028 of 2018 - Adopting the budget for the Library Fund of Salt Lake City, Utah for fiscal year 2018-2019 0 18-1
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SALT LAKE CITY ORDINANCE
No. 28 of 2018
(Adopting the budget for the Library Fund
of Salt Lake City,Utah for fiscal year 2018-2019)
An ordinance adopting the budget for the library fund of Salt Lake City,Utah for
fiscal year 2018-2019.
PREAMBLE
Pursuant to the provisions of Section 10-6-111 of the Utah Code,the City Budget
Officer prepared and filed with the City Council a tentative budget in proper form for all
funds for which budgets are required by said law,including the tentative budget for the
Library Fund,for fiscal year 2018-2019. The tentative budget was accompanied by a
budget message as required by law.
The tentative budget,including the tentative budget for the Library Fund,was
adopted by the City Council in Resolution No. 23 of 2018,on May 1st •
Section 10-6-118 of the Utah Code requires that before the 22"d day of June of
each fiscal year,or before August 17,in case of a property tax increase under Sections 59-
2-919 through 59-2-923 of the Utah Code,the governing body shall,by resolution or
ordinance,adopt a budget for the ensuing fiscal year for each fund for which a budget is
required.
The City budget officer has now prepared a budget for the Library Fund,in proper
form.
NOW,THEREFORE,be it ordained by the City Council of Salt Lake City:
SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget
for the Library Fund,for fiscal year 2018-2019. All conditions precedent to the adoption
of the budget for the Library Fund have been accomplished.
SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a
part of this Ordinance,shall be,and the same hereby is adopted as the budget for the
Library Fund of the City for the fiscal year beginning July 1,2018 and ending June 30,
2019,in accordance with the requirements of Sections 10-6-105,10-6-118 and 59-2-923
of the Utah Code. The budget for the Library Fund is subject to the approval of the
Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah
Code.
SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget with the State Auditor as
required by Section 10-6-118 of the Utah Code.
SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby
authorized and directed to certify and file copies of the budget in the office of said Budget
Officer and in the Office of the City Recorder,which budget shall be available for public
inspection during regular business hours as required by Section 10-6-119 of the Utah
Code.
SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on
July 1,2018.
2
Passed by the City Council of Salt Lake City, Utah, this 12th day of
June , 2018.
CHAIRPERSON
ATTEST: ctT�t,
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' CI RECORDER \o�AORAr�s%/
Transmitted to the Mayor on June 14, 2018
Mayor's Action: - Approved. Vetoed.
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M O R
ATTEST:
CITY RECORDER
Salt Lake City Attorney's Office
Approved As To Form
Date:
By: 04'
(SEAL) J sen Oldroyd
Bill No. 28 of 2018.
Published: June 21, 2018 .
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APPROVED BUDGET FISCAL YEAR 2019
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MISSION STATEMENT
i The City Library is a dynamic civic resource that promotes free and open access to information,materials,and services to all members of
the community to advance knowledge,foster creativity,encourage the exchange of ideas,build community,and enhance the quality of life.
LOCATIONS
Main Library Chapman Branch Glendale Branch Sprague Branch
210 East 400 South 577 South 900 West 1375 South Concord 2131 South 1100 East
801-524-8200 801-594-8623 801-594-8660 801-594-8640
Anderson-Foothill Branch Day-Riverside Branch Marmalade Branch Sweet Branch
1135 South 2100 East 1575 West 1000 North 280 West 500 North 455 F Street
801-594-8611 801-594-8632 801-594-8680 801-594-8651
— 2 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
CONTENTS
Mission Statement&Locations 2
By the Numbers 4
Letter from the Board President&Executive Director 5
Budget Priorities 6
Executive Summary 7
Organizational Chart 8
Staffing Profile 9
General Fund Revenue 10
General Fund Expenditures 12
Personnel 14
Materials&Supplies 15
Maintenance&Utilities 16
Services 17
Other Charges 18
Collections 18
Transfers,Grants,&Donations 19
Capital Project Fund Budget 20
Images marked with®are contributed
Debt Service Fund Budget 22 by City Library users via Instagram
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may. 11! II
Code Club at the Main Library Tinker Lab - Chinese New Year Celebration al the Anderson-Foothill Branch
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 3 —
I
The City Library
BY THE NUMBERS
Salt Lake City Population' Items in the Collection° 1 U.S.Census Bureau
193,744 765,648 2 as of March 20,2017
Total Number of Items Borrowed' 3 data collected between Jan 1 and
Registered Card Holders' 3,225,847 Dec 30,2017
161,649 4 as of Feb 9,2017
Library Programs'
New Library Card 4,606 5 data collected between
Registrations' July 1,2016 and June 30,2017
23,048 Library Program Attendance.
139,052
Hours Open Every Week,
I Systemwide' Annual Visitors'
502 TOTAL 1,901,724
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Author Colson Whitehead at the Main Library ili^1 Dia de los Muertos at the Day-Riverside Branch
— 4 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
LETTER FROM THE BOARD PRESIDENT
& EXECUTIVE DIRECTOR
April 2018 port for the Pulitzer Prize winner Colson Whitehead's
talk,the Sundance Film Festival,The Tumbleweeds
Mayor Biskupski,City Council Members,and Residents of Salt Lake City, Film Festival,Diwali Festival,and Chinese New Year
Celebration.The Library continues to offer our own
For over 120 years,The City Library has enriched the lives of Salt Lake City signature programs including Alt Press Fest,12
residents by providing a place where learning and connection happens.This Minutes Max,Outdoor Concert Series,and our Super
year,building on our 120-year history of success and relevance,The City Library Summer Challenge(The City Library's twist on the
undertook a unique,human-centered approach to strategic planning,resulting in typical summer reading program).And we continue
a Strategic Roadmap that gives us a flexible framework for providing meaningful to find new and creative ways to bring Library pro-
Library services in the 21st century.While the world is a fundamentally different gramming out into the community,as evidenced by
place than it was when the Library was founded in 1898,we continue to play a vital our extremely popular Buzzword spelling bee held in
role in the community,enhancing the quality of life in Salt Lake City by advancing a local bar.
knowledge,fostering creativity,encouraging the exchange of ideas,and building
community connections. Stewardship Into the Future
The City Library continues to evolve,tailoring our
A New Roadmap for a Rapidly Changing World collections to reflect both the local needs of our
Through the Strategic Roadmap process,we have identified our immutable core community and local creative talent.This year we are
values and recommitted to our mission,which will continue as our North Star,guid- launching"HUM,"an online collection of local music,
ing us through uncharted waters.As an institution,we are continuing to turn in- that exposes the great work of our local musicians not
creasingly outward towards the community,breathing life into our mission through only to their community,but to the world.With our
the creation of engaging experiences and outcomes for our customers,partners, Strategic Roadmap as our guide,we will continue to
and the community.Employing the skills and methodologies of service design develop the skills and practice of convening commu-
thinking,we are learning to pay attention in a new way.We are conducting deep nity conversations,and conducting deeper conver-
dive one-on-one interviews,mapping customer journeys,and convening commu- sations with individual patrons to inform the design
nity conversations to develop a deep and broad understanding of shifting customer of our programs,services,collections,and spaces.
