028 of 2015 - Budget for the Library Fund FY 2015-2016 0 15-1
B 15-2
SALT LAKE CITY ORDINANCE
No. 28 of 2015
(Adopting the budget for the Library Fund
of Salt Lake City,Utah for fiscal year 2015-2016)
An ordinance adopting the budget for the library fund of Salt Lake City,Utah for
fiscal year 2015-2016.
PREAMBLE
Pursuant to the provisions of Section 10-6-11 l of the Utah Code,the City Budget
Officer prepared and filed with the City Council a tentative budget in proper form for all
funds for which budgets are required by said law,including the tentative budget for the
Library Fund,for fiscal year 2015-2016. The tentative budget was accompanied by a
budget message as required by law.
The tentative budget,including the tentative budget for the Library Fund,was
adopted by the City Council in Resolution No.16 of 2015,on May 5,2015.
Section 10-6-1 1 S of the Utah Code requires that before the 22id day of June of
each fiscal year,or before August 17.in case of a property tax increase under Sections 59-
2-919 through 59-2-923 of the Utah Code,the governing body shall,by resolution or
ordinance,adopt a budget for the ensuing fiscal year for each fund for which a budget is
required.
The City budget officer has now prepared a budget for the Library Fund,in proper
form.
NOW,THEREFORE,be it ordained by the City Council of Salt Lake City:
SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget
for the Library Fund,for fiscal year 2015-2016. All conditions precedent to the adoption
of the budget for the library Fund have been accomplished.
SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a
part of this Ordinance,shall be,and the same hereby is adopted as the budget for the
Library Fund of the City for the fiscal year beginning July 1,2015 and ending June 30,
2016,in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923
of the Utah Code. The budget for the Library Fund is subject to the approval of the
Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah
Code.
SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget with the State Auditor as
required by Section 10-6-118 of the Utah Code.
SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget in the office of said Budget
Officer and in the Office of the City Recorder,which budget shall be available for public
inspection during regular business hours as required by Section 10-6-119 of the Utah
Code.
SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on
July 1,2015.
2
Passed by the City Council of Salt Lake City,Utah,this 16th day of
June ,2015.
dIP
CHAI ON
ATTEST:
/4:
CITY RECORDER
Transmitted to the Mayor on June 22, 2015
Mayor's Action: x Approved. Vetoed.
MA OR
ATTEST:
t�'� ` `% "G` V
CITY RECORDER
fl
APPROVED AS TO FORM
Salt Lake City Attorney's Office
Date ./i.s/
........... By - -1
Bill No. 2R of 2015.
Published: July 1, 2015
HB_ATTY-l45841-v 1-FY I5-16_Adopling_Library_Fund_Budgel.DOC
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The City Library
FHE SPLI LAM-- CITY PUBLIC LIBRARY SYSTEM
PROPOSED BUDGET
FISCAL YEAR 2016
CONTENTS _
1
Mission Statement&By the Numbers.............4
2 Letter from the Board President&Director.....5
Executive Summary........................................6
L
lap
_
Strategic Planning. 7
Organizational Chart...................................._.8 •••+
Staying Profile_._...........................................9
General Fund Revenue................................10 if
General Fund Expenditures..........................12
Personnel..............................................14
Materials&Supplies..............................15 -
Maintenance&Utilities.._......................16
Services................................................17 ./ ,
Other Charges.......................................18 • I► J
Collections ..............18
Transfers,Grants,&Donations...............19
MISSION STATEMENT Capital Project Fund Budget.........................20
The City Library is a
c civic
nf •
embersoof thetcommuntll to advanceallCe .......................22me. t
that promotes free and open access to Debt Service Fund Budget....
•
knowledge,foster creativity,encourage the I ` 'i I ' 1
exchange of ideas,build community,and I\ 1h'
enhance the quality of life. 1`�, ,
..,...,,.. ..::,z,
LOCATIONS �� - ••G�--
Men Library Chapman Branch Glendale Branch Sprague Branch .� \,)
4),210 East 400 South 577 South 900 West 1375 South Concord 2131 South 1100 Ease `' As
801-524.8200 801-594-8623 BO1-594-8660 801-594-8640 -
Anderson-Foothill Branch Day.Riverside Branch Marmalade Branch Sweet Branch IlliniiiiVIP
1135 South 2100 East 1575 West 1000 North 300 West 500 North 455 F Street Maurice Swink lutiEitipn Opening Parry
801.594-8611 801-594-8632 Opening 2015 801-59441651
2 Sall Lake City Public Library Proposed Budget Fiscal Year2016 Salt Lake City Public Library Proposed Budget.fiscal Year2016 3 —
BY THE NUMBERS LETTER FROM THE BOARD PRESIDENT
Rail lake CNy Population. Tout Library Locations Items in the Collection' „3;11 ;a;blw & EXECUTIVE DIRECTOR
191.180 7 749,046 u.s.Cenws eureau,mismimaw
Salt lake City Residents Hours Open Every Week, Items Loaned' 2 as of Marco 25,2016
wits a Library Cards Systemwide 3,187,178 April 2015
106.968 442 2014 and Ma43n _25,1015 arcn 26.
Library Programs'
Total Number of Full-Time Equivalent SUM 2,175 0W u pjj4 0 66 n ml4 Mayor Becker,City Council Members,and Residents of Salt Lake City,
Registered Card Holders' 184.225
179,205 Library Program Attendance'
Public Access Computers' 77,005 Throughout its history,the Salt Lake City Public Library has worked with the residents of our city to providea
New lilibra
ry ry Cab 231
bn vast array of resources and services.With the opening of the Glendale Branch in February,The City Library en-
brsa Hours of Public Internet
23.158 Mebsile Visits. lime Provided Annually' tered a new ere of service that reflects the changing nature of how people view and use public libraries.From
909.246 314,418 the open floorplan and emphasis on community meeting space to the increase in technology and reduced site
of the physical collection,the Glendale Branch was planned to address the shift in services desired by its us-
TOTAL SQUARE FOOTAGE a:; TOTAL ITEMS IN COLLECTIONm ,, _- "' ere.As a result of the involvement of the community in the design of this facility,the Glendale Branch was the
BY LOCATION ,., . By LOCATION ""'g:ii7g1 a: first In Utah to obtain SEED(Social Economic Environmental Design)certification,and the Board and staff of
The City Library are devoted to ensuring that the aspirations of the community continue to guide the evolution
RN 14,900 Fell 10492 - of the Glendale Branch and all Of our facilities well into the future.
