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031 of 2016 - Adopting the budget for the Library Fund of Salt LAKE City, Utah for fiscal year 2016-2017 0 16-1 B 16-2 SALT LAKE CITY ORDINANCE No. 31 of 2016 (Adopting the budget for the Library Fund of Salt Lake City,Utah for fiscal year 2016-2017) An ordinance adopting the budget for the library fund of Salt Lake City,Utah for fiscal year 2016-2017. PREAMBLE Pursuant to the provisions of Section 10-6-111 of the Utah Code,the City Budget Officer prepared and filed with the City Council a tentative budget in proper form for all funds for which budgets are required by said law,including the tentative budget for the Library Fund,for fiscal year 2016-2017. The tentative budget was accompanied by a budget message as required by law. The tentative budget,including the tentative budget for the Library Fund,was adopted by the City Council in Resolution No. 15 of 2016,on M.y 3. 2016 • Section 10-6-118 of the Utah Code requires that before the 22od day of June of each fiscal year,or before August 17,in case of a property tax increase under Sections 59- 2-919 through 59-2-923 of the Utah Code,the governing body shall,by resolution or ordinance,adopt a budget for the ensuing fiscal year for each fund for which a budget is required. The City budget officer has now prepared a budget for the Library Fund,in proper form. NOW,THEREFORE,be it ordained by the City Council of Salt Lake City: SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget for the Library Fund,for fiscal year 2016-2017. All conditions precedent to the adoption of the budget for the Library Fund have been accomplished. SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a part of this Ordinance,shall be,and the same hereby is adopted as the budget for the Library Fund of the City for the fiscal year beginning July 1,2016 and ending June 30, 2017,in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923 of the Utah Code. The budget for the Library Fund is subject to the approval of the Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah Code. SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget with the State Auditor as required by Section 10-6-118 of the Utah Code. SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget in the office of said Budget Officer and in the Office of the City Recorder,which budget shall be available for public inspection during regular business hours as required by Section 10-6-119 of the Utah Code. SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on July 1,2016. 2 Passed by the City Council of Salt Lake City, Utah, this 14th day of June , 2016. CH IRPERSON VICE ATTEST: CITY ORDER Transmitted to the Mayor on June 17, 2016 Mayor's Action: Approved. Vetoed. AY R ATTEST: 1 l Y RECORDER Salt Lake City Attorney's Office � Approv�c�As T9 Form ti CI�YG'�* Date: ') B gj y (SEAL) " Rusty Vetter �pRA'ftiS�''� Bill No. 31 of 2016. Published: July 1, 2016 HB_ATTY-452439-v I-FY I7_Adopting_Library_Fund_Budget.DOC 3 1 : APPROVED BUDGET FISCAL YEAR 2017 .i El .416 Ell A . _ . : .. , ,. .‘ or ,.... , �, a . , ,, , . tr laa 113 i ` kV.:;-' *ftr -.." #111114*.f..,. .\\*. . -- 1i a. .114 ,,-- 4. zel 1,14 If ., The City Library Ai, . THE SALT LAKE CITY PUBLIC LIBRARY SYSTEM �Q , �, �,.`.yfk,• .,_. 111111111111111100"— I •_:,*(*.-,-,.. , t ' --'-' iliV 4 1 ' ♦p f NJ �b yQ5 1 111 ( t\ a - '� •'k• @leelesburg @slcpl -AI; 1 Bkaylaporter '4#�J. 4. malade ,1,1, ,uqu zrt - e.ns p Man p II FOR .�. -Th THE EIT0 ulesA '�.. h . , . -\ \N likiHr ilhalit.,,... -: ....' 44': 11 i �bfa Y ..._ •,idilt il — S _ - - ®slcpl Gtheireggsherbasket ®nerdyathomedad AIM Yj Y-AIY s lM�� t„• ! C • Ems• SGl i`.4 ✓„ .�')! q 9y • w toll 1 4`f - ' t III ,\• , , .