needs and motivations and a hyper-local understanding of our neighborhoods.This We will continue to seek efficient ways to deliver
understanding informs our decision-making and resource allocation every day. library services while also embracing an entrepre-
neurial spirit,leveraging the value of public support
Bridging the Digital Divide and Fostering 21st-Century Literacies by developing and growing private funding streams
In FY18,we have continued to expand our partnerships,our outreach to the corn- such as offering U.S.Passport services,support from
munity,and our Digital Inclusion Initiative,which began as a grant-funded fellow- the Friends of the Library,and,potentially,a capital
ship and has become a national model of success.Through our Digital Inclusion fundraising campaign to help protect the community's
work—which includes a large and growing cohort of"Tech League"volunteers investment in our eight beautiful library facilities.
and multiple community partnerships—the Library has been a needed bridge,
filling a gap in our society by providing access to high speed Internet hotspots, On behalf of the Board,Administration,and staff of
laptops,and other technology for those who lack the means to afford these crucial The City Library,we would like to express our sincere
means of participation in society and in the economy.The Library's Digital Inclusion appreciation for supporting our efforts to continue
Librarian has taken a leadership role across the City,helping to develop,plan,and enriching the life of our community.
implement a Digital Inclusion Strategy for Salt Lake City,including an implementa-
tion strategy for Connect Home SLC.Our newly expanded Creative Lab(supported
by the Friends of The City Library),is another example of how the Library provides Sincerely,
access to hardware,software,and other tools of creation—not to mention expert r,
staff available to provide one-on-one assistance—in service of supporting 21st-
century literacies and workforce skill development.
Jana Ostler
Civic Spaces and Robust Cultural Programming Library Board President
The Library's spaces continue to see extremely high utilization from members of
the community.The Library expands the capacity of many community groups and
nonprofits by providing space and partnership resources.A small sampling of such
programs include the"Political Buffet"program and Eid al-Fitr celebration at the
Marmalade Branch;space for Community Council meetings at our Day-Riverside, Peter Bromberg
Foothill,Sprague,and Sweet branches;Main Library auditorium space and AV sup- Executive Director
Salt Lake City Public Library Approved Budget,Fiscal Year 2019
BUDGET PRIORITIES
The preparation of the FY19 Budget was guided by the following priorities Continue to support our high standards of safety
established by the Library Board: and cleanliness,and the welcoming nature of our
facilities,by funding appropriate levels of security,
Fund the renovation of the Sprague Branch consistent with the facilities maintenance,and custodial staff and
recommendations of the 2017 Space Utilization study. services.
In 2017,The City Library worked with a local architect to conduct a Space The City Library is committed to protecting the
Utilization Study of three branches:Chapman,Day-Riverside,and Sprague. investments in our facilities and in our civic institution
The study identified a number of options for renovation and expansion for each by committing funds to increased security and
location.Following the flooding of the Sprague Branch in July,and the significant custodial staff and services to ensure a safe and
negative impact it has had on the provision of Library services and availability of welcoming space for all.The Library is an important
community space,the Board has identified the renovation of Sprague as a priority civic,cultural,and educational hub for community,
in FY19. and our buildings are some of the rare spaces in the
civic landscape that are open to all,with a special
Fund professional services related to capital campaign fundraising in support of role in providing a safe space for members of our
branch renovations as recommended in the 2017 Space Utilization Study. homeless population to connect with services through
While the Library has sufficient funds to maintain day-to-day operations and basic our unique partnership with the VOA.We now
and long-term maintenance of our eight facilities,our current revenue streams have eight well-used buildings open a total of 502
are not sufficient to address the need for building renovations.Beyond the three hours per week.We are committed to responsible
facilities studied in the Space Utilization Study,we anticipate the need to fund stewardship of these community spaces and will
renovations of additional branches over the next decade.The Library is currently continue to protect the investment in our libraries
engaging in a study to determine if a capital fundraising campaign to raise money by the appropriate level of security and custodial
for multiple branch renovations is feasible.Pending a positive report,the Library is services.
positioning itself to begin actively fundraising in early FY19.
Consider funding increase in health premium
Fully implement the recommendations of the 2017 staff compensation study coverage for families and couples to ensure fairness
and a cost of living increase for staff to ensure that compensation is fair and and competitiveness in the public employer
maintains our ability to recruit and retain high quality employees. marketplace.
In 2017,the City Library conducted an in depth salary and compensation study. A small increase in the amount of couple and family
City Library staff salaries had not been adjusted since 2012 and adjustments at insurance covered by The City Library(from 85%
that time did not address compression issues,resulting in compensation levels to 90%)will bring our benefits more in line with the
that are below market and not aligned with level of experience.Bringing our current public employer market and help us attract
salaries into ranges that are competitive with those in the region and industry and and retain staff.
addressing salary compression issues will allow us to continue to attract and retain
a high quality of staff.The recommendations from the salary and compensation Maintain the Library's existing programs and
study were implemented in December 2017.It is a priority to continue to fund the services at current levels,providing expansion and
recommendations in FY19. enhancement to them as guided by our mission and
the Strategic Roadmap,and as opportunities and
funding allow.
The priorities enumerated above will be realized
without a negative impact to our current programs
and services,which will continue to be delivered as
guided by our mission and the needs of our patrons,
neighborhoods,and community partners.
— 6 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
EXECUTIVE SUMMARY
After the Flood:Short-and Long-Term Investment The FY19 Budget reflects adjustments to right-size our collections spending—bet-
in Neighborhood Libraries ter aligning it with demand while freeing up space through a reduced collections
In July 2017,the Sprague Branch suffered a"once footprint—and investing more in our staff,allowing us to support programming
every 200 year"flood which destroyed the lower and community partnerships.Additionally,the anticipated closure of the Sprague
level of the building and led to over$1,000,000 in Branch for renovations requires less money for collections.The Library is also
loss.If there is a silver lining,it is that the Sprague closely analyzing usage statistics and patterns in order to reduce spending in areas
Branch was one of three libraries included in a Space of low utilization and maximize expenditures to tailor collections to demand at our
Utilization Study that was completed in April 2017. neighborhood branches.
