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016 of 1997 - AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 35SALT LAKE CITY ORDINANCE No. (cr, of 1997 (Amending Salt Lake City Ordinance No. 35 of 1996 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 1996-97) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 35 OF 1996 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997. PREAMBLE On June 11, 1996, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1996 and ending June 30, 1997, in accordance with the requirements of Section 1 18, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. The City Council fixed a time and place for a public hearing to be held on April 1, 1997 to consider the attached proposed amendments to the budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said budget, including the employment staffing document, was held on April 1, 1997, in accordance with said notice at which hearing all interested parties for and against the budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 35 of 1996. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2 1996 and ending June 30, 1997, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this 1 day of April , 1997. ATTEST: Chief Deputy Salt Lake City Att:rrney' Date 2. Transmitted to the Mayor on April 4, 1997 Mayor's Action: ATTEST: xx Approved EF DEPUTY CI Y ' ECORDER Bill '�;.��. 6 '. ,!r 1997. Publis G:\ordin97\amendbudget4/1 Vetoed 4 Issues in Budget Amendment — April 1997 Policy & Budget 1. Special Assessment Arbitrage Calculation Fees $31,250 2. Airport $48,308,800 Capital Planning and Programming 1. Budget Revisions to Current Projects $389,873 2. New Projects $4,601,396 3. Class C Road $990,000 4. Debt Service $442,897 2 Issue #1 Special Assessment Arbitrage Calculation Fees S.I.D. Fund Balance $31,250 (E) We contract last fall with Chapman and Cutler to provide arbitrage rebate calculation services for all special assessment bond issues. The fee structure is $1,250 per district for the first year and $850 per district for all remaining years for which the calculation is required. It is necessary to appropriate funds from the SID fund balance to pay these fees for districts already bonded. Twenty Five districts are included in this budget opening, therefore the total of the amendment request is $31,250. On any new districts bonded in the future these fees will be collected from the property owners in the district. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase SID Fund Arbitrage rebate fees $31,250 (E) (20) SID Fund Balance (not posted) $31,250 (FB) Total SID Fund $31,250 (E) $31,250 (FB) Issue #2 Airport Airport $48,308,800 (E) Annually the Airport requests a budget amendment to address upcoming capital improvement projects which will be awarded prior to June 30. The total of this request is $47,906,200, and will be funded by a combination of passenger facility charges, AIP grants and airport investment. A copy of the breakdown by project is attached to this amendment package. Additionally, two operating budget issues require mid year adjustments. First, to better manage and control the flow of vehicular traffic in the roadways in front of the terminals, the Airport Police increased officer presence and began using towing services. This enhanced level of service has resulted in decreased congestion in front of the terminals and has increased overall customer satisfaction. In order to continue this practice, the Airport is requesting eight additional officers to increase the availability of officers for each shift. The 3 current practice is to pay overtime or divert other Airport resources which results in unacceptable service reductions. The annual cost of increasing the staffing by 8.00 FTE is $300,000, and the cost for the remainder of this fiscal year is $108,600. Additionally, the cost of continuing the towing service which runs from 8:00 am until midnight, and has proven to be highly effective in traffic flow management is $94,000 for the remainder of the fiscal year. Second, the janitorial services budget requires an increase of $200,000 to meet the current needs and maintain the existing cleaning standards. Current needs have increased because of passenger growth, higher than expected health insurance and workers compensation premiums in this area and additional cleaning demands resulting from the various construction projects in the terminal facilities. