016 of 1995 - Amending Salt Lake City Ordinance No. 46 of 1994 which adopted the Final Budget of Salt Lake City, i0 95-1
B 94-1
SALT LAKE CITY ORDINANCE
No. 16 of 1995
(Amending Salt Lake City Ordinance No. 46 of 1994
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1994-95)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 46 OF
1994 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT
LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR
THE FISCAL YEAR BEGINNING JULY 1, 1994 AND ENDING JUNE 30, 1995.
PREAMBLE
On June 14, 1994, the Salt Lake City Council approved,
ratified and finalized the budget of Salt Lake City, Utah,
including the employment staffing document, for the fiscal year
beginning July 1, 1994 and ending June 30, 1995, in accordance
with the requirements of Section 118, Chapter 6, Title 10 of the
Utah Code Annotated, and said budget, including the employment
staffing document, was approved by the Mayor of Salt Lake City,
Utah.
The Director of Management Services, acting as the City's
Budget Officer, prepared and filed with the City Recorder
proposed amendments to said duly adopted budget, including the
amendments to the employment staffing document, copies of which
are attached hereto, for consideration by the City Council and
inspection by the public.
The City Council fixed a time and place for a public hearing
to be held on February 21, 1995 to consider the attached proposed
amendments to the budget, including the employment staffing
document, and ordered notice thereof be published as required by
law.
Notice of said public hearing to consider the amendments to
said budget, including the employment staffing document, was duly
published and a public hearing to consider the attached
amendments to said budget, including the employment staffing
document, was held on February 21, 1995, in accordance with said
notice at which hearing all interested parties for and against
the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to
amend the budget of Salt Lake City, including the employment
staffing document, as approved, ratified and finalized by Salt
Lake City Ordinance No. 46 of 1994.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document,
attached hereto and made a part of this Ordinance shall be, and
the same hereby are adopted and incorporated into the budget of
Salt Lake City, Utah, including the employment staffing document,
for the fiscal year beginning July 1, 1994 and ending June 30,
1995, in accordance with the requirements of Section 128, Chapter
6, Title 10, of the Utah Code Annotated.
2
SECTION 3. Certification to Utah State Auditor. The
Director of the City's Management Services Department, acting as
the City's Budget Officer, is authorized and directed to certify
and file a copy of said budget amendments, including amendments
to the employment staffing document, with the Utah State Auditor.
SECTION 4. Filing of Copies of the Budget Amendments. The
said Budget Officer is authorized and directed to certify and
file a copy of said budget amendments, including amendments to
the employment staffing document, in the office of said Budget
Officer and in the office of the City Recorder which amendments
shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take
effect on its first publication.
Passed by the City Council of Salt Lake City, Utah, this
21 day of
ATTEST:
FPhrnary
i •
tk p 6144 e-,.._
Chief Deput RECORDER
3
, 1995.
APPRQVEn AS TO FORM
Sait Lake City Attarney's Ot iet3
Date ? ,C
Transmitted to the Mayor on February 21, 1995
Mayor's Action:
ATTEST:
Publish
XX Approveoed
PUTY CIT R CORDER
MAYOR
of 1995.
1995
4
Issues in Budget Amendment #4
Policy & Budget
1-Comprehensive Communities Program Grant -$897,378
2-Veterans Retraining Funds Reimbursement $27,000
3-Police Overtime/Court Time/Drug Screening $263,000
4-Hogle Zoo Building Fee Rebate $1,748
5-Moving Expenses for City Engineering $151,181
6-Correction of Truck Inspection Enforcement Grant $4,564
7-Recreation Program Adjustments $480,395
General Fund Reimbursement to Golf $860,608
8-G.R.E.A.T Program $10,000
9-Refuse Collection Encumbrances $18,000
10-Airport Capital Improvements $10,631,200
11-Accounting System Maintenance Agreement $49,901
12-Asset Forfeiture Explorer Scout Post Program $7,000
13-E911 $203,500
14-Downtown Economic District Prior Year Expense $36,000
15-Information Management Services Contributed Capital $543,765
16-Information Management Services Mainframe
Migration $200,000
Capital Planning and Programming
New Funding Projects:
National Performance Review Lab $50,000
HOPWA Grant $389,000
Central Business District Beautification $1,200,000
Program Income Projects:
HED/CDBG Rehabilitation Loan Program $191,288
Housing Trust Fund $86,112
Economic Development RLF Loan Repayment Program $8,254
Sidewalk SID Rose Park $600,000
2
KATHY RICCI
S1 , `+y I..
