017 of 1998 - Amending Salt Lake City Ordinance No. 27 of 1997 which adopted the Final Budget of Salt Lake City, i0 98-1
B 97-10
SALT LAKE CITY ORDINANCE
No. 1 7 of 1998
(Amending Salt Lake City Ordinance No. 27 of 1997
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1997-98)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 27
OF 1 997 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1997 AND
ENDING JUNE 30, 1998.
PREAMBLE
On June 10, 1997, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1997 and ending
June 30, 1998, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on April 21, 1998 to consider the attached proposed amendments to the
budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on April 21, 1998, in
accordance with said notice at which hearing all interested parties for and
against the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City. Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 27 of 1997.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
1997 and ending June 30, 1998, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 21 day of
April
ATTEST:
, 1998.
Transmitted to the Mayor on April 21, 1998
Mayor's Action:
ATTEST:
xx Approved
H1EF DEP1J • CITY RECORDER
(SEAL)
Bill No. 17 of 1998.
Published: April 30, 1998
\Ordeta98\Amending budget 3-23.doc
Vetoed
MAYOR
APPfOVF_D AS ti O FORM
valt Lake City Attorney'u Office
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Issues in Budget Amendment - April 1998
1. CIP Metropolitan Hall of Justice Chiller $325,000
2. Public Safety Dispatch $134,000
3. Salt Lake Area Gang Project Grant $16,370
4. Crime Scene Investigation Program Grant $19,112
5. Salt Lake Victim Advocate Program Grant $10,000
6. City Prosecutor Process Service Fees $-0- net
7. Fire Dept. Community Education Program $9,550
8. Fire Dept. Hazardous Materials Cost Recovery $8,288
9. Environmental Issue $-0- net
10. Occupational Health Clinic $47,200
2
Issue Request #1 - CIP Metropolitan Hall of Justice Chiller
$325,000 Budget Impact
CIP Fund
The City should appropriate $325,000 for the design, purchase and
installation of a new chiller and associated mechanical work in the boiler room at
the Metropolitan Hall of Justice (MHJ). This equipment provides cooling for the
City & County (C&C) Building block as well as for all the buildings in the MHJ
block.
Two of the three chillers in the boiler room are 36 years old, and have far
exceeded their designed service life of 25 years (the third chiller was installed
during the C&C Building renovation and is 9 years old and in excellent running
order).
Routine preventive maintenance indicated that there were problems in at
least one portion of the chiller (the tube bundles), so a test was performed in
February to determine its condition before the summer cooling season. This test
indicated that the overall condition of the entire unit was beyond repair, and will
not be able to provide service for the upcoming cooling season.
Two chillers running at full capacity are needed for the peak summer
months to cool all the buildings currently in the two blocks (C&C and MHJ).
The total cost for the design, purchase and installation of a new chiller and
associated mechanical work in the boiler room is $325,000. Funding will come
from three CIP cost centers in the capital improvement fund that have not yet
been used for projects on the MHJ block, listed below and other capital
improvement project surplus.
Cost Center Project
83-90058 MHJ Cooling Tower
83-96036 MHJ Remodeling
83-97011 MHJ Projects
Other Project Surpluses
Total
Available
Amount
$ 33,604
$ 100,000
$ 32,408
$158,988
$ 325,000
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP / MHJ Chiller (E)
CIP/ Other CIP Projects (E)
$325,000
$325,000
3
Issue Request #2 - Public Safety Dispatch
$134,000
General Fund & E-911 Fund
The City should adjust the Police and Fire Departments' budgets to reflect
actual activity levels associated with the separation of public safety dispatch in
FY 1998. The budget reflected anticipated personnel transfers from Police to
Fire, and provided increased staffing for increased call loads in both departments.
The budget funded (8) transfers from Police to Fire, (9) new positions in Fire,
and (4) new positions in Police. When the separation occurred, all (17) positions
planned for Fire came from Police transfers. This actuality left unrealistic base
salary appropriations in both departments, and placed the hiring and training
burden on Police. In addition, both departments experienced overtime expenses
associated with hiring delays and training which were significantly greater than
budget funding provided.
It is requested that $147,000 in personal services be transferred from
Police to Fire, to fund the actual costs of transferred personnel and overtime.
This transfer leaves insufficient funding in Police personal services that can be
restored with E-911 surcharge revenues. Appropriation of $134,000 in additional
E-911 revenues provides sufficient resources for Police dispatch, and remains
within the expense guidelines for use of those funds. This appropriation, and the
transfer between Police and Fire will enable both departments to maintain service
levels through the remainder of the fiscal year.
Fund
Department / Category
Decrease
Increase
E-911 Fund
Police / E-911 Revenue (R)
$ 134,000
Police / E-911 transfer to General Fund (E)
134,000
General Fund
Police / Interfund Charges (R)
134,000
Police / Personal Services (E)
134,000
Police / Personal Services (E)
$147,000
Fire / Personal Services (E)
147,000
4
Issue Request #3 - Salt Lake Area Gang Project Grant
$16,370
General Fund
The city should increase the Salt Lake Area Gang Project budget to reflect
a recently approved allocation of State administered grant surplus funding. The
amount provides additional overtime, equipment and operating costs to further
the project's goals of gang identification and suppression. The required increase
in matching funds is accommodated within existing sworn police strength.
Fund
Department / Category
Decrease
Increase
General Fund
Police / State Grants (R)
$16,370
Police / Personal Services (E)
6,400
Police / 0 & M Supply (E)
6,770
Police / Capital (E)
3,200
Issue Request #4 - Crime Scene Investigation Program Grant
$19,112
General Fund
The city should increase the Crime Scene Investigation Program grant to
reflect a recently approved allocation of State administered grant surplus funding.