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase Airport Fund Airport Operating Expenses $402,600 (E) Airport CIP $47,906,200 (E) Airport Reserves (not posted) $48,308,800 (R) Total Airport Fund $48,308,800 (E) $48,308,800 (R) Position FY-97 Adopted FY-97 Amended Airport Police Officer 33.00 41.00 Total FTE Airport 483.65 491.65 4 KATHY RICCI DIRECTOR March 10, 1997 SAR.rw COMMUNITY AND ECONOMIC DEVELOPMENT CAPITAL PLANNING AND PROGRAMMING To: Steve Fawcett From: Kathy Ricci Re: March 1997 Budget Opening DEEDEE CORRADINI MAYOR Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake City Council for their consideration at the' March 1997 Budget Opening. Issue # 1 - Budget Revisions to Current Projects 1. This action increases the budget for Local Streets Reconstruction. The plans on this project identified specific properties with defective curb, gutters and drive approaches that needed to be removed and replaced. During construction however, other residents felt the curb, gutter and drive approaches in front of their property should also be replaced before the street was paved. After reviewing again some of these properties it was determined some additional replacement should occur. The additional removal and replacement work required more funds. The design on 500 North, "C" Street and 8th Avenue specified pulverizing the asphalt and reusing it as a road base. Additional excavation of materials below the asphalt to construct the roadway to design grades was required. This extra work resulted in an increase in the project cost. The monies to cover these costs will come from contingency. SOURCE of FUNDS PROJECTS DECREASE INCREASE $ 17,587 22,413 $ 40,000 $ 40,000 $ 40,000 General Fund CIP (83-96015) General Fund CIP (83-96099) General Fund CIP (83-97099) TOTALS Local Streets Reconstruction Contingency Contingency 451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY. UTAH 841 1 1 TELEPHONE: 801 -535-7902 TOO: 801-535-6021 EC CLEO Page 2 2. The following request is to increase the budget at the Fairmont Park Storage Shed. There are several reasons for the cost increase: 1) outside design costs were not included in the budget breakdown after the bids were opened; 2) materials testing and utility costs billed directly to the contractor that are the City's responsibility; and 3) additional work to finish the storage room and installation of gas heating units in the bathroom and office area was required so the facility could be functional. Part of the request, $8,000 is to construct a roadway to the storage facility. The road was in poor condition and had deteriorated quicker with the construction traffic. It will continue to worsen due to the increased traffic at the storage facility. If the additional $8,000 is approved, work will begin in the spring. The funds to cover these costs will come from recently closed projects. SOURCE of FUNDS PROJECTS , DECREASE INCREASE $ 3,600 13,400 $ 17,000 $ 17,000 $ 17,000 General Fund CIP (83-95015) General Fund CIP (83-95047) General Fund CIP (83-96005) TOTALS Storage Shed - Fairmont Park 200 South - 900 to 1000 East Riverside Drive 3. The following project was budgeted out of CDBG. We are requesting general fund monies be established to cover these costs. The project had not been environmentally cleared, however it was brought to our attention they could not get flood insurance, except at an exorbitant rate. Since the work was for concrete we believed it was reasonable to forgo the insurance, but when using federal monies it is required if defined by the environmental report. In order to accomplish the work and not put an undo burden on the non-profit it was determined to use General Fund monies to accomplish the work. The monies allocated to the project through CDBG will be recaptured into contingency. SOURCE of FUNDS PROJECTS DECREASE. INCREASE $ 10,000 $ 10,000 $ 10,000 $ 10,000 General Fund (New Cost Center) General Fund CIP (83-97099) TOTALS Neighborhood House Project Contingency Page 3 4. The following actions increase the budgets for the Citizens Unloading Dock, Module # 4, and the Recycle Information Office at the Salt Lake County Landfill. Salt Lake City Engineering provides design and construction administration services for projects at the Landfill. The County reimburses the City for costs incurred. The City has been reimbursed the costs but the budgets established were not adequate to credit the City. This action increases the budgets for additional reimbursement received on these three projects. SOURCE of FUNDS PROJECTS DECREASE INCREASE $ 1,000(E) Salt Lake County Citizen Unloading Facility (83-96020) 1,000(R) Salt Lake County Module # 4 2,000(E) (83-95032) 2,000(R) Salt Lake County Recycle Information Office 2,100(E) (83-96039) 2,100(R) TOTALS $ 5,100(E) 5,100(R) 5. The following establishes a budget in the Golf Fund - Enterprise CIP for the Wingpointe Golf Course Secondary Irrigation System. This project proposes to switch from portable water for irrigation of the Wingpointe Golf Course to using a nearby existing well. Included in the project is the construction of a pumping station, filter system, inlet structure, approximately 5,000 feet of 12" pipe and lining a pond on the golf course to store water. The City applied for and received a grant from the Central Utah Water Conservancy District, (CUWCD) for a portion of the costs. SOURCE of FUNDS PROJECTS DECREASE INCREASE $ 384.773(E) CUWCD Wingpointe Golf Course (New Project #) Secondary Irrigation System 384,773(R) TOTALS $ 384,773(E) 384,773(R) Issue # 2 - New Projects 1. The Salt Lake County Centennial Committee has allocated $18,000 to Salt Lake City for the Jordan River Parkway, 900 South to 1300 