116 of 1994 - Amending Salt Lake City Ordinance No. 46 of 1994 which adopted the Final Budget of Salt Lake City, iSALT LAKE CITY ORDINANCE
No. 116 of 1994
(Amending Salt Lake City Ordinance No. 46 of 1994
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1994-95)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 46 OF
1994 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT
LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR
THE FISCAL YEAR BEGINNING JULY 1, 1994 AND ENDING JUNE 30, 1995.
PREAMBLE
On June 14, 1994, the Salt Lake City Council approved,
ratified and finalized the budget of Salt Lake City, Utah,
including the employment staffing document, for the fiscal year
beginning July 1, 1994 and ending June 30, 1995, in accordance
with the requirements of Section 118, Chapter 6, Title 10 of the
Utah Code Annotated, and said budget, including the employment
staffing document, was approved by the Mayor of Salt Lake City,
Utah.
The Director of Management Services, acting as the City's
Budget Officer, prepared and filed with the City Recorder
proposed amendments to said duly adopted budget, including the
amendments to the employment staffing document, copies of which
are attached hereto, for consideration by the City Council and
inspection by the public.
The City Council fixed a time and place for a public hearing
to be held on December 13, 1994 to consider the attached proposed
amendments to the budget, including the employment staffing
document, and ordered notice thereof be published as required by
law.
Notice of said public hearing to consider the amendments to
said budget, including the employment staffing document, was duly
published and a public hearing to consider the attached
amendments to said budget, including the employment staffing
document, was held on December 13, 1994, in accordance with said
notice at which hearing all interested parties for and against
the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to
amend the budget of Salt Lake City, including the employment
staffing document, as approved, ratified and finalized by Salt
Lake City Ordinance No. 46 of 1994.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document,
attached hereto and made a part of this Ordinance be, and the
same hereby are adopted and incorporated into the budget of Salt
Lake City, Utah, including the employment staffing document, for
the fiscal year beginning July 1, 1994 and ending June 30, 1995,
in accordance with the requirements of Section 128, Chapter 6,
Title 10, of the Utah Code Annotated.
2
SECTION 3. Certification to Utah State Auditor. The
Director of the City's Management Services Department, acting as
the City's Budget Officer, is authorized and directed to certify
and file a copy of said budget amendments, including amendments
to the employment staffing document, with the Utah State Auditor.
SECTION 4. Filing of Copies of the Budget Amendments. The
said Budget Officer is authorized and directed to certify and
file a copy of said budget amendments, including amendments to
the employment staffing document, in the office of said Budget
Officer and in the office of the City Recorder which amendments
shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take
effect on its first publication.
Passed by the City Council of Salt Lake City, Utah, this
day of , 1994.
13
ATTEST:
Chief DeputfC4') ,
REORDER
ace,„
CHAIRPERSON
3
APPROVED AS TO FORM
Salt Lake City Mime 's Office
Date
a;
Transmitted to the Mayor on December 19, 1994
Mayor's Action:
ATTEST:
f — • 1.
e Ak i / e e
LIEF DEPUTY CITY RECORDER
XXX Approved etoed
G:\ ORDINA9 4 \ AMENDBUD
Bill 116 of 1994
Published: January 10, 1995
4
TO: City Council
FROM: Steve Fawcett
DATE: November 8, 1994
RE: Budget Amendment Number 2
Prepared for your review is the budget amendment #2 packet. Each issue is
presented and discussed in an effort to explain the situation and proposed
solution. Capital Planning and Programming also discusses all issues pertaining
to CIP and Grants.
Some of the issues are routine in nature and are necessary to modify the
budget for accounting reasons, while others pertain to specific issues relating to
administrative policy.
As a matter of policy, if fund balance is used as a funding source, current
year revenue is not posted. Therefore, you will not always see expenditure
increases and revenue increases in balance.
There is one issue requested which requires funding from contingency. If
it is approved as recommended the balance in contingency will be $93,177.
