030 of 2003 - Budget Amendment No. 13 for Fiscal Year 2001-2002 and 2002-2003 0 03-1
B 03-7
SALT LAKE CITY ORDINANCE
No. 30 of 2003
(Amending Salt Lake City Ordinance No. 32 of 2001
which adopted the Final Biennial Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Years 2001-2002 and 2002-2003)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 32 OF
2001 WHICH APPROVED, RATIFIED AND FINALIZED THE BIENNIAL BUDGET
OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEARS BEGINNING JULY 1, 2001 AND ENDING
JUNE 30, 2002 AND BEGINNING JULY 1, 2002 AND ENDING JUNE 30, 2003.
PREAMBLE
On June 14, 2001, the Salt Lake City Council approved, ratified and finalized the
biennial budget of Salt Lake City, Utah, including the employment staffing document, for
the fiscal years beginning July 1, 2001 and ending June 30, 2002 and beginning July 1,
2002 and ending June 30, 2003, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said biennial budget, including the
employment staffing document, was approved by the Mayor of Salt Lake City,Utah.
The City's Policy and Budget Director, acting as the City's Budget Officer,
prepared and filed with the City Recorder proposed amendments to said duly adopted
biennial budget, including the amendments to the employment staffing document, copies
of which are attached hereto, for consideration by the City Council and inspection by the
public.
,
The City Council fixed a time and place for a public hearing to be held on
June 10 , 2003 to consider the attached proposed amendments to the biennial
budget, including the employment staffing document, and ordered notice thereof be
published as required by law.
Notice of said public hearing to consider the amendments to said biennial budget,
including the employment staffing document,was duly published and a public hearing to
consider the attached amendments to said biennial budget, including the employment
staffing document,was held on June 10 , 2003, in accordance with said notice
at which hearing all interested parties for and against the biennial budget amendment
proposals were heard and all comments were duly considered by the City Council.
All conditions precedent to amend said biennial budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the biennial
budget of Salt Lake City, including the employment staffing document, as approved,
ratified and finalized by Salt Lake City Ordinance No. 32 of 2001.
SECTION 2. Adoption of Amendments. The biennial budget amendments,
including amendments to the employment staffing document, attached hereto and made a
part of this Ordinance shall be, and the same hereby are adopted and incorporated into the
biennial budget of Salt Lake City, Utah, including the employment staffing document, for
the fiscal years beginning July 1, 2001 and ending June 30, 2002 and beginning July 1,
2002 and ending June 30, 2003, in accordance with the requirements of Section 128,
Chapter 6, Title 10, of the Utah Code Annotated.
2
SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget
Director, acting as the City's Budget Officer, is authorized and directed to certify and file
a copy of said biennial budget amendments, including amendments to the employment
staffing document, with the Utah State Auditor.
SECTION 4. Filing of Copies of the Biennial Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said biennial budget
amendments, including amendments to the employment staffing document, in the office
of said Budget Officer and in the office of the City Recorder which amendments shall be
available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its first
publication.
Passed by the City Council of Salt Lake City, Utah, this 10th day of
June , 2003.
CHAIRPER
ATTEST:
CHIEF DEPUTY T CORDER
3
Transmitted to the Mayor on June 10, 2003
Mayor's Action: Approved Vetoed
OR
ATTEST:
IEF DEPUTY CITY REC RDER e., ;;:j,
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Bill No. 30 of 2003.
Published: June 17, 2003 • .
