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030 of 2014 - Budget for the Library Fund for Fiscal Year 2014-15 0 14-1 B 14-2 SALT LAKE CITY ORDINANCE No. 30 of 2014 (Adopting the budget for the Library Fund of Salt Lake City, Utah for fiscal year 2014-2015) An ordinance adopting the budget for the library fund of Salt Lake City, Utah for fiscal year 2014-2015. PREAMBLE Pursuant to the provisions of Section 10-6-111 of the Utah Code, the City Budget Officer prepared and filed with the City Council a tentative budget in proper form for all funds for which budgets are required by said law, including the tentative budget for the Library Fund, for fiscal year 2014-2015. The tentative budget was accompanied by a budget message as required by law. The tentative budget, including the tentative budget for the Library Fund, was adopted by the City Council in Resolution No. 8 of 2014, on May 13, 2014. Section 10-6-118 of the Utah Code requires that before the 22nd day of June of each fiscal year, or August 17, in case of a property tax increase under Sections 59-2-919 through 59-2-923 of the Utah Code, the governing body shall, by resolution or ordinance, adopt a budget for the ensuing fiscal year for each fund for which a budget is required. The City budget officer has now prepared a budget for the Library Fund, in proper form. NOW, TIIEREFORE, be it ordained by the City Council of Salt Lake City: SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget for the Library Fund, for fiscal year 2014-2015. All conditions precedent to the adoption of the budget for the Library Fund have been accomplished. SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a part of this Ordinance, shall be, and the same hereby is adopted as the budget for the Library Fund of the City for the fiscal year beginning July 1,2014 and ending June 30, 2015, in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923 of the Utah Code. The budget for the Library Fund is subject to the approval of the Mayor and reconsideration of the City Council pursuant to Section 10-3-1214 of the Utah Code. SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget with the State Auditor as required by Section 10-6-118 of the Utah Code. SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget in the office of said Budget Officer and in the Office of the City Recorder, which budget shall be available for public inspection during regular business hours as required by Section 10-6-119 of the Utah Code. SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on July 1, 2014. 2 Passed by the City Council of Salt Lake City, Utah, this 10th day of June , 2014. i I HAI' ' : 'WON ATTEST: Tik2 2 i le - 0 CITY RECO' DER Transmitted to the Mayor on June 10, 2014 • Mayor's Action: )(' Approved. Vetoed. *' /' :', iii 1' MA'I OR ATTEST: . --d- H zf7r, 001:,,?,.... *-..e:), 44 r,— _..........41/.6.4 . . .. ' ITY RECORDER *# q1 ¼ iY° H ",'Ii o;ll i 1` , r, a • s;1<0.•..........co'," (SEAL) Bill No. 30 of 2014. Published: July 1, 2014 • H13_ATTY-#38344-v I-FY I4-I 5_Adopting_Library_Fund_Budget.DOC — 3— ATTACHMENT i Library System Operating Fund Revenue Comparison Fiscal Year 2014-2015 Adopted 2013- Proposed 2014- Percentage 2014 2015 Difference Change Explanation of Change Description Personal property taxes down; current property taxes up Property Taxes $13,255,215 $13,217,200 ($38,015) o% slightly. Projected RDA Rebate increase Intergovernmental offsets new E-rate billing Revenue $217,640 $263,520 $45,880 21% method. Lower Friends of Library reimbusement reflects lower Charges for Services $143,635 $122,280 ($21,355) -15% personnel costs in Library store. Declining circulation of books Fines $305,000 $253,000 ($52,000) -17% and material. Miscellaneous Revenue $160,000 $175,000 $15,000 9% Facility rents up. Transfers and Transfer of$698,625 from fund Donations $84,980 $1,150,525 $1,065,545 1254% balance. Total $14,166,470 $15,181,525 $1,015,055 7% Library System Operating Fund Expenses Comparison Fiscal Year 2014-2015 Adopted 2013- Proposed 2014- Percentage 2014 2015 Difference Change Explanation of Change Description Projected 3 percent increase in Personnel $9,250,260 $9,523,265 $273,005 3% salaries. Materials&Supplies $440,880 $459,740 $18,860 4% Technology and publicity up. Technology maintenance and subscription contracts up Buildings and Grounds $1,290,930 $1,466,280 $175,350 14% significantly. Programming for new branch Services $950,800 $951,18o $380 0% libraries up. Other Charges $274,330 $319,300 $44,970 16% Facility rents up. Downloadable material leads way in across the board Collections $1,862,770 $1,865,000 $2,230 0% increases. Transfers,Grants, $500,26o accounting move to Donations $96,500 $596,760 $500,260 518% Capital Project Fund. Total $14,166,470 $15,181,525 $1,015,055 7% Library System Capital Fund Revenue Fiscal Year 2014-2015 Adopted 2013- Proposed 2014- Percentage 2014 2015 Difference Change Explanation of Change Description Current Year Property Taxes $1,201,466 $1,201,466 $o 0% Cash balance lowers as branch Interest $40,000 $15,000 ($25,000) -63% projets proceed. Transfer from Library General Fund $3,000 $425,375 $422,375 14079% Accounting move. Unrestricted Fund Automated book sorter paid in Balance $1,850,000 $85,000 ($1,765,000) -95% current year. Fund Balance Glendale $1,929,483 $2,468,329 $538,846 28% Glendale project moving forward. Fund Balance Marmalade project moving Marmalade $763,949 $1,861,995 $1,098,046 144% forward. Appropriation from patron donation branch anniversary Fund Balance Foothill $254,460 $5,000 ($249,460) -98% celebration. Total $6,042,358 $6,062,165 $19,807 o% Library System Capital Fund Expenditures Fiscal Year 2014-2015 Adopted 2013- Proposed 2014- Percentage 2014 2015 Difference Change Explanation of Change Description Main Library So $88,000 $88,000 Building Sweet Branch $o $8,000 $8,000 Anderson-Foothill Branch $0 $8,000 $8,000 Glendale Branch $2,485,949 $2,099,000 ($386,949) -16% Project progressing. Marmalade Branch $1,408,949 $2,051,000 642051 46% Project progressing. Improvements to Main Library $o $18,250 $18,250 Improvements to Sweet Library $o $5,200 $5,200 Equipment(System) $6,315 $40,000 $33,685 533% Equipment Day- Riverside $o $16,000 $16,000 Equipment Main Library $o $39,650 $39,650 Furniture Main $o $56,275 $56,275 RFID System $867,410 $0 ($867,410) -t00% Automated Book Sorter Cost Paid Computers $249,575 $0 ($249,575) -t00% Network System Upgrade $769,700 $0 ($769,700) -t00% Technology System $o $137,500 $137,500 Technology Main Library $o $108,500 $108,500 Foothill Branch $254,460 $0 ($254,460) -t00% Capital Improvements Completed Transfer to Library General Fund $342,610 $342,610 Transfer to Debt Service Fund $1,044,180 $1,044,180 Total $6,042,358 $6,062,165 $19,807 0% 1111 mii- gm : Rap w Vtrrrr /1.T 1.1"." 