VIA9,900 _ CNA36,3)3— 2
RIB 13,000111111111 ""• RIB 54,537— The opportunities that are presented to The City Library to assist the residents of Salt Lake City in realizing their
Ill 20,000 MIMI LB146,632— dreams and aspirations will rely on ensuring that the Library properly maintains its aging facilities,continues to
011RM 19.000 ,, NORM 47,000 attract and retain the exceptional staff that it is known for,and offers a robust array of technoogical offerings
SIR 9.700— SPR 59,049— that rated the societal move from consumption to neation.The opening of the Marmalade Branch in FY16
tat tone 6WE41,693 wit bring The City Library to eight locations,and improved efficiency through increased automation and stall
consolidation and reorganization will allow the Library to operate the Glendale and Marmalade Branches with
only a small increase in total staff.These efficiencies and the utbzation of a portion of our fund balance will al-
TOTAL ITEMS TOTAL PUBLIC COMPUTERS — ; low The City Library to forgo a request for an increase in tax revenue in the coming year,but additional funding
PER SQUARE FOOT BY LOCAIKKI -
inninonoon
BY LOCATIONI FM Iz 'i will be required in future years.
I10010_ eeeensinim
I I" ' The coming year will see the creation W maker spaces in several of our bCatian5,the completion of a digital
RN 20_ media studio et the Main Libra and an expansion of our partnerships and
CM to— Library, Pa Par ps programming with other agencies
and organizations.It will also see the implementation of a new Strategic Plan—our first since 2008—that will
HARM 21 be developed utilizing the direct input of our city's residents,business,and institutions.
is 1' S N$ , e SPA 14_
o
SWE 10_ On behalf of the Board,Administration,and staff of The City Library,we would kite to express our sincere
appreciation for your continued support in our desire to provide the highest level of service possible to our
community.
EBOOK&AUQIOB00K CIRCULATION --
BY MONTH slxmww slxnwuww Sincerely,
u Emilie Charles JoV fin Spears
......isimimmommilimilimi
Library Board President Executive Director
— 4 Salt lake Gig Pudic Library Proposed Angel fiscal Sear MI Salt Lake City Public Library honored gadget,Fiscal Year 2016 5 —
•
EXECUTIVE SUMMARY STRATEGIC PLANNING
Fiscal Year 20151FY15)saw the opening of the Glendale Branch,a pilot project 4.Increase funding of electronic materials. • The current strategic planning process began with the ,y
at the Chapman Branch to test a methodology for determining ideal hours fa our The use 01 electronic materials continues to grow at chartering of the Library Service Model Team,a group
neighborhood branches.the establishment of our first media center,a cooperative a tale faster than any Other area Of our collection. composed of over 50 staff members from all levels of
effort with the Salt Lake City School District to allow parents to obtain library privi- The proposed materials budget will not increase the Library tasked with examining ten key areas:
loges for their children during online school registration.and a reorganization of from FY15,but the funds within that budget are I. Roles of slap charged with overseeing system- .
Administration and Main Library staff.The Library Service Model Team--composed reallocated to provide an 11%increase in funding wide Public Technology. ' 1
of more Than 50 stall members al all levehs led by a core group of ten Adrrreolra- for downbadeble and electronic materials. ogy,Training,Adult,Tan, �;.• _
•
tors,Managers.and staff—was chartered to explore ten key areas of Library opera- and Children's Servicesi_jam
Pone,and their work has informed decisions in areas as diverse as the application 5.gold staff harmless. 2. Ideal service hours al the branch and depart. -
of lechnolo.for both the public and staff.optimum staffing levels.internal corn- The Ubrary has been recognized as a Five Star mental levels '
'patios,and the rotes of the various position within the Library.As that group Library by Library Journal,a designation given 3. Role of middle management ,- .
mottoes Its charge,their recommendations will lay the groundwork for the Library's to less than 1%of public libraries in the united
next round of strategic planning. States.The single greatest factor that led to this is 4. Optimum staffing levels for each branch and
Ire quality of Library staff.Desdte increased costs department <ii.
Social,demographic,and lechnobgical changes provide libraries with countless in other areas,no benefits were removed from stall 5. Optimum methods of collection development. '". t 1, -• ••
opportunities to adapt to the evolving needs of those they serve.The Glendale or reduced in the conslnrptron of this budget. including the role of stall involved with selecting
Branch exemplifies l he changing nature of how people use public libraries and materials and the size and nature of our collet- • •r1�1~ •��
Um increasingly central role teal public libraries are playing in their communities. 6.Establish an internal grant program to foster creativ- cis ,.J
Many of the decisions that were made during the panning of the Glendale Branch ity and innovation. lions r g11s , l
were designed to reflect these changes:a smaller physical collection,more public An additional$30,000 is allocated to the Admin- 6. Role of the Communications Department ^. 1,\ / - •
computers,a creative space with robust technological offerings.more group study istraticn budget to allow for this program to fund 7. Appropriate use al technology 1 `, •
rooms,and a more open doorplan.With the opening of the Marmalade Branch In projects proposed by staff through a competitive ,Y-•the fall fall of 2015,the library will grow to a system of seven branches(with collet- internal grant process.This program is designed 8. Library Mission and Vision statements
r :�,_ - g_
Pons and services designed for their specific neighborhood communities),and to generate new,innovative,and creative ideas: 9. Avenues of cooperation with area libraries and _ nor—pma"Bit"ch
flagship Main Library. develop grant writing and leadership skills;and organizations - •
demonstrate support for staff in their pursuit of new
The preparation of the FY16 Budget was guided by six priorities established by the or improved servmez. 10.Organization and reporting structure
Library Board: - '
Additional factors that will have an impact on FY16 At the completion of this Team's charge in the last
1.Provide an increase Sc pay for staff in recognition of their work. expenses include projected higher utility costs.a quarter of F115,the Library will embark on the . I�
A 2%increase in pay for eligible staff is budgeted for FY16 in recognition of the transfer of$1,064,800 to the Debt Service Fund,and final phase of its strategic planning utilizing Turning
outstanding service that City Library staff continue to provide.This is an improve- larger allocations to programming and other public Outward,a three-month process established by the I
ment over the 1.5%provided during FY15. .rvices.It is expected,though.that these higher Harwood Institute for Public Innovation in partnership 1 expenditures will be largely offset by the merger Of the with the American Library Association.This process
z.Ensure adequate staffing in all locations and deparbnents. properly tax stream designated in previous budgets is a component of the American Library Association's •
Many positions were reallocated from departments and branch..the Glen- for the Glendale and Marmalade Branches into the highly successful Libraries Transforming Communities s-.; _ a1 1
dale and Marmalade Branches in order to open these facilities with as small property tax stream designated for the General Fund, initiative and provides public libraries a framework to _ v `�a
an increase in total stalling as possible.Alter examining the effects of these and projected incremental increases in other revenue understand their communities.establish processes -
reductionsn staff.the Library is wen positioned to meet this goal and ensure the streams. to make conversations more community-focused, .
public continues to receive the excellent service they have come to expect from become more proactive in tackling community issues.The City Library.A 7.275 FTE increase in total stalling and$230.024 in salaries The library will not request a tax increase for FY16, _
and put community aspirations at the center of all
and benefits for new positions.upgrades to existing positions,or additional hours as the use of$2,184.700 of its Fund Balance will rney do.The development of the strategic plan will be
is included in This budget. provide the funding necessary to meet the oblco led,under the guidance of the library Board,by four S
rives established within this budget.It is projected slag members trained by the Harvmad Institute and is
3.Provide adequate funding for capital projects and building manMenana. that this will maintain a Fund Balance in the General expected to be completed in the firs)quarter of FY16.