% TlY GORRIO.
DEEDEE CORRADINI
DIRECTOR MAYOR
COMMUNITY AND ECONOMIC DEVELOPMENT
CAPITAL PLANNING AND PROGRAMMING
February 10, 1995
To: Steve Fawcett
From: Kathy Ricci
Re: February 1995 Budget Opening
Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake
City Council for their consideration at the February 1995 Budget Opening.
Issue #1 - Establishing New Projects
1. The following action establishes the budget for the National Performance Review Lab (NPR). The
NPR Lab will develop and demonstrate an approach for enhancing the delivery of Federal support
designed to help troubled neighborhoods. The local administration of the NPR Lab program for Salt
Lake City is a joint effort of the Mayor's Office, Department of Community and Economic
Development, Police Department, and the Health Education Department of the University of Utah. The
program targets the Weed & Seed application neighborhoods: Fairpark, Poplar Grove, and Glendale.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
U.S Dept of Justice
National Performance Review
$ 50,000(E)
(New Project)
Lab (NPR)
50,000(R)
TOTALS
$ 50,000(E)
50, 000(R)
2. The following establishes a budget for the HOPWA Grant, Housing Opportunities for Persons With
Aids. Salt Lake City, the State of Utah and two non -profits received a $389,000 Grant to provide
housing for persons with aids. These funds will provide for the purchase and rehabilitation of four two
bedroom apartments, as well as supportive services for 3 years. The funds are initially allocated to the
State who will then pass them through to the City. The City will administer and monitor the grant.
451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH 1341 1 1
TELEPHONE: 601 -535-7902 TDD: 601 -535-6021
RECYCLED PAPER
Page 2
SOURCE o f FUNDS
PROJECTS
:::DECREASE
INCREASE
State of Utah
HOPWA Grant
$ 389,000(E)
(New Project)
389,000(R)
TOTALS
$ 389,000(E)
389,000(R)
3. A budget is being established for the 1995 Central Business District Beautification projects.
The locations are as follows:
200 West - 200 South to 300 South
200 West - 300 South to 400 South
400 South - 200 West to West Temple
400 West - 200 South to 300 South
400 West - 300 South to 400 South
200 South - 200 West to 300 West
The project will consist of construction of beautification improvements. Funding will come from the
Redevelopment Agency and property owner assessments.
SOURCE of FUNDS
PROJECTS .
DECREASE
INCREASE
Redevelopment Agency
Central Bus. Dist.
$ 625,000(E)
(New Project)
Beautification - RDA
625,000(R)
Property Owners
Central Bus. Dist.
525,000(E)
(New Project)
Beautification - Private
525,000(R)
TOTALS
$ 1,150,000(E)
1,150,000(R)
4. This action establishes a budget for CBD Beautification. The location of the work is as follows:
200 South to 300 South and 300 West to 400 West. The work will include whatever beautification
needs to be done on the 4 faces and on Pierpont Avenue. It will also include a walkway element
connecting Pierpont Avenue to 200 South. The Redevelopment Agency will fund this project.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Redevelopment Agency
CBD Beautification - RDA
$ 50,000(E)
(New Project)
Job 106004
50,000(R)
TOTALS
$ 50,000(E)
50, 000(R)
Page 3
Issue #2 - Program Income
1. The following projects have received or will receive program income from repayments of loans or
reimbursement of costs. We are now reallocating these funds back to the individual programs from
which they were received.
The specific budget revision necessary to implement this recommendation is as follows:
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE >.