1111111" ert. . • worrinirrrir , . . i,, . .... , ,..- n ., , • ,1 •:' i mirmrri 7-.... -7- i ir IT iii" ,.... 1 _ r -.40. " -_4 f. ,10WII.!� ' .:.- t- • t., " I II � I ,4t it rt'►Sr7� 4 1 IIIIIII l_ ----___. i lift: - "MI The City Library PROPOSED BUDGET, FISCAL YEAR 2015 THE SALT LAKE CITY PUBLIC LIBRARY SY5TE11 111111111111F 11 %IL .1..... Y _,. , ,,,„..,,,.. , .., Allik ,, _.. 7 ,.; , , . IIIMIII.IIrllPIIrr:'" .'. __-,.. i,„ i a , : • " -1 _4I it - I. .` ' - imp Glendale Branch artist's rendering ____ - - - — - 1 I ' 1/ I 114610R,�.i 10,'1"i °r4101 .• - . 't r� 1E iiir+ III111 ` oi,140.. . , ow iiiia ',,,O. ,.� .1, - I I!i.1 I ill I '1' 1 •m i" �� ' , :.#-::al . -oi�- # ire. I I l l i. 1 = I !! Au/mom lob, I.4 . Marmalade Branch artist's rendering .��=. • ''1 ,1-i.,_ - . ..+ • -' l.+r..., z_ —.,- r _-S_: r ___ - - -- - - LOCATIONS FUTURE LOCATIONS Main Library Chapman Branch Sprague Branch Glendale Branch 210 East 400 South 577 South 900 West 2131 South 1100 East 1365 Concord Street 801-524-8200 801-594-8623 801-594-8640 (1250 West) Anderson-Foothill Branch Day-Riverside Branch Sweet Branch Marmalade Branch 1135 South 2100 East 1575 West 1000 North 455 F Street 300 West 500 North 801-594-8611 801-594-8632 801-594-8651 — 2 - Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 . _ _ - - - - ---- - -. CONTENTS • '•l Locations 2 Mission Statement& By the Numbers 440k ' ',•s•{��;^ h 1;,� \ it . •� . li Letter from the Board President& Director 5 • •• .a . . ' ' .. ti Executive Summary 6 &4 • 'L'•, "• 1• / • . ... 4,...... \ Efficiencies & Cost Reductions 7 44,44':' h•t.� i► V: .- $ - Strategic Planning 7 thifritv..' ; - • • '", I 1 Organizational Chart 8 %II - ri4 •Rft! ' i~AS,, • ,• 11 Si Staffing Profile 9 . :I� 0'; 1i , • General Fund Revenue 10 Wt441, ii General Fund Expenditures 12 tili''74*AVN�•�� i �• ' I , �g I f. Personnel 14 �,� � iy.� �� Materials& Supplies 15 ��1��``•_., -~'` . 1; it,1'l ftv1 •'�ii� Buildings & Grounds 16 _ `" Services 17 4 * +� jl //� ' 'L al, Other Charges 18 �, .� ter ( ld .M . . l► ,► Collections 18 .ir _ I �. `�o I 1 i h 11 Transfers, Grants, & Donations 19 i i 1 f':1 .II 4 t 1 1..il 0 Capital Project Fund Budget 20 I ii.� aI Debt Service Fund Budget 22 ' 11 r I ( ' . • - • r 1 I 1,S` 11 1 1 ' •-.: fi Ilia, tell 1 li, i IC 1 1 ! " ' l'. lit.,,60. ii, ,I.' -4 . 1,L). 1 t 0 ,:a wo 0.nrirn I* 1.f id If 1 i ► r _ _I -- i :�" - 1 .r -- 1 —. _ 'i •1 �. - -. Main Library Urban Room Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 3 — MISSION STATEMENT The City Library is a dynamic civic resource that promotes free and open access to information, materials, and services to all members of the community to advance knowledge, foster creativity, encourage the exchange of ideas, build community, and enhance the quality of life. BY THE NUMBERS Salt Lake City Population' Total Library Locations Items in the Collection' 1 google.com/publicdata, 189,314 6 732,736 Source:U.S.Census Bureau,2012 2 as of February 27,2014 Salt Lake City Residents Hours Open Every Week, Items Loaned4 with a Library Card' Systemwide 3,306,316 3 data collected between February 112,931 378 27,2013 and February 27,2014 Library Programs° 4 data collected between Total Number of Full-Time Equivalent Staff 3,032 July 1,2012 and June 30,2013 Registered Card Holders' 179.95 174,424 Library Program Attendance° Public Access Computers 98,225 New Library Card 250 Registrations' Hours of Public Internet • 25,679 Website Visits4 Time Provided Annually' 1,069,190 357,570 4 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 — LETTER FROM THE BOARD PRESIDENT & EXECUTIVE DIRECTOR March 2014 Mayor Becker, City Council Members, and Residents of Salt Lake City, For over a century, the Salt Lake City Public Library has provided an array of resources and services dedicated to educating, entertaining, and enriching the lives of the residents of and visitors to our city. The past year saw a change in leadership, significant turn-over on the Board, a fundamental shift in how library materials are handled, and the sunsetting of our current Strategic Plan. The City Library has maintained its award-winning standards of service throughout these changes. Many challenges face both the Library and the community, including rapidly evolving services and technology, meeting deferred maintenance, opening two new branches and making them relevant to the communities they serve, and supporting our talented staff. The Library Board and Administration recognize that there are difficult choices yet to be made in the years ahead. By improving efficiency through the increased use of automation, the reorganization of staff, and the use of a portion of our fund balance, we will not be seeking an increase in tax revenue during the coming year. To continue providing services at the levels that Salt Lake City residents have come to expect, and to grow services in new and innovative ways to meet future demands, we will require additional funding in the years to come. In particular, we plan to seek a tax revenue increase during FY16 to support operations of the new branches and to meet the service requirements of our community for years to come. The opening of two new facilities, in the Glendale and Marmalade neighborhoods, demonstrate our recognition that we are a city of remarkable diversity. The City Library is a cornerstone of development not just for the city as a whole, but for the many communities that comprise it. Every community and every individual that make up this city have their dreams and aspirations, and in the next year we will be engaging the residents, busi- nesses, and institutions of Salt Lake City in a robust dialog to determine how we can best aid them in realizing their aspirations. This Strategic Planning process has already begun, and we look forward to working with city government and the community members we all serve to develop our next Strategic Plan over the coming year. On behalf of everyone at The City Library, we deeply appreciate the continued support and trust that you and the Salt Lake City community place in this important institution. Sincerely, Kevin Werner John Spears Library Board President Executive Director Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 5 — EXECUTIVE SUMMARY The City Library implemented many changes during Fiscal Year 2014 (FY14) in preparation for opening two new branches in FY15: Glendale in winter of 2014 and Marmalade in summer of 2015. The past year was one of exploring how to best utilize technology in order to better serve our users. The installation of self-check machines and automated materials handlers has al- lowed us to provide more efficient service, more opportunities