025 of 1997 - AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 35SALT LAKE CITY ORDINANCE
No. 25 of 1997
(Amending Salt Lake City Ordinance No. 35 of 1996
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1996-97)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 35
OF 1996 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND
ENDING JUNE 30, 1997.
PREAMBLE
On June 11, 1996, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1996 and ending
June 30, 1997, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on June 3, 1997 to consider the attached proposed amendments to the
budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on June 3, 1997, in
accordance with said notice at which hearing all interested parties for and
against the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 35 of 1996.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
Chief Deputy
1996 and ending June 30, 1997, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 3rd day of
June , 1997.
ATTEST:
ITY RECORDER
APPROVED AS TO FOriA4
Salt Lake_pk g9�%ey'sOWce
Date
a
Transmitted to the Mayor on June 4, 1997
Mayor's Action: xxx Approved
ATTEST:
IT RE
1
0
of 1947.
June 11, 1997
Vetoed
MAYOR
Issues in Budget Amendment — June 1997
Policy & Budget
1. Occupational Health Clinic $51,000
2. Public Utilities $2,635,000
3. Human Resource Information System (HRIS) $100,000
4. Early Retirement Incentive Program $1,200,000
5. Refuse Fund $192,000
6. Police Department Items $170,000
Capital Planning and Programming
1. Revisions to Current Projects $194,681
2. New Projects $313,000
3. Program Income $261,150
2
Issue #1 Occupational Health Clinic
Insurance and Risk Administration Fund $51,000
The Occupational Health Clinic is doing more drug screens on behalf of
City Departments; a result of the amended Federal Transportation Act -Omnibus
mandate. Additionally, vaccinations for Hepatitis "B" and "A" have been given to
employees who have requested them. The Clinic charges for these services, but
because neither of them was anticipated when the budget was developed in 1996,
there is not sufficient budget to cover the expenses of the medical supplies and
related fees and charges. This budget amendment will appropriate $51,000 of
additional revenue which has either been collected or is expected to be collected,
and will likewise appropriate $51,000 of expenditures associated with the
program.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Insurance and
Occupational Health Clinic/Charges for
Risk
Services Revenue
$51,000 (R)
Administration
Occupational Health Clinic/Medical and
Fund
Other Charges, Fees and Services
$51,000 (E)
Total
Insurance and Risk Administration Fund
$51,000 (R)
$51,000 (E)
Issue #2 Public Utilities
Water Utility Fund $2,635,000
The Public Utilities Department requests their budget be amended by
$2,635,000 for the following changes. (1) Funding for studies, expert witnesses
and legal fees necessary for defending the city's water rights in current and
pending litigation. (2) Funding for painting and seismic stabilization of Upper
Canyon Cove and Ferguson Tanks. (3) Funding for seismic upgrade and to
upgrade the chemical feed at Big Cottonwood. (4) Funding for Information
Management Services costs of modifying the new Public Utilities Billing System.
The revenue necessary to cover these costs will come from Metered Sales
$1,500,000, Interest Income $400,000 and Reserves $735,000.
3
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Water Utility
Metered Sales
$1,500,000 (R)
Fund
Interest Income
$400,000 (R)
Fund Balance (not posted to system)
$735,000 (FB)
Utilities
$315,000 (E)
Data Processing
$120,000 (E)
Capital Improvements
$2,200,000 (E)
Total
Water Utility Fund
$1,900,000 (R)
$735,000 (FB)
$2,635,000 (E)
Issue #3 Human Resource Information System (HRIS)
General Fund Transfer $75,000
CIP Fund $100,000
In the summer of 1996 the City put together a project team to look at the
Human Resource Information and Payroll systems. The specific goal of the team
was to develop the system specifications needed for a human resource system that
would allow the City to function in the 21 st century.
The team looked at all of the processes that are involved in human
resources, employee benefits, labor negotiations, payroll, personnel budgeting and
recruitment procedures. Each of these systems has been linked to each other and to
the same data base. The team has developed the specifications for the desired
system.