The study provided cost estimates and concepts for
a full renovation,which allowed us to quickly begin Investing in Staff and Spaces:Supporting the Roadmap,Fairness,and Equity
planning for a renovation.The FY19 Budget commits In FY18,the Library engaged in a strategic planning process resulting in our new
funds to renovate the Sprague Branch with expected Strategic Roadmap which offers a new human-centered framework for creating
completion in the Fall of 2019.The budget also meaningful outcomes and experiences for all Salt Lake City residents.Underlying
includes funds to replace the roofs at our Anderson- the strategic framework is a commitment to creating social connection,fostering
Foothill,Day-Riverside,and Sweet branches,and also community,and facilitating learning in all that we do.The FY19 Budget includes a
address landscaping issues across the system. number of new and reimagined positions as well as continued investment in creat-
ing healthy and welcoming spaces.The Library is proposing to fully fund recom-
While the Chapman Branch received a quarter million mendations from our recent Salary and Compensation Study which ensures that all
dollar"refresh"this year,the Library recognizes that, staff are receiving a fair wage based on their position and experience.We are also
to meet the changing needs of their local communi- funding a small increase in support for health benefits for couples and families.
ties,the Chapman and Day-Riverside branches are These adjustments are in line with the current market and will help the Library at-
in need of renovation and possibly expansion.We tract and retain high-quality staff members.
also anticipate that our Anderson-Foothill and Sweet
branches will need renovations within the next 5-10 Our new Assistant Director of Customer Experience position will oversee the quality
years.While the Library's current tax revenue is suffi- of customer experiences across the system.Our Digital Inclusion Librarian,who
cient to fund maintenance and upkeep,it is insuffi- has already made significant impact to bridge the digital divide in Salt Lake City,
cient to fund the long-term community need for more will support the goals of our Roadmap by taking on a greater coordination role in
flexible spaces.The Library is therefore exploring the helping to support inclusion and the development of critical digital literacies that
feasibility of conducting a capital campaign to lever- support academic and economic success in the 21st century.The addition of
age existing public investment to raise private support two part-time positions in our Technology Access department will support greater
for the long-term health of our facilities.The FY19 programming and one-on-one consultation and training in our Creative Labs and in
Budget includes funds for a fundraising consultant to our outreach to senior centers,the Youth Resource Center,and other locations.We
lead the capital campaign. are also funding a new full-time security position,as well as expanding our cadre
of after-school aides,which will support safe and welcoming environments for all
Balancing Collection and Connection patrons.
The recent release of a national data set on public
library spending(2017 Public Library Data Service Looking Ahead:Ongoing Assessment and Community Input
Report)illuminated the fact that we spend almost The Strategic Roadmap process included more than 60 deep-dive one-on-one
three times as much per capita on our materials interviews with a diverse group of patrons.These conversations yielded remark-
and collections while under-expending on staff and able insights into the needs,motivations,and behavior patterns of those that we
personnel costs,when compared to peer librar- serve.Additionally,the Library convened five meetings with community leaders and
ies serving similar-sized populations.At the same partners to develop a better shared understanding of the goals,aspirations,and
time,the Library continues to respond to patron and challenges of each group.In FY19,we intend to continue these conversations and
community needs by providing more programming, expand the ways in which we conduct continual assessment—both qualitative
partnerships,and outreach,all of which require more and quantitative—so that we may continually align our activities and expenditures
staff time.Additionally,the Library recognizes that to create positive outcomes and engaging experiences for all.
there is an increasing demand in the community for
spaces that support meetings,studying,and"learn-
ing through doing,"such as our new Tinker Lab and
our expanded Creative Lab at the Main Library.
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 7 —
ORGANIZATIONALelk
CHART •
Executive Director
I
I I I I l
Deputy Director Asst.Dir.Customer Asst.Dir.of Branches HR Manager Comm Manager Finance Manager
Experience &Public Services
I I
Asst.Dir.of Facilities Service Coordinators Branch Managers
Children's Services Anderson-Foothill ❑ Executive Leadership Team
1 Teen Services Chapman
Adult Services Day-Riverside El Revised Positions
Information Glendale
Technology I Marmalade
1 Digital Inclusion Sprague
O Coordinator Sweet
Mgr of Tech Services
&Collections Dee I I _
Technology Access Main Library Public
Manager Service Managers
Security Manager Children's library
Browsing&L2
Nonfiction&AV
Circulation Manager
I
Administrative
Manager
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Solar Eclipse Viewing at the Main Library /
—_ • Kids Calf at the Glendale Branch
— 8 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
STAFFING
PROFILE
POSITION FY18 FY19 DIFFERENCE The FY19 Budget adds 3.875 FTE in new positions.
Accountant 1 1 — These positions support the following outcomes:
Accounting Specialist 1 1 —
Administrative Assistant 1.475 1.475 — SAFE, WELL-MAINTAINED,
Administrative Manager 3 3 - WELCOMING FACILITIES
•
After-School Aide — 0.45 0.45 1 FT Security Officer
• 2 PT After-School Programming Aides at the
Assistant Director 3 3 — Glendale and Day-Riverside branches
Associate Librarian 21.9 24.25 2.35 • Increased leadership in the Facilities
Audiovisual Technician 1 1 — department by reclassifying Facilities
Branch Custodian 5.4 5.4 — Manager to Assistant Director of Facilities,a
Cataloger 1 1 Maintenance Tech to Lead Maintenance Tech,
Circulation Supervisor 2 2 — and two Custodians to Lead Custodians
Custodial Supervisor 1 1 —
Custodian 10.05 8.05 (2) PUBLIC SERVICE SUPPORT
Delivery Driver 2 1 (1)
• Increase Hours of Current Associate
Librarian Staff in Nonfiction/Audiovisual
Deputy Director 1 1 — • Increase Hours of Teen Librarians at the
Digital Inclusion Librarian 1 — (1) Anderson-Foothill and Sweet branches
Environmental Designer 1 1 — • 1 FT Associate Librarian, Human Resources
Event Associate 2 2 — -assigned to fill vacant shifts at all locations
Executive Director 1 1 —
Human Resources Associate 3 3 — SUPPORT TECHNOLOGY& 21ST-
Lead Custodian — 2 2 CENTURY LITERACY
Lead Maintenance Tech — 1 1
• 1 PT Technology Associate,Technology Access
• 1 PT Technology Assistant,Technology Access
Librarian 32.35 34.7 2.35
• Digital Inclusion Librarian reclassified
Library Aide 30.75 30.275 (0.475) to Service Coordinator
Library Assistant 39.6 39.125 (0.475)
Library Store 1.45 — (1.45) 1.45 FTE for Library Store employees will be
Logistics Coordinator — 1 1 transitioning away from The City Library system.
Maintenance Technician 6 5 '
Maintenance Supervisor — 1 1
Manager 15 14 ) SEASONAL POSITIONS not reflected in FTE
Marketing&Comm Specialist 4 4 • 1 PT Community Gardening Assistant to support
the community garden at the Main Library
Production Designer 0.475 0.475 —
Security Manager 1 1
Security Officer — 1 Eimi."
Senior Designer 1 1 — IrillINI:
- '�Senior Librarian 0.8 — (0.8) *r_t
Service Coordinator 3 4 1 ''r 'LIP .