and options for the public in how they receive service, and greater opportunities for our staff to interact with and engage the public. August 22, 2013, our "go live" date with this technology, marked a milestone for The City Library, and the increased efficiencies realized through the use of these automated processes will also allow us to open our two newest facilities with a minimal increase in total staffing. The role of the Library continues to evolve,and FY15 will be one in which The Maintenance of library facilities continues to be a pri- City Library explores the ways in which it can best respond to the many changes ority,and as our facilities age, the cost of maintaining that are affecting society—demographic, technological,and social. Over 50 staff them will continue to increase. Increased utility costs members, led by a core group of ten administrators, managers, and staff, have and the need to continue the process of upgrading been tasked with beginning the Strategic Planning process by engaging the corn- the Library's technological infrastructure have also munity in a robust discussion of how we provide services.Their work will guide the been identified as priority areas, leading to a 13.6% Library for years to come as we continue to provide the award-winning services that increase in these areas.The Main Library is a focal our users have come to expect. This budget reflects our dedication to provide the point of downtown Salt Lake City and the five(soon services, resources,and collections desired by the residents of Salt Lake City in as to be seven)neighborhood branches continue to be cost-effective a manner as possible. sources of pride and community identity for the areas in which they are located. FY15 will bring a rigorous Even as we bring on two new branches during FY15, The City Library will not seek examination of Library buildings,and a comprehen- a tax increase.$706,415 in fund balance of the General Fund will be utilized to sive Capital Needs Assessment will be completed dur- provide the Library with the additional resources necessary in FY15 as we explore ing this period to quantify and prioritize the Library's additional efficiencies,complete a comprehensive evaluation of capital assets,as- necessary investment to maintain its buildings. sess the staffing levels necessary to meet the changing expectations of our users, and fully realize the impact of moving to a system of eight locations.We will then be FY15 will see the return of$200,000 for library prepared to enter FY16 with the critical information necessary to ensure sufficient materials,with nearly$1.9 million devoted to physical resources to maintain our aging infrastructure,adequately staff all of our facilities, materials, online databases,and electronic content. and provide the collections, programs, technology,and services desired by the Downloadable materials have seen a tremendous community. increase in use—FY14 reflected a 58% increase in electronic materials circulation over FY13. The 41.7% While tax revenues will be held relatively steady,we are projecting a continued increased investment in this area reflects the evolving decline in revenue generated through fines,copying,and printing. Brought on nature of how public libraries are supplying materials by changes in technology,the increased ubiquity of mobile devices,and declin- to their users. ing circulation of physical materials, the reduction in expected revenue from these sources will be a continuing trend for most public libraries over the coming This budget proposes using previously collected and years.Just as the fluctuation in these revenues is a direct result of the changing FY15 tax receipts designated for the Glendale and nature of how the community uses public libraries, a corresponding increase in Marmalade Branches for the completion of those revenue from the use of Library facilities is occurring. branches,their FY15 operating expenditures,and the associated debt service obligations for FY15 A 3% increase in personnel costs reflects both our recognition of the outstanding and FY16. Since the annual debt payments associ- work performed by our staff through a 1.5% merit increase and the efficiencies ated with the new branches are less than the annual realized through a planned reorganization of the Main Library and the utilization of designated tax receipts, the difference is proposed technological automation for many library processes. As previously stated, two new to be used to assist with the future annual operating facilities will be opened during this fiscal year with a net increase of only 5.75 FTEs expenditures of the two new branches,which will re- at the system level. Additional costs in this area for mandatory contributions to the duce the amount of additional tax revenue the Library • Utah Retirement System will be somewhat offset by decreases in workers compen- will seek in FY16. sation, unemployment insurance,and health insurance costs. 6 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 — EFFICIENCIES & COST REDUCTIONS 1 The City Library continually strives to increase efficiency and reduce costs in order 1 ! to be proactive in addressing long-term budget challenges.We will work with Salt Lake City government and our community to find the best solutions and oppor- tunities for responsible growth.With the planned opening of two new branches in FY15, the Library has explored both technological and structural changes that would enable these facilities to utilize existing staff from throughout the Library without negatively impacting the services provided to the community. The imple- mentation of self-checkout at all locations and automated materials handling at the Main Library, Day-Riverside Branch,and Anderson-Foothill Branch in August 2013 has automated many of the tasks involved with the circulation of materials and provided our users with several new options for how to receive service at all City Library locations.Additional efficiencies will be realized through a reorganization at the Main Library in July 2015.These efficiencies will allow the Library to open these new facilities with the addition of 5.75 FTEs. STRATEGIC PLANNING For -- ,.,.. , several years, the Salt Lake City Public Library has operated under a Strategic ` '�' r. Plan first developed in 2008. Since that time,the Library has seen drastic changes ..! Q:- • in how its collections and services are utilized, the technology made available,and -• ' public expectations for how services should be provided. As the first step in engag- rY,f ing in a community-based,aspirational Strategic Planning process, the Library Board,administration,and staff are exploring best practices and engaging the 1' community in a discussion to determine service priorities and necessary structural modifications. -. A Library Service Model Team, composed of over 50 staff members at all levels, �' has been tasked with examining ten key areas: - _ _ 1. The roles of staff charged with overseeing systemwide Public Technology, . - - • Training, Adult,Teen,and Children's Services ./ -- 2. Ideal service hours at the branch and departmental levels . 