020 of 1997 - AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 350 97 -1
'13 96-1
SALT LAKE CITY ORDINANCE
No. 20 of 1997
(Amending Salt Lake City Ordinance No. 35 of 1996
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1996-97)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 35
OF 1996 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND
ENDING JUNE 30, 1997.
PREAMBLE
On June 11, 1996, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1996 and ending
June 30, 1997, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on May 6, 1997 to consider the attached proposed amendments to the
budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on May 6, 1997, in
accordance with said notice at which hearing all interested parties for and
against the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 35 of 1996.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
1996 and ending June 30, 1997, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 6 day of
Maj , 1997.
ATTEST:
CITY RECORDER , C
E D PUTY
t
Transmitted to the Mayor on Maj 6, 1997•
Mayor's Action: 0 Approved Vetoed
et
MAYOR
ATTEST:
IEF DEPUTY CIT RECORDER
(SEAL) t
Bill No. 2,0 of 1997.
Published: MAY 21 / 1997 •
APPROVE:..' 4 C
San Lake City Attorney'* Otte; ,
Date
Issues in Budget Amendment — May 1997
Policy & Budget
1. Governmental Immunity Fund $90,000
2. Process Service Fees $50,000
3. Impound Lot $92,000
4. Boiler Replacement $126,000
5. Fire Department $46,205
6. Sesquicentennial Events $35,000
Capital Planning and Programming
1. Revisions to Current Projects
2. New Projects
$-0- net
$15,805,000
2
Issue #1 Governmental Immunity Fund
General Fund Transfer $90,000 (E)
The Governmental Immunity fund is out of budget in the claims account.
The fund is experiencing a tremendous increase in the number of claims and
amounts which will need to be paid out before June 30. The General Fund
contributes $900,000 each year to this fund and the Enterprise Funds contribute on
an actual basis $80,000, and interest earnings account for another $20,000 for a
total budget of $1,000,000. Of this amount $500,000 is for claims and the
remainder is for administrative costs for salaries and operating expenses. So far
this year, claims paid or committed to being paid is approximately $600,000. It is
estimated that up to an additional $250,000 in claims is possible before the fiscal
year end.
It is recommended that the immediate problem be solved by allocating
$90,000 of contingency funds and transferring them to Governmental Immunity.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Contingency
$90,000 (E)
Non Departmental/Transfer to
Governmental Immunity Fund
$90,000 (E)
Governmental
Transfer from General Fund
$90,000 (R)
Immunity
Claims account
$90,000 (E)
Fund
Total
General Fund
$90,000 (E)
$90,000 (E)
Governmental Immunity
$90,000 (R)
$90,000 (E)
Issue #2 Process Service Fees
General Fund Contingency $50,000 (E)
The City contracts with a private agency to serve court notices (process
service). The amount paid to the contractor is based on an amount per notice
served and is monitored regularly and is determined to be reasonable. The number
of notices served has increased greatly this past year and is to the point of
exceeding budget for this purpose. The City Prosecutor's budget is not able to
3
absorb this kind of increase. The current billed amount exceeds budget by
$37,000 and an additional amount is anticipated to be needed before year end. It
is recommended that this budget be increased by allocating $50,000 of
contingency funds to the Prosecutor's Office.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Contingency
Attorney/Process Service Fees
$50,000 (E)
$50,000 (E)
Total
General Fund
$50,000 (E)
$50,000 (E)
Issue #3 Impound Lot
General Fund $92,000 (E)
The impound lot has experienced an increase in the number of vehicles
towed and processed. Projected revenue is an additional $92,000. It is
recommended that this revenue be budgeted , and the appropriation for towing
costs be increased by $80,000, and utilities and fleet costs be increased by
$12,000.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Public Services/Impound fees
$92,000 (R)
Public Services/Operating costs
$92,000 (E)
Total
General Fund
$92,000 (R)
$92,000 (E)
Issue #4 Boiler Replacement
General Fund $126,000 (E)
The boilers at both Steiner East and Raging Waters have failed and need
replaced. These boilers have been repaired numerous times and continue to fail.
It is necessary to replace them to insure these facilities. Estimates from
4
Engineering are for a combined cost of $126,000. It is recommended that
additional sales tax revenue projected to be received be appropriated and used to
fund these emergency items.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Sales Taxes
$126,000 (R)
Public Services/Capital Outlay
$126,000 (E)
Total
General Fund
$126,000 (R)
$126,000 (E)
Issue #5 Fire Department
Wasatch Fire Academy Fund Close-out $46,205 (E)
The Fire Department has maintained and budgeted for an internal service
fund called Wasatch Fire Academy. It was established to support an interlocal
agreement between the City and the County for the provision of joint fire training.