• , • . @boobaroo22 — @slcpl - @jenica_lake MISSION STATEMENT The City Library is a dynamic civic resource that promotes free and open access to information,materials,and services to all members of the community to advance knowledge,foster creativity,encourage the exchange of ideas,build community,and enhance the quality of life. LOCATIONS Main Library Chapman Branch Glendale Branch Sprague Branch 210 East 400 South 577 South 900 West 1375 South Concord 2131 South 1100 East 801-524-8200 801-594-8623 801-594-8660 801-594-8640 Anderson-Foothill Branch Day-Riverside Branch Marmalade Branch Sweet Branch 1135 South 2100 East 1575 West 1000 North 280 West 500 North 455 F Street 801-594-8611 801-594-8632 801-594-8680 801-594-8651 — 2 Salt Lake City Public Library Approved Budget,Fiscal Year 2011 4 CONTENTS . 4 ,. . .. .. . Mission Statement& Locations 2 i - By the Numbers 4 - .. - ti ‘ Letter from the Board President& Director 5 ••• I.' 11-flof --‘, _ ----::,,---7-.--. Budget Priorities 6 lit; ,, , i b ' 'r. Executive Summary 7 -:• ,, ',• -4, . • -w--:- • - -- --.-•-- ... Organizational Chart 8 — — , 171 --12\IV i i i Min • tit_ - t ••1 .. I 1 i- . 'Staffing Profile 9 - '1;.1 - - 1 • . . ,,,,, I .-- — • 7,0 ; • ' . General Fund Revenue 10 • I — - 7-'• , ., ; ;.... IIN' • General Fund Expenditures 12 -..iii;c A ..•. •...:- ,---:...e., •''...c..-,:s;...i.A. -..r • -- • •- ..' .••••,./..****.-' ,' -••- Personnel 14 tw. oPy., _ - ' - .• 0 Materials &Supplies 15 _ Maintenance & Utilities 16 1119 '41 Services 17 „ . ,.- .%tv..7 V. t k Other Charges 18 _. , e ; ' • Collections 18 — 7 . 1 1 ... .Y•!. .... • ,. .....,: . Transfers, Grants, & Donations 19 ' •4/,-,N• • ,., 0 -I I.,: .:' .. •, . •-•• ire 7 Capital Project Fund Budget 20 _ Debt Service Fund Budget 22 . 11 . —, lop.... . :$14 - 7 71 '. No - .- 44Ik Ill t ‘,. , . ,, • •' -4 f . •mr- \yl , I ,-.; -gib gi. Ai ‘1• . ' • . ; •,. IMEMI -''' i. . Al lt:. ..t.5•7 . t 71160 :r s . ., E W. ' _ , lkI t , ....„.... 1: ., : . , .• —1.... , ' t xil 7 i „,,.' :•or, so,-d. .. . .'• ' , Marmalade Branch Grand Opemng• - ___ - .I) 1st' - I _... , - . Salt Lake City Public Library Approved Budget,Fiscal Year 2017 3 ____. • ialagth _ + _♦� r _ .. _ - ass I Glendale Branch BY THE NUMBERS Salt Lake City Population' Total Library Locations' Items in the Collection' U.St .Census Bureau OuickFacts, 190,884 8 825,704 2014 estimate 2 as of March 14,2016 Salt Lake City Residents Hours Open Every Week, Items Loaned° with an Active Library Card' Systemwide' 3,288,164 3 data collected between March 15, 102,285 502 2015 and March 14,2016 Library Programs° 4 data collected between Total Number of Full-Time Equivalent Staff' 2,767 July 1,2014 and June 30,2015 Registered Card Holders' 191.5 178,512 Library Program Attendance° Public Access Computers' 120,091 New Library Card 266 Registrations' Public Internet Sessions 23,664 Website Visits° Provided Annually° 1,186,788 75,660 DIGITAL COLLECTIONS CIRCULATION BY MONTH OVER FULL LIFETIME OF DIGITAL COLLECTION '.'+f.hi 1 - 43%INCREASE 20%INCREASE 55%INCREASE 2011 49 082 2012 130,513 -- 2013 105,991--—-1--2014 230,754 4 2015 357,391—1 _ad111111Iu11uuh11 --.. ..A►Abii.iIII111111IIIIIIII1II ..m•IlIlu11IuUIIIuuuIIu1u111111111111I11u1II ii■ ■I■ilIIIIUuIu��uIIIIluIIIIIIIIIIu111111IIIlI1� --.l■llllI.11llllflhlllllllllllllllllliullllllllllllllllllf1 ll — 4 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 LETTER FROM THE BOARD PRESIDENT & EXECUTIVE DIRECTOR April 2016 Mayor Biskupski, City Council Members,and Residents of Salt Lake City, On February 27, 2016,the Salt Lake City community enthusiastically flooded into Salt Lake City Public Library received the distinct its newest library location,the Marmalade Branch. When more than 2,500 people honor of being Utah's only Five-Star Library in 2015, came through the doors of the Marmalade Branch on opening day, it wasn't simply as acknowledged by the Library Journal Index of Pub- to check out a book—they truly embraced their neighborhood library as the "living lic Library Service, highlighting