11 :I' 3. Role of middle management ..1 � r 4. Optimum staffing levels for each branch and department I=w, I I 5. Optimum methods of collection development, including the role of staff ..-.. involved with selecting materials and the size and nature of our collections In"" - , ._ -- ' —--� 6. Role of the Communications Department _- 7. Appropriate use of technology 1 8. Library Mission and Vision statements man I f+ 9. Avenues of cooperation with area libraries and organizations h r 10. Organization and reporting structure The work of this Team will extend through much of FY15 and will enable the MIIIIIII w ••• Library to complete its next Strategic Planning process with a firm understanding of community expectations and available resources. �. !marcT h Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 7 — ORGANIZATIONAL CHART Children's Library Manager Level 3,4,&AV Manager — Assistant Director for the Main Library Level 2 Manager Adult Services Manager Circulation Manager Teen Services Manager Anderson Foothill Branch Manager Administrative Assistant Children's Services Manager 1— Chapman Branch Manager — Deputy Director Events Services Manager Day Riverside Branch . Manager 0 0 CC' Maintenance Manager — Assistant Director for Sprague Branch Manager Neighborhood Services a J M Finance Manager — Technical Services Manager Sweet Branch Manager 0 Communications Manager Public Technology Glendale Branch Manager o Training Manager U N x W — Human Resources Manager Training Manager Marmalade Branch &IMS Liaison Manager ElExecutive Leadership Team ❑ Service Managers 8 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 STAFFING PROFILE POSITION FY14 FY15 DIFFERENCE The proposed FY15 budget maintains the pay-range Accountant 1 1 — system implemented with the compensation study Accounting Specialist 1 1 — conducted in 2012.The overall workforce has been Acting Director 0.25 0 (0.25) maintained,with some adjustments to support the Administrative Secretary 1 0 (1) most effective use of staff talent and reallocation of Administrative Assistant 0 1 1 duties. Administrative Manager 3 3 — Some positions have assumed increased responsibili- Artist/Designer 0.8 2 1.2 ties as part of the reorganization presented to the Li- Assistant Director 0 2 2 brary Board in January 2014, effective July 2014,as Associate Director 2 0 (2) well as shifting of duties to better utilize staff talents. Associate Librarian 19.175 14.175 (5) While some positions appear to have been eliminated Branch Custodian 2.55 4.05 1.5 in this spreadsheet, in fact many were simply reclas- Cataloger 1.75 2 .25 sified. Circulation Specialist 3 3 — Comm/Outcome Associate 1 0 (1) The budget also reflects staffing of the Glendale Branch beginning in October 2014 and Marmalade Comm/Marketing Specialist 0 2 ? Branch in April 2015 with minimal increase in sys- Computer Assistant 1.5 1.55 .05 temwide staffing. Computer Associate 1 1 — Custodial Specialist 1 1 — The 4.275 net increase in staff includes 3 Librar- Custodian 10.05 10.05 — ian positions, 1 new FTE in Communications for an Delivery Driver 1.45 2 .55 Artist/Designer,and 1 Manager position for the new Deputy Director 0 1 1 branches. Digital Media Specialist 1 0 (1) Director 1 0 (1) As part of the reorganization proposed in January 2014, the following reclassifications will take place: Events Assistant 1.7 1.25 (.45) • 1 Manager will be reclassified to Events Services Coordinator 1 0 (1) Assistant Director Events Services Manager 0 1 1 • 1 Associate Director will be reclassi- Events Specialist 1 1 . fied to Assistant Director Executive Director 0 1 1 • 1 Associate Director will be Human Resource Associate 2 2 — reclassified to Deputy Director Library Store 1.75 1.45 (0.3) • 4 Associate Librarians will be Librarian 20.45 27.2 6.75 reclassified to Librarians • The Events Services Coordinator will Library Aide 31.55 31.175 (0.375) be reclassified to Events Services Library Assistant 40.175 40.525 0.35 Manager Maintenance Manager 1 1 — Maintenance Technician 5 5 — As 20-30 hour part-time employees vacate positions, Manager 12 12 The City Library will continue the practice to seek to Service Manager 5 5 fill those vacancies with employees working under 20 Senior Creative Producer 1 0 (1) hours per week,saving benefit costs. Senior Librarian 0.8 0.8 Technical Services Specialist 2 2 TOTAL DIFFERENCE 179.95 184.225 4.275 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 9 GENERAL FUND REVENUE Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference TAX REVENUES Current Year Property Taxes 10,779,015 10,966,000 10,966,000 11,003,200 37,200 0.3% Personal Property Taxes 1,285,601 1,187,215 1,458,615 1,107,000 (80,215) (6.8%) Delinquent Property Taxes 419,902 420,000 425,096 425,000 5,000 1.2% Motor Vehicle Taxes 582,330 582,000 582,000 582,000 0 0.0% Judgment Levy 204,101 100,000 150,813 100,000 0 0.0% SUBTOTAL 13,270,949 13,255,215 13,582,524 13,217,200 (38,015) (0.3%) INTERGOVERNMENTAL REVENUES Grants-Federal 20,000 20,000 Reimbursements-E-Rate 63,043 109,120 109,120 11,520 (97,600) (89.4%) Grants-State 10,000 8,520 8,520 16,000 7,480 87.8% Grants-Local Governments 1,000 1,000 RDA Rebate 226,303 100,000 100,000 215,000 115,000 115.0% SUBTOTAL 299,346 217,640 217,640 263,520 45,880 21.1% CHARGES FOR SERVICES Printer Revenues 17,441 17,000 16,042 16,000 (1,000) (5.9%) Copier Revenues 12,330 12,000 9,948 10,000 (2,000) (16.7%) Non-Resident Fees 14,244 13,000 12,280 12,500 (500) (3.8%) Reimbursements-Friends 101,635 101,635 83,780 (17,855) (17.6%) SUBTOTAL 44,015 143,635 139,905 122,280 (21,355) (14.9%) FINES 251,021 305,000 252,748 253,000 (52,000) (17.0%) MISCELLANEOUS Rents-Facilities 63,422 65,000 83,789 80,000 15,000 23.1% Rents-Commercial Space 60,878 62,000 60,000 60,000 (2,000) (3.2%) Interest 39,462 28,000 28,000 33,000 5,000 17.9% Sundry 8,349 5,000 2,000 (3,000) (60.0%) SUBTOTAL 172,111 160,000 171,789 175,000 15,000 9.4% CONTRIBUTIONS & TRANSFERS Transfers 342,610 342,610 Donations 77,875 77,190 77,190 101,500 24,310 31.5% Fund Balance-Appropriated 7,790 7,790 706,415 698,625 8968.2% SUBTOTAL 77,875 84,980 84,980 1,150,525 1,065,545 1253.9% TOTAL REVENUES 14,115,316 14,166,470 14,449,586 15,181,525 1,015,055 7.2% 10 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 ---- GENERAL FUND REVENUE GENERAL FUND REVENUE OVERVIEW FINES Operating revenues