The agreement has been terminated, and the need for this fund no longer exists.
The Fire Department still provides training for other agencies, but the revenues
and expenses can be appropriated and transacted within the general fund.
This amendment will recognize revenue and redistribute the internal service
amount to the general fund, and the Wasatch Fire Academy fund will be
eliminated.
5
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Transfer from Wasatch Fire Academy
Fund
$46,205 (R)
Fire Department/Operating expenses
$46,205 (E)
Wasatch Fire
WFA Revenue
$46,205 (R)
Academy
WFA Transfer to General Fund
$46,205 (E)
Fund
Total
General Fund
$46,205 (R)
$46,205 (E)
Wasatch Fire Academy Fund
$46,205 (R)
$46,205 (E)
Issue #6 Sesquicentennial Events
General Fund $35,000 (E)
This summer marks the 150th anniversary of the arrival of the pioneers in
Salt Lake Valley and the founding of Salt Lake City. Accordingly, it is fitting that
the City participate in celebrations commemorating this event. This amendment
requests funding for City participation in this event, for example, construction of
a float for the parade, trail signs, and contingency for incidental expenses of
privately funded projects. This might include some police overtime, engineering
fees, curb cuts, etc.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Contingency
Non Departmental/expenses
$35,000 (E)
$35,000 (E)
Total
General Fund
$35,000 (E)
$35,000 (E)
6
KATHY RICCI
DIRECTOR
April 8, 1997
SIAIR.+�rA
_ aJ0.11 CIIII0?.,I
COMMUNITY AND ECONOMIC DEVELOPMENT
CAPITAL PLANNING AND PROGRAMMING
To: Steve Fawcett
From: Kathy Ricci
Re: April 1997 Budget Opening
DEEDEE CORRADINI
MAYOR
Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt
Lake City Council for their consideration at the April 1997 Budget Opening.
Issue # 1 - Budget Revisions to Current Projects
1. This action increases the budget for the re -roof at the Nettie Gregory Center. Bids have recently
been opened and the low bid was $7,142 plus $2,864 for alternate #1 to install CDX plywood
sheathing as required. The original budget was for $9,000, the additional moneys requested will
provide for contingency, engineering fees and permits. The increase funds required are $3,500.
These funds will come from CDBG Contingency.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
CDBG Operating
Nettie Gregory Re -roof
$ 3,500
(71-22043)
CDBG Operating
Contingency
$ 3,500
(71-22098)
TOTALS
$ 3,500
$ 3,500
2. The following request is for additional funds to continue the Smoke Detector Program. They
received $7,000 originally and were able to install 1,100 smoke detectors for low income and
disabled individuals. They have continued to receive calls requesting assistance in getting the
detectors. We are recommending an additional $2,000 be added to their budget. These funds
would come from CDBG Contingency.
451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH 841 1 1
TELEPHONE: B01-535-7902 TDD: 601-535-6021
iY
•[Cvtl[D
Page 2
SOURCE of FUNDS
PROJECTS
DECREASE INCREASE
CDBG Operating
SLC Fire Department Smoke
$ 2,000
(71-22015)
Detectors
CDBG Operating
Contingency
$ 2,000
(71-22098)
TOTALS
$ 2,000
$ 2,000
Issue # 2 - Establishing New Projects
1. The following action establishes a budget for Light Rail Corridor Street Construction &
Sidewalk Beautification. The funds will be coming from the Redevelopment Agency. These funds
will be used to replace the Main Street beautification treatments with a new walking surface,
landscaping, fountains, lighting and street furniture. Some beautification will be done on streets
other than Main Street. The RDA funding will be used for portions of the project within a
designated RDA area and within the sidewalk to building face corridor. RDA funding will also be
used to make infrastructure connections to main utility lines.
COST CENTER
PROJECT
DECREASE
INCREASE
RDA Funds
Light Rail Beautification RDA
$ 12,930,000(E)
(New Cost Center)
12,930,000(R)
TOTAL
$ 12,930,000(E)
12,930,000(R)
Page 3
Issue # 3 - New Projects, Revenue From Sale of Surplus Property
Items one and two in this section are proposed to be funded from the proceeds of the sale of surplus
property. This transaction should be completed and the funds received by the City by time the
Council acts upon these recommendations. If the funds have not been received by that time, these two
items will be removed from this budget amendment request and presented at a later date.
