM 1. Welcome and Public Meeting Guidelines Roll Call of Commissioners in Attendance 2. Open Dialogue(-5 minutes) No discussion occurred during this meeting. 3. Public Comment(limited to 15 minutes) • No participants from the public during the time of public comment. 4. Approve and Adopt Minutes November 2022 Minutes 1 2/24/2023 8:09 PM Racial Equity in Policing Commission Minutes • Commissioner Rev. Davis made the motion to approve and adopt minutes. Commissioner Johnson seconded. All in favor. Motion carried. 5. SLCPD Chief Update(-25 minutes) Chief Brown may provide update to commission - 2022 End of Year Update o Chief Brown thanked the Commissioners for all their recommendations and provided an update of progress from Phase I up to date. 6. Approve Final End of Year Report(-25 minutes) The commission will vote on the end of year report. • Commissioner Johnson made a motion to approve end of year report. Commissioner Rev. Davis seconded. All in favor. Motion carried. 7. Subcommittee Chair Updates (—5 minutes) a. Training—First Monday of the Month 5:30-6pm b. Policy&Practices—Second Monday of the Month at 4-5pm c. School Safety—Third Monday of the Month at 4-5pm d. Application Review—Meets as needed 8. Farewell to Outgoing Commissioners a. Rev. France Davis b. Steve Anjewierden i. The Commission has voted to extend his time on REP to fulfill the duties related to the participation on the Community Recovery Committee, which needs involvement in another commission. c. Samantha Eldridge d. Steven Johnson 9. TENTATIVE Closed Session The Commission will consider a motion to enter into a Closed Session.A closed meeting described under Section 52-4-205 may be held for specific purposes including,but not limited to: a. discussion of the character,professional competence, or physical or mental health of an individual; b. strategy sessions to discuss pending or reasonably imminent litigation; c. discussion regarding deployment of security personnel,devices, or systems; and d. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 7813-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Meeting adjourned at 6:42pm Minutes approved through consensus: TBD MOANA ULUAVE-HAFOKA SALT LAKE CITY MAYOR'S OFFICE This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content pursuant to Utah Code 52-4-203(2)(b). This document 2 2/24/2023 8:09 PM Racial Equity in Policing Commission Minutes along with the digital recording constitute the official minutes of the Racial Equity in Policing Commission Regular Meeting on December 8,2022. 3 2/24/2023 8:09 PM SALT LAKE CITY POLICE DEPARTMENT g I ce lom Chief Mike Brown OtO ST Y Update on Diversity, Equity, and Inclusion Presentations • History of Police Video by Chief Haan • 3 Groups Providing training • Sent emails and asked for a one hour training to be offered 20-30 times to capture every officer within the department. • Asked for cost estimate for developing the training and providing it. OLIO • Estimated start date would realistically be TAN September if not January to provide the training . '�A�1LAKECI�, Update on Diversity, Equity, and Inclusion Presentations • True Empowering • Email sent and voice message left with Dr Tyrone Bates • Training on the African American and Latino Communities • Status - Waiting to hear back • Legal Equity Advocates • Training on NHPI communities • Status - Excited and working on the training • Equality Utah j fop OLIO C H • Training on LGBTQ+ communities ;SAIILAKE'14�lw all ��1Y • Status - Thrilled and working on the training Welcome our Police Civiloian Response Team Ad' F r jdP 012LL17 r wo flchlbb � f �.3 1 , � f Opff LTA" r ► SAL1K �ECtY A Police Civilian Response Team • Hired 10 Civilians Employees • Just started the academy • Diverse backgrounds and ethnicities • Explorers, Records, Dispatch, Retired police, hunting guide OLIC IITAH ;SAl1 IAKE �I7Y' QUESTIONS P -1 'jougs", UTAN ;�A11 LaKE ��rY I Accessible and Inclusive M eeti n Ashley Lichtle, ADA Coordinator --k W I T Ask! • The #1 thing is to ensure that all invited participants can request accommodations. Utilize a checklist option or include language such as: "We strive to host inclusive, accessible events that enable all individuals, including individuals with disabilities, to engage fully. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone)." • Follow up on any requests received. If it appears you will be unable to meet a specific request, follow up with the individual who made the request to determine whether an alternative arrangement can be made. -x= M _ Iz Accommodation Checklist Example will need the following accommodations in order to participate: Assistive listening device Captioning Reserved front row seat Large print Advance copy of slides to be projected Wheelchair access Wheelchair access to working tables throughout room Scent-free room Lactation room Gender neutral bathroom Diet Restrictions. List: Other: _x Tell !- General Information • Include what accommodations will already be in place in invitations or other correspondence. • Designate a contact person for all requests, including day of. • Make note of where participants can locate accessible entrances, bathrooms, parking, and other areas of use during the meeting. • If food is provided, clearly indicate allergens and gluten- free, vegan, vegetarian, or other options. ,r L ii H rz Tell !