South. This will compliment City and State money currently budgeted for this location. Page 4 SOURCE OF FUNDS PROJECTS DECREASE INCREASE $ 18,000(E) Salt Lake County Jordan River Parkway Centennial Comm. 18,000(R) (New Project) TOTALS $ 18,000(E) 18,000(R) 2. This action establishes the budget for the Franklin Quest Field Parking Lot. The Redevelopment Agency will prepare an interlocal agreement specifying the City's General Fund will loan $955,500 to the Redevelopment Agency, who will in turn provide the money for the construction of a parking lot at Franklin Quest Field. The City will carry the note as a receivable. A new 550 car parking lot is to be constructed adjacent to the Franklin Quest Baseball Stadium. The project will include landscaping, pavement, sidewalks, drainage system, lighting, and new ADA access. Also included will be new curb, gutter and sidewalk on the east side of West Temple from Paxton Avenue to 1300 South, and on the south side of Paxton Avenue from West Temple to Richards Street. SOURCE of FUNDS PROJECTS DECREASE INCREASE $ 955 ,500(E) Redevelopment Franklin Quest Field Parking Lot Agency of SLC 955 ,500(R) (New Project) TOTALS $ 955,500(E) 955 ,500(R) 3. This action establishes a budget for replacement of sprinkler heads in the City & County Building. The project is expected to cost $30,000. and involves replacing 600 sprinkler heads. The City Council has received detailed information on this request prior to this action, so I will not repeat it in this document. The funds to cover this cost will come from contingency. Page 5 SOURCE OF FUNDS PROJECTS DECREASE INCREASE $ 30,000 $ 30,000 $ 30,000 $ 30,000 General Fund CIP (New Project) General Fund CIP (83-97099) TOTALS Sprinkler Head Replacement C & C Build. Contingency 4. The following establishes a budget for the Clean Cities Program. Salt Lake City was awarded a grant for $40,000 from the State Office of Energy Services. The program will promote the use of alternative fuel vehicles. Over 40 public and private entities along the Wasatch Front participate in the program. Salt Lake City has the leadership role in organizing the local Clean Cities effort. Renee Tanner has served as the coordinator since the programs inception. The Department of Energy recently awarded the State Office of Energy Services $80,000 to hire a Clean Cities Coordinator for two years. Since the City has experience in coordinating the program, the State requested that the position be housed with the City. A Coordinator has been hired and will report to the Mayor's Office. The Interlocal Agreement between the City and the State is for $40,000, and a one year period, effective 12-1-96 to 11-30-97. SOURCE OF FUNDS PROJECTS DECREASE INCREASE $ 40,000(E) State Office of Energy Clean Cities Program Services 40,000(R) (New Project 72) TOTALS $ 40,000(E) 40,000(R) Issue # 3 - Budget for Bond Proceeds Recaptured for Debt Service 1. The following MBA projects had balances in the accounts. We are now recapturing those monies and transferring them to Debt Service on the bonds. By doing this it frees up General Fund monies that would be used to pay debt service. We are then able to take the general fund monies and budget them for projects in the coming year. The difference between the existing budgets and the proposed budget represents the interest revenue the City received on the bond accounts that are used for debt service. Page 6 COST CENTER PROJECT DECREASE INCREASE $ 5,610.08 5,021.79 92,397.86 $ 442,896.50(E) 442,896.50(R) General Fund CIP (83-93801) General Fund CIP (83-93803) General Fund CIP (83-93802) General Fund CIP (83-93080) California Avenue Local Street Reconstr. 400 West N. Temple/Beck Str Debt Service - Bond TOTAL $103,029.73 $ 442,896.50(E) 442,896.50(R) Issue # 4 - Advanced Budgeting for Class " C " Funding 1. The following action establishes a budget for Class "C" Road funds for FY 98. A budget of $900,000 is being established for local streets. These street projects have already been designed and can be advertised for construction in one month. This will allow us to construct the majority, if not all of the affected local streets during the 1997 construction season. The local streets to be reconstructed as: 1. Tartan Ave (Logan Ave. to 2000 East) 2. Westminster Avenue (2100 East to Berkley) 3. University Street (500 South to 400 South) 4. Kensington Avenue (State Street to 300 East) 5. Blaine Avenue (Oneida Street to 2300 East) 6. Aldo Circle (2009 East to 2071 East) 7. Yuma Street (Aldo Circle to 1300 East) 8. Royal Circle (2024 East to 2059 East) 9. McClelland (800 to 900 South) COST CENTER PROJECT DECREASE., INCREASE $ 900,000(E) Class C Funds Local Street Reconstruction 900,000(R) TOTAL $ 900,000(E) 900,000(R) 2. The following action creates a Class "C" Road fund budget for design of West Temple between 1100 and 1300 South. Two projects, Franklin Quest Parking Lot and West Temple Storm Drainage, will have a high impact on this street. By coordinating and timing this project to coincide with the other projects the City will realize