S-Z1- -03
G\Ordinance 03\Amending budget 3-20-03 doc
4
FY 2003 Initiatives in Budget Amendment— June
FY 2003 FY 2004
Initiative . ,Gen.Fund men'
Initiative Name FTE Fund FTE
Amount Impact
Impact
House Keeping
1. I-15 Related Gateway Street $125,000
Repair
2. Workers' Compensation $16,500
Self-Insurers Tax Increase
3. Health Insurance $2,669,700
Adjustment
4. Reimbursed Police Service $232,000
Costs
5. Debt Service Bond $50,866,108
Refunding
6. E911 Fund Transfer $200,000
Grants Requiring Existing Staff Resources
7. FBI Asset Forfeiture,Weed $50,000
and Seed—Safe Street
Program
8. Rocky Mountain High $83,172
Intensity Drug Trafficking
Area (HIDTA) Grant for
Metro Narcotics Officers
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services/Engineering FY 03-04
Department For Fiscal Year
1-15 Related Gateway Street Repair BA#13 01
Initiative Name Initiative Number
Joel Harrison 535-6234
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
1-15 Gateway Street Repair(Funds to be received from 125,000
UDOT)
Total $125,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
New CIP Cost Center-1-15 Gateway Street Repair 125,000
Total $125,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 125,000
6. Other(Specify)
Total $125,000 $0 $0
BA#13 FY 03 Initiative#-01 1-15 Gateway Street Repair5/1 6/2003 1 0:52 AM
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. it is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The 1-15 reconstruction involved various modifications and reconstruction of City Streets,
particularly in the Gateway area (400 South to 600 South between 300 West and 700 West). The City
has negotiated a punch list settlement agreement with UDOT in the amount of $125,000. The City
Council has approved the resolution and the Mayor has signed the agreement. The items to be
corrected include curb and gutter, pedestrian access ramps, sidewalk, drive approaches and asphalt
paving.
After a budget has been created, a construction contract will be bid to make the necessary repairs.
Salt Lake City Corporation
Management and Fiscal N ote Worksheet
for
Budget Development and Budget Amendment
Law Department/Risk Management Division FY 02-03
Department For Fiscal Year
Workers' Compensation Self-Insurers Tax BA#13 02
Initiative Name Initiative Number
Jeff Rowley 535-7727
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Ins. &Risk Mgmt. Fund, Workers'Comp Trust Fund 16,500
Balance Transfer
Total $16,500 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
In. &Risk Mgnt. Fund, Workers'Comp Trust-87-30001- 16,500
2549
Total $16,500 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Self Insurer's Tax Payment) 16,500
Total $16,500 $0 $0
BA#13 FY 03 Initiative#-02 WC tax5/16/200310:53 AM
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization: State law
requires that a tax be paid by employers who are self-insured for workers' compensation. The
City's assessed tax increased significantly this year creating a budget short fall. The tax must
be paid to avoid penalties.
F. Issue Discussion: A complete justification will contain a discussion of each of the
elements mentioned below; criteria, condition, effect, cause and recommendation.
Issue Discusion:
The state requires the City, as a self-insured employer, to pay a tax that is equivalent to a
premium tax assessed to entities that purchase workers' compensation insurance.
Three factors used in determining the amount of the self-insurers tax changed
simultaneously this year. Two of the factors are completely out of the City's control. One
factor, the frequency and severity of the City's claims, increased sharply due to a rise in the
number and cost of claims during fiscal 2000.
Due to the change in the factors used to calculate the tax, the City's tax assessment for
this year increased by nearly $147,000.
If the tax is not paid in full, the City's license to self insure its workers' compensation
program will be placed in jeopardy, and interest and monetary penalties will be levied. We
therefore recommend that the tax be paid and that this fund balance transfer be approved to
cover the portion of the tax that cannot be absorbed by the current budget.
Salt Lake City Corporation
Management and Fiscal N ote Wod sheet
for
Budget Development and Budget Amendment
Management Service FY 02-03
Department For Fiscal Year
Health Insurance Adjustment BA#13 03
Initiative Name Initiative Number
Mary Beth Thompson 535-6403
Preparer's Name Phone Number
House Keeping NA
Type of Initiative CFDA Number
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Insurance CC 8750870 186042 33,700
8720870 186002 95,200
8720870 186003 85,200
8720870 186006 23,300
8720870 186007 8,000
8787870 186015 2,424,300
Total $2,669,700 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
8750870 254942 33,700
8720870 254906 95,200
8720870 254912 116,500
8787870 254904 2,424,300
Total $2,669,700 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits 2,669,700
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $2.669.700 $0 $0
BA#13 FY 03 Initiative#-03 Risk5/1 6/2003 1 0:53 AM
Salt Lake City Corporation
Management and Fiscal N ote Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Health Insurance costs increased for this fiscal year. However, the budget for increased revenue
and expenditure was not increased accordingly at the beginning of the fiscal year. In order to make
the necessary payments, revenue and expenditure budgets need to be increased in the cost centers
listed. This is a self funded program that is maintained by employee premiums.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Police Department FY 02-03
Department For Fiscal Year
Reimbursed Police Service Costs BA#13 04
Initiative Name Initiative Number
Jerry Burton 799-3824
Prepared By Phone Number
House Keeping
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Federal Grant-Reimbursement for Officer 232,000
Overtime
Total $232,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
0
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Federal Grant-Reimbursement for Officer 232,000
Overtime
Total $232,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
0
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 232,000
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $232,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. it provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Criteria: Recognize reimbursed police service costs
Condition: During the course of the year, the Police Department provides services to several agency
task forces, including the Violent Gang Task Force, the Metro Gang Task Force, and the Metro
Narcotics Task Force. The Department also provides police services as part of secondary employment
and other activities. When the Department receives reimbursement of overtime expenses for these
activities, the revenue is deposited in the General Fund, while the overtime expense remains in the
Department.