Loan Repayment
HED CDBG Rehabilitation
$ 191,288.00(E)
(78-20010)
Loan Repayments
191,288.00(R)
Loan Repayments
Housing Trust Fund
86,112.00(E)
(72-17004)
Loan Repayments
86,112.00(R)
Loan Repayments
Economic Development RLF
8,253.96(E)
(72-15607)
Loan Repayments
8,253.96(R)
TOTALS
$ 285,653.96(E)
285,653.96(R)
2. The sale of Fire Station # 1 has now occurred and the City is receiving the $600,000 from Zion
Securities. These anticipated funds were approved to pay for the Sidewalk SID in Rose Park. The
following action establishes a budget for the $600,000 in CIP Sidewalk account. The final allocation
of funds will occur when the property adjacent to the new Fire Station # 1 is sold.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Proceeds from Sale of
Sidewalk SID Rose Park
$ 600,000(E)
Old Fire Station #1
600,000(R)
(83-93001)
TOTALS
$ 600,000(E)
600,000(R)
General Fund Items:
Issue #1-Comprehensive Communities Program Grant
Adjustment to Original Appropriation
-$897,378
Grant Funds
$255,000
Fleet Fund Revenue
The Comprehensive Communities Program Grant budget was added in the December budget
opening. The total grant amount approved was $2,193,000. This grant covers two Fiscal
Years. The total first year funding is $687,872 and the second year funding is $1,505,128.
The current Fiscal Year is the first year of funding. The budget is allocated in total between
the Police Department at $1,195,900, the City Prosecutors Office at $192,200, the Mayor's
Office for grant administration at $126,566, the Salt Lake City School District at $125,000,
the Boys and Girls Club at $250,000, and the Juvenile Court at $303,334. In December the
exact allocation for Police and the Prosecutors was not known but we did know that the grant
had been approved and needed to begin some preliminary expensing for hiring, etc. Instead of
allocating just the current year amount of the grant the entire two Fiscal Years were added.
This adjustment will correct those appropriations and allocate the funds based on the final
program plan. The total amount will be reduced, thus reflecting the adjustment from two
years to one, from $1,453,000 to $555,622 for a difference of -$897,378. The Fleet
Management Fund will increase by $225,000 for the purchase of the vehicles. That amount is
in the total allocated to Police. We will not allocate the amounts held and distributed to the
non Salt Lake City entities participating in the grant.
3
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Department
$1,233,000(R)
Fund
$1,233,000(E)
General
Police Department:
Fund
Personal Services
$204,468(E)
Transfer to Fleet
$225,000(E)
Equipment
$41,214(E)
General
City Attorney/Prosecutor
$220,000(R)
Fund
$220,000(E)
General
City Attorney/Prosecutor:
Fund
Personal Services
$22,140(E)
Equipment
$12, 750(E)
Other Expenses
$5,000(E)
General
Mayor's Office:
Fund
Personal Services
$29,150(E)
Equipment
$6,000(E)
Other Expenses
$9,900(E)
General
Grant Revenue
$555,622(R)
Fund
Fleet
Transfer from General Fund
$225,000(R)
Fund
Capital Outlay
$225,000(E)
Totals
General Fund
$1,453,000(E)
$555,622(E)
$1,453,000(R)
$555,622(R)
Issue #2-Veterans Retraining Funds Reimbursement
$27,000
Federal Reimbursement
The Police Department has received veterans retraining program funds of $27,000. Three
police recruits hired in June 1994 are eligible for this program. The amount will partially
offset the cost of the officers' training.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Department:
Fund
Other Expenses
$27,000(E)
General
Intergovernmental Reimb. rev.