Staff Development Trainer 1 1 - I;
Technical Services Specialist 2 2 —
Technology Assistant 1.35 1.8 0.45 t _
Technology Associate 2.95 2.425 (0.525) • 4; :1
Technology Librarian — 1 1 i (� `
Technology Coordinator 1 1 —
TOTAL 206.55 210.425 3.875 t '. =' 11
Staff Development Day
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 9 —
GENERAL FUND
REVENUE
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
TAX REVENUES
Current Year Property Taxes 12,835,870 16,936,720 17,396,955 16,936,720 - -
Current Year Personal Property Taxes 1,770,788 1,714,630 1,770,533 1,714,630
Property Taxes from New Growth 375,000 375,000 -
Delinquent Property Taxes 290,538 325,000 370,814 325,000 - -
Motor Vehicle Taxes 656,090 650,000 752,049 675,000 25,000 3.8%
Judgment Levy 123,822 89,890 106,579 90,000 110 0.1%
SUBTOTAL 15,677,108 19,716,240 20,396,930 20,116,350 400,110 2.0%
INTERGOVERNMENTAL REVENUES
Grants-Federal 14,500 14,500 -
Reimbursements-E-Rate 53,223 42,000 42,000 36,000 (6,000) (14.3%)
Grants-State 79,800 49,000 49,000 51,000 2,000 4.1%
RDA Rebate 883,744 780,000 780,000 780,000 - -
SUBTOTAL 1,016,767 871,000 871,000 881,500 10,500 1.2%
CHARGES FOR SERVICES
Printer Revenues 42,319 40,000 40,000 40,000 - -
Passport Services Revenue - - - 75,000 75,000 -
Non-Resident Fees 10,626 9,000 9,669 13,500 4,500 50.0%
Reimbursements-Friends 87,546 78,685 78,685 - (78,685) (100.0%)
SUBTOTAL 140,491 127,685 128,354 128,500 815 0.6%
CHARGE FOR LOST/DAMAGED ITEMS 254,116 100,000 100,000 50,000 (50,000) (50.0%)
MISCELLANEOUS
Interest 119,443 125,000 125,000 178,500 53,500 42.8%
Rents-Facilities 65,898 54,410 54,410 50,000 (4,410) (8.1%)
Rents-Commercial Space 40,143 42,000 42,000 40,000 (2,000) (4.8%)
Sundry 51,410 5,300 14,661 10,700 5,400 101.9%
SUBTOTAL 276,894 226,710 236,071 279,200 52,490 23.2%
CONTRIBUTIONS&TRANSFERS
Donations 141,654 7,000 10,016 116,000 109,000 1557.1%
Fund Balance-Appropriated - 1,364,500 1,160,764 1,873,570 509,070 37.3%
SUBTOTAL 141,654 1,371,500 1,170,780 1,989,570 618,070 45.1%
TOTAL REVENUES 17,507,030 22,413,135 22,903,135 23,445,120 1,031,985 4.6%
- to Salt Lake City Public Library Approved Budget,Fiscal Year 2019
GENERAL FUND REVENUE
GENERAL FUND REVENUE OVERVIEW
Most revenue categories have been budgeted based on current year projec-
tions and historical trends.
The Library's primary source of funding is property taxes.Current year prop-
erty tax revenues have been budgeted at the amount generated by the 2017
certified tax rate.Our current property tax rate is.00083,which is 83%of the
ceiling established by the Utah State Legislature.
Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year Tax Year
2012 2013 2014 2015 2016 2017 2018est
Certified .000846 .000820 .000782 .000747 .000700 .000830 .000791
Tax Rate
Residential $114.93 $111.40 $106.23 $101.48 $95.10 $112.76 $107.39
property
Commercial $846.00 $820.00 $782.00 $747.00 $700.00 $830.00 $790.50
property
The above chart shows the property tax amount as it relates to a residential
property valued at$247,000 and commercial property valued at$1,000,000.
Tax Year 2018 amounts are based on FY18 budgeted real and personal prop-
erty tax revenues less estimated new growth and a 5%increase in 2017 tax
values.
TAX REVENUES MISCELLANEOUS
Current Year Property and Personal Property Taxes are budgeted at the amount Interest revenue is expected to increase based
generated by the 2017 certified tax rate.Property Taxes from New Growth on higher cash balances and interest earn-
are estimates.Delinquent Property Taxes are estimated based on the amount ing rates.Revenues collected for private and
outstanding at June 30,2017.Motor Vehicle Taxes are based on current year commercial space rental have been budgeted
projections.The Judgement Levy budget is set by the City Council during adop- in FY19 based on historical data,current year
Lion of the budget based on property tax appeals and state law. projections,tenant capacity,and anticipated
vacancies.Sundry revenues are expected to
INTERGOVERNMENTAL REVENUES increase based on historical trends.
The City Library expects to receive funds from a Federal Poets House grant
and anticipates an increase in State Interlibrary Loan grant revenue.Federal CONTRIBUTIONS&TRANSFERS
E-Rate reimbursement for Internet services is being phased out.The RDA In FY19,the Friends of The City Library have
Rebate amount is projected to be steady based on historical data. increased their financial commitment to The City
Library.The Friends'anticipated annual dona-
CHARGES FOR SERVICES tion was budgeted in this category in FY17,but
The City Library expects to begin offering U.S.Passport services in FY19— for FY18 it was budgeted in the Capital Project
the resulting revenues are reflected in this budget line.In previous years, Fund.In FY19,the Friends donation is again
personnel costs for the Library Store,run by the Friends of The City Library, budgeted in the General Fund.
were paid by the Library and reimbursed by the Friends.The funding of these
positions will no longer be funneled through the Library.
CHARGES FOR LOST&DAMAGED ITEMS
In FY18,The City Library eliminated overdue fines in order to remove a
financial barrier to access of Library services that disproportionately affects
disadvantaged members of our community and youth.This budget line now
only reflects expected revenues from lost and damaged materials charges.