Recommendation: The Department requests the recognition of this revenue and a corresponding
increase in the overtime budget.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services FY 02-03
Department For Fiscal Year
Debt Service Bond Refunding BA#13 05
Initiative Name Initiative Number
Elwin Heilmann 535-6424
Prepared By Phone Number
House Keeping NA
Type of Initiative CFDA Number
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Series 99 Library Gen. Obligation 81-81814 1980 50,672,642
Series 02 Library Construction 83-03096 1980 193,466
Total $50,866,108 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Series 99 Library General Obligation 81-81814 50,672,642
Series 02 Library Construction 83-03096 193,466
Total $50,866,108 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4.Charges and Services
5. Capital Outlay
6. Other 81-81814 2811 Principal 45,355,000
81-81814 2840 Added escrow for interest payments 5,317,642
83-03096 2825 Added cost of insurance 193,466
Total $50,866,108 $0 SO
BA#13 FY 03 Initiative#-05 Debt Service Bond Refunding5/1 6/2003 1 0:53 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. in straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. it is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Generally Accepted Accounting Practices (GAAP) requires that Governmental Funds (funds that
are not enterprise or internal service) show all bond proceeds as revenues and all debt retirements as
expenditures. The issuance of a significant portion of the 2002 General Obligation Bonds were used
to legally defease (refund or retire) $45,355,000 of the 99 Series General Obligation Bonds. In
addition, issuance costs paid with bond proceeds before remittance of the proceeds to the City must
also be shown as revenues and expenditures.
The portion of the Series 2002 General Obligation Bonds dedicated to added Library construction
and issuance costs paid after proceeds receipt have been budgeted as a revenue and an expense in
an earlier budget opening. The portion sold to defease the above amount of the 99 Series General
Obligation Bonds and the payment of issuance costs prior to receipt of the proceeds has not been
budgeted as either a revenue or as an expense.
Without Council action, the City will show in its debt service fund actual revenues exceeding
budgeted revenues and actual expenditures exceeding budgeted expenditures. In addition, a portion
of the construction budget will be forced to fund issuance costs.
State Law prohibits actual expenditures exceeding budgeted expenditures in a Governmental Fund
and Library construction may be impaired.
It is recommended that the Council increase the revenue and expense budget in: (A)The Debt
Service fund by $50,672,642 that was irrevocably deposited with a trustee to pay interest on the 99
Series General Obligation bonds until their call date on 6/15/2010 when the $43,355,000 will be
actually called and refunded; and (B) The Library Construction Fund by $193,466 for the issuance
costs paid from bond proceeds before being received by the City.
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Police Department FY 02-03
Department For Fiscal Year
E-9-1-1 Fund Transfer BA#13 06
Initiative Name Initiative Number
Jerry Burton 799-3824
Prepared By Phone Number
House Keeping
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4.Other Fund
E-9-1-1 Fund Balance 200,000
Total $200,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
E-9-1-1 Fund Transfer to General Fund 200,000
Total $200,000 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 0
6. Other(Transfer to General Fund) 200,000
Total $200,000 $0 $0
Salt Lake City Corporation
M anagement and Fiscal N ote Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. it provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. in straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. it is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
During the last budget amendment, the Council amended the General Fund budget to recognize
increased revenue from the E 9-1-1 Fund. What was not included at that time was a request to
increase the expense budget of the E 9-1-1 to allow for the transfer. There is sufficient fund balance
to allow for this transfer.
It is recommended that the City Council increase the expense budget of the E 9-1-1Fund to allow
for the transfer of revenue to the General Fund for dispatch services.