for FY15 are expected to be essentially flat. Most revenue Fine revenues are expected to be lower based on categories have been budgeted based on current year projections. projected FY14 receipts. The Library's primary source of funding is property taxes. Property tax reve- MISCELLANEOUS nues have been budgeted at the amount to be generated by the FY12 certified A slight increase in facility rents,fees collected tax rate. Our current property tax rate is.000820,which is 82%of the ceiling for private space rental,and commercial filming established by the Utah State Legislature. has been budgeted in FY15 based on projected FY14 receipts. A slight reduction in Commercial The following chart shows the property tax amount as it relates to a property Space Rent is budgeted based on tenant oc- value at$247,000. cupancy. Interest revenue is expect to increased based on a larger cash balance earning more Tax Year Tax Year Tax Year Tax Year Tax Year interest.Sundry revenues are expected to de- 2009 2010 2011 2012 2013 crease based on current year projections. Residential $103.25 $107.46 $110.99 $114.93 $111.40 property CONTRIBUTIONS & TRANSFERS Commercial $187.72 $195.38 $201.80 $208.96 $202.54 Tax receipts designated for Glendale and Marma- property lade will be transferred to cover partial opening- year costs of the new branches.The City Library INTERGOVERNMENTAL REVENUES anticipates a higher donation from the Friends The Library has applied for a$20,000 grant through the National Endowment organization in FY15.The Fund Balance Appro for the Arts'"The Big Read" project. The E-Rate reimbursement amount has priation reflects$28,385 from the restricted fund been decreased because UEN deducts their share of the reimbursement be- balance, $252,655 to balance the General Fund, fore billing the Library. The City Library anticipates an increase in State Grants and$425,375 for capital purchases. for ebooks as well as increases in State and Local Grants for our participation in the Center for the Book project.The RDA Rebate amount has been deter- mined based on historic trend. CHARGES FOR SERVICES Revenues for public printing,copier,and non-resident fees have been bud- geted based on projected FY14 receipts. The Friends'reimbursement has been reduced to reflect lower personnel costs in the Library Store. •a it 1 1 • T.. .. r 0 V 5, ',4 _ I t t: 14 D• •- Day-Riverside Branch • . , - �_i`• ; ..y Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 11 — GENERAL FUND EXPENDITURES . Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference PERSONNEL Salaries&Wages-Regular 6,180,289 6,670,700 6,670,700 6,868,700 198,000 3.0% Salaries&Wages-Flex 207,361 208,005 208,005 210,060 2,055 1.0% Social Security-Regular 474,156 511,400 511,400 526,300 14,900 2.9% Social Security-Flex 15,970 15,970 16,105 135 0.8% Employee Insurance 791,380 865,300 865,300 839,900 (25,400) (2.9%) Retiree Insurance 44,284 55,200 55,200 50,000 (5,200) (9.4%) State Retirement 721,537 834,200 834,200 933,200 99,000 11.9% Workers Compensation 45,800 45,800 37,900 (7,900) (17.2%) Unemployment Insurance 10,461 12,000 12,000 8,000 (4,000) (33.3%) Other Employee Benefits 11,102 26,125 26,125 28,930 2,805 10.7% Staff Incentives 2,671 5,560 5,560 4,170 (1,390) (25.0%) SUBTOTAL 8,443,241 9,250,260 9,250,260 9,523,265 273,005 3.0% MATERIALS & SUPPLIES Subscriptions& Memberships 16,435 16,435 16,885 450 2.7% Publicity 39,238 51,300 51,300 60,000 8,700 17.0% Travel & Training 40,520 103,855 103,855 90,015 (13,840) (13.3%) Office Supplies&Expense 14,069 25,000 25,000 22,500 (2,500) (10.0%) Postage 23,992 29,130 29,130 22,650 (6,480) (22.2%) Special Department Supplies 158,549 193,160 193,160 226,190 33,030 17.1% Copier/Printer Paper 9,103 8,800 8,800 8,800 0 0.0% Copier/Printer Toner 12,329 13,200 13,200 12,700 (500) (3.8%) SUBTOTAL 297,800 440,880 440,880 459,740 18,860 4.3% BUILDING & GROUNDS Fuel 9,000 9,000 9,000 0 0.0% Maintenance-Equipment 3,254 12,560 12,560 10,890 (1,670) (13.3%) Maintenance-Vehicles 13,228 5,000 5,000 5,000 0 0.0% Maintenance Contracts 6,958 96,100 96,100 260,130 164,030 170.7% Maintenance-Buildings&Grounds 320,427 340,250 340,250 384,145 43,895 12.9% Utilities-Boiler Operations 91,663 95,000 95,000 88,000 (7,000) (7.4%) Utilities-Electricity 431,828 426,500 426,500 472,140 45,640 10.7% Utilities-Gas 82,594 94,000 94,000 122,330 28,330 30.1% Utilities-Water 47,383 52,300 52,300 55,875 3,575 6.8% Utilities-Garbage 23,820 23,820 25,170 1,350 5.7% Utilities-Telecommunications 99,866 136,400 136,400 33,600 (102,800) (75.4%) SUBTOTAL 1,097,201 1,290,930 1,290,930 1,466,280 175,350 13.6% 19 - - - Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 GENERAL FUND EXPENDITURES Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference SERVICES Prof&Tech Services 777,025 415,000 415,000 424,500 9,500 2.3% Prof&Tech Services-Attorney 8,517 25,000 25,000 20,000 (5,000) (20.0%) Security 139,584 168,300 168,300 172,700 4,400 2.6% City Administrative Charges 24,968 20,000 20,000 24,000 4,000 20.0% i Payroll Processing 12,252 12,000 12,000 (12,000) (100.0%) Background Checks 14 3,000 3,000 1,500 (1,500) (50.0%) Cataloging Charges 76,206 80,000 80,000 78,000 (2,000) (2.5%) Materials Processing 14,000 14,000 14,000 0 0.0% Drug Testing 8,500 8,500 1,000 (7,500) (88.2%) Staff Training&Development 40,921 23,400 23,400 23,400 0 0.0% Programming 110,720 158,800 158,800 177,080 18,280 11.5% Program-Center For The Book 5,000 5,000 3,000 (2,000) (40.0%) Art Exhibit Display Committee 8,022 8,800 8,800 8,000 (800) (9.1%) Board Development 3,334 9,000 9,000 4,000 (5,000) (55.6%) SUBTOTAL 1,201,563 950,800 950,800 951,180 380 0.0% OTHER CHARGES Insurance 201,343 205,000 205,000 244,600 39,600 19.3% Collection Costs 25,000 25,000 25,000 0 0.0% Sundry 53,793 24,330 24,330 24,700 370 1.5% Executive Discretion 90 20,000 20,000 25,000 5,000 25.0% SUBTOTAL 255,226 274,330 274,330 319,300 44,970 16.4% COLLECTIONS Cap Outlay-Building Capital Repairs 106,000 106,000 (106,000) (100.0%) Cap Outlay-Improvements 20,000 20,000 (20,000) (100.0%) Cap Outlay-Equipment 67,227 71,000 71,000 (71,000) (100.0%) Cap Outlay-Book&Ref Material 775,278 602,990 602,990 640,000 37,010 6.1% Cap Outlay-Audio Materials 223,084 209,300 209,300 220,000 10,700 5.1% Cap Outlay-Visual Materials 343,170 346,400 346,400 370,000 23,600 6.8% Cap Outlay-Computer Ref Sources 159,755 159,080 159,080 170,000 10,920 6.9% Cap Outlay-Downloadable Materials 219,999 240,000 240,000 340,000 100,000 41.7% Cap Outlay-Periodicals 109,036 108,000 108,000 125,000 17,000 15.7% SUBTOTAL 1,897,549 1,862,770 1,862,770 1,865,000 2,230 0.1% TRANSFERS, GRANTS & DONATIONS Transfer To Capital Project Fund 3,000 3,000 425,375 422,375 14079.2% Grants-Federal 20,000 20,000 Grants-State 13,520 