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 11 —
1
GENERAL FUND
EXPENDITURES
FY17 FY18 FY18 FY19 FY18toFY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
PERSONNEL
Salaries&Wages-Regular 7,270,010 8,171,400 8,171,400 8,740,400 569,000 7.0%
Salaries&Wages-Flex 218,092 210,070 210,070 165,050 (45,020) (21.4%)
Social Security-Regular 536,484 626,300 626,300 669,900 43,600 7.0%
Social Security-Flex 16,699 16,115 16,115 12,715 (3,400) (21.1%)
Employee Insurance 786,178 1,160,800 1,160,800 1,322,600 161,800 13.9%
Retiree Insurance 35,000 45,000 45,000 45,000
State Retirement 960,560 1,081,000 1,081,000 1,169,100 88,100 8.1%
Workers Compensation 27,321 37,100 37,100 34,100 (3,000) (8.1%)
Unemployment Insurance 3,565 5,000 5,000 5,000
Other Employee Benefits 15,861 37,100 37,100 31,150 (5,950) (16.0%)
Staff Incentives 4,045 6,240 6,240 6,240 -,
SUBTOTAL 9,873,815 11,396,125 11,396,125 12,201,255 805,130 7.1%
MATERIALS&SUPPLIES
Subscriptions&Memberships 21,591 29,840 29,840 33,110 3,270 11.0%
Publicity 74,500 111,000 111,000 86,000 (25,000) (22.5%)
Travel&Training 98,787 168,830 168,830 159,815 (9,015) (5.3%)
Office Supplies&Expense 15,760 16,000 16,000 16,000 - -
Postage 15,442 37,000 37,000 29,500 (7,500) (20.3%)
Special Department Supplies 169,104 236,970 236,970 208,420 (28,550) (12.0%)
Copier/Printer Paper 6,140 6,000 6,000 6,000
Copier/Printer Toner 40,350 32,000 32,000 35,000 3,000 9.4%
SUBTOTAL 441,674 637,640 637,640 573,845 (63,795) (10.0%)
I
Fuel 5,567 9,000 9,000 6,500 (2,500) (27.8%)
Maintenance-Equipment 7,920 10,140 10,140 9,490 (650) (6.4%)
Maintenance-Vehicles 3,355 7,000 7,000 7,000
Maintenance Contracts 257,026 370,665 370,665 414,500 43,835 11.8%
Maintenance-Buildings&Grounds 473,360 531,040 531,040 686,875 155,835 29.3%
Utilities-Boiler Operations 80,249 100,000 100,000 110,000 10,000 10.0%
Utilities-Electricity 488,752 517,500 517,500 501,500 (16,000) (3.1%)
Utilities-Gas 89,889 99,800 99,800 101,300 1,500 1.5%
Utilities-Water 77,491 80,200 80,200 93,100 12,900 16.1%
Utilities-Garbage 24,867 25,560 25,560 29,420 3,860 15.1%
Utilities-Telecommunications 110,920 115,000 115,000 100,000 (15,000) (13.0%)
SUBTOTAL 1,619,396 1,865,905 1,865,905 2,059,685 193,780 10.4%
- 12 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
GENERAL FUND EXPENDITURES FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Continued Actual Budget Projected Budget Budget Diff. Difference
Prof&Tech Services 575,581 755,410 845,410 869,340 113,930 15.1%
Prof&Tech Services-Attorney 8,097 12,000 12,000 12,000 - -
Security 221,342 356,900 356,900 381,990 25,090 7.0%
City Administrative Charges 25,339 22,500 22,500 25,500 3,000 13.3%
Background Checks 1,569 1,500 1,500 1,500 - -
Cataloging Charges 86,718 96,000 96,000 96,000 - -
Drug Testing 250 250 50 (200) (80.0%)
Staff Training&Development 23,510 30,000 30,000 21,000 (9,000) (30.0%)
Programming 192,862 253,230 253,230 233,830 (19,400) (7.7%)
Art Exhibit Display Committee 6,797 8,000 8,000 8,000 - -
Board Development 3,079 9,000 9,000 9,000
SUBTOTAL 1,144,894 1,544,790 1,634,790 1,658,210 113,420 7.3%
OTHER CHARGES
Insurance 220,186 230,300 230,300 245,200 14,900 6.5%
Collection Costs 18,016 22,000 22,000 19,000 (3,000) (13.6%)
Interlibrary Loan 822 500 500 1,000 500 100.0%
Sundry 23,158 26,400 26,400 23,300 (3,100) (11.7%)
Executive Discretion 10,562 20,000 20,000 20,000
Staff Grants 11,881 10,000 10,000 5,000 (5,000) (50.0%)
SUBTOTAL 284,625 309,200 309,200 313,500 4,300 1.4%
COLLECTIONS
Cap Outlay-Improvements 3,019 14,950 14,950 - (14,950) (100.0%)
Cap Outlay-Equipment 32,288 37,340 37,340 - (37,340) (100.0%)
Cap Outlay-Furniture - 9,600 9,600 - (9,600) (100.0%)
Cap Outlay-Print Materials 763,899 710,000 710,000 513,800 (196,200) (27.6%)
Cap Outlay-Audio Materials 123,108 137,000 137,000 79,300 (57,700) (42.1%)
Cap Outlay-Visual Materials 377,821 375,500 375,500 254,200 (121,300) (32.3%)
Cap Outlay-Databases 186,848 215,000 215,000 206,000 (9,000) (4.2%)
Cap Outlay-eBooks&Audio 570,911 562,165 562,165 450,300 (111,865) (19.9%)
Cap Outlay-Newspapers&Magazines 97,903 113,500 113,500 107,000 (6,500) (5.7%)
Cap Outlay-Processing Charges - 111,000 111,000 82,000 (29,000) (26.1%)
SUBTOTAL 2,155,797 2,286,055 2,286,055 1,692,600 (593,455) (26.0%)
TRANSFERS,GRANTS&DONATIONS
Transfer To Capital Project Fund 1,917,345 3,270,470 3,670,470 3,870,545 600,075 18.3%
Transfer to Debt Service Fund 700,554 1,038,450 1,038,450 901,500 (136,950) (13.2%)
Grants-Federal - - - 14,500 14,500 -
Grants-State 58,725 49,000 49,000 51,000 2,000 4.1%
Donations 83,513 15,500 15,500 108,480 92,980 599.9%
SUBTOTAL 2,760,137 4,373,420 4,773,420 4,946,025 572,605 13.1%
TOTAL EXPENDITURES 18,280,338 22,413,135 22,903,135 23,445,120 1,031,985 4.6%
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 13 -
GENERAL FUND EXPENDITURES
PERSONNEL
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Salaries&Wages-Regular 7,270,010 8,171,400 8,171,400 8,740,400 569,000 7.0%
Salaries&Wages-Flex 218,092 210,070 210,070 165,050 (45,020) (21.4%)
Social Security-Regular 536,484 626,300 626,300 669,900 43,600 7.0%
Social Security-Flex 16,699 16,115 16,115 12,715 (3,400) (21.1%)
Employee Insurance 786,178 1,160,800 1,160,800 1,322,600 161,800 13.9%
Retiree Insurance 35,000 45,000 45,000 45,000 - -
State Retirement 960,560 1,081,000 1,081,000 1,169,100 88,100 8.1%
Workers Compensation 27,321 37,100 37,100 34,100 (3,000) (8.1%)
Unemployment Insurance 3,565 5,000 5,000 5,000 - -
Other Employee Benefits 15,861 37,100 37,100 31,150 (5,950) (16.0%)
Staff Incentives 4,045 6,240 6,240 6,240 - -
SUBTOTAL 9,873,815 11,396,125 11,396,125 12,201,255 805,130 7.1%
PERSONNEL OVERVIEW RETIREMENT
In FY18,The City Library implemented the findings from a compensation Full-time Library employees are members of
study to ensure our compensation is competitive with similar positions in our Utah Retirement Systems.Retirement costs are
area and industry.In FY19,personnel expenditures account for approximately a function of wages-the state retirement rate
65%of the Library's overall operating budget(General Fund less transfers to remains unchanged.
Capital and Debt Service),which is commensurate to previous fiscal years
(63%in FY18,FY17,and FY16,and 65%in FY15). WORKERS COMPENSATION
Workers Compensation is a function of wages.
For details on the Library's staffing,refer to the Staffing Profile on page 9.
OTHER EMPLOYEE BENEFITS
SALARIES&WAGES The City Library offers reimbursement of
This budget includes an overall staffing increase of 3.875 FTE and proposes employees'costs for public transportation use.
a 2.5%wage increase.Substitute employee costs(Flex)will remain separate The FY19 budget for this benefit is based on
from regular salaries and are budgeted to decrease based on the elimination decreased utilization.
of Library Store payroll and the hiring of a full-time floating Associate who will
fill some shifts regularly covered by substitute employees. STAFF INCENTIVES
Small staff incentives are allocated to individual
SOCIAL SECURITY departments on a$20 per-employee basis.