The City contracted with Coopers and Lybrand to be our consultant on this
project. They have given us an idea on what a new system like this would cost if
we put it out for bid. They gave us a low and high range with a percentage factor
of the specifications. The results are as follows:
Meeting 70% of the specifications $350,000 to $500,000
Meeting 90% of the specifications $500,000 to $1 million
Early in the stages of development the team determined that if our current
provider could match 50% of the total specifications we should stay with them.
The team felt that the cost of modifying the current system would be much less
expensive than buying a new system. Bi-Tech, the current provider, reviewed the
specification list. We also had our IMS personnel familiar with the current
4
software review the specification list. Both of them came up with a 60% to 65%
match.
The team feels that it is very important to have a 90% to 95% match of the
specifications to have a system that will meet the goal of handling City business in
the 21' century. Bi-Tech has been contacted about making the necessary
modifications to their system to achieve this 90%to 95% goal.. Bi-Tech is excited
about entering into a partnership with the City to develop a new system.
In order to maximize the use of funds it was recommended to find surplus in
the current budget and reprogram it rather than to appropriate new funds in the
next budget year.
Therefore, it is requested that funding of $100,000 for the development of
this new system with Bi-Tech be appropriated. This request is for $75,000 from
the General Fund and $25,000 from the Enterprise and Internal Service Funds.
The General Fund currently has a budgeted surplus of $75,000 in the
Future Commission appropriation. In the FY 1996-97 budget we budgeted, as part
of the $225,000 fund balance appropriation for the Futures Commission, $75,000
for the salary and support costs of the Futures Commission Coordinator. We
discovered that we had also amended for year end carryovers a budget for the
salary, etc. because we had entered into an agreement with the employee prior to
the end of the fiscal year ending June 30, 1996. This action double budgeted this
portion of the Futures Commission total budget. This budget will not be spent
twice and could lapse at year end.
Instead of allowing the budget to lapse, it is requested that we transfer the
appropriation to the CIP Financial System Maintenance Fund and allow the
development of the new human resource information and payroll system. The
additional $25,000 would be collected from the enterprise and internal service
funds.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Futures Commission
$75,000 (E)
Non Departmental/Transfer to CIP Fund
$75,000 (E)
CIP Fund
CIP/Transfer from General Fund
$75,000 (R)
CIP/Other Revenue
$25,000 (R)
CIP/IFAS System Maintenance Project
$100,000 (E)
Total
General Fund
$75,000 (E)
$75,000 (E)
CIP Fund
$100,000 (R)
$100,000 (E)
5
Issue #4 Early Retirement Incentive Program
General Fund Transfer $1,200,000
Insurance and Risk Administration Fund $1,200,000
It is requested to establish an appropriation of $1,200,000 in the Insurance
and Risk Administration Fund. This yearly request is made at this time in order to
take advantage of any remaining budget balances at year end and pay early
retirement benefits out of the current fiscal year instead of forcing departments
next year to hold necessary positions unfilled until the costs are covered. Funding
will come from savings from departments as they recognize it. No funding will be
brought from current fund balance to cover these projected expenditures.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Transfer to Insurance
and Risk Administration Fund
$1,200,000 (E)
Insurance and
Transfer from General Fund
$1,200,000 (R)
Risk
Early Retirement Incentive Pay
$1,200,000 (E)
Administration
Fund
Total
General Fund
$1,200,000 (E)
Insurance and Risk Administration
$1,200,000 (R)
Fund
$1,200,000 (E)
Issue #5 Refuse Fund
Refuse Fund $192,000
Though data seemed to indicate the need for a refuse fee increase for FY
1996-97, it was maintained at the $8 per container rate until more information was
known about two funding sources. The biggest unknown was the effect of the
curbside recycling program. This was the first full year of the new curbside
recycling program and it was uncertain how many residents would sign up, how
much recyclable material would be collected and how much profit from recyclable
material could be expected. The other unknown was whether an increase in the
owner's dividend at the Landfill would be made to help offset some of the Refuse
6
Fund costs. Answers to both of these issues were included in the Five -Year
Refuse Business Plan that was presented to the Council in February. Fee increases
are also included in the Mayor's Recommended budget for FY 1997-98.