$27,000(E)
Fund
Totals
General Fund
$27,000(E)
$27,000(R)
4
Issue #3-Police Overtime/Court Time/Drug Screening
$263,000
General Fund
Asset Forfeiture Fund
An error in the salary projection system created a shortfall of $209,000 in the Police
Departments' budget. The Department feels it would be able to cover this shortfall but has
expended other funds for overtime enforcement efforts in target areas and is experiencing more
court time appearances of officers which has increased the amount needed for this beyond the
amount increased in the budget originally. Additionally, the obligation to pay for pre
employment physicals, drug screening, annual police officer health physicals, and hepatitis
vaccinations was transferred from Human Resources to the Police Department. The existing
budget transferred from Human Resources was inadequate to cover the entire cost of these
medical procedures. The Police Department does not have adequate remaining funds to absorb
the estimated cost of this program. Because of these additional items it is necessary to budget
the amount shorted to prevent the Department from experiencing an unfavorable expense to
budget variance at the end of the fiscal year. It is requested that $209,000 of anticipated
additional revenue from property tax be added to the budget to offset this increase. Further,
an additional $54,000 will be used from the Asset Forfeiture Fund for overtime use related to
narcotics activity in Pioneer Park and the area of west North Temple.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase _
General
Police Department:
$263,000(E)
Fund
Personal Services
General
Property Tax revenue
$209,000(R)
Fund
Fund
Transfer from Asset Forfeiture
General
Fund
$54,000(R)
Asset
Transfer to General Fund
$54,000(E)
Forfeiture
Fund
Totals
General Fund
$263,000(E)
$263,000(R)
Asset Forfeiture Fund
$54,000(E)
5
Issue #4-Hogle Zoo Building Fee Rebate
$1,748
General Fund
Hogle Zoo is constructing a greenhouse/butterfly exhibit building. Because the Zoo is located
on City property they have requested that building permit fees be waived. It is City policy not
to waive building permit fees. However, the City can rebate the fees paid to public entities,
such as the Zoo. It is requested that the permit fee revenue paid by the Zoo in January and an
expenditure budget for rebating the value of this fee be amended to allow this transaction to
occur.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Refunds
$1,748(E)
Fund
General
Permit Fees
$1,748(R)
Fund
Totals
General Fund
$1,748(E)
$1,748(R)
Issue #5-Moving Expenses for City Engineering
$151,181
General Fund
During budget discussions a request was made to allocate funds to pay for moving costs for
IMS and Engineering because the State would displace those agencies when demolition began
on their rented buildings in preparation for the new court complex. The funds were not
approved because there was some discussion about whether or not the State would allow us to
stay in the facilities until July 1, 1995. We are not going to be able to do this so the
appropriation to cover the relocation cost for moving expenses of $34,427, computer of
$41,950, data communication lines of $26,700, equipment (which is currently not feasible to
to be moved because of age or because adequate ventilation is not available in the new facility
for the type of chemical used in the old machine process) of $38,000, and higher rent of
$10,104, is necessary at this time. The amount requested of $151,181 is the amount estimated
to move engineering. It is recommended to increase our estimate of property tax revenue
based on our final numbers from the tax commission in June and use this to fund the move.
6
. The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Moving Expenses, etc.
$151,181(E)
Fund
General
Property Tax revenue
$151,181(R)
Fund
Totals
General Fund
$151,181(E)
$151,181(R)
Issue #6-Correction of Truck Inspection Enforcement Grant
$4,564
Grant Fund
When this grant was budgeted for in December, the amount was for $33,910 and should have
been for $38,474. This adjustment will correct the error.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Department:
Fund
operating expenses
$4,564(E)
General
Grant revenue
$4,564(R)
Fund
Totals
General Fund
$4,564(E)
$4,564(R)
Issue #7-Recreation Program Adjustments
$480,395
General Fund Revenue
$860,608
General Fund Balance
In Fiscal Year 1992-93 recreation programs were combined with golf programs and funded
from revenue in the newly created Recreation Fund. Since then the golf funding sources have
supported recreation programs as follows:
FY 1992-93 $456,390
FY 1993-94 $404,218
Total $860,608
. Current data demonstrate assumptions made in the Golf Strategic Plan were premature
concerning golf profitability, therefore it is proposed to recreate the Golf Fund and pay back
$860,608 from General Fund balance. It is further proposed to separate recreation programs
from the golf fund and once again make them general fund programs supported by general
fund revenue. The impact on the current fiscal year budget is as follows:
Golf Fund Revenue
Golf Fund Expense
General Fund Revenue
General Fund Expense
- $1,542,616
- $2,069,695
$1,589,300
$2,069,695
Allowing for adjustments in personal services, Risk Management premiums and recreation
program revenue, the needed additional budget from the general fund is $480,395.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Recreation
Non Golf Expenditures
$2,069,695(E)
Fund
Non Golf Revenue
$1,542,616(R)
General
Recreation Program Exp.