- Presentations Request that presenters: • submit materials in advance so that they can be forwarded to individuals who may not be able to view screens or flip charts; • verbally describe visual materials (e.g., slides, charts, etc.); • have printed copies available (in larger font); • avoid using small print on presentations that can't be seen from a distance; • ensure speakers (including those asking questions) always use a microphone; and • activate captions on any video used in the presentation. 1 T In Person Meetings p :r I T Location Visibility— Consider those with sight disabilities • Clear signage (identifying location and directions);well-lit meeting space and adjacent areas; projection screen visible from all seating(if using projection). Acoustics — Consider those with hearing disabilities • Public address (PA)system; roving microphone;limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices. Is there well-lit space for an interpreter if needed? Mobility— Consider those who use a wheelchair or have other mobility needs • Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms;barrier-free pathways;wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas. Technology— Consider those who use adaptive devices • Electrical outlets in accessible seating areas to accommodate devices,laptops, etc.; extra space or work surface l Service Animals — Consider access and space for service dogs • Comfortable space for service animals to rest during event; accessible toileting and watering facilities ii a .' "_.... " nearby. 1 T Virtual Meetings p x= :r I T Providing Accommodations: Auditory • Use Remote CART (Communication Access Real-time Translation). • It is a service in which a certified CART provider listens to the webinar presenter and participants, and instantaneously translates all the speech to text. Most CART services are familiar with various types of webinar platforms and can walk you through set-up. • If you are showing a video, be sure you provide captions. • If it is a large event, plan for ASL or other language translation accommodations. rz Providing Accommodations: Visual • All content should be readable by a screen reader, including the text content of a PowerPoint slide. • Provide accessible copies of the entire presentation, including handouts, before the webinar. This enables participants to review the information ahead of time so they can focus on listening to the presenters. rz Providing Accommodations: Cognitive • Provide a way for participants to respond verbally by phone/microphone, or by typing in a chat box. • Participants should have ability to: • use the caption feature and adjust it to their liking; • listen to the recorded content at a later time; • control the speed of the content that is being delivered; and • (presenters/moderators may need to slow down a bit). I T Meeting Etiquette • Introduce yourself before you speak. "This is Ashley. I think....." • If you give a visual description, keep it brief and relevant to the context of the meeting. • If using a slide presentation, read the slide number. • Keep chat messages to a minimum as they can be distracting. rz ADC Annual Report • 12 Commissioners appointed (3 to be appointed in 1/23) • Codified in February, Members appointed in April, First meeting in May • Met with SLC Departments and Divisions: • Transportation (TMP and Transit) • Engineering • Housing Stability • Sustainability • Mayor Mendenhall ,,, n _ _ ADC Annual Report - COMPLETE: • Codify Accessibility and Disability Commission • Create Commission Policies and Procedures • Receive OPMA and GRAMA trainings • Create Commission and SLC Accessibility websites IN PROGRESS/ONGOING: • Train SLC Airport employees on what to do when someone is experiencing seizures in the airport Closed Captioning ordinance for all public TVs in SLC (Ordinance transmitted 12/22) • More audible traffic signals throughout Salt Lake City • Improve Citywide snow removal communications for access in the public right of way after a snowstorm ADC Annual Report I M d INCOMPLETE: • Free AIRA software available citywide • Increase audio description showings at all theaters in Salt Lake City • Improve communication and pedestrian access through construction zones in the public right of way (PROW) 2023 GOALS: • Continue working on the 2022 Priorities that are in progress or incomplete. • Continue to identify and address ways Salt Lake City can improve inclusion and accessibility for all. • Partner with the Racial Equity in Policing Commission (REP) to facilitate a neurodiversity/sensory needs subcommittee. • Work with the Emergency Management department and State Access and Functional Needs Core Advisory Group to develop or update City preparedness plans for people with disabilities. • Create or facilitate trainings for City departments on a variety of disability related topics. , _ Accessible Virtual Meeting Guide for Presenters Thank you for presenting at our upcoming meeting. As a commitment to inclusive meetings, please prepare and give your presentation with accessibility in mind. This meeting may have people who are blind/low vision, deaf/hard of hearing, or have other disabilities. Here is a list of norms for our meetings that we appreciate you adhering to for full participation of all members. Many items have links for a deeper understanding or how to guide for your use. Please let me know if you have any questions about these accessibility norms. While preparing your presentation: • Make your presentation