This budget amendment request is to appropriate $192,000 of Fund Balance
to cover additional waste disposal costs of $142,000 and additional fleet
maintenance and fuel costs of $50,000. Tonnage taken to the landfill was
expected to decline due to the recycling program. Though, tonnage was diverted
from the Landfill because of the recycling program, it has not decreased as
initially projected. In fact, tonnage has increased in the neighborhood cleanup
program. Because of an aging fleet, repair and maintenance costs have also
increased. A revised fleet replacement program in the proposed budget for FY
1997-98 will reduce these maintenance and repair costs.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Refuse Fund
Waste Disposal
$142,000 (E)
Fleet Maintenance
$50,000 (E)
Fund Balance (not posted to IFAS)
$192,000 (FB)
Total
Refuse Fund
$192,000 (E)
$192,000 (FB)
Issue #6 Police Department Items
General Fund $52,000
Asset Forfeiture Fund $118,000
The Police Department will, under certain circumstances, assign police
officers to work security for non city entities. When this occurs, the entity will
reimburse the department for the costs of the officer. The department has received
$30,000 of this type of revenue and requests that it be appropriated to their
overtime account to cover the expenses incurred.
The department receives funds into an asset forfeiture account resulting
from property seized during enforcement of certain illegal activities. Funds from
this account may be used for anti drug efforts, etc. The department is requesting
that $118,000 of the Asset Forfeiture Fund be transferred to the General Fund to
provide $6,000 of supplies associated with the departments sponsorship of our
Scout Explorer Post. This Post is part of the departments efforts toward youth
drug diversion. Additionally, they are requesting to have $112,000 appropriated
to the SWAT unit for overtime they have incurred in assisting with serving
narcotic search warrants and other drug enforcement efforts in the downtown areas
adjacent to Pioneer Park.
The department has sold a surplus ammunition loader and miscellaneous
unclaimed property from the evidence room for $22,000. They are requesting
these funds be appropriated to enhance the departments training efforts by $5,000
and to purchase a computer and software for the bar coding inventory system of
the new records management system. The purpose of this system is to allow
evidence room personnel to accurately track and age inventory thus improving the
amount of evidence needed to be kept and monitored.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Police Revenue
$52,000 (R)
Transfer from Asset Forfeiture Fund
$118,000 (R)
Police Overtime
$142,000 (E)
Asset
Police Operating Supplies and Equipment
$28,000 (E)
Forfeiture
Transfer to the General Fund
$118,000 (E)
Fund
Revenue
$118,000(R)
Total
General Fund
$170,000 (R)
$170,000 (E)
Asset Forfeiture Fund
$170,000,(R)
$170,000 (E)
8
KATHY RICCI
DIRECTOR
May 12, 1997
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921le Pal
COMMUNITY AND ECONOMIC DEVELOPMENT
CAPITAL PLANNING AND PROGRAMMING
To: Steve Fawcett
From: Kathy Ricci
Re: June 1997 Budget Opening # 8
DEEDEE CORRADINI
MAYOR
Recommendation: That you transmit the recommended budget amendments to the Mayor and Salt
Lake City Council for their consideration at the June 1997 Budget Opening.
Issue # 1 - Budget Revisions to Current Projects
1. The following transaction increases the budget for the Jordan River Parkway, California Ave.
to 2100 South. In 1995 the City and the Utah Department of Transportation (UDOT) entered
into a design agreement. The agreement required a $10,000 match from the City and would allow
reimbursement up to $35,000 for design costs incurred by the City. The City has completed the
design and a request has been submitted to UDOT for reimbursement of $35,000. It is necessary
to increase the budget so the $35,000 we receive can be used for the construction of the project.
UDOT
(83-94097)
Jordan River Parkway
California Ave, to 2100 So.
$ 35,000(E)
35,000(R)
TOTAL
$ 35,000(E)
3 5,000(R)
2. The following transfers moneys from the Matching Grant Program in the Non -Departmental to
the Matching Grant Program in the CIP. These moneys are committed but not yet encumbered
and need to be carried forward so the funds can be spent when the invoices are received from the
neighborhoods.