1. The following design projects are being established using revenues from the sale of surplus property
in the current fiscal year, 1997, in preparation to use potential bond proceeds in a timely manner this fall.
The design should verify the need for these projects as well as provide firm construction cost estimates.
Specific descriptions of these CIP projects are attached.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
$80,000(E)
Sale of Surplus Property
West Side Police Precinct
(New Project)
$80,000(R)
Sale of Surplus Property
Fire Training Center
$60,000(E)
(New Project)
$60,000(R)
Sale of Surplus Property
Fleet/Street Maintenance Facility
$250,000(E)
(New Project)
$250,000(R)
Sale of Surplus Property
Liberty Park
$60,000(E)
(New Project)
$60,000(R)
Sale of Surplus Property
Rosewood Park
$50,000(E)
(New Project)
$50,000(R)
Sale of Surplus Property
Facility Study, Downtown Depts.
$175,000(E)
(New Project)
$175,000(R)
Sale of Surplus Property
Independent Cost Verification
$50,000(E)
(New Project)
$50,000(R)
Sale of Surplus Property
Engineering Fees
$50,000(E)
(New Project)
$50,000(R)
TOTALS
$ 775,000(E)
$775,000(R)
• Page 4
2. The following creates a budget for the first phase of the City's portion of improvements required in
the construction of the Light Rail corridor and design for the second phase. Phase One will include
roadway, landscaping, street lighting, and sidewalk improvements along 700 South from 200 West to
Main Street; and along 200 West from Lucy Avenue to 700 South.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
$ 2,100,000(E)
Sale of Surplus Property
Light Rail Corridor Street
(New Project)
2,100,000(R)
TOTALS
$2,100,000(E)
$2,100,000(R)
Capital Improvement Projects Funded
From the Sale of Surplus Property
Descriptions and Operating Budget Impact
March 10, 1997
1) WEST SIDE POLICE PRECINCT BUILDING.
Description: Consultant will work with police and engineering to develop a schematic layout
with cost estimate after creating a complete facility program.
Operating Budget Impact: Negligible.
2) FIRE TRAINING CENTER.
Description: Consultant will work with fire and engineering to develop a schematic layout with
cost estimate after creating a complete facility program.
Operating Budget Impact: Negligible.
3) A FLEET/STREET MAINTENANCE FACILITY
Description: Consultant will work with Public Services to study the functions of the
organizations currently housed in city facilities at 800 South 300 West.
Recommendations will be presented concerning the use of the 800 South 300
West area and the area between I-215 and the existing Parks Division building on
500 South for a new fleet/streets facility including dealing with potential
hazardous waste cleanup and a level II environmental assessment of the 500 South
location.
Operating Budget Impact: Negligible.
4) LIBERTY PARK
Description: Consultant will work with Public Services, other city entities and the public to
develop a park master plan and cost estimate. All aspects of the park will be
studied, including facilities and roads.
Operating Budget Impact: Negligible.
5) ROSEWOOD PARK
Description: Consultant will work with Public Services, other city entities and the public to
complete the park plan and prepare a cost estimate.
Operating Budget Impact: Negligible.
6) FACILITIES STUDY FOR DEPARTMENTS HOUSED DOWNTOWN
Description: Consultant will revise the existing master plan as needed and give
recommendations and cost estimates for city space usage, taking into account the
new options available on the MHJ block, the recently purchased property on 600
South, and the 800 South, 300 West site.
Operating Budget Impact: Negligible.
7) INDEPENDENT COST ESTIMATE VERIFICATION
Description: Consultant will analyze work done by consultants for the above projects and, by
independent analysis, verify the accuracy of the various estimates. In the event of
a substantiated difference, consultant will work with other consultants in a value
engineering process to agree on a reasonable cost estimate for the subject projects.
Operating Budget Impact: Negligible.
TO: City Council
FROM: Steve Fawcett
DATE: May 6, 1997
RE: Budget Amendment Number 8
Budget amendment #8 is attached for your review. Each issue is presented
and discussed in an effort to explain the situation and proposed solution. Capital
Planning and Programming also discus issues pertaining to CIP and Grants.
Some of the issues are routine in nature and are necessary to modify the
budget for accounting reasons, while others pertain to specific issues relating to
administrative policy.
As a matter of policy, if fund balance is used as a funding source, current
year revenue is not posted. Therefore, you will not always see expenditure
increases and revenue increases in balance.
There are three issues requested which requires funding from contingency.
The balance in contingency will be $15,612.