Issues in Budget Amendment #2
Policy & Budget
1. State of Utah - Office of Crime Victim Reparations
2. Truck Inspection Enforcement
3. Police Service Dog
4. Sugarhouse Park
5. Moving Expenses for IMS
6. Street Lighting
7. Public Utility Department Adjustments
8. Building Inspectors
9. Debt Service
10. Risk Management
11. Comprehensive Communities Program
Capital Planning and Programming
1. Program Income
2. Budget Revisions to Existing Projects
3. Establishing New Projects
$ 17,477
$ 33,910
$ 6,000
$83,750
$188,130
$33,955
$106,888
$40,000
$57,300
$234,741
$1,453,000
$305,577
$9,594
$2,371,324
2
Issue #1-State of Utah - Office of Crime Victim Reparations
$17,477
Grant Funded
The City has received a grant from the State of Utah -Office of Crime Victim
Reparations in the amount of $22,500 for the period October 1, 1994 to
September 30, 1995. This grant funds an hourly volunteer coordinator with a
small supplies and travel/training budget. The program provides coordination of
trained volunteers who provide counseling, crisis intervention, referral and
restitution assistance to victims of crimes. The budget request covers only fiscal
year 1995 and is $17,477. The balance of the grant amount will be budgeted for
during adoption of the budget for fiscal year 1996.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police/operating costs
$17,477 (E)
Fund
General
Police/grant revenue
$17,477(R)
Fund
Totals
General Fund
$17,477(E)
$17,477(R)
Issue #2-Truck Inspection Enforcement
$33,910
Grant Funded
The City is a joint recipient of a grant awarded to the State Highway Patrol to
fund a combined truck inspection enforcement effort with the State, Salt Lake
County and the City. The City and the County will share $87,800 for the period
October 1, 1994 to September 30, 1995. The grant funds a portion of an
officer's personal service costs and other operating costs. Salt Lake City's share
of the grant is $33,910. No additional officer position is being requested because
the grant amount does not cover all of the costs to add one.
3
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police/operating expenses
$33,910 (E)
Fund
General
Police/grant revenue
$33,910 (R)
Fund
Totals
General Fund
$33,910 (E)
$33,910 (R)
Issue #3-Police Service Dog
$6,000
Private Donation
The City has received a private donation of $6,000 to supplement budgeted funds
to locate and purchase a replacement police dog. One of the dogs is getting old
and will soon retire. Because of the training the dog has received the handler is
one of few who can care for the dog, therefore when it retires the handler is
granted ownership and assumes responsibility of the dog from that point forward.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Fund
General
Fund
Police/operating expense
Police/private donation
revenue
$6,000 (E)
$6,000 (R)
Totals
General Fund
$6,000 (E)
$6,000 (R)
Issue #4-Sugarhouse Park
$83,750
General Fund Contingency
This request adds the other half of the Sugarhouse Park budget put on hold by the
City Council pending resolution of the issues regarding the Park. The issues
4
have been resolved and reported to the council in the 1st quarter report of
legislative intents. It is proposed to allocate to the Park budget the additional
$83,750.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Fund
General
Fund
Non Department/
Sugarhouse Park
Non Department/
Special Contingency
$83,750(E)
$83,750 (E)
Totals
General Fund
$83,750(E)
$83,750(E)
Issue #5-Moving Expenses for IMS
$188,130
Additional Property Tax Revenue
During budget discussions a request was made to allocate funds to pay for
moving costs for IMS and Engineering because the State would displace those
agencies when demolition began on their rented buildings in preparation for the
new court complex. The funds were not approved because there was some
discussion about whether or not the State would allow us to stay in the facilities
until July 1, 1995. We are not going to be able to do this so the appropriation to
cover the relocation cost for moving expenses of $13,691, computer of $91,667,
and data communication lines of $44,772 is necessary at this time. The amount
requested of $188,130 is the amount estimated to move IMS only. IMS has
sufficient funding to cover the new rent payment. It is recommended to increase
our estimate of property tax revenue based on our final numbers from the tax
commission in June and use this to fund the move.
Engineering's move location is still in question and will not be resolved until
January at which time another request will be presented to Council for your
review.