$2,069,695(E)
Fund
Recreation Program Rev.
$1,589,300(R)
Property Tax Revenue
$480,395(R)
Golf Fund
Transfer from General Fund
$860,608(R)
Totals
Recreation Fund
$2,069,695(E)
$1,542,616(R)
General Fund
$2,069,695(E)
$2,069,695(R)
Golf Fund
$860,608(R)
Issue #8-G.R.E.A.T Program
$10,000
Private Donation
The Gang Resistance Education and Training Program received $10,000 for training supplies.
this adjustment will allow those purchases.
8
' . The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Dept. supplies
$10,000(E)
Fund
General
Private Donations
$10,000(R)
Fund
Totals
General Fund
$10,000(E)
$10,000(R)
Other Funds Items:
Issue #9-Refuse Collection Encumbrances
$18,000
Refuse Collection Fund Balance
Refuse containers ordered in fiscal year 1994 were not received and paid for until this fiscal
year. By accounting rule the appropriation lapsed last fiscal year and therefore to cover this
expense the amount must be appropriated again. Revenue collected to cover this expenditure
originally is part of fund balance and therefore fund balance is sufficient to cover this
appropriation.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Refuse
Fund
Capital Outlay
$18,000(E)
Totals
Refuse Fund
$18,000(E)
Issue #10-Airport Capital Improvements
$10,631,200
Airport Fund Reserves
The Airport Authority is requesting an additional appropriation for capital construction
projects. New projects needed will require $3,667,000. Adjustments to 10 existing project
budgets will require $6,964,200. Funding for these projects is expected from passenger
facility charges and Series 1994A Airport Revenue bonds. A copy of the project detail is
attached.
The adjustment necessary to amend the budget is as follows:
9
Fund
Department/Category
Decrease
Increase
Airport
Fund
Capital Improvements
$10,631,200(E)
Totals
Airport Fund
$10,631,200(E)
Issue #11-Accounting System Maintenance Agreement
$49,901
Various City Funds
$2,601
General Fund
The annual maintenance agreement for the Hardware and Software applicable to the accounting
system needs to be paid. The budget for this expense is in various funds set aside to make the
payment. The CIP fund will make the payment so the budget needs to be increased to cover
the expenditures. The total needed is $49,901. It is necessary for the General Fund to
contribute an additional $2,601, which is difference between the current General Fund amount
budgeted and the amount actually needed. It is proposed to take this additional amount from
contingency.
10
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Capital
Capital Improvements
$49,901(E)
Projects
Fund
Capital
Transfer In from:
Projects
Water Fund
$8,475(R)
Fund
Sewer Fund
$6,580(R)
Storm Water Fund
$420(R)
Airport Fund
$14,990(R)
Refuse Collection Fund
$810(R)
Golf Fund
$3,540(R)
Data Processing Fund
$2,215(R)
Telephone Fund
$710(R)
Fleet Fund
$5,920(R)
Risk Management Fund
$2,200(R)
Redevelopment Agency
$1,440(R)
General Fund Contingency
$2,601(R)
General
Non Dept./Contingency
$2,601(E)
Fund
Transfer to CIP
$2,601(E)
Totals
Capital Projects Fund
$49,901(E)
$49,901(R)
General Fund
$2,601(E)
$2,601(E)
Issue #12-Asset Forfeiture Explorer Scout Post Program
$7,000
Asset Forfeiture Fund Reserves
The Police Department is proposing to spend $7,000 to support a community sponsored
Explorer Scout post. This program of community involvement continues the Department's
efforts to provide alternatives for involvement by youth in narcotics and gang associations.