' Salt Lake City Coipoi ation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Housing and Neighborhood Development FY 02-03
Department For Fiscal Year
FBI Asset Forfeiture, Weed and Seed-Safe Street Program BA#13 07
Initiative Name Initiative#
Jacob Brace/Sherrie Collins 535-6035/535-6150
Prepared By Phone
Grant Requiring Existing Staff Resources Federal Pass through from FBI
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous 72 Grant Fund 50,000
Total $50,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous 72 Grant Fund 50,000
Total $50,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 49,600
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)Training 400
Total $50,000 $0 $0
BA#13 FY 03 Initiative#-07 PDWS5/16/200310:54 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
iment
D. Personnel Service Detail: FTE Grade/Step Amount
Bike Patrol Officer OT- 2 Officers x 400 hrs. each, totaling 800 hours 25,600.00
Narcotics OT -375 hours 12,000.00
Gang Task Force OT-375 hours 12,000.00
Total 49,600.00
BA#13 FY 03 Initiative#-07 PDWS5/16/200310:54 AM
Salt Lake City Corporation
Management and Fiscal N ote Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Salt Lake City Police Department is annually awarded FBI Asset Forfeiture funds. This year,
these funds have been awarded for use in conjunction with the Weed and Seed strategy, more
specifically for the weeding portion of the grant. The Weed and Seed Coordinator, working with the
Police Department has developed a strategy that would include bike patrol enforcement, and Narcotic
and Gang Task Force services within the targeted area. These funds would pay for Officer over-time
in providing those services.
Remaining Asset Forfeiture funds from prior years have been used to purchase bikes for the
increased bike control unit and other equipment for both the Narcotics and Gang task force Officers.
It is recommended that the City Council adopt the necessary budget to facilitate the expenditure of
these funds.
Salt Lake City Corporation
• Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2 - Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3 - Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? No. Over time hours only for specific
services within the weed and seed targeted area. What programs are funded with this grant and
what are the performance measures of each program? NA
Question 2 - What is the potential for continued grant funding for the position? NA
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
NA
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? Probable.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is
there a better fit in another jurisdiction or entity? No. Grant is specifically for City's Weed and
Seed targeted area usage.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Salt Lake City Police Department FY 02-03
Department For Fiscal Year
Rocky Mountail High Intensity Drug Trafficking Area
(HIDTA)Grant for Metro Narcotics Officers BA#13 08
Initiative Name Initiative Number
Krista Dunn/Sherrie Collins 799-3265/535-6150
Prepared By Phone
16.000 HIDTA
Grant Providing Additional Staff Resources Grant Grant
#13PRMP599
Type of Initiative CFDA Number
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous 72 Grant Fund 83,172
Total $83,172 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous 72 Grant Fund 83,172
Total $83,172 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages 61,610
2. Employee Benefits 21,562
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6.Other(Specify)
Total $83,172 $0 $0
BA#13 FY 03 Initiative#-08 PDHIDTAS/19/200310:08 AM
•
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
2 Officers 2 501a 61,610.00
Benefits x 2 21,562.00
Total 83,172.00
BA#13 FY 03 Initiative#-08 PDHIDTA5/1 9/2003 1 0:08 AM
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause.By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
For the second year, the Police Department has received this High Intensity Drug Trafficking Area
(HIDTA) grant, funded by the Executive Office of the President, Office of National Drug-Control Policy.
This allocation will be used to continue to fund 2 Officers that are assigned to Metro Narcotics. The
Police Department will pay a portion of the Officer's benefits, as a match. The match is currently
budgeted within the PD's General Fund budget,.
HIDTA is a multi-agency enforcement program'that targets illegal distribution of drugs and drug
manufacturing.
It is recommended that the City Council accept the grant and appropriate the necessary budget to
facilitate the Grant. The necessary resolution was previously passed, authorizing the Mayor to accept
the grant and to sign all additional agreements pertaining to this particular grant.
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? Yes. What programs are funded with this
grant and what are the performance measures of each program? These funds will continue to pay
salary and benefits of 2 Officers assigned to the Metro Narcotics Task Force.
Question 2 - What is the potential for continued grant funding for the position? PD will continue to
apply if funding is available.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Yes.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? Very Probable. High community impact when city loses Officer postions.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is
there a better fit in another jurisdiction or entity? No. Allocation is geared specifically toward drug
enforcement. Other enforcement agencies receive same grant for same uses.