A three-year plan was developed to address building maintenance and prioritize Fund equal to 19%of the FY16 budget This use of
capital projects.The increased funding budgeted for maintenance and many these funds in FY16 will allow the Library to base any
Imes within the Capital Budget will allow the Ubrary to institute regular cleaning request for additional tax revenues on the comple- �—
schedules,replace worn furniture,continue developing the infrastructure and Lion Of our building program with the opening of the
technology required by services such as the Digital Media Lab,redevelop our Marmalade Branch,the completion of the work of the
recommission the heating and coding system al the Main Library,and Library Service Model Team and the strategic plan.
fund fundweb ffi.many smaller projects that wall improve the pud'it's enjoyment of our facili- ring process that It has begun,and the continued
ties and then safety examination of Internal efficiencies. l 9a!
flarvening Rooftop Honey
6 Salt Lake City Public Library Proposed Budget.fiscal Year eels - Salt Lake City Public Library Proposed Budget,Fiscal Year eels 7
ORGANIZATIONAL STAFFING
CHART PROFILE
POSITION FY15 fYlfi DIFFERENCE The proposed FY16 budget maintains the pay-range
Accountant 1 - system implemented with the compensation study
Public Technolo Accounting Specialist 1 - conducted in 2012.The overall workforce has been
n maintained,with some adjustments to support the
Program Manager Administrative Assistant 1 - most effective use of staff talent and reallocation of
Administrative Manager 3 - duties.
Artist/Designer 0 12) The bulk of the positions added this year are for pub-
2 - Children's library Manager Assistant Director 2 - tic service departments.
assistant
— Administrative Assistant albasl0flnr — Associate Librarian 4.175 15 .825
.71 me Main ubrary g Celledlanv the amalade Branch o
Branch WhenCustodianMr
.OS 4.p5 - pens,the currentWelt
Cataloger 2 - transition Library slag from the coin Library additiill
Nonfiction/AV Manager transition o working in that location.An atldAana
3
Deputy Director Adult Services Coordinator Circulation Specialist 0 13) Librarians and 2.25 FTE Library Aides will round out
-1-- Circulation Supervisor 3 3 the staffing of the Marmalade Branch.
Comm/Marketing Specialist 3 l The Glendale Branch is budgeted to be staffed at the
- Level 2 Manager Computer Assistant 55 1.55 - same levels as its opening day,February 7,2015.
- Maintenance Manager - Teen Services Coordinator Computer Associate 1.95 .95 StafingwillbemonitoredthroughoutFY16todeler-
_ mine if desired staffing levels have boo achieved
CustodialSpecialisl 0 (II
- arm any adjustments needed.
Custodial Supervisor 1 1
Chiltlnns Services Custodian Manager The 7.275 net increase in staff includes 3Lgbrar-
CCustodian 0.05 10.05 -
W - Finance Manager Coordinator Delivery Driver 2 - an positions,IComputer Associate,.475 Associate
Librarian al Day-Riverside Branch,an increase of.4
Deputy Director 1 - for a Librarmn at Sprague Branch,and 1 Commu-
Anderson-Foothill Events Assistant .25 .25 11) nicalions and Marketing Specialist.The remaining
Communications Manager Events Services Manager Branch Manager Events Specialist 2 1 [our se olA FTE r FY15cts adluslm1l hoar ladjustmok povm the
1 FY15ard minimal M1our adjustments for
Executive Director 1 - public service stalling.
Human Resource Associate 2 -
1 Chapman Branch Manager The following reclassifications have or will take place.
Human Resources Manager Assistant Director for _ Library Store .45 145 - • Main Library Circuation Specialists
Neighborhood Services Librarian 7.2 31.35 4.15 have been reclassified to Circulation
Library Aide 1.175 32.775 1.6 Supervisors
_ Bay-Riverside Branch Library Assistant 0.525 39.325 (12) • 1 Day-Riverside Branch Circulation
Technical Services Manager Maintenance Technician 5 - Specialist has been reclassified to
Manager - libraran
Manager 4 15 l • 1 Events Assistant has been redassi-
Produclion Designer .95 .95 lied to Events Specialist
Sprague Branch Manager • .45 FTE Library Aide at on-
Service Coordinator 3 3 Foothill Branch has been n recla reclasstlted
Service Manager 0 (5) to Associate Librarian
Senior Designer 1 1 • ArtisVDesigner positions have been
retitled to- Sweet Branch Manager Senior Librarian 8 0.8 - SeniorProduction Designer and
Designer
Technical ServiCeS Specialist 2 - • Custodial Specialist has been retitled
Trainer 1 1 to Custodial Supervisor
1 5 Service Managers have been retitled
11 Glendale Branch Manager TOTAL 184.225 191.5 7.275 to 3 Service Coordinators,1 Program
Manager.and)reclassified to Trainer
Emotive leadership seam The City Library will Continue to evaluate 20-30 hour
positions with benefits and seek to transition them to
Marmalade Branch either 40-hour benefiOed positions or less than 20-
0 Service Coordinators - Manager hour non-benefitted positions.
8 Sall Lake City Public Library Proposed Budget Fiscal Year 2016 Salt Lake City Public Library Proposed Budget Fiscal Year 2016 9 —
GENERAL FUND GENERAL FUND REVENUE
REVENUE GENERAL FUND REVENUE OVERVIEW INTERGOVERNMENTAL REVENUES
Most revenue categories have been budgeted based on current year projec- FY15 anticipated the receipt of the Big Read
lions. grant through the National Endowment for the
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage Arts;the FY16 budget anticipates no federal
Actual Budget Projected Budget Budget Diff. Difference The Library's primarysource of fundingis property taxes.Property tax rev- grants.The E-Rate reimbursement through Utah
Y P Pe Y P Y B
TAX REVENUES enues have been budgeted at the amount to be generated by the 2014 certi- Education Network(UEN)was previously based
Current Year Property Taxes 11,063,087 11,199,345 11,379,152 12,245,885 1,046,540 9.3% fied tax rate.Our current property tax rate is.000782,which is 78.2%of the on net receipts after subtracting the telecom-
Personal Property Taxes 1,362,275 1,126,635 1,573,324 1,281,565 154,930 13.8% ceiling established by the Utah State Legislature. munications bill;the FY16 budget reflects gross
Delinquent Property Taxes 425,096 425,000 349,218 400,000 (25,000) (5.9%) E-Rate reimbursement,instead,The City Library
The following chart shows the property tax amount as It relates to a property anticipates an increase in State Grants for Com-
Motor Vehicle Taxes 551,326 582,000 571,392 575,000 (7,000) (1.2%) value at$247,000. munity Library Enhancement Fund(CLEF)and
Judgment Levy 140,736 86,625 113,097 110,000 23,375 27% Workforce Services grants and an increase in
SUBTOTAL 13,542,520 13,419,605 13,986,183 14,612,450 1,192,845 8.9% Tax Year Tax Year Tax Year Tax Year Tax Year Local Grants for Adult Services programming.