that the people of Salt room" for their community:a place to meet friends,a place to make new discov- Lake City are enthusiastic users of their public library. eries, a place to try something they had never tried before,a place to share their In order to continue to attend to their needs, The City opinions and hear from each other. Library must continue to attract and retain excellent staff members, maintain and re-evaluate the utiliza- In February 2015,we hosted a similar scene at the opening of the Glendale tion of our aging facilities,and keep current with the Branch,which has become a hotspot for the Glendale community's youth after perpetually changing information and media needs school and a place for the full community to come together. The Glendale Branch of our community.This budget was built to support debuted The City Library's first Citizenship Corner this year, a central place to get these priorities of personnel,facilities maintenance, the information and guidance one needs to work toward becoming a new US citi- and collection development(see page 6 for more zen,and additional Citizenship Corners will be installed at all City Library locations. details on these priorities). The City Library continues to find innovative ways to facilitate our community's On behalf of the Board,Administration,and staff of desire to not only consume media but to create their own content,as well. In The City Library,we would like to express our sincere December 2015, the Main Library opened its Creative Lab, making the tools for appreciation for your continued support in our desire video production, music production, 3D modeling,and digital media conversion to provide the highest level of service possible to our available to everyone in Salt Lake City. Idea Labs at the Glendale and Marmalade community. Branches make these same resources available to a wider audience,and train- ing sessions that travel to all locations engage Salt Lake City's creative minds even further. Our collections continue to push boundaries, lending not only the tradi- Sincerely, tional "books, music,and movies" that most people expect to find at their library, ��/� �� but also Literacy Kits to help parents prepare their children to read, Discovery Kits to explore new skills and experiences,and a vast array of digital materials(ebooks, downloadable magazines and music, streaming movies, language learning courses, Emilie Charles and more)that any City Library cardholder can access from their homes,offices,or Library Board President while traveling. In the last year,The City Library has worked with staff at all levels to"turn out- ward,"adopting a stance where we are always focused on service to the com- Deborah Ehrman munity instead of becoming too focused on internal functions. Using the Harwood Acting Director Institute's "Libraries Transforming Communities" model as our guide,we have hosted Community Conversations with several segments of Salt Lake City's popula- tion to capture their aspirations for our community. The information we gather will help inform our next Strategic Plan to ensure the public library's forward momen- tum helps support Salt Lake City's bright future. Salt Lake City Public Library Approved Budget,Fiscal Year 2017 5 BUDGET PRIORITIES The preparation of the FY17 Budget was guided by six priorities established by the 4.Increase the percentage of the Operating Budget Library Board: that is allocated to collections,with an eventual target of 15%. 1.Provide an increase in pay for staff that will,at minimum,match the cost of living. A strong collection of materials is foundational to A 2%increase in pay for eligible staff is budgeted for FY17 in recognition of the every library,and this budget makes a priority of outstanding service that the City Library staff continues to provide.The City Li- ensuring The City Library's collection of books, brary is also currently conducting a Compensation Study to ensure our pay levels music,movies,magazines,newspapers,digital are competitve with those in our area and industry. materials,resource databases,and the many other formats of our collection are properly funded. 