13,520 16,000 2,480 18.3% Grants-Local 1,000 1,000 Donations 33,311 79,980 79,980 134,385 54,405 68.0% SUBTOTAL 33,311 96,500 96,500 596,760 500,260 518.4% TOTAL EXPENDITURES 13,225,891 14,166,470 14,166,470 15,181,525 1,015,055 7.2% Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 - - - 13 - GENERAL FUND EXPENDITURES PERSONNEL Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Salaries&Wages-Regular 6,180,289 6,670,700 6,670,700 6,868,700 198,000 3.0% Salaries&Wages-Flex 207,361 208,005 208,005 210,060 2,055 1.0% Social Security-Regular 474,156 511,400 511,400 526,300 14,900 2.9% Social Security-Flex 15,970 15,970 16,105 135 0.8% Employee Insurance 791,380 865,300 865,300 839,900 (25,400) (2.9%) Retiree Insurance 44,284 55,200 55,200 50,000 (5,200) (9.4%) State Retirement 721,537 834,200 834,200 933,200 99,000 11.9% Workers Compensation 45,800 45,800 37,900 (7,900) (17.2%) Unemployment Insurance 10,461 12,000 12,000 8,000 (4,000) (33.3%) Other Employee Benefits 11,102 26,125 26,125 28,930 2,805 10.7% Staff Incentives 2,671 5,560 5,560 4,170 (1,390) (25.0%) SUBTOTAL 8,443,241 9,250,260 9,250,260 9,523,265 273,005 3.0% PERSONNEL OVERVIEW RETIREMENT The City Library will maintain the pay-range system from the independent Full-time Library employees are members of Utah compensation study conducted in 2012 with some modifications for reclassi- Retirement Systems. Retirement costs are pro- fications based on increased responsibilities. In FY15, personnel expenditures jected to increase in FY15 due to an anticipated account for approximately 63% of the Library's overall operating budget, as URS employer contribution rate increase from compared to 65% in FY14. 17.29%to 18.47%for employees in Ter I. For details on the Library's staffing, refer to the Staffing Profile on page 9. WORKERS COMPENSATION The Workers Compensation rate has been low- SALARIES & WAGES ered, facilitating a 17.2%decrease in budget. This budget proposes a 1.5% merit increase. The increase in wages takes into account the recent restructuring of the organization and four new full-time posi- UNEMPLOYMENT INSURANCE tions to complete the staffing of the new branch libraries. Substitute employee A 33.3% reduction in Unemployment Insurance costs will remain separated from regular salaries to allow funding at a more costs are expected, based on current year projec- consistent level with actual expenses. This will continue to provide Managers tions. more oversight of their personnel costs. OTHER EMPLOYEE BENEFITS SOCIAL SECURITY The City Library offers reimbursement of employ- Social Security costs are expected to increase in tandem with the increase in ees' costs for the HIVE Pass and other public salaries and wages. transportation use. The proposed FY15 budget reflects increased utilization of this benefit. INSURANCE In FY14, with adding the High Deductible Health Plan (HDHP), the budget STAFF INCENTIVES was determined using conservative assumptions based on the highest election Small staff incentives will be allocated to individu- amount possible for each employee. For the FY15 budget,The City Library used al department accounts. FY14 actual employee elections. A 2.9% decrease was budgeted based on employees' current insurance plan selections.The Library will continue to offer an HDHP with an HSA contribution. Retiree insurance will continue to be budgeted separately to allow for better long-term accounting. In accord with the City Council, The City Library will also offer insurance to adult designees. 14 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 GENERAL FUND EXPENDITURES MATERIALS & SUPPLIES Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference ISubscriptions&Memberships 16,435 16,435 16,885 450 2.7% Publicity 39,238 51,300 51,300 60,000 8,700 17.0% Travel&Training 40,520 103,855 103,855 90,015 (13,840) (13.3%) Office Supplies&Expense 14,069 25,000 25,000 22,500 (2,500) (10.0%) Postage 23,992 29,130 29,130 22,650 (6,480) (22.2%) Special Department Supplies 158,549 193,160 193,160 226,190 33,030 17.1% Copier/Printer Paper 9,103 8,800 8,800 8,800 0 0.0% Copier/Printer Toner 12,329 13,200 13,200 12,700 (500) (3.8%) SUBTOTAL 297,800 440,880 440,880 459,740 18,860 4.3% PUBLICITY OFFICE SUPPLIES & EXPENSE The Publicity budget has been increased to The FY15 budget predicts a$3,000 decrease because of a reduction in shred- facilitate the marketing of Glendale and Marma- ding costs. lade branch libraries. POSTAGE TRAVEL & TRAINING This account has decreased based on projected FY14 expenditures. This account allows for staff conference atten- dance. In-house training funds are budgeted SPECIAL DEPARTMENT SUPPLIES separately in Staff Development. In FY14, this The bulk of this account is allocated to Technical Services and technology. budget line was increased significantly to signal Technical Services'supplies are used to prepare library materials for lend- an emphasis on employee development and ing, including RFID tags for self-checkout and automated materials handling, facilitate attendance at the Public Library As- barcodes,and labels.The technology allocation will be used for non-capital sociation (PLA) biannual conference.The FY15 purchases such as printers and barcode scanners.The increase will cover budget decreases slightly as there is no PLA additional department requests for supplies,small furniture,and equipment conference. items. ��-__ - �� __ate _ au i....._ ...,. ..f • il. ' .s. / iiic .......k.J-.11).,' ,..0*.' .. ,-. , \ \s Vf 4146;,-*"' :1 ,: : ,"'•-,:, • ''V; / (.1.; .4kes.,ALI 4•,...." -Nit'. s / ill _. ' 1.1 .1 116..1 , _ ,]` y�it iii. , ,_ ,.., ,f,. .... 4. bilk� ....., ., Sweet Branch - •�` „. _ ' Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 1 - GENERAL FUND EXPENDITURES BUILDINGS & GROUNDS Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Fuel 9,000 9,000 9,000 0 0.0% Maintenance-Equipment 3,254 12,560 12,560 10,890 (1,670) (13.3%) Maintenance-Vehicles 13,228 5,000 5,000 5,000 0 0.0% Maintenance Contracts 6,958 96,100 96,100 260,130 164,030 170.7% Maintenance-Buildings&Grounds 320,427 340,250 340,250 384,145 43,895 12.9% Utilities-Boiler Operations 91,663 95,000 95,000 88,000 (7,000) (7.4%) Utilities-Electricity 431,828 426,500 426,500 472,140 45,640 10.7% Utilities-Gas 82,594 94,000 94,000 122,330 28,330 30.1% Utilities-Water 47,383 52,300 52,300 55,875 3,575 6.8% Utilities-Garbage 23,820 23,820 25,170 1,350 5.7% Utilities-Telecommunications 99,866 136,400 136,400 33,600 (102,800) (75.4%) SUBTOTAL 1,097,201 1,290,930 1,290,930 1,466,280 175,350 13.6% BUILDINGS AND GROUNDS OVERVIEW MAINTENANCE-BUILDINGS & GROUNDS The Buildings and Grounds operating expense budget shows a 13.6% in- Additional funds have been added to this ac- crease for FY15. An increase