INTERGOVERNMENTAL REVENUES 2010 2011 2012 -
2013 2014 The RDA Rebate amount has been determined
Residential $107.46 $110.99 $114.93 $111.40 $106.23 based on historic trend.
Grants-Federal - 20,000 12,000 - (20,000) (100%) property
Reimbursements-E-Rate 82,801 11,520 83,031 53,600 42,080 365.3% Commercial $195.38 $201.80 $208.96 $202.54 $193.16 CHARGES FOR SERVICES
properly
Grants-State 40,405 16,000 16,000 117,000 101,000 631.3% Revenues for public printing,copier,and non-
Grants-Local Governments - 1,000 1,000 4,000 3,000 300% resident fees have been budgeted based on
RDA Rebate 294,978 215,000 215,000 290,000 75,000 34.9% TAX REVENUES projected FY15 receipts.The Friends'Reim-
SUBTOTAL 418,184 263,520 327,031 464,600 201,080 76.3% Current Year Property Taxes includes the amount previously budgeted in the bursemenl directly reflects personnel costs for
CHARGES FOR SERVICES
Capital Project Fund for the Glendale and Marmalade Branches.Current Year staff of The Library Store.
Printer Revenues 16,112 16,000 18,474 17,000 1,000 6.3% and Personal Property Taxes are budgeted at the amount generated by the 2014 FINES
certified tax rate.Delinquent Property Taxes and Motor Vehicle Taxes are based
Copier Revenues 10,341 10,000 10,205 10,000 - - on current year projections.The Judgement Levy budget is set by the City Council Fine revenues are expected to be higher based
Non-Resident Fees 14,357 12,500 14,132 15,000 2,500 20% during adoption of the budget. on projected FY15 receipts.
Reimbursements-Friends 87,938 83,780 83,780 86,080 2,300 2.7% ..� -
Al MISCELLANEOUS
SUBTOTAL 128,748 122,280 126,591 128,080 5,800 4.7% -_ ' ' '' � Revenues from fees collected for private space
FINES 277,251 253,000 311,490 275,000 22,000 8.7% i('J(
J _ rental and commercial filming has been bud-
MISCELLANEOUS r•u LI geted in FY16 based on projected FY15 receipts.
Rents-Facilities 97,454 80,000 75,132 80,000 - - A slight reduction in Commercial Space Rent is
budgeted based on tenant occupancy and an-
Rents-Commercial Space 49,003 60,000 43,010 55,000 (5,000) (8.3%) ticipaled vacancies.Interest revenue is expect to
Interest 47,276 33,000 37,596 40,000 7,000 21.2% increased based on a larger cash balance earn-
Sundry 7,960 2,000 2,677 4,000 2,000 100% _ ing more interest.Sundry revenues are expected
SUBTOTAL 201,693 175,000 158,415 179,000 4,000 2.3% �� -I ! to increase based on current year projections.
CONTRIBUTIONS&TRANSFERS I CONTRIBUTIONS&TRANSFERS
Transfers - 342,610 342,610 - (342,610) (100%) 1_. ' No transfers from other Library funds are antici-
Donations 75,460 101,500 101,500 104,600 3,100 3.1% - ••r paled.The Fund Balance Appropriation reflects:
•
Fund Balance-Appropriated - 504,010 - 2,184,700 1,680,690 333.5% ^.F f „, ; • $32,500 from the restricted fund balance
SUBTOTAL 75,460 948,120 444,110 2,289,300 1,341,180 141.5% -APP.. • `.. l • $1,006,275 for capital purchases
•
TOTAL REVENUES 14,643,856 15,181,525 15,353,820 17,948,430 2,766,905 18.2% $1,145et 5d to balance the General Fund
�. .` and meet debt payment obligations
4
The Children's Library . •
hZ x
- Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 11 -
GENERAL FUND GENERAL FUND EXPENDITURES
• FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Din. Difference
SERVICES
FY14 FYIS FYI5 FY16 FY15 to FY16 Percentage' Prof&Tech Services 407,300 424,500 424,500 496,100 71.600 16.9%
Actual Budget Projected Budget Budget Diff. Difference Prof&Tech Services-Attorney 4,543 20,000 20,000 20,000 - •
-
PERSONNEL Security 155,888 172,700 172,700 163,600 (9,100) (53%)
Salaries&Wages-Regular 6,432,107 6,855,700 6,855.700 7.206,500 350,800 5.1% City Administrative Charges 15,557 24,000 24,000' 26,000 2,000 8.3%.