2.Increase staffing to allow for more community engagement. The Collections budget overall was increased by The work of the public library is no longer contained within the walls of our facili- 8%with the greatest increases going to the most ties.Modern library service means engaging students in their schools,encoun- in-demand categories.The tactics of fulfilling the tering community members at festivals and fairs,and providing service and col- Library's mission continues to evolve from distribut- lections via the Internet.This budget was constructed with the goal of providing ing traditional printed material(books,magazines) more opportunities for meaningful community engagement while continuing to toward providing access to tools for discovery and provide excellent service within our library facilities. creation(3D printers,sewing machines).The City Library is also examining our definition of"Library 3.Conduct architectural and space utilization studies for the Chapman,Day-River- collections"to ensure it properly addresses the side,and Sprague Branches. materials and tools our community members need Although we have opened two new facilities in FY15 and FY16,The City Library and expect from their public library. is committed to maintaining our existing facilities and ensuring our previous investments continue to serve the community well.In FY17,the Library will 5.Hold staff harmless. conduct architectural and space utilization studies for three of our branches:the The City Library continues to be recognized as a 98-year-old Chapman Branch;the 88-year-old Sprague Branch in Sugar House; Five Star Library by Library Journal,a designa- and Rose Park's Day-Riverside Branch,opened in 1996. tion given to less than 1%of public libraries in the r United States.The single greatest factor that led _ • to this is the quality of Library staff.This budget { maintains staff benefits at current levels. ! ^ 6.Begin replacement of Main Library's carpet. ' After 13 years of excellent use by members of our \ �a ++ community,it is time to begin replacing the carpet . - - . '1� throughout the Main Library.The cost and process \C ` `111III, for this major maintenance item is planned to be ' ` extended over three years,starting with FY17. 4) t �1141 It6;!-;;• - .1'--. fikvit;,.:'.-- •4. t).. 1.2 fi •r'• f • o4%4 t '' a �/ _ f tr * , 's:','`'‘.,•,`,.4.. --- -_-- / ell Anderson-Foothill Branch — 6 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 I EXECUTIVE SUMMARY The past several years' budgets have had a focus on In FY16, the Library projects to use$1,884,120 of its Fund Balance to provide the construction and preparations for operating two the funding necessary to meets its budget objectives.The FY17 Budget proposes new library locations. With Glendale Branch opening the same trend, budgeting the use of$2,071,230 of the Library's Fund Balance. in February 2015 and Marmalade opening Feburary It is projected that this will maintain a Fund Balance in the General Fund equal to 2016,we now turn toward full operations as an eight 14-16%of the FY17 budget. It is the Library's goal moving forward to maintain a library system. Our new buildings'design signals the Fund Balance of 16%, roughly equal to 2 months of expenditures. changing way that communities across the country are using their libraries. More square footage is dedi- In 2009,the bond to fund the construction of the Glendale and Marmalade cated to community gathering spaces and the collec- Branches was approved by Salt Lake City Council with the expectation that, upon tion of physical materials is smaller when compared