for maintaining the Library's facilities has been count for the opening and maintenance of the budgeted to account for maintenance to software and hardware for functions Glendale and Marmalade branches.The account like RFID, the opening of two new branches in FY15,and as part of the orga- has also been increased for repairs at all current nization's focus on facilities maintenance. facilities. MAINTENANCE-EQUIPMENT UTILITIES: BOILER, ELECTRICITY, GAS, This account includes maintenance for equipment such as copy machines, WATER, & GARBAGE microfilm equipment,and projectors. These accounts are budgeted based on pro- jected FY14 expenditures. MAINTENANCE-CONTRACTS This account includes technology maintenance and subscription contracts UTILITIES-TELECOMMUNICATIONS and has been increased to include additional contracts associated with RFID UEN,The City Library's Internet Service Provider, (materials security and automation)and Integrated Library System(ILS)func- captures E-Rate subsidies before billing the tions. Due to the migration to Polaris(ILS) in FY14, ILS contract costs were not Library.The reduction in this account reflects incurred. this arrangement. E -- -- A. ,ate, .=4' .It- - Si a r- idioamill . 1 _ liti 1 W. .'--1, i - .1. t!ig _.!er=o1Z-961- ! _;� e tr, - ,,_ LII 1:11111 . t . - ,- -- - > '.-. 77-`48.- -r"--1"."1". 6';' 11 Main Library Materials Sorter `� - 16 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 GENERAL FUND EXPENDITURES SERVICES . _ _ Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Prof&Tech Services 777,025 415,000 415,000 424,500 9,500 2.3% Prof&Tech Services-Attorney 8,517 25,000 25,000 20,000 (5,000) (20.0%) Security 139,584 168,300 168,300 172,700 4,400 2.6% City Administrative Charges 24,968 20,000 20,000 24,000 4,000 20.0% Payroll Processing 12,252 12,000 12,000 (12,000) (100.0%) Background Checks 14 3,000 3,000 1,500 (1,500) (50.0%) Cataloging Charges 76,206 80,000 80,000 78,000 (2,000) (2.5%) Materials Processing 14,000 14,000 14,000 0 0.0% Drug Testing 8,500 8,500 1,000 (7,500) (88.2%) Staff Training&Development 40,921 23,400 23,400 23,400 0 0.0% Programming 110,720 158,800 158,800 177,080 18,280 11.5% Program-Center For The Book 5,000 5,000 3,000 (2,000) (40.0%) Art Exhibit Display Committee 8,022 8,800 8,800 8,000 (800) (9.1%) Board Development 3,334 9,000 9,000 4,000 (5,000) (55.6%) SUBTOTAL 1,201,563 950,800 950,800 951,180 380 0.0% PROFESSIONAL & TECHNICAL SERVICES CATALOGING CHARGES This account funds professional services such as the annual financial audit, The third-party providers for catalog records has consultants for Library projects, Strategic Planning costs, and IMS fees for IT lowered their fees. This decrease in fees has support.The FY15 account is increased to pay for a routine actuarial study been budgeted for FY15. for OPEB (Other Post-Employment Benefits).The Attorney account has been lowered to align with historical expenses. PROGRAMMING An increase in Programming costs is expected SECURITY with the opening of the Glendale and Marmalade The Security account has been increased to reflect increased compensation branches. costs. PROGRAM-CENTER FOR THE BOOK CITY ADMINISTRATIVE CHARGES The Library partners with the Utah Humanities This account has been increased based on projected FY14 expenditures. Council to host the Utah Center for the Book. Costs for this program are expected to decrease. PAYROLL PROCESSING Starting in FY15,The City Library will eliminate third-party payroll processing. BOARD DEVELOPMENT $5,000 has been reallocated to the Executive BACKGROUND CHECKS/DRUG TESTING Discretion account(Other Charges). These accounts have been decreased based on FY14 projections for back- ground checks and a Library Board change in drug testing policy. Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 17 GENERAL FUND EXPENDITURES OTHER CHARGES Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Insurance 201,343 205,000 205,000 244,600 39,600 19.3% Collection Costs 25,000 25,000 25,000 0 0.0% Sundry 53,793 24,330 24,330 24,700 370 1.5% Executive Discretion 90 20,000 20,000 25,000 5,000 25.0% SUBTOTAL 255,226 274,330 274,330 319,300 44,970 16.4% INSURANCE EXECUTIVE DISCRETION The City Library's Insurance costs are expected to increase based on conver- This account is allocated for unanticipated sations with insurance carriers and the opening of Glendale and Marmalade projects and services for the Director and Library branches, Board to use as needed. GENERAL FUND EXPENDITURES COLLECTIONS Budget ,• FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Cap Outlay-Building Capital Repairs 106,000 106,000 (106,000) (100.0%) Cap Outlay-Improvements 20,000 20,000 (20,000) (100.0%) Cap Outlay-Equipment 67,227 71,000 71,000 (71,000) (100.0%) Cap Outlay-Book&Ref Material 775,278 602,990 602,990 640,000 37,010 6.1% Cap Outlay-Audio Materials 223,084 209,300 209,300 220,000 10,700 5.1% Cap Outlay-Visual Materials 343,170 346,400 346,400 370,000 23,600 6.8% Cap Outlay-Computer Ref Sources 159,755 159,080 159,080 170,000 10,920 6.9% Cap Outlay-Downloadable Materials 219,999 240,000 240,000 340,000 100,000 41.7% Cap Outlay-Periodicals 109,036 108,000 108,000 125,000 17,000 15.7% SUBTOTAL 1,897,549 1,862,770 1,862,770 1,865,000 2,230 0.1% BUILDING CAPITAL REPAIRS COLLECTIONS In FY14, account was established to fund ongoing building-related repair and A $200,000 one-time reduction in collection replacement projects. In FY15, these costs have been accounted for in Building funding was included in the FY14 budget in or- Maintenance and the Capital Project Fund budget. der to support immediate and critical technology investment needs. The FY15 budget restores the CAPITAL IMPROVEMENTS overall Collections accounts to previous levels. In FY15, these costs have been accounted for in Building Maintenance and the Capital Project Fund budget. EQUIPMENT In prior years, this account funded one-time equipment purchases such as copy machines, furniture, and telecommunications equipment. In FY15, these costs have been accounted for in the Capital Project Fund budget. • - 18 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 GENERAL FUND EXPENDITURES TRANSFERS, GRANTS, & DONATIONS Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage Actual Budget Projected Budget Difference Difference Transfer To Capital Project Fund 3,000 3,000 425,375 422,375 14079.2% Grants—Federal 20,000 20,000 Grants—State 13,520 13,520 16,000 2,480 18.3% Grants—Local 1,000 1,000 Donations 33,311 79,980 79,980 134,385 54,405 68.0% SUBTOTAL 33,311 96,500 96,500 596,760 500,260 518.4% TRANSFER TO CAPITAL PROJECT FUND I Funds for projects which in prior years had been accounted for in Capital Re- pairs & Replacement in the General Fund will be transferred to the Capital Project Fund. GRANTS & DONATIONS The City Library continues to identify and pursue grants, which can act as sparkplugs for innovation. The Library has applied for a$20,000 grant through the National Endowment for the Arts' "The Big Read" project. We anticipate an increase in State Grants for filtering and an increase in Local Grants for our participation in the Center for the Book project. If these grants are awarded,the expenditures associated with these grants go into these account. Ab 1 •• , . - a ate I / r- • +,,, l•'V � •�" t. !