accessible o PowerPoint o Word o PDF • Use plain and inclusive language o Test text with Hemingway Editor • Define specialty terms and spell out acronyms • Use at least 18 pt. font for text • Use sufficient color contrast • Submit materials in advance so that they can be sent to members before the meeting While presenting: • Use live captioning, if available • Activate captions on any video used in the presentation • Identify slide number and read information on slide • Verbally describe visual materials (e.g., slides, charts, etc.) • Repeat any questions asked verbally or in written form Note: If you give a visual description of yourself, please keep it brief. It can be helpful, but it is not a requirement. Salt Lake City Accessibility and Disability Commission 2022 Annual Report A Message from the Chair On behalf of the Vice Chair, and the entire Accessibility and Disability Commission, it has been an honor to serve as Chair for our inaugural year.After becoming codified and all members of the Commission received their appointments, we held our first meeting in June of 2022. Our Commission consists of individuals who represent many different disabilities living and working in our capital city. Our goal is to bring awareness and foster inclusion for all people with disabilities and to advance Mayor Mendenhall's equity plan.We have created a list of priorities that include training of Salt Lake City Airport staff on how to recognize and respond to an epileptic incident,bringing inclusion to the Arts by bringing Audio Description to Eccles Theater and other venues for blind and low vision citizens, and making a recommendation for a city ordinance to encourage all businesses with public televisions to activate the closed captioning setting for deaf and hard of hearing citizens. The ADC is also working with our city's staff on snow removal awareness on our city's sidewalks and providing knowledge, skills, and best practice for accessibility for software and applications used by the city. We are proud and grateful to our ADA Coordinator,Ashley Lichtle. We look forward to continuing our work for all disabled citizens in our capital city in 2023. Commission Members Commissioner Everette Bacon, Chair (HRC Commissioner) Commissioner Amy Carmen,Vice Chair Commissioner Nate Crippes Commissioner Pamela Mower Commissioner Scott Browning Commissioner Leah Lobato Commissioner Todd Claflin Commissioner Margo Thurman Commissioner Jeff Kenyon Commissioner Rich Foster Commissioner Janis Ferre Commissioner Kayci Lynam 2o22 Overview The Accessibility and Disability Commission (ADC) was codified in February 2022 and members were first appointed in April 2022. During the May and June 2022 meetings the ADC created policies and procedures, elected a Chair and Vice Chair, and received the OPMA and GRAMA trainings. The remainder of the 2022 meetings were spent working on the below priorities and meeting with various City departments and divisions including Engineering, Transportation, Housing Stability, and Sustainability about Citywide projects and initiatives. The ADC is preparing a recommendation to the Mayor and City Council for a Closed Captioning City ordinance. This year Commissioners have been heavily involved in the improvements of the SLC Mobile user experience and other digital accessibility improvements for residents and visitors. Review of 2022 Goals and Priorities Mayor's 2022 Priority: Evaluate recommendations from the Accessibility [and Disability] Commission and implement policy changes to make our City more accessible for people of all physical abilities. COMPLETE: o Codify Accessibility and Disability Commission (see appendix) o Create Commission Policies and Procedures o Receive OPMA and GRAMA trainings o Create Commission and SLC Accessibility websites (see appendix) IN PROGRESS/ONGOING: o Recruit Commissioners with diverse perspectives o Train SLC Airport employees on what to do when someone is experiencing seizures in the airport o Closed Captioning ordinance for all public TVs in Salt Lake City o More audible traffic signals throughout Salt Lake City o Improve Citywide snow removal communications for access in the public right of way after a snowstorm INCOMPLETE: o Free AIRA software available citywide o Increase audio description showings at all theaters in Salt Lake City o Improve communication and pedestrian access through construction zones in the public right of way (PROW) 2 Commission Goals for 2023 I. Continue working on the 2022 Priorities that are in progress or incomplete. II. Continue to identify and address ways Salt Lake City can improve inclusion and accessibility for all. III. Partner with the Racial Equity in Policing Commission (REP) to facilitate a neurodiversity/sensory needs subcommittee. IV. Work with the Emergency Management department and State Access and Functional Needs Core Advisory Group to develop or update City preparedness plans for people with disabilities (known as access and functional needs in EM). V. Create or facilitate trainings for City departments on a variety of disability related topics. 3 Appendix ADC Commission Ordinance (httl2s:I/codelibrary.amlegal.com/codes/saltlakecityut/latest/saltlakecity ut/0-0-0-82818) ADC Commission Website, (https:://www.slc.gov/boards/boards-commissions/accessibility disability-commission 0 SLC Accessibility Website (https://www.slc.gov/eq.uity/salt-lake-city-accessibility/) 4