cost benefits. Page 7 COST CENTER PROJECT DECREASE INCREASE $ 50,000(E) Class C Funds West Temple, 1100 - 1300 S 50,000(R) TOTAL $ 50,000(E) 50,000(R) 3. The following action establishes a budget for design to increase the amount of street overlay and surface treatment activities this coming season. This increased work will be greater than the manpower capabilities of the Streets Division and will be contracted to the private sector. COST CENTER PROJECT DECREASE INCREASE, $ 40,000(E) Class C Funds Pavement Preservation Project 40, 000(R) TOTAL $ 40,000(E) 40,000(R) Page 8 Issue # 5 - New Projects, Revenue From Sale of Surplus Property Items one and two in this section are proposed to be funded from the proceeds of the sale of surplus property. This transaction should be completed and the funds received by the City by time the Council acts upon these recommendations. If the funds have not been received by that time, these two items will be removed from this budget amendment request and presented at a later date. 1. The following design projects are being established using revenues from the sale of surplus property in the current fiscal year, 1997, in preparation to use potential bond proceeds in a timely manner this fall. The design should verify the need for these projects as well as provide firm construction cost estimates. Specific descriptions of these CIP projects are attached. SOURCE of FUNDS PROJECTS DECREASE INCREASE $80,000(E) Sale of Surplus Property West Side Police Precinct (New Project) $80,000(R) Sale of Surplus Property Fire Training Center $60,000(E) (New Project) $60,000(R) Sale of Surplus Property Fleet/Street Maintenance Facility $250,000(E) (New Project) $250,000(R) Sale of Surplus Property Liberty Park $60,000(E) (New Project) $60,000(R) Sale of Surplus Property Rosewood Park $50,000(E) (New Project) $50,000(R) Sale of Surplus Property Facility Study, Downtown Depts. $175,000(E) (New Project) $175,000(R) Sale of Surplus Property Independent Cost Verification $50,000(E) (New Project) $50,000(R) Sale of Surplus Property Engineering Fees $50,000(E) (New Project) $50,000(R) TOTALS $ 775,000(E) $775,000(R) Page 9 2. The following creates a budget for the first phase of the City's portion of improvements required in the construction of the Light Rail corridor and design for the second phase. Phase One will include roadway, landscaping, street lighting, and sidewalk improvements along 700 South from 200 West to Main Street; and along 200 West from Lucy Avenue to 700 South. SOURCE of FUNDS PROJECTS DECREASE INCREASE $ 2,100,000(E) Sale of Surplus Property Light Rail Corridor Street (New Project) 2,100,000(R) TOTALS $2,100,000(E) $2,100,000(R) Capital Improvement Projects Funded From the Sale of Surplus Property Descriptions and Operating Budget Impact March 10,1997 1) WEST SIDE POLICE PRECINCT BUILDING. Description: Consultant will work with police and engineering to develop a schematic layout with cost estimate after creating a complete facility program. Operating Budget Impact: Negligible. 2) FIRE TRAINING CENTER. Description: Consultant will work with fire and engineering to develop a schematic layout with cost estimate after creating a complete facility program. Operating Budget Impact: Negligible. 3) A FLEET/STREET MAINTENANCE FACILITY Description: Consultant will work with Public Services to study the functions of the organizations currently housed in city facilities at 800 South 300 West. Recommendations will be presented concerning the use of the 800 South 300 West area and the area between I-215 and the existing Parks Division building on 500 South for a new fleet/streets facility including dealing with potential hazardous waste cleanup and a level II environmental assessment of the 500 South location. Operating Budget Impact: Negligible. 4) LIBERTY PARK Description: Consultant will work with Public Services, other city entities and the public to develop a park master plan and cost estimate. All aspects of the park will be studied, including facilities and roads. Operating Budget Impact: Negligible. 5) ROSEWOOD PARK Description: Consultant will work with Public Services, other city entities and the public to complete the park plan and prepare a cost estimate. Operating Budget Impact: Negligible. 6) FACILITIES STUDY FOR DEPARTMENTS HOUSED DOWNTOWN Description: Consultant will revise the existing master plan as needed and give recommendations and cost estimates for city space usage, taking into account the new options available on the MHJ block, the recently purchased property on 600 South, and the 800 South, 300 West site. Operating Budget Impact: Negligible. 7) INDEPENDENT COST ESTIMATE VERIFICATION Description: Consultant will analyze work done by consultants for the above projects and, by independent analysis, verify the accuracy of the various estimates. In the event of a substantiated difference, consultant will work with other consultants in a value engineering process to agree on a reasonable cost estimate for the subject projects. Operating Budget Impact: Negligible.