Salaries&Wages-Flex 142,333 222,060 222,060 210,055 (12,005) (5.4%) Payroll Processing 12,381 - - - -
Social Security-Regular 474404 525,380 525,380 552,400 27,020 5.1% Background Checks 557 1,500 1,500 1,500 - -
Social Security-Flex 10,887 17,025 17,025 16.130 (895) (5.3%) Cataloging Charges 77,642 78,000 78.000 78.000 - -
Employee Insurance 586317 839,900 839,900 997,900 158.000 18.8% Materials Processing 7,842 14,000 14,000 17,000 3,000 21.4%
Retiree Insurance 46,750 50,000 50,000 50,000 - - Drug Testing 375 1,000 1,000 500 (500) (50%)
State Retirement 812309 933,200 933,200 962,500 29.300 3.1% Staff Training&Development 18.136 23,400 23,400 23,400 - -
Workers Compensation 41,541 37,900 37,900 40,000 2,100 5.5% Programming 145,882 177,080 177,080 204065 26.985 15.2%
Unempioymenl Insurance 2,537 8.000 8,000 8,000 - - Program--Center For The Book 3,000 3,000 3,000 - -
Other Employee Benefits 18,802 28,930 28,930 26,695 (2,235) (7.7%) Art Exhibit Display Committee 4,132 8.000 8,030 8,000 - -
Staff Incentives 3,688 4.170 4,170 4,350 180 4.3% Board Development 9,194 4,000 4,000 4,000 - -
SUBTOTAL 8.571,675 9.522,265 9,522,265 10,074,530 552,265 5.8% SUBTOTAL 859,429 951,180 951,180 1,045,165 93,985 9.9%
MATERIALS&SUPPLIES OTHER CHARGES
Subscriptions&Mem Deiships 14.224 16,885 16,885 24,210 7.325 43.4% Insurance 205,095 244.600 244,61)0 244,600 - -
Pudiciy 51,082 60,000 60,000 66,500 6,500 10.8% Collection Costs 20,370 25,000 25,000 25.000 - -
Travel&Training 83,065 89,015 89,015 98,675 9,660 10.9% Interlibrary Loan 286 400 400 400 - -
Office Supplies&Expense 18,834 22,500 22,500 19,500 (3P00)i (13.3%) Sundry 23,621 24,300 24,300 27,425 3,125 12.9%
Postage 16,541 22,650 22,650 22,500 (150) (0.7%) Executive Discretion 7,604 25,000 25,000 55,003 30,000 120%
Special Department Supplies 157,438 228,190 228,190 222,160 (6,030) (2.6%) SUBTOTAL 256,976 319,300 319,300 352,425 33,125 10.4%
Copier/Printer Paper 4,831 8,800 8,800 6,000 (2,800) (31.8%) COLLECTIONS
Copier/Printer Toner 5,242 12.700 12,700 12,000 (700)I (5.5%) Cap Outlay-Building Capital Repairs 45.455 - - - - -
SUBTOTAL 351,257 460,7411 460,740 471,545 10,805 2.3% Cap Outlay-Improvements 17,815 - - - - -
MAINTENANCE&UTILITIES Cap Outlay-Equipment 81,972 - - - - -
Fuel 8,543 9,000 9,000 12,000 3,000 33.3% Cap Outlay-Book&Ref Material 654,028 640,000 640,000 645,000 5,000 0.8%
Maintenance-Equipment 8,533 10.890 10,890 11,450 560 5.1% Cap Outlay-Audio Materials 174,582 220.000 220,000 190000 (30,003) (13.6%)
Maintenance-Vehicles 4.255 5,030 5000 5,000 - - Cap Outlay-Visual Materials 329.476 370,000 370,000 350,000 (20,003) (5.4%)
Maintenance Contracts 43,229 260.130 260.130 335,445 75,315 29.0% Cap Outlay-Computer Ref Sources 152,301 170,000 170.000' 200,000 30,000 17.6%
Maintenance-Buildings&Grounds 355.712 384,145 384.145 455,175 71,030 18.5% Cap Outlay-0wmloadable Materials 288,615 340,003 340,000 365.000 25,000 7.4%'
Utilities-Boiler Operations 101,809 68,000 88,000 130,000 42,000 i 47.7% Cap Outlay-Periodicals 98,279 125,000 125,000' I15,000 (10.003) (8.0%)
Utilities-Electricity 436,161 472.140 472.140 527,500 55,360 11.7% SUBTOTAL 1,842,523 1,865.000 1,865,000 1,865,000 - -
UNities-Gas 95,062 122,330 122,330 108,600 (13,730)' (11.2%) TRANSFERS,GRANTS&DONATIONS
Utilities-Water 43,991 55,875 55,875 65,600 9,725 17A% Transfer To Capital Project Fund 45,415 425,375 425,375 1,006,275 580,900 136.6%
Utilities-Garbage 23,808 25,170 25,170 26,320 1,150I 4.6% Transfer to Debt Service Fund - - - 1,064,8(10 1,064,600 -
Utililies-Telecommunications 108,535 33,600 33,600 134,000 100,400 298.8% Grants--Federal - 20.000 20,000 - (20.000) (100%)
SUBTOTAL 1,229,638 1,4136,280 1,466,280 1,811,090 344,810 23.5% Grants-State - 16,000 16,000 117,000 101.000 631.3%
Grants-Local - 1,000 1,000 4.000 3,000 300%
Donations 77,145 134,385 134,385 136,600 2,215 1.6%
SUBTOTAL 122,560 596,760 595,760 2,326,675 1,731,915 290.2%
TOTAL EXPENDITURES 13,234,058 15,181,525 15,181,525 17,948,430 2,766,905 18.2%
12 Salt Lake Cily Public Library Proposed gooses Fiscal Year 2I16 Salt Lake City Pudic Library Proposed Budget,Fiscal Year 2016 13
GENERAL FUND EXPENDITURES GENERAL FUND EXPENDITURES
PERSONNEL MATERIALS & SUPPLIES
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
Actual Budget Projected Budget Budget Diff. Difference Actual Budget Projected Budget Budget Dill. Difference
Salaries&Wages-Regular 6,432,107 6,855,700 6,855,700 7,206,500 350,800 5.1% Subscriptions&Memberships 14,224 16,885 16,885 24,210 7,325 43.4%
Salaries&Wages-Flex 142,333 222,060 222,060 210,055 (12,005) (5.4%) Publicity 51,082 60,000 60,000 66,500 6,500 10.8%
Social Security-Regular 474,404 525,380 525,380 552,400 27,020 5.1% Travel&Training 83,065 89,015 89,015 98,675 9,660 10.9%
Social Security-Flex 10,887 17,025 17,025 16,130 (895) (5.3%) Office Supplies&Expense 18,834 22,500 22,500 19,500 (3,000) (13.3%)
Employee Insurance 586,317 839,900 839,900 997,900 158,000 18.8% Postage 16,541 22,650 22,650 22,500 (150) (0.7%)
Retiree Insurance 46,750 50,000 50,000 50,000 - - Special Department Supplies 157,438 228,190 228,190 222,160 (6,030) (2.6%)
State Retirement 812,309 933,200 933,200 962,500 29,300 3.1% Copier/Printer Paper 4,831 8,800 8.800 6,000 (2.800) (31.8%)
Workers Compensation 41,541 37,900 37,900 40,000 2,100 5.5% Copier/Printer Toner 5,242 12,700 12,700 12,000 (700) (5.5%)
Unemployment Insurance 2,537 8,000 8,000 8,000 - - SUBTOTAL 351,257 460,740 460,740 471,545 10,805 2.3%
Other Employee Benefits 18,802 28,930 28,930 26,695 (2,235) (7.7%)
Staff Incentives 3,688 4,170 4,170 4,350 180 4.3% SUBSCRIPTIONS&MEMBERSHIPS OFFICE SUPPLIES&EXPENSE
SUBTOTAL 8,571,675 9,522,265 9,522,265 10,074,530 552,265 5.8% The City Library will pay for memberships to The FY16 budget predicts a$3,000 decrease based on current year projec-
professional organizations for Managers and staff Lions.
PERSONNEL OVERVIEW RETIREMENT who attend conferences.
The City Library will maintain the pay-range system from the independent Full-time Library employees are members of SPECIAL DEPARTMENT SUPPLIES
PUBLICITY The bulk of this account is allocated to Technical Services and Technology.
compensation study conducted in 2012 with some modifications for reclassi- Utah Retirement Systems.Retirement costs are The Publicity budget has been increased for a Technical Services'supplies are used to prepare library materials for lend-
ficalions based on increased responsibilities.In FY16,personnel expenditures projected to increase in FY16 due loan increase greater focus on service promotions and system- ing,including RFID tags for self-checkout and automated materials handling,
account for approximately 56%of the Library's overall General Fund budget, in benefitted employees. wide merchandising. barcodes,and labels.The Technology allocation will be used for non-capital
as compared to 63%in FY15.