Social Security costs are expected to change in tandem with their respective -
changes in salaries and wages. 1
INSURANCE
The City Library will continue to offer a High Deductible Health Plan(HDHP) .1
with a Health Savings Account(HSA)contribution.The FY19 budget reflects
FY18 actual employee plan selection with a projected 5%increase in costs.In
order to better support current employees and make The City Library more at-
tractive to potential employees,The City Library will cover 90%of couple and
family insurance premiums,an increase from 85%in FY18 and 65%in years L
prior.Retiree insurance will continue to be budgeted separately to allow for - .
better long-term monitoring;fewer employees are being covered,resulting in a \-
slight decrease in anticipated costs. w
'-
Computer Hangouts at the Main Library
- 14 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
GENERAL FUND EXPENDITURES
MATERIALS & SUPPLIES
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Subscriptions&Memberships 21,591 29,840 29,840 33,110 3,270 11.0%
Publicity 74,500 111,000 111,000 86,000 (25,000) (22.5%)
Travel&Training 98,787 168,830 168,830 159,815 (9,015) (5.3%)
Office Supplies&Expense 15,760 16,000 16,000 16,000
Postage 15,442 37,000 37,000 29,500 (7,500) (20.3%)
Special Department Supplies 169,104 236,970 236,970 208,420 (28,550) (12.0%)
Copier/Printer Paper 6,140 6,000 6,000 6,000 - -
Copier/Printer Toner 40,350 32,000 32,000 35,000 3.000 9.4%
SUBTOTAL 441,674 637,640 637,640 573,845 (63,795) (10.0%)
SUBSCRIPTIONS&MEMBERSHIPS POSTAGE
The City Library will pay for memberships to Costs for the Interlibrary Loan postage are being shifted to the ILL grant line.
professional organizations for all Managers,
Librarians,and staff who attend conferences.An SPECIAL DEPARTMENT SUPPLIES
increase is expected to reflect historical data and The bulk of this account is allocated to Technical Services and Technology.
additional Costco memberships. Technical Services'supplies are used to prepare library materials for lending,
including RFID tags for self-checkout and automated materials handling,bar-
PUBLICITY codes,and labels.The budgeted decrease is based on a decrease in one-time
The Publicity budget has been decreased in department requests for low-cost furniture and display items.
order to fund a part-time position in the Commu-
nications department. COPIER/PRINTER PAPER&TONER
Since more color printers and scanners are available for the public across the
TRAVEL&TRAINING system,an increase in toner needs is anticipated.
This account allows for staff conference atten-
dance.In-house training funds are budgeted
separately in Staff Development.The Public
Library Association(PLA)biannual conference
does not takes place in FY19,contributing to an
decrease in this budget.
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Celebrating African Cultures at the Chapman Branch • 8 Chapman Campout at the Chapman Branch
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 15 -
GENERAL FUND EXPENDITURES
MAINTENANCE & UTILITIES
FY17 FY18 FY18 FY19 FY18toFY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Fuel 5,567 9,000 9,000 6,500 (2,500) (27.8%)
Maintenance-Equipment 7,920 10,140 10,140 9,490 (650) (6.4%)
Maintenance-Vehicles 3,355 7,000 7,000 7,000 - -
Maintenance Contracts 257,026 370,665 370,665 414,500 43,835 11.8%
Maintenance-Buildings&Grounds 473,360 531,040 531,040 686,875 155,835 29.3%
Utilities-Boiler Operations 80,249 100,000 100,000 110,000 10,000 10.0%
Utilities-Electricity 488,752 517,500 517,500 501,500 (16,000) (3.1%)
Utilities-Gas 89,889 99,800 99,800 101,300 1,500 1.5%
Utilities-Water 77,491 80,200 80,200 93,100 12,900 16.1%
Utilities-Garbage 24,867 25,560 25,560 29,420 3,860 15.1%
Utilities-Telecommunications 110,920 115,000 115,000 100,000 (15,000) (13.0%)
SUBTOTAL 1,619,396 1,865,905 1,865,905 2,059,685 193,780 10.4%
FUEL MAINTENANCE-BUILDINGS&GROUNDS
Fuel costs are expected to be lower based on The FY19 Buildings and Grounds Maintenance budget has been increased
historical data and stabilized fuel costs. due to an emphasis on facilities stewardship and the use of a contracted
janitorial service.
MAINTENANCE-EQUIPMENT
This account includes maintenance for equip- UTILITIES:BOILER,ELECTRICITY,GAS,WATER,&GARBAGE
ment such as copy machines,microfilm equip- These accounts are budgeted based on current year projections and historical
ment,and projectors.A slight decrease is antici- trend.
pated based on having fewer copy machines and
newer vehicles. UTILITIES-TELECOMMUNICATIONS
This line includes telecommunications costs before the E-Rate grant reim-
MAINTENANCE CONTRACTS bursement.A corresponding decrease in E-Rate Reimbursement revenue can
An increase is expected in technology mainte- be found in the"Intergovernmental Revenues"line.The FY19 cost is intended
nance and subscription contracts. to decrease because of a decrease in the rate from our Internet provider.
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Uku-Ladies Night in the Main Library Canteena _ Utah's Trailblazing Women at the Main Library
- 16 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
GENERAL FUND EXPENDITURES
SERVICES
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Prof&Tech Services 575,581 755,410 845,410 869,340 113,930 15.1%
Prof&Tech Services-Attorney 8,097 12,000 12,000 12,000 - -
Security 221,342 356,900 356,900 381,990 25,090 7.0%
City Administrative Charges 25,339 22,500 22,500 25,500 3,000 13.3%
Background Checks 1,569 1,500 1,500 1,500 - -
Cataloging Charges 86,718 96,000 96,000 96,000 - -
Drug Testing - 250 250 50 (200) (80.0%)
Staff Training& Development 23,510 30,000 30,000 21,000 (9,000) (30.0%)
Programming 192,862 253,230 253,230 233,830 (19,400) (7.7%)
Art Exhibit Display Committee 6,797 8,000 8,000 8,000 - -
Board Development 3,079 9,000 9,000 9,000 - -
SUBTOTAL 1,144,894 1,544,790 1,634,790 1,658,210 113,420 7.3%
PROFESSIONAL & TECHNICAL SERVICES STAFF TRAINING & DEVELOPMENT
This account funds professional services such as the annual financial audit, The Friends of The City Library donations will
consultants for Library projects,and IMS fees for IT support.The FY19 budget support more Staff Training&Development
reflects an increase in the Salt Lake City IMS contract and the use of a fund- activities in FY19-those expenses are included
raising consultant. in the Donations budget.
SECURITY PROGRAMMING
This account was increased in FY18 to account for an emphasis on creating The Friends of The City Library donations will
safer, more secure spaces with special focus on restroom environments and support more Programming projects in FY19-
other high-use spaces.The investment has provided positive results,and ad- those expenses are included in the Donations
ditional bathroom attendance hours have been added for FY19. budget.
CITY ADMINISTRATIVE CHARGES
This account has been increased due to an increase in City Treasurer charges.