Funding for the program will come from the Asset Forfeiture Fund which derives its proceeds
from seizures of properties, etc. used in illegal drug activities.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Asset
Forfeiture
Fund
Donations
$7,000(E)
Totals
Asset Forfeiture Fund
$7,000(E)
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Issue #13-E911
$203,500
E-911 Fund Balance
$81,500
General Fund Revenue
The E-911 Fund has been reserving funds to replace equipment as it depreciates and needs
$122,000 to do so. This will come from reserves. Additionally, in fiscal 1994 the General
Fund incurred dispatch expenses that were reimbursable but not paid at year end. An
appropriation of $81,500 needs approved to allow this transfer to take place this fiscal year to
pay this expense. There is sufficient reserves to do this.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
E-911
Capital Outlay
$122,000(E)
Fund
Transfer to General Fund
$81,500(E)
General
Transfer in
$81,500(R)
Fund
Totals
E-911 Fund
$203,500(E)
General Fund
$81,500(R)
Issue #14-Downtown Economic District Prior Year Expense
$36,000
D.E.D. Fund Reserves
During Fiscal Year 1994 the Downtown Economic District Fund total billings exceeded the
amount appropriated by $36,000. This increase this Fiscal Year will allow that fund to cover
those additional billings. There is sufficient cash reserves to cover this request and will have
no negative impact on the condition of the fund.
The adjustment necessary to amend the budget is as follows:
Fund J
Department/Category
Decrease
Increase
D.E.D.
Fund
Operating Expenses
$36,000(E)
Totals
D.E.D. Fund
$36,000(E)
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• Issue #15-Information Management Services Contributed Capital
$543,765
I.M.S. Fund Balance
The net result of this request is to move part of the Information Management Services Fund
contributed capital to retained earnings. The technical reason for this change results from the
Fund having some assets whose original cost is shown on the Comprehensive Annual Financial
Report in the contributed capital section of fund equity, while depreciation of those same
assets affects retained earnings. This results in the Fund's retained earnings being unfairly
burdened with depreciation expense and appears in worse condition than it could be. In order
to correct this appearance it is necessary to increase the General Fund revenue by $543,765,
which reflects the return or repayment of contributed capital from IMS and an offsetting
transfer from the General Fund of $543,765 to IMS, which reflects the amount needed to
purchase the assets rather than have them contributed.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
IMS
Transfer from General Fund
$543,765(R)
Fund
General
Interfund Revenue
$543,765(R)
Fund
Transfer to IMS
$543,765(E)
Totals
IMS Fund
$543,765(R)
General Fund
$543,765(E)
$543,765(R)
Issue #16-Information Management Services Mainframe Migration
$200,000
I.M.S. Fund Reserves
In 1989 Salt Lake City embarked on s six year Master Plan which was the largest data
processing project in the City's history. The major goal of this project was to remove all old
mainframe computers and replace them with newer, more cost effective and efficient
technology, utilizing networks and personal computers. In July 1992, completion the Master
Plan accomplishments was shortened by one year and rescheduled for completion by July
1995. During that "migration" period many major accomplishments have occurred. New
system development for mainframe computers was halted, one of the two mainframes was
removed, a citywide network called "CITYNET" was installed, many systems have been
migrated to the new network, the new accounting system (IFAS) was purchased and
implemented, and new payroll/personnel system was implemented. Plans are to remove the
last mainframe computer by July 1, 1995. We want to avoid any last minute surprises or
problems, therefore it is necessary to appropriate $200,000 of the IMS Fund cash surplus for
13
temporary hourly staff and overtime funds for existing full time staff to assist with last minute
programming changes necessary to complete the migration of systems from the mainframe to
the network. No ongoing costs for this type of activity is required or expected.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
IMS
Fund
Personal Services
$200,000(E)
Totals
IMS Fund
$200,000(R)
14