The amount provides additional equipment, investigative training and operating
costs to enhance the department's Homicide squad resources for crime scene
investigations. The required increase in matching funds is accommodated from a
transfer of Asset Forfeiture funding in the same ratio as the original amount
proposed as part of an earlier budget amendment.
Fund
Department / Category
Decrease
Increase
Narcotic Asset
Police / Asset Forfeiture (R)
$ 4,778
Forfeiture
Police / Asset Forfeiture transfer to General Fund (E)
4,778
Fund
General Fund
Police / Interfund Transfer (R)
4,778
Police / State Grants (R)
14,334
Police / 0 & M Supply (E)
2,112
Police / Charges & Services (E)
6,225
Police / Capital (E)
10,775
5
Issue Request #5 - Salt Lake Victim Advocate Program Grant
$10,000
General Fund
The city should increase the police department's personal services budget
for the recently notified award of funding for the Victim Advocate Program for
the calendar year 1998. Six months of the award amount is requested to occur in
FY 1998. The funding continues the services of the hourly position of volunteer
coordinator. The previous six months of the city's fiscal year was funded by last
calendar year's Violence Against Women Act (VAWA) grant. The city's
matching funds consist of a portion of the already funded program director salary
and benefits and require no changes.
Fund
Department / Category
Decrease
Increase
General Fund
Police / Federal Grants (R)
$10,000
Police / Personal Services (E)
10,000
Issue Request #6 - City Prosecutor Process Service Fees
$20,000
General Fund
The City should increase the City Attorney's appropriation for charges and
services to maintain contracted process service for significantly increased
Prosecutor caseload. The caseload has increased 8.4% in six months; 35% over
the past two years, generating additional needs for process service in excess of
those projected. The increase is attributable to the increase in sworn police
officers; emphasis on ordinance enforcement through community oriented
policing and comprehensive communities enforcement; and crime rates; and jail
overcrowding and releases. The City contracts with a private agency to serve,
warrants, summons and court orders. Active service ensures accountability and
payment of fines, and the use of a contractor has proven to be cost effective.
Fund
Department / Category
Decrease
Increase
General Fund
City Attorney / Charges & Services (E)
Non -Departmental / Contingencies
$20,000
$20,000
6
Issue Request #7 - Fire Dept. Community Education Program
$9,550
General Fund
The City should increase the Fire Department's revenue and expense
appropriations for its expanded community education program. Revenues
generated by the program have exceeded budget, and the additional funds are
needed to replace materials and supplies utilized in the program's classes.
Fund
Department / Category
Decrease
Increase
General Fund
Fire / Sundry Revenues (R)
$9,550
Fire / 0 & M Supply (E)
9,550
Issue Request #8 - Fire Dept. Hazardous Materials Cost Recovery
$8,288
General Fund
The City should increase Fire Department's revenue and expense
appropriations for its hazardous materials program. Activity has been greater
than anticipated, generating additional cost recovery revenues which are needed
to replace materials and supplies utilized in response to hazardous material
incidents.
Fund
Department / Category
Decrease
Increase
General Fund
Fire / Sundry Revenues (R)
$8,288
Fire / 0 & M Supply (E)
8,288
Issue Request #9 - Environmental Issue
$75,000
General Fund
This appropriation is necessary to complete the settlement of a law suit
relating to the City's alleged liability for environmental clean up of property.
7
Fund
Department / Category
Decrease
Increase
General Fund
Contingency (E)
Environmental Issue (E)
$75,000
$75,000
Issue Request #10 - Occupational Health Clinic
$ 47,200 Budget Impact
Insurance and Risk Management Fund
The City should appropriate $47,200 of additional revenue that has been
collected or is expected to be collected by the Occupational Health Clinic, and
should likewise appropriate $47,200 in expenditures associated with the program.
The Occupational Health Clinic continues to increase the services it
provides to the City. This year, more drug screens, more pre -employment
physicals for firefighters, and more pre -employment and annual physicals for
both the City and Airport Police Departments were performed than were
anticipated when the budget was prepared in 1997. The Clinic charges for these
services, but there is currently not sufficient budget to cover the expenses of the
medical supplies and the related fees and charges. A similar situation occurred
during the last fiscal year, primarily due to drug screens and hepatitis
vaccinations.
State law requires a budget appropriation before funds may be expended.
These adjustments are necessary for the Clinic to continue to provide the
requested services, to ensure prompt access to records, to improve compliance
regarding drug screens, and to offer convenience for employees.
This recommended amendment will accurately reflect the revenue and
expenses for the Occupational Health Clinic. Additional revenue of $47,200
should be appropriated. To cover the cost of these additional services, the
expense budget should also be increased by $47,200.
Fund
Department/Category
Decrease
Increase
Insurance and
Management Services / Occupational Health
Risk
Clinic revenues and charges (R)
$47,200
Management
Management Services / Occupational Health
Fund
Clinic 0 & M supplies, charges, services and
fees (E)
$47,200
8
FISCAL YEAR 1997-98 BUDGET AMENDMENT #6
ADDITIONAL SCHEDULE TO THE ORDINANCE
Transfer $50,000 from General Fund Contingencv to Council Office - On April 21,
1998, the Council adopted the budget amendment as proposed by the Administration with
the addition of a transfer of $50,000 from general fund contingency to the Council Office
budget for improvements to the Committee of the Whole Room.
Fund
Department/Category
Decrease
Increase
General Fund
Nondepartmental - Contingency
Council Office - Capital Outlay
$50,000
$50,000