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Creative Lab at the Main Library
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 17 -
GENERAL FUND EXPENDITURES
OTHER CHARGES
FY17 FY18 FY18 FY19 FY18toFY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Insurance 220,186 230,300 230,300 245,200 14,900 6.5%
Collection Costs 18,016 22,000 22,000 19,000 (3,000) (13.6%)
Interlibrary Loan 822 500 500 1,000 500 100.0%
Sundry 23,158 26,400 26,400 23,300 (3,100) (11.7%)
Executive Discretion 10,562 20,000 20,000 20,000 - -
Staff Grants 11,881 10,000 10,000 5,000 (5,000) (50.0%)
SUBTOTAL 284,625 309,200 309,200 313,500 4,300 1.4%
INSURANCE EXECUTIVE DISCRETION
Insurance costs are expected to increase 2% This account is allocated for unanticipated projects and services for the Direc-
overall,and flood insurance has been purchased for and Library Board to use as needed.
for select facilities.
STAFF GRANTS
COLLECTION COSTS The Friends of The City Library donations will support more Staff Grant proj-
Eliminating fines has reduced collection costs. ects in FY19-those expenses are included in the Donations budget.
GENERAL FUND EXPENDITURES
COLLECTIONS
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Cap Outlay-Improvements 3,019 14,950 14,950 - (14,950) (100.0%)
Cap Outlay-Equipment 32,288 37,340 37,340 - (37,340) (100.0%)
Cap Outlay-Furniture - 9,600 9,600 - (9,600) (100.0%)
Cap Outlay-Printed Materials 763,899 710,000 710,000 513,800 (196,200) (27.6%)
Cap Outlay-Audio Materials 123,108 137,000 137,000 79,300 (57,700) (42.1%)
Cap Outlay-Visual Materials 377,821 375,500 375,500 254,200 (121,300) (32.3%)
Cap Outlay-Databases 186,848 215,000 215,000 206,000 (9,000) (4.2%)
Cap Outlay-eBooks&Audio 570,911 562,165 562,165 450,300 (111,865) (19.9%)
Cap Outlay-Newspapers&Magazines 97,903 113,500 113,500 107,000 (6,500) (5.7%)
Cap Outlay-Processing Charges - 111,000 111,000 82,000 (29,000) (26.1%)
SUBTOTAL 2,155,797 2,286,055 2,286,055 1,692,600 (593,455) (26.0%)
IMPROVEMENTS,EQUIPMENT,&FURNITURE PROCESSING CHARGES
One-time equipment purchases-such as copy machines,furniture,and tele- Processing Charges are expected to decrease as
communications equipment-not budgeted in the Capital Project Fund and a function of decreasing the Collections budget.
funded by reallocations from operations are accounted for in these accounts.
COLLECTIONS
The FY19 Collections budget shows a decrease overall to better align our
expenditures with community needs.See Executive Summary on Page 7 for
more details.
- 18 Sall Lake City Public Library Approved Budget,Fiscal Year 2)19
GENERAL FUND EXPENDITURES
TRANSFERS, GRANTS, & DONATIONS
FY17 FY18 FY18 FY19 FY18toFY19 Percentage
Actual Budget Projected Budget Budget Diff. Difference
Transfer To Capital Project Fund 1,917,345 3,270,470 3,670,470 3,870,545 600,075 18.3%
Transfer to Debt Service Fund 700,554 1,038,450 1,038,450 901,500 (136,950) (13.2%)
Grants—Federal — — — 14,500 14,500 —
Grants—State 58,725 49,000 49,000 51,000 2,000 4.1%
Donations 83,513 15,500 15,500 108,480 92,980 599.9%
SUBTOTAL 2,760,1371 4,373,420 4,773,420 4,946,025 572,605 13.1%
TRANSFERS '' ,
Transfers from the General Fund to Capital Project Fund for FY19 will support _ i
a renovation at the Sprague Branch,designated funds for maintenance and - z
technology future year replacements,and other capital projects.The transfer / ' Ili
to the Debt Service Fund is for the debt obligations associated with the Glen- — ---
dale and Marmalade branches. ea _
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GRANTS -
The City Library continues to identify and pursue grants,which can act as f .-'
- _
sparkplugs for innovation.The FY19 Budget reflects expenditures for a project - —
supported by a grant from Poets House.The City Library anticipates receiving
State CLEF(Community Library Enhancement Fund)grants and an increase
in Interlibrary Loan grant revenue.When grants are awarded,the expenditures - l
associated with these grants go into these account.
DONATIONS °' Sweet Branch
In FY19,the Friends of The City Library have increased their financial commit-
ment to The City Library.Costs associated with the Friends'annual donation
was budgeted in this line in FY17 and in FY19.In FY18,the Friends annual
el
donation was budgeted in the Capital Project Fund. ,
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Salt Lake City Public Library Approved Budget,Fiscal Year 2019 19 —
CAPITAL PROJECT FUND BUDGET
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
REVENUES Actual Budget Projected Budget Budget Diff. Difference
Interest 25,100 27,000 27,000 36,500 9,500 35.2%
Transfer From General Fund 1,917,345 3,270,470 3,670,470 3,870,545 600,075 18.3%
Private Donations — 136,750 136,750 — (136,750) (100.0%)
Fund Balance—Assigned — 580,000 580,000 117,615 (462,385) (79.7%)
Fund Balance—Designated Facilities — — — 253,000 253,000 —
Fund Balance—Designated Glendale 19,905 19,905 —
Fund Balance—Designated Marmalade — — — 136,850 136,850 —
Fund Balance—Restricted Foothill — — — 214,000 214,000 —
TOTAL REVENUES 1,942,445 4,014,220 4,414,220 4,648,415 634,195 15.8%
INTEREST EXPENDITURES
Interest revenue is expected to increase due to Budgeted Capital Project Expenditures are unique from year-to-year based on
higher interest rates. needs and requests.
TRANSFER FROM GENERAL FUND The purpose of the Designated Fund Balances for Maintenance and Technol-
Transfers from the General Fund to Capital ogy is to fund the maintenance and upgrade of critical facility,technological,
Project Fund for FY19 will support a renovation and infrastructure deficiencies.The Library Board has instituted a policy
at the Sprague Branch,designated funds for which defined and limited allowable capital outlay expenditures to specifically
maintenance and technology future year replace- address long-term maintenance and upgrades of the following:sites(building
ments,and other capital projects. proper,typically 50'out);exterior structures;interior structures;health,fire,
and life safety issues;HVAC and other mechanical systems;plumbing;electri-
PRIVATE DONATIONS cal;and technology.