WORKERS COMPENSATION purchases such as printers and barcode scanners.The budgeted decrease is
TRAVEL&TRAINING based on department requests.
For details on the Library's staffing,refer to the Staffing Profile on page 9. The Workers Compensation rate is determined This account allows for staff conference atten-
as a function of wages. dance.In-house training funds are budgeted COPIER/PRINTER PAPER&TONER
SALARIES&WAGES separately in Staff Development.The Public Decreases in Copier/Printer Paper&Toner are based on FY15 protections.
This budget includes a staffing increase of 7.275 FTE and proposes a 2% OTHER EMPLOYEE BENEFITS Library Association(PLA)biannual conference
salary increase.Substitute employee costs(Flex)will remain separate from The City Library offers reimbursement of em- takes place in FY16.The increase in the Travel&
regular salaries to allow funding at a more consistent level with actual expens- ployees'costs for public transportation use.The Training budget reflects an addition of 26 confer-
es.This will continue to provide Managers more oversight of their personnel proposed FY16 budget for this benefit is based ence attendees over FY15 and(actors in costs
costs.The slight change in Flex Wages is due to reallocation of the pool to on FY15 protections. based on the locations of conferences.
departments.
STAFF INCENTIVES al (x p ' 1 - •
-
SOCIAL SECURITY Small staff incentives are allocated to individual •" ' 9
Social Security costs are expected to change in tandem with their respective department accounts on a per-employee basis. all �� -j.„y� Ark/ wins• r
changes in salaries and wages. - • •a a`1 y
INSURANCE .. `
- a r,
The City Library will continue to offer a High Deductible Health Plan(HDHP) . - . ul P"• y '�>r - a _
, `
with a Health Savings Account(HSA)contribution.The FY16 budget reflects r�''y �'� l �y -- _ �(•
FY15 actual employee plan selection,no increase in medical insurance costs, , tea: = p - �...-(�-1----�� - �l
a 5%increase in dental insurance costs,and an overall increase in benefitted 1. 4 •-„r,•, .i ' {� - , p t i
'- 4 hairemployees. '� t "'/ � - .1 , 'L,
- r
•
Retiree insurance will continue to be budgeted separately to allow for better i �
long-term accounting;no change is anticipated. - -4 lIl- t
r
._
Sweet Branch /� Studying on Level 4 of the Main Library Tr \ - ` - •.
- 14 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 Salt lake City Public Library Proposed Budget,Fiscal Year 2016 15 -
GENERAL FUND EXPENDITURES GENERAL FUND EXPENDITURES
MAINTENANCE & UTILITIES SERVICES
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
Actual Budget Projected Budget Budget Diff. Difference Actual Budget Projected Budget Budget Diff. Difference
Fuel 8,543 9,000 9,000 12,000 3,000 33.3% Prof&Tech Services 407,300 424,500 424,500 496,100 71,600 16.9%
Maintenance-Equipment 8,533 10,890 10,890 11,450 560 5.1% Prof&Tech Services-Attorney 4,543 20,000 20,000 20,000 - -
Maintenance-Vehicles 4,255 5,000 5,000 5,000 - - Security 155,888 172,700 172,700 163,600 (9,100) (5.3%)
Maintenance Contracts 43,229 260,130 260,130 335,445 75,315 29.0% City Administrative Charges 15,557 24,000 24,000 26.000 2,000 8.3%
Maintenance-Buildings&Grounds 355,712 384,145 384,145 455,175 71,030 18.5% Payroll Processing 12,381 - - - - -
Utilities-Boiler Operations 101,809 88,000 88,000 130,000 42,000 47.7% Background Checks 557 1,500 1,500 1,500 - -
Utilities-Electricity 436,161 472,140 472,140 527,500 55,360 11.7% Cataloging Charges 77,642 78,000 78,000 78,000 - -
Utilities-Gas 95,062 122,330 122,330 108,600 (13,730) (11.2%) Materials Processing 7,842 14,000 14,000 17,000 3,000 21.4%
Utilities-Water 43,991 55,875 55,875 65,600 9,725 17.4% Drug Testing 375 1,000 1,000 500 (500) (50%)
Utilities-Garbage 23,808 25,170 25,170 26,320 1,150 4.6% Staff Training&Development 18,136 23,400 23,400 23,400 - -
Utilities-Telecommunications 108,535 33,600 33,600 134,000 100,400 298.8% Programming 145,882 177,080 177,080 204,065 26,985 15.2%
SUBTOTAL 1,229,638 1,466,280 1,466,280 1,811,090 344,810 23.5% Program-Center For The Book 3,000 3,000 3,000 - -
Art Exhibit Display Committee 4,132 8,000 8,000 8,000 - -
BUILDINGS AND GROUNDS OVERVIEW MAINTENANCE CONTRACTS Board Development 9,194 4,000 4,000 4,000 -
The Buildings and Grounds operating expense This account includes technology maintenance and subscription contracts SUBTOTAL 859,429 951,180 951,180 1,045,165 93,985 9.9%
budget shows a 23.5%increase for FY16 and which are anticipated to increase during FY16.
reflects costs associated with operating Glendale PROFESSIONAL&TECHNICAL SERVICES MATERIALS PROCESSING
and Marmalade Branches and an emphasis on MAINTENANCE-BUILDINGS&GROUNDS This account funds professional services such as the annual financial audit, The City Library anticipates more third-party materials
the maintenance of existing facilities. Additional funds have been added to this account for the Glendale and Mar- consultants for Library projects,Strategic Planning costs,and IMS fees for processing in FY16.
malade branches.The account has also been increased for an emphasis on IT support.The FY16 account reflects an increase in the Salt Lake City IMS
FUEL maintenance at all current facilities. contract. PROGRAMMING
The addition of two branches in FY15 and FY16 An increase in Programming costs is expected
necessitates additional delivery routes and UTILITIES:BOILER,ELECTRICITY,GAS,WATER,&GARBAGE SECURITY to support increases to Employee Wellness,
increased fuel costs. These accounts are budgeted based on projected FY15 expenditures and the This account has been decreased based on projected FY15 expenditures. Children's,and Adult programming.
addition of the Glendale and Marmalade Branches. CITY ADMINISTRATIVE CHARGES
MAINTENANCE-EQUIPMENT This account has been increased based on projected FY15 expenditures.