5
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Non Department
$188,130 (E)
Fund
General
Property Tax Revenue
$188,130 (R)
Fund
Totals
General Fund
$188,130 (E)
$188,130 (R)
Issue #6-Street Lighting
$33,955
Abutters Share
When the budget was originally done there was still some question about the
exact numbers needed in the Street Lighting Special Assessments Fund. This
adjustment will correct those amounts and set the fund in balance with the
expenditure needs of the fund. The net impact to the budget in the fund will
be an increase of $33,955. There will be no impact to the General Fund
because of this adjustment.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Street
Street Lighting/ Expenses
$33,955 (E)
Lighting
Fund
Street
Street Lighting/City
$31,198 (R)
Lighting
Fund
Street
Street Lighting/Abutters
$93,602 (R)
Lighting
Fund
Totals
Street Lighting Fund
$33,955 (E)
$124,800(R)
6
Issue #7-Public Utility Department Adjustments
$106,888
Public Utilities Revenue
Public Utilities are implementing the personal services changes suggested by
Hughes Heiss & Associates in the audit. These changes will result in a net
decrease in their personal services budget of $33,112. The are also requesting an
increase of $140,000 to purchase ICP instrumentation equipment also
recommended by the audit. The net increase in their budget is $106,888.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Public
Utilities
Funds
Public
Utilities
Funds
Personal Services/
Capital Outlay
$33,112 (E)
$140,000 (E)
Totals
Public Utilities
$33,112 (E)
$140,000 (E)
Issue #8-Building Inspectors
$40,000
General Fund Contingency
Last fiscal year the City hired two part time building inspectors to help with
the tremendous growth in the construction area. The inspectors did help to
keep up with the demand and performed over 2,000 over due inspections but
the experience was not a very good one because the inspectors we hired both
found permanent employment with other entities. As a result we are still in
need of these positions to keep up with demand. It is almost impossible in
today's job market to find individuals who are licensed by the State who are
willing to take an hourly position without benefits. Permits and permit
revenue are at an all time recorded high. Every month from January 1993 to
the present has been an all time record with the exception on only two
months, which were still very high. We currently are overdue on over 3,000
inspection. The Salt Palace convention center project alone requires nearly
four hours of construction inspections per day. As you will recall the
inspection fees for this project were waved to allow the County to keep the
funds for the project. Based on this data it is requested $40,000 be
appropriated and 2.00 full time inspectors be hired January 1, 1995 and
remain as authorized FTE's as long as the work load demand requires.
Vehicles necessary to perform the on site visits will be provided by utilizing
used Police vehicles when they are replaced in early January. Revenue from
the inspections planned is already in the budget so it is not recommended that
revenue be increased any more but that contingency funds be used to cover
the expenses. This effort should not only help with the backlog of inspections
but should help to insure that the revenue planned from inspections is not
jeopardized.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
DCED/Personal
$37,600 (E)
Fund
Services/supplies
General
DCED/fleet maintenance
$2,400 (E)
Fund
General
Non Departmental/
$40,000 (E)
Fund
Contingency
Fleet
Maintenance Revenue
$2,400 (R)
Mgmt.
Fund
Fleet
Vehicle maintenance
$2,400 (E)
Mgmt.
Fund
Totals
General Fund
$40,000 (E)
$40,000 (E)
Fleet Management Fund
$2,400 (E)
$2,400 (R)
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Issue #11-Comprehensive Communities Program
$1,453,000
Grant Revenue
This adjustment will allocate the Comprehensive Communities Grant awarded to
the City to the General Fund Departments. The Grant is described the Grants
and Capital Program changes description which follows. The total increase in
staffing is 14 sworn police staff and 6 support staff and 3 prosecutors, hourly
clerical and 1 coordinator.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Department
$1,233,000 (R)
Fund
$1,233,000 (E)
General
City Attorney/Prosecutor
$220,000 (R)
Fund
$220,000 (E)
Totals
Risk Management Fund
$1,453,000 (R)
$1,453,000 (E)
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Issue #9-Debt Service
$57,300
Debt Services Fund Balance
When the budget was passed it was intended for the Debt Service Fund to
transfer a one time surplus of $57,300 to the General Fund. The posting of the
General Fund portion was made but the portion of the Debt Service Fund was
not. This adjustment will make that correction.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Debt
Service
Fund
Transfer to General Fund
$57,300 (E)
Totals
Debt Service
$57,300 (E)
Issue #10-Risk Management
$234,741
Risk Management Premium Revenue
When the budget was passed it was thought that the $234,741 for Property Loss
insurance premiums were budgeted. Due to a problem with the spreadsheet used
to post this item, it was omitted. The funds are currently budgeted for in each
Department so this adjustment only impacts the Risk Management Fund. This
adjustment will correct the posting and allow the Risk Fund budget to be
accurate.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Risk Fund
Premium Revenue
$234,741 (R)
Risk Fund
Property premium expense
$234,741 (E)
Totals
Risk Management Fund
$234,741 (R)
$234,741 (E)
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KATHY RICCI
DIRECTOR
November 29, 1994
SI.
MY WV
COMMUNITY AND ECONOMIC DEVELOPMENT
CAPITAL PLANNING AND PROGRAMMING
DEEDEE CORRADINI
MAYOR
To: Steve Fawcett
From: Kathy Ricci
Re: December 1994 Budget Opening
Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake
City Council for their consideration at the December 1994 Budget Opening.
Issue #1 - Program Income
The following project received program income from repayments of loans or reimbursement of costs.
We are now reallocating these funds back to the program from which it was received.