The Friends of The City Library's annual donation
was budgeted in the Capital Fund in FY18 but is Capital projects anticipated for FY19 include:
budgeted in the General Fund for FY19. • Replacement of public computers throughout the system
• HVAC and other building systems improvements and repairs systemwide
FUND BALANCES • Replacement of roofs at Anderson-Foothill,Day-Riverside,and Sweet
The Fund Balances for Designated Glendale branches
and Marmalade contain funds left over follow- • Furniture repairs and replacement throughout the system
ing the construction of these branches.The • Improvements to the landscaping at the Main Library and Anderson-Foot-
Restricted Foothill fund balance is a generous hill,Day-Riverside,Sweet,Glendale,and Marmalade branches
donation from community member Judith Fay • Upgrading technology and furniture in the Main Library's public meeting
Whitmer who requested that the Library use the rooms
money to enhance the patron experience at the • Renovating upstairs restrooms and exterior building features at the
Anderson-Foothill Branch.In FY19,the Library Anderson-Foothill Branch
intends to spend down the Designated Glendale • Implementation of Space Utilization Study recommendations at the
and Marmalade Fund Balances,use funds from Sprague Branch
the Foothill donation and Designated Facilities • Improve exterior panels at the Day-Riverside Branch
Fund Balance,and contribute to the reserve for • Improve exterior lighting at the Main Library and the Anderson-Foothill
Technology. and Sweet branches
• Replacement of Maintenance vehicles
— 20 Salt Lake City Public Library Approved Budget,Fiscal Year 2019
CAPITAL PROJECT FUND BUDGE'
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference
Cap Outlay-Building(Main) 371,680 7,500 147,500 15,000 7,500 100.0%
Cap Outlay-Building(Foothill) 19,450 23,000 23,000 290,000 267,000 1160.9%
Cap Outlay-Building(Chapman) 39,201 1,793,750 1,793,750 22,000 (1,771,750) (98.8%)
Cap Outlay-Building(Riverside) 56,161 172,000 172,000 -
Cap Outlay-Building(Sprague) 42,550 - - 2,000,000 2,000,000 -
Cap Outlay-Building(Sweet) 5,500 15,250 15,250 145,000 129,750 850.8%
Cap Outlay-Building(Glendale) 11,507 - - 19,905 19,905 -
Cap Outlay-Building(Marmalade) 68,530 - - - - -
Cap Outlay-Improvements(System) 20,997 - - - - -
Cap Outlay-Improvements(Main) 335,358 373,995 373,995 281,900 (92,095) (24.6%)
Cap Outlay-Improvements(Foothill) - 90,000 90,000 250,145 160,145 177.9%
Cap Outlay-Improvements(Chapman) - 18,850 18,850 - (18,850) (100.0%)
Cap Outlay-Improvements(Riverside) - 27,250 27,250 37,055 9,805 36.0%
Cap Outlay-Improvements(Sprague) - 25,250 25,250 - (25,250) (100.0%)
Cap Outlay-Improvements(Sweet) - 24,000 24,000 103,770 79,770 332.4%
Cap Outlay-Improvements(Glendale) - - - 10,440 10,440 -
Cap Outlay-Equipment(System) 24,442 38,000 38,000 60,000 22,000 57.9%
Cap Outlay-Equipment(Main) 36,950 29,875 29,875 223,000 193,125 646.4%
Cap Outlay-Equipment(Riverside) 5,898 7,000 7,000 - (7,000) (100.0%)
Cap Outlay-Equipment(Sweet) - - - 11,000 11,000 -
Cap Outlay-Furniture(Main) 78,775 302,200 302,200 59,750 (242,450) (80.2%)
Cap Outlay-Furniture(Foothill) - 5,000 5,000 - (5,000) (100.0%)
Cap Outlay-Furniture(Riverside) 6,412 - - 20,000 20,000 -
Cap Outlay-Furniture(Sweet) 6,577 18,700 18,700 - (18,700) (100.0%)
Cap Outlay-Technology(System) 51,296 273,800 273,800 381,600 107,800 39.4%
Cap Outlay-Technology(Main) - 39,000 39,000 137,000 98,000 251.3%
Cap Outlay-Technology(Chapman) 1,913 - - -
Cap Outlay-Technology(Riverside) - 12,000 12,000 - (12,000) (100.0%)
Cap Outlay-Technology(Sprague) 6,613 5,000 5,000 - (5,000) (100.0%)
Cap Outlay-Technology(Sweet) 6,613 - - - - -
Sprague Flood Remediation - - 400,000 - - -
Cap Outlay-Foothill Donation Funds 13,188 - - 214,000 214,000 -
Transfer To Debt Service Fund 320,000 - - 136,850 136,850 -
Designated Fund Balance-Maintenance - 543,800 403,800 - (543,800) (100.0%)
Designated Fund Balance-Technology - 341,000 341,000 58,000 (283,000) (83.0%)
TOTAL EXPENDITURES 1,529,611 4,014,220 4,414,220 4,648,415 634,195 15.8%
DESIGNATED FUNDS FOR MAINTENANCE & TECHNOLOGY
In FY18, to support our goal of preserving library designated for maintenancehas been budgeted
facilities in good condition for the community for for expenditure in the current fiscal year.Of the
years to come,we strengthened our planning and $600,000 designated for technology,$542,000
investment in dedicated capital funding to be used has been budgeted for expenditure in FY19 with
only for the long-term maintenance of our buildings $58,000 being carried over for future needs.
and technology infrastructure. All of the$900,000
Salt Lake City Public Library Approved Budget,Fiscal Year 2019 21 -
I
DEBT SERVICE FUND BUDGET
FY17 FY18 FY18 FY19 FY18 to FY19 Percentage
REVENUES Actual Budget Projected Budget Budget Diff. Difference
Interest 111 - - -
Transfer from Capital Project Fund 320,000 - - 136,850 136,850 -
Transfer from General Fund 700,554 1,038,450 1,038,450 901,500 (136,950) (13.2%)
Fund Balance 100 100 -
TOTAL REVENUES 1,020,665 1,038,450 1,038,450 1,038,450 - -
FY17 FY18 FY18 FY19 FY18toFY19 Percentage
EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference
Principal-Glendale Bond 270,000 275,000 275,000 280,000 5,000 1.8%
Principal-Marmalade Bond 250,000 255,000 255,000 265,000 10,000 3.9%
Interest-Glendale Bond 242,127 236,875 236,875 231,325 (5,550) (2.3%)
Interest-Marmalade Bond 268,676 263,775 263,775 256,125 (7,650) (2.9%)
Administration Fee-Glendale 1,200 3,000 3,000 3,000 - -
Administration Fee-Marmalade 1,200 3,000 3,000 3,000 - -
Fund Balance-Unappropriated - 1,800 1,800 - (1,800) (100.0%)
TOTAL EXPENDITURES 1,033,203 1,038,450 1,038,450 1,038,450 - -
DEBT SERVICE FUND BUDGET TRANSFER FROM CAPITAL PROJECT FUND
Funds necessary to meet the debt payments on the Glendale and Marmalade The remaining Marmalade Branch constructions
branches are derived from a portion of the Library's certified tax rate designat- funds will be transferred for Debt Service.
ed for such.The designated revenues are deposited in the General Fund.The
amount needed to meet the debt payments are then transferred to the Debt ADMINISTRATION FEES
Service Fund with excess amounts going toward the operating costs of the Administration Fees are budgeted based on
two branches.The City Library is funding the Debt Service payments one year historical data.
ahead of schedule-the FY19 transfer will cover the Debt Service payment for
FY20.
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Digital Inclusion Outreach with the International Rescue Committee / r r Dog Day Afternoons at the Anderson-Foothill Branch
- 22 Salt Lake City Public Library Approved Budget,Fiscal Year 2019