• ''.�•,• - i+►r „ate • ti s .ram,, . .... >.- "4. ,••'t A .''' .'-''' , Mc.: . ...." ,) ".ir..: '.i I ':16. • **,-N‘; ,:. %.-;!, °_7.--4:‘ ''' ..___ -. 1! -,- 4 4— •. I • 1¢g. y �rA.1 0 _ .� ` 1 t' . '! -mil'-� ' 1 '� Ftlig i ..------'.. 14tritiL • . . •4.' ,ye., '-- ....4.t.: '4 ___.—: .....- .. 4....a. 114;"•• 4 • 'tee)* -- . . Sprague Branch c �: - .tom �• _ Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 h- — — CAPITAL PROJECT FUND BUDGET .. Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage REVENUES Actual Budget Projected Budget Difference Difference Current Year Property Taxes 1,194,991 1,201,466 1,224,706 1,201,466 0 0.0% Interest 30,170 40,000 40,000 15,000 (25,000) (62.5%) Transfer From General Fund 3,000 3,000 425,375 422,375 14079.2% Fund Balance-Unrestricted 1,850,000 1,850,000 85,000 (1,765,000) (95.4%) Fund Balance-Glendale 1,929,483 1,929,483 2,468,329 538,846 27.9% Fund Balance-Marmalade 763,949 763,949 1,861,995 1,098,046 143.7% Fund Balance-Appropriated Foothill 254,460 254,460 5,000 (249,460) (98.0%) TOTAL REVENUES 1,225,161 6,042,358 6,065,598 6,062,165 19,807 0.3% Budget FY13 FY14 FY14 f Y 1', FY14 to FY15 Percentage EXPENDITURES Actual Budget Projected kiii,y't t Difference Difference Building&Grounds Capital Repair 108,475 0 Capital Improvements 3,926 0 Cap Outlay-Building(Main) 88,000 88,000 Cap Outlay-Building(Foothill) 8,000 8,000 , Cap Outlay-Building(Sweet) 8,000 8,000 Cap Outlay-Glendale Branch 28,841 2,485,949 2,485,949 2,099,000 (386,949) (15.6%) Cap Outlay-Marmalade Branch 135 1,408,949 1,408,949 2,051,000 642,051 45.6% Cap Outlay-Improvements(Main) 18,250 18,250 Cap Outlay-Improvements(Sweet) 5,200 5,200 Cap Outlay-Equipment(System) 44,995 6,315 6,315 40,000 33,685 533.4% Cap Outlay-Equipment(Main) 39,650 39,650 Cap Outlay-Equipment(Day-Riverside) 16,000 16,000 Cap Outlay-Furniture(Main) 56,275 56,275 Cap Outlay-RFID System 1,536,964 867,410 867,410 (867,410) (100.0%) Cap Outlay-Computers 249,575 249,575 (249,575) (100.0%) Cap Outlay-Network System Upgrade 769,700 769,700 (769,700) (100.0%) Cap Outlay-Technology(System) 137,500 137,500 Cap Outlay-Technology(Main) 108,500 108,500 Cap Outlay-Foothill Branch 254,460 254,460 (254,460) (100.0%) Transfer To General Fund 342,610 342,610 Transfer To Debt Service Fund 1,044,180 1,044,180 TOTAL EXPENDITURES 1,723,336 6,042,358 6,042,358 6,062,165 19,807 0.3% -- 20 - - Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 CAPITAL PROJECT FUND BUDGET CAPITAL PROJECT FUND BUDGET REVENUES Property tax revenues are generated from a specific portion of the Library's certified tax rate designated for the Glendale and Marmalade branches. Interest revenue is expected to decrease due to a lower cash balance as funds are spent on the Glendale and Marmalade branches. The FY15 Transfer from the General Fund covers capital acquisitions which, in FY14,were budgeted for in the General Fund's Capital Repairs& Replace- ment accounts. Fund Balance accounts for Glendale and Marmalade identify amounts of prior year accumulated funds needed to cover construction, FY15 operating costs, and FY15& 16 debt service requirements. In FY14,an account was established to identify funding for improvements at the Anderson-Foothill Branch.The source of the money was a generous dona- tion from a community member,Judith Fay Whitmer,who requested that the Library use the money to enhance patron experience at the Foothill Branch. In FY15,the account includes funds for an anniversary celebration at the branch. CAPITAL PROJECT FUND BUDGET EXPENDITURES OVERVIEW TRANSFER TO GENERAL FUND Capital Project Funds accounts are established to fund specific projects in Tax receipts designated for Glendale and Marma- any given fiscal year,often making year-to-year comparisons difficult.The lade will be transferred to cover partial opening- accounts that reflect a 100% reduction in FY15 were established in FY14 for year costs of the new branches. specific projects that were completed in that fiscal year, including the instal- lation of RFID systems, computer replacement,a critical network system TRANSFER TO DEBT SERVICE FUND upgrade,and renovations to the Anderson-Foothill Branch. Designated funds for Glendale and Marmalade Branches will be transferred to a Debt Service CAPITAL OUTLAY ACCOUNTS Fund to cover FY15 and FY16 debt payments. FY15 Capital Projects include the following: • Phase I of a SharePoint Intranet site • The Polaris LEAP product,which allows greater use of mobile technology for all Circulation functions • Phase II of a systemwide telephone upgrade • A Digital Media Center and Mobile Lab upgrade • Furniture repairs • Upgrade to the camera and PA systems at the Main Library • HVAC repair at the Day-Riverside Branch • Microfilm machine replacements • Vehicle replacement • Main Library facilities repairs, including paint, lighting, sound system, Crystal Cave wall repairs, and others • Roof oiling at Sweet and Anderson-Foothill Branches Salt Lake City Public Library Proposed Budget,Fiscal Year 2015 21 DEBT SERVICE FUND BUDGET Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage REVENUES Actual Budget Projected Budget Difference Difference Current Year Property Taxes Interest Transfer From Capital Project Fund 1,044,180 1,044,180 Fund Balance—Glendale Fund Balance—Marmalade TOTAL REVENUES 1,044,180 1,044,180 Budget FY13 FY14 FY14 FY15 FY14 to FY15 Percentage EXPENDITURES Actual Budget Projected Budget Difference Difference Principal—Glendale Bond Principal—Marmalade Bond Interest—Glendale Bond 125,165 125,165 Interest—Marmalade Bond Fund Balance—Unappropriated 919,015 919,015 TOTAL EXPENDITURES 1,044,180 1,044,180 DEBT SERVICE FUND BUDGET Property Tax receipts designated for the Glendale and Marmalade Branches have been deposited into the Capital Project Fund. As the buildings open in r r. FY15,adequate funds will be transferred to the Debt Service Fund to cover debt service payments associated with both new branches for FY15 and FY16. •4,• .4• .: ;� j . il .' 4 1T '7 • IT, Ai y i.J ‘: '' ') 'f •'1 ... ... ..,; ...... _... ie._......„ i. . , Anderson-Foothill Branch i�+i'.'3%i, -v• ' ` I . — i J L�'l — 22 Salt Lake City Public Library Proposed Budget,Fiscal Year 2015