This account includes maintenance for equip- UTILITIES-TELECOMMUNICATIONS
ment such as copy machines,microfilm equip- The increase reflects gross telecommunications costs before the E-Rate grant PAYROLL PROCESSING
ment,and projectors.An increase is budgeted reimbursement rather than the FY15 method of reflecting costs net of E-Rate The City Library eliminated third-party payroll processing in FY15.
for maintenance of equipment at the new branch grant reimbursement.A corresponding increase in E-Rate Reimbursement f
locations. revenue can be found in the"Intergovermental Revenues"line. rsti ' - - l
41- - ' • .‘) .,, . %s, Al .4
- •t. 1 \ •
i - .. i I
•
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- '•,,IF%'""" .p171')..„
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-
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Day-Riverside Branch d A Performance Art Festival 2014 , ,
- 16 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 - - 17 -
GENERAL FUND EXPENDITURES GENERAL FUND EXPENDITURES
OTHER CHARGES TRANSFERS, GRANTS, & DONATIONS
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage I FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
Actual Budget Projected Budget Budget Diff. Difference 0 Actual Budget Projected Budget Budget Diff. Difference
Insurance 205,095 244,600 244,600 244,600 - - Transfer to Capital Project Fund 45,415 425,375 425,375 1,006,275 580,900 136.6%
Collection Costs 20,370 25,000 25,000 25,000 - - Transfer to Debt Service Fund - - - 1,064,800 1,064,800 -
Inlerlibrary Loan 286 400 400 400 - - Grants-Federal - 20,000 20,000 - (20,000) (100%)
Sundry 23,621 24,300 24,300 27,425 3,125 12.9% Grants-State - 16,000 16,000 117,000 101,000 631.3%
Executive Discretion 7,604 25,000 25,000 55,000 30,000 120% Grants-Local - 1,000 1,000 4,000 3,000 300%
SUBTOTAL 256,976 319,300 319,300 352,425 33,125 10.4% Donations 77,145 134,385 134,385 136,600 2,215 1.6%
SUBTOTAL 122,560 596,760 596,760 2,328,675 1,731,915 290.2%
SUNDRY EXECUTIVE DISCRETION
The Sundry account has been increased This account is allocated for unanticipated projects and services for the Direc- TRANSFERS GRANTS&DONATIONS
slightly because departments were given nominal for and Library Board to use as needed.The increase reflects$30,000 for The FY16 budget includes an increased transfer The City Library continues to identify and pursue grants,which can act as
amounts for miscellaneous expenditures. internal innovation grant opportunities. from the General Fund to the Capital Project sparkplugs for innovation.FY15 anticipated the receipt of the Big Read grant
Fund for requested capital acquisitions.The through the National Endowment for the Arts;the FY16 budget anticipates
transfer to the Debt Service Fund is for the debt no federal grants.The City Library anticipates an increase in State Grants for
GENERAL FUND EXPENDITURES obligations associated with the Glendale and CLEF and Workforce Services grants and an increase in Local Grants for Adult
Marmalade Branches. Services programming.If these grants are awarded,the expenditures associat-
CO L L ECT I O N S ed with these grants go into these account.The Library additionally anticipates
a slight increase in private donations.
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
Actual Budget Projected Budget Budget Diff. Difference - - , -- �, IF
Cap Outlay-Building Capital Repairs 45,455 - - - - - �
)11,. .r a�I„ .
Cap Outlay-Improvements 17,815 - - - - - .0
- - i ••-r -
Cap Outlay-Equipment 81,972 - - - - - Ls 1 `�` , g . '1+Ji �
Cap Outlay-Book&Ref Material 654,028 640,000 640,000 645,000 5,000 0.8% \1_- Y-� f + ,.� "t l ,'�EKC:1k la:" f ''
. 'F r
Cap Outlay-Audio Materials 174,582 220,000 220,000 190.000 (30,000) (13.6%) :; = l t.' - , .
r '� 1 1 ' J., J -
Cap Outlay-Visual Materials 329,476 370,000 370,000 350,000 (20,000) (5.4%) = ,,I 1.i ,` + ,,r, -
.7,4,
Cap Outlay-Computer Ref Sources 152,301 170,000 170,000 200,000 30,000 17.6% rr�j•, ' 1.
Cap Outlay-Downloadable Materials 288,615 340,000 340,000 365,000 25,000 7.4% '. �t9`__i lr, ,�. �
Cap Outlay-Periodicals 98,279 125,000 125,000 115,000 (10,000) (8.0%) I�'S ' '11,, ,, r •• ,�\ .I, +�
SUBTOTAL 1,842,523 1,865,000 1,865,000 1,865,000 - - i w,.atk.4rfiIN' V �k•wtd '
BUILDING CAPITAL REPAIRS AND CAPITAL IMPROVEMENTS lirr .! t vosOtr,
In FY14,these accounts were established to fund ongoing building-related re- , �/ A J:re. ' , � ` ,r
„"11 giet �' » 1oi‘ Ail t
pair and replacement projects.In FY15 and FY16,these costs were accounted for - - ' S . :
in Building Maintenance and the Capital Project Fund budget. (I'
EQUIPMENT r ? V • 1.i 1 _Q
In prior years,this account funded one-time equipment purchases such asje •� ' + ;)4*". .L.