General Fund
(09-00428)
CIP General Fund
(83-96116)
Neighborhood Matching
Grants Non -Departmental
Neighborhood Matching
Grants CIP
$ 126,286(E)
126,286(R)
$ 126,286(E)
126,286(R)
TOTAL
$ 126,286(E)
126,286(R)
$ 126,286(E)
126,286(R)
451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH S41 1 1
TELEPHONE: B01-535-7902 TDD: SO1-535-6021
I;
..CYCL[O
Page 2
3. The following increases the budget for Street Light Replacement. The City has received
refunds for three overpayments from Utah Power and Light in the amount of $7,395. This action
increases the budget so these funds can be spent again.
Refund of Expenses
(83-93020)
Street Light Replacement
$ 7,395(E)
7,395(R)
TOTAL
$ 7,395(E)
7,395(R)
4. This action increases the budget for the Household Hazardous Waste Addition at the Landfill.
The increased budget is required because bids were recently opened and additional moneys are
required to cover contingency, engineering fees, permits and testing. The costs incurred will be
reimbursed by Salt Lake County.
Salt Lake County
(83-97040)
Household Hazardous Waste
$ 26,000(E)
26,000(R)
TOTAL
$ 26,000(E)
26,000(R)
Issue # 2 - Establishing New Projects
The following are establishing budgets for various projects at the Salt Lake Valley Landfill.
1. A request has been made by the County for Wall Panels (skylights) and Ray-O-Vac Heaters
for the Equipment Shop at the Landfill. The budget to be established is $40,000. Salt Lake City
Engineering will coordinate design of improvements at the Landfill as well as providing bidding
and construction administration services for the projects. The City pays the consultants and
contractors and is then reimbursed for costs by Salt Lake County.
Salt Lake County
New Project
Wall Panels & Ray-o-Vac
Heaters
egg
$ 40,000(E)
40,000(R)
TOTAL
$40,000(E)
40,000(R)
Page 3
2. This budget is being established for the Aerial Survey/Photography of the Landfill & Wildlife
Properties. The budget required is $13,000. The City will be reimbursed by the County for costs
it expends.
Salt Lake County
New Project
VPaltIt
•
Aerial Survey/Photography
$ 13,000(E)
13,000(R)
TOTAL
$ 13,000(E)
13,000(R)
3. The following establishes a budget for a Landfill Master Plan. Emcon previously prepared a
Landfill Master Plan. It is desired to enter into an agreement with them to evaluate the use of
alternative methods and materials in future module design and construction. The City will prepare
and administer the agreement. The Landfill will reimburse the costs for the required services.
The required budget is $70,000.
Salt Lake County
New Project
Landfill Master Plan
$ 70,000(E)
70,000(R)
TOTAL
$ 70,000(E)
70,000(R)
4. This action establishes a budget of $100,000 for Module # 6 at the Landfill. The Landfill has
requested the City finalize plans prepared by Emcon for Module # 6, so the project can be
advertised for bid in the fall of 1997. This module is a waste drop off site. It is necessary to
establish this budget so the City's Geotechnical consultant can be authorized to provide a
subsurface investigation. Any costs incurred will be reimbursed by Salt Lake County.
Salt Lake County
New Project
Module # 6
$ 100,000(E)
100,000(R)
TOTAL
$ 100,000(E)
100,000(R)
5. This action establishes a budget of $90,000 for the Litter Containment Fence, Module # 5. As
before Salt Lake City will administer the project and will be reimbursed by the County for costs
incurred.
Page 4
Salt Lake County
New Project
Litter Containment Fence
$ 90,000(E)
90,000(R)
TOTAL
$ 90,000(E)
90,000(R)
Issue # 3 - Program Income
The following projects have received program income from repayments of loans or reimbursement
of costs. We are now reallocating those funds back to the individual programs from which they
were received.
Repayments of
Loans
(71-22010)
(78-22010)
CDBG Housing Rehabilitation
$ 262,150(E)
262,150(R)
TOTAL
$ 262,150(E)
262,150(R)