The specific budget revision necessary to implement this recommendation is as follows:
SOURCE. of FUNDS
PROJECTS
DECREASE
INCREASE
Loan Repayment
HED CDBG Rehabilitation
$ 223,327.00(E)
(78-20010)
Loan Repayments
$ 223,327.00(R)
Loan Repayment
Housing Trust Fund
$ 38,996.33(E)
(72-17004)
Loan Repayments
$ 38,996.33(R)
Loan Fee
Housing Trust Fund
$ 35,000.00(E)
(72-17005)
Loan Modification Fee
$ 35,000.00(R)
Loan Repayment
Revolving Loan Fund
$ 8,253.96(E)
(72-15607)
Loan Repayments
$ 8,253.96(R)
TOTALS
$ 305,577.29(E)
$ 305,577.29(R)
451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH B41 1 1
TELEPHONE: B01-535-7902 TDD: B01-535-6021
Page 2
Issue #2 - Budget Revisions to Existing Projects
1. The Olympic Bid Committee has repaid unused funds provided by the City in 1991. Council staff
and Capital Planning have determined that these funds could best be used for the Sidewalks in Council
Districts 1 & 2 project which has exceeded cost estimates.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Gen Fund 83-95026
Sidewalks in Districts 1 & 7
$ 8,750(E)
Olympic Bid Com.
Repayment
$ 8,750(R)
TOTALS
$ 8,750(E)
$ 8,750(R)
2. The City has received reimbursement from the Utah Department of Transportation for excess
payment on the Redwood Road, North Temple to 1000 North project. These funds will be transferred
to the California Avenue project.
SOURCE of FUNDS PROJECTS
DECREASE
INCREASE
Gen Fund 83-94007
UDOT
TOTALS
California Avenue
Reimbursement
$ 843.75(E)
$ 843.75(R)
$ 843.75 (E)
$ 843.75(R)
3. As the City completed construction of the islands on Virginia Avenue some concerns were raised.
Modifications to the islands were made that addressed many of these concerns. This action increases
the budget for this project to pay for these modifications. The funds to cover this increase will come
from the General Fund CIP contingency. The balance in contingency after this action will be $17,257.
SOURCE of FUNDS PROJECTS
DECREASE
INCREASE
Gen Fund 83-94084
Gen Fund 83-94099
TOTALS
Virginia Avenue
Contingency
$ 20,000.00
$ 20,000.00
$ 20,000.00
$ 20,000.00
Page 3
Issue #3 - Establishing New Projects
1. The City has received a grant from the Congestion Mitigation / Air Quality program for a bike lane
on Sunnyside Avenue from Foothill Drive to 1300 East. This action creates the budgets for this project.
SOURCE of FUNDS PROJECTS
DECREASE
INCREASE
CM / AQ Grant
TOTALS
Sunnyside Avenue Bike Lane
$ 44,284.25(E)
$ 44,284.25(R)
$ 44,284.25(E)
$ 44,284.25(R)
2. The City has received a grant from the Intermodal Surface Transportation Efficiency Act for bike
racks in the City. This action create the budgets necessary to proceed with the project.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
ISTEA Grant
TOTALS
Bicycle racks, citywide
$ 64,000.00(E)
$ 64,000.00(R)
$ 64,000.00(E)
$ 64,000.00(R)
3. The City has received a grant from the Victims Of Crime Act that will be used to hire a volunteer
coordinator for the Victim Advocate Program. The volunteers will provide on scene emergency
support, victim contact, and follow up support.
SOURCE of FUNDS :
PROJECTS
DECREASE
INCREASE
VOCA Grant
Victim Advocate Program
$ 22,500.00(E)
$ 22,500.00(R)
TOTALS
$ 22,500.00(E)
$ 22,500.00(R)
Page 4
4. As a participant in the Salt Lake Valley Drug Abuse Prevention Coalition project the City will agree
to develop a drug free work place project. The City has received funds from the University of Utah
to develop this project.
SOURCE: of FUNDS
PROJECTS
DECREASE INCREASE
University of Utah
Drug Free Workplace Project
$ 47,540.00(E)
$ 47,540.00(R)
TOTALS
$ 47, 540.00(E)
$ 47,540.00(R)
5. Salt Lake City has been awarded a grant from the Bureau of Justice Assistance to implement in the
Comprehensive Communities Program. The program will use law enforcement and social service
systems to effectively reduce violent youth crime.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Bureau of Justice
Comprehensive Communities
$ 2,193,000(E)
Assistance
Program
$ 2,193,000(R)
TOTALS
$ 2,193,000(E)
$ 2,193,000(R)