the opening of the new facilities,The City Library would require a tax rate increase to other locations. More public Internet computers to fund the operation of the expanded library system. Through increased efficien- are available for worldwide information discovery and cies, the timing of construction,and utilization of its Fund Balance, the Library has connecting in the digital space. Both locations have delayed the tax rate increase request several more years than originally expected. makerspaces where the community has access to In order to fund the ongoing operation of all eight library locations, protect the capi- technology for creation and exploration, like 3D print- tal investments Salt Lake City has made in its libraries,and support the increased ers, sewing machines, professional design software, need for community engagement and outreach,The City Library intends to request and stations to convert old media (such as VHS a tax increase for FY18. tapes)to modern media (digital movie files). Prior to FY16, revenues designated for the Glendale and Marmalade Branch building projects were accu- mulated in the Capital Project Fund to be used for the construction of the branches.As the buildings have entered operation, the designated revenues have been deposited in the General Fund and the amount needed to meet the debt payments transferred to the Debt Service Fund. In FY17, The City Library will continue to review the appropriate use and maintenance of all of our facili- • ties through space utilization studies, ideal hours studies,and examination of the ideal workforce for each location and systemwide. In February 2016, the Library Board discontinued the inquiry into a two- _ _ ----- -- year pilot of 24/7 Library Service at the Main Library --__=�''=-"M- ._,• -- _ based on the high projected cost of operation. The �ia+.:h.h. -• 18-month exploration reconfirmed the community's — passionate support of their public library system and - _ .Th - -- - - ‘, a strong interest in having even greater access to Li- Jsi .:. T - brary resources and facilities.The City Library will use .- '', �- the information gathered in the 24/7 Library Service = - . + �_ r 2 'a- "- = ' ` f►a� research along with a citywide service hours survey to f ` .;; ' : , develop ideal open hours for all locations. r ,,, =, _. . r;.� OM .10 nmr ! - I -7 _! ti ,, 112 ram= iU1 •':. � �_ • , :;,F-s, - ` r- ` " .-... Chapman Branch Salt Lake City Public Library Approved Budget,Fiscal Year 2017 7 - ORGANIZATIONAL CHART _ _ _ _ _ _ _ . -1 Public Technology Program Manager Children's Library Manager Administrative Assistant Assistant Director for the Main Library&Collections Nonfiction/AV Manager — Deputy Director Adult Services Coordinator Level 2 Manager — Maintenance Manager Teen Services Coordinator U O e O p 'O e mow m Circulation Manager e Finance Manager Children's Services W — Coordinator J Anderson-Foothill Communications Manager Events Services Manager d Branch Manager , r Chapman Branch Manager _1 Human Resources Manager Assistant Director for _J Neighborhood Services Day-Riverside Branch -I Technical Services Manager Manager — Sprague Branch Manager Sweet Branch Manager Glendale Branch Manager ❑ Executive Leadership Team Marmalade Branch O Service Coordinators Manager - 8 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 STAFFING PROFILE POSITION FY16 FY17 DIFFERENCE The FY17 budget adds 7.63 FTE in new positions, Accountant 1 1 — including: Accounting Specialist 1 1 — • 2 new full-time Librarian positions—Sweet Administrative Assistant 1 1 '— Branch Librarian and Systemwide Youth Selector Administrative Manager 3 3 — • 2 new part-time Associate Librarian positions— Assistant Director 2 2 — one each in the Children's Library and Anderson- Associate Librarian 15 17.825 2.825 Foothill Branch • 3 new part-time Library Assistant positions for Branch Custodian 