1
copy machines,furniture,and telecommunications equipment.In FY15 and
FY16,these costs have been accounted for in the Capital Project Fund budget. '.- • lit .� r
°COLLECTIONS ' J r • I I '� ‘I'll!A
rI
The FY16 Collections budget is flat but reflects a reallocation of the budget for ��
an increased emphasis on digital materials. I. r. �-
Sprague Branch Alt Press Fest 2014 O - F) 1 ,, r
immori v :: . )1 r
- 18 Salt lake City Public Library Proposed Budget,Fiscal Year 2016 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016 - 19 -
CAPITAL PROJECT FUND BUDGET
CAPITAL PROJECT FUND BUDGET Actual Budget
FY15 Budget
BudgetFY15 to FY16 Percentage
EXPENDITURES FY14Bu0ge1 FY15 Budget Budget FWI.Y16
Difference
Cap Outlay-Building(Main) - 78,110 78,110 139,1550 61,000 78.1%
FY14 FY15 FY15 'FY16 FY15 to FY16 Percentage Cap Outlay-Building(Foothill) - 8,00D 8,000 5,000 (3,000) (37.5%)
Actual Budget Projected Budget Budget DIff. Difference
•
Current Year Property Taxes 1,223,985 1,201,466 1,270,701 - 11,201,466) (100%) Cap Outlay-Building(Riverside) - - - 8.500 8,500 -
Inlerest 27,775 15,000 26,199 6,000 (9,000) (60%) Cap Outlay-Building(Sweet) - 8,000 8,000 - (8,0001 (100%)
Sundry 193.412 - - - - - Cap Outlay-Glendale Branch 51,630 2,099,000 2,099,IX0 - (2,0990001 (100%)
Tronsler From General Fund - 025,375 425,375 1,006,275 5130,900 136.6% Cap Outlay-Marmalade Branch 79,382 2,051,0E0 2051,000 83,500 (1,967,5001 (95.9%)
Private Donations 505 - - - - - Cap Outlay-Improvements(System) - - - 25,030 25,000 -
Fund Balance-Assigned - 85,000 34,469 - (85,001) (100%) Cap Outlay-Improvements(Main) - 26,920 26,920 57,070 30,150 112.0%
Fund Balance-Glendale - 2,468,329 2,468,329 - (2,468,329) (100%) Cap Outlay-Improvements(Foothill) - - - 13,750 13,750 -
Fund Balance-Marmalade - 1,861,995 1,861,995 - (1,861,995) (100%)
Fund Balance-Appropriated Foothill - 5,000 70,853 33,750 28,750 575% Cap Ou1Wy-Imprwemenls(Chapman) - - - 18.000 18,000 -
TOTAL
REVENUES 1,445,677 6,062,165 6,157,921 1,046,025 (5,016,140) (82.7%) cap outlay-Improvements(Riverside, - - - 29,5GD 29,500 -
Cap outlay-Im8evements(Sprague) - - - 15,000 15,000 -
CURRENT YEAR PROPERTY TAXES EXPENDITURES Cap outlay-Improvements(Sweet) - 5200 5,200 12,000 6,800 130.8%
Previous fiscal year Properly lax Revenues were generated from a specillc Budgeted Capital Protect Expenditures are Cap Outlay-Equipment(System) - 40,000 40.000 (40,000) (100%)
portion of the Library%cMtlicd tax rate designated for the Glendale and Mar- unique(rem yeanlo-year based on needs and
malade branch development.These revenues are now reflected in the General requests. Cap Outlay--Equipment(Main) - 40,870 40,870 76,790 35.920 87.9%
Fund Revenues. Cap Outlay-Equipment(Foothill) - - - 5,750 5,750 -
Capital Projects anticipated for FYl6include: Cap Outlay-Equipment(Riverside) - 16,000 16.003 6.000 (10,000) 162.5%)
INTEREST • book scan stations at Main Library and
Interest revenue is expected to decrease due to a borer cash balance as funds Anderson-Foothill Branch Cap Outlay-Equipment(Sprague) - - - 18,000 18,000 -
are spent on the Glendale and Marmalade Branch devebpnen(projects. • public meeting room equipment and Cap Outlay-Equipment(Sweet) - - - 12,000 12,000 -
improremenlsal Main Library and Ander- Cap Outlay-Furniture(Main) - 56,275 56,275 96,700 40,425 71.8%
TRANSFER FROM GENERAL FUND son-Foothill,Day-Riverside,Marmalade.
The FY16 budget includes en increased transfer from the General Fund to Sprague,and Sweet Branches Cap Outlay-Furniture(Foothill) - - - 6,500 6,520 -
the Capital Project Fund for requested capital acquisitions.The transfer to the • HVAC system improvements at Main Library Cap outlay-Furniture(Riverside) - - - 6,500 6,500 -
Debt Service Fund is for the debt obligations associated with the Glendale and and Sprague and Sweet Branches Cap Outlay-Furniture(Sprague) - - - TWO ],800 -
Marmalade Branches. • enema(intrastmctural improvements at
Main Library and Anderson-Foothill,Chap- Cap Outlay-Technology(System) - 137,500 137.500 348,965 211,465 153.8%
FUND BALANCES man,and Sprague Branches Cap outlay-Technology(Main) - 108,500 108,500 5,401) (103,100) 195%)
No capital projects are budgeted to come from the Capital Project Assigned • systemed website development Cap Outlay-Technology(Foothill) - - - 5,400 5,400 -
Fund Balance.In FY16,the Glendale Branch building project should be coin- • digital media studio and maker spaces
plete and closed out.The Marmalade Branch building project funds will be Cap Outlay-Network System Upgrade 418,386 - 29,893 - - -
carried over from pp iyears until the project is complete(projected compile- 1`I Cap Outlay-RFID System 883,016 - - - - -
San date in FY16). ■- Cap Outlay-Computers 200,134 - 10 - - -
In FT14,an account was established to track donated funds for improvements ~ Cap Outlay-Technology(Sprague) - - 10,000 10,000 -
at the Anderson-Foolhld Branch.The source of the money was a generous Cap Outlay-Foothill Donation Funds 105,680 - 65,853 33,750 33,750 -
tlaatbn from a community member,Judith Fay Vehilmec who requested that Transfer To General Fund - 342,610 342,610 - (342,610) (100%)
the library use the money to enhance patron experience at the Anderson- X
Foomlg Branch.In FY16,the account includes funds for improvements and 44 Transfer To Debt Service Fund - 1,044,180 1,094,180 - (1,044,180) (100%)
furniture at the branch. fk,... TOTAL EXPENDITURES 1,738,231 6,062,165 6,157,921 1,046,025 (5,016,140) -82.7%
4fI _.
Ng BaesMOemems
20 Sall Lake City Public Library Peepesed Budget Fiscal Year 2016 Salt Lake City Public Library Proposed Budget Fiscal Year 2016 21 -
DEBT SERVICE FUND BUDGET
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
REVENUES Actual Budget Projected Budget Budget Diff. Difference
Transfer from Capital Project Fund — 1,044,180 1,044,180 — (1,044,180) (100%)
Transfer from General Fund — — — 1,051,100 1,051,100 —
Fund Balance—Glendale — — —
Fund Balance—Marmalade — — — — — —
TOTAL REVENUES - 1,044,180 1,044,180 1,051,100 6,920 0.7%
FY14 FY15 FY15 FY16 FY15 to FY16 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference
Principal—Glendale Bond — — — 265,000 265,000 —
Principal—Marmalade Bond — — — 245,000 245,000 —
Interest—Glendale Bond — 125,165 125,165 247,675 122,510 97.9%
Interest—Marmalade Bond — — — 136,840 138,840 —
Administration Fee—Glendale — — — 10,000 10,000 —
Administration Fee—Marmalade — — — 10,000 10,000 —
Fund Balance—Unappropriated — 919,015 919,015 136,585 (782,430) (85.1%)
TOTAL EXPENDITURES - 1,044,180 1,044,180 1,051,100 6,920 0.7%
DEBT SERVICE FUND BUDGET
Funds necessary to meet the debt payments on the Glendale and Marmalade Branches are derived from a
portion of the Library's certified tax rate designated for such.Prior to FY16,the designated revenues were
accumulated in the Capital Project Fund to be used for construction of the branches.Beginning in FY16,
the designated revenues will be deposited in the General Fund.The amount needed to meet the debt pay-
ments will be transferred to the Debt Service Fund with excess amounts going toward the operating costs of
the two branches. AAAIFP
*1311
- ti- -•-f
411.40.1V" - - ' 1 ' ...<- , , - I i .
1.1 N 4----
Marmalade Branch Groundbreaking liki1 - •�
— - '^
— 22 Salt Lake City Public Library Proposed Budget,Fiscal Year 2016