4.05 4.05 — Level 2 staff,which will assume the responsibili- Cataloger 2 1 (1) ties of the Browsing Library on Level 1(the previ- Circulation Supervisor 3 3 — ous Browsing Library department transferred en Comm/Marketing Specialist 3 3 — masse to staff the Marmalade Branch) Computer Assistant 1.55 1.55 — • 2 new part-time Library Aide positions in Circula- Computer Associate 1.95 1.95 — tion Custodial Supervisor 1 1 — • 1 full-time Maintenance Technician/Gardener for Custodian 10.05 10.05 — systemwide support Delivery Driver 2 2 — The FY17 Budget includes the following reductions: Deputy Director 1 1 -- • 1 full-time Cataloger position was elminiated in Events Assistant .25 .25 order to fund a Librarian position at the Marma- Events Specialist 2 2 lade Branch Executive Director 1 1 — • 2.35 FTE Library Aide positions in Technical Human Resource Associate 2 2 Services eliminated,due to receiving shelf-ready Library Store 1.45 1.45 — materials from vendors Librarian 31.35 32.35 1 Reclassifications have been considered in order to Library Aide 32.775 30.85 (1.925) ensure the Library has the right staffing levels in all Library Assistant 39.325 40.7 1.375 locations.The following reclassifications have been Maintenance Technician 5 6 1 made: Manager 15 15 • 40-hour Library Assistant in Nonfiction/AV reclas- Production Designer .95 .95 sified to Associate Librarian Service Coordinator 3 3 • Part-time Library Assistant at Sprague Branch Senior Designer 1 1 — reclassified to part-time Associate Senior Librarian 0.8 0.8 • Part-time Library Aide at Glendale Branch re- Staff Development Trainer 1 1 — classfied to part-time Library Assistant • Part-time Library Aide at Marmalade Branch Technical Services Specialist 2 2 — reclassified to part-time Library Assistant TOTAL 191.5 194.775 3.275 Positions at the Anderson-Foothill and Sprague The City Library is performing a Compensation Study in 2016 to ensure our corn- Branches that were receiving full-time benefits but pensation is competitive with similar positions in our area and industry;the FY17 were working less than 40 hours per week were budget maintains the pay-range system established with the 2012 Compensation increased to 40 hours per week.Part-time positions Study.The overall workforce has been maintained with some adjustments to sup- that were working fewer than 18 hours per week have port effective use of staff talent. been increased to 18 hours per week. The bulk of the 3.275 FTE net increase in staff is for departments providing direct service to the public. Salt Lake City Public Library Approved Budget,Fiscal Year 2117 9 — GENERAL FUND REVENUE FY15 FY16 FY16 FY17 FY16 to FY17 Percentage Actual Budget Projected Budget Budget Diff. Difference TAX REVENUES Current Year Property Taxes 11,268,292 12,245,885 12,394,856 12,528,525 282,640 2.3% Personal Property Taxes 1,571,794 1,281,565 1,671,684 1,372,290 90,725 7.1% Delinquent Property Taxes 349,218 400,000 324,545 325,000 (75,000) (18.8%) Motor Vehicle Taxes 570,103 575,000 650,161 650,000 75,000 13.0% Judgment Levy 108,881 110,000 54,316 40,000 (70,000) (63.6%) SUBTOTAL 13,868,288 14,612,450 15,095,562 14,915,815 303,365 2.1% INTERGOVERNMENTAL REVENUES Grants-Federal 15,000 - - 2,000 2,000 - Reimbursements-E-Rate 76,595 53,600 48,313 32,000 (21,600) (40.3%) Grants-State 8,887 117,000 45,227 119,000 2,000 1.7% Grants-Local Governments - 4,000 - - (4,000) (100.0%) RDA Rebate 297,268 290,000 290,000 295,000 5,000 1.7% SUBTOTAL 397,750 464,600 383,540 448,000 (16,600) (3.6%) CHARGES FOR SERVICES Printer Revenues 20,516 27,000 35,940 36,000 9,000 33.3% Copier Revenues 11,549 - - Non-Resident Fees 13,912 15,000 14,850 14,000 (1,000) (6.7%) Reimbursements-Friends 83,382 86,080 86,080 86,080 - - SUBTOTAL 129,359 128,080 136,870 136,080 8,000 6.2% FINES 317,464 275,000 324,900 315,000 40,000 14.5% MISCELLANEOUS Interest 45,863 40,000 61,370 55,000 15,000 37.5% Rents-Facilities 77,125 80,000 72,990 80,000 - - Rents-Commercial Space 44,450 55,000 44,450 40,000 (15,000) (27.3%) Sundry 8,050 4,000 38,310 5,000 1,000 25.0% SUBTOTAL 175,488 179,000 217,120 180,000 1,000 0.6% CONTRIBUTIONS&TRANSFERS Transfers 292,984 Donations 75,105 104,600 104,600 107,100 2,500 2.4% Fund Balance-Appropriated - 2,184,700 1,884,120 2,071,230 (113,470) (5.2%) SUBTOTAL 368,089 2,289,300 1,988,720 2,178,330 (110,970) (4.8%) TOTAL REVENUES 15,256,438 17,948,430 18,146,712 18,173,225 224,795 1.3% - i' ---- -- Salt Lake City Public Library Approved Budget,Fiscal Year 2017 GENERAL FUND REVENUE GENERAL FUND REVENUE OVERVIEW INTERGOVERNMENTAL REVENUES Most revenue categories have been budgeted based on current year projec- In FY15,The City Library received a Big Read tions. grant through the National Endowment for the Arts. The FY17 budget anticipates an IMLS grant The Library's primary source of funding is property taxes. Property tax rev- in partnership with faculty from University of enues have been budgeted at the amount to be generated by the 2015 certi- Utah. Federal E-Rate reimbursement for voice fied tax rate. Our current property tax rate is .000747,which is 74.7% of the and cellular communications is being phased ceiling established by the Utah State Legislature. out, so we anticipate a reduction in this revenue line. A local governments grant supporting the The following chart shows the property tax amount as it relates to a property Performance Art Festival is being administered value at$247,000. by The Friends of The City Library and has been recategorized as Donations. The RDA Rebate Tax Year Tax Year Tax Year Tax Year Tax Year amount has been determined based on historic 2011 2012 2013 2014 2015 trend. Residential $110.99 $114.93 $111.40 $106.23 $101.48 property CHARGES FOR SERVICES Commercial $201.80 $208.96 $202.54 $193.15 $184.51 Revenues for public printing and copying property have been combined and budgeted based on projected FY16 receipts.The City Library now TAX REVENUES provides fax and scanning for a small fee,which Current Year and Personal Property Taxes are budgeted at the amount generated has increased this revenue line.The Friends' by the 2015 certified tax rate. Outstanding Delinquent Property Taxes are identified Reimbursement directly reflects personnel costs by Salt Lake County to be lower in the coming year. Motor Vehicle Taxes are based for staff of The Library Store. on current year projections. The Judgement Levy budget is set by the City Council FINES during adoption of the budget based on property tax appeals and state law. Fine revenues are expected to be higher based on projected FY16 receipts.The City Library now accepts credit card payments for fines and - •' fees, making it easier for patrons to resolve their fines; the Library believes this is a factor in the i increase in fines revenue received. __1` _ MISCELLANEOUS Revenues collected for private space rental and r-- - -� commercial filming has been budgeted in FY17 ri based on projected FY16 receipts. A reduction in Commercial Space Rent is anticipated due to - > :..:, tenant occupancy and anticipated vacancies. In- Al. terest revenue is expected to increase based on ,!! lit • healthy cash balances and higher interest rates. Sundry revenues are expected to increase based k � ç { on current year projections. .. CONTRIBUTIONS &TRANSFERS No transfers from other Library funds are antici- gated.The Fund Balance Appropriation reflects: • • $32,365 from the restricted fund balance A • $971,770 for capital purchases IlltiniA. �a • $1,067,095 to balance the General Fund and meet debt payment obligations Moka Coffee&Chocolates at the Marmalade Branch Salt Lake City Public Library Approved Budget,Fiscal Year 2017 11 — GENERAL FUND EXPENDITURES FY15 FY16 FY16 FY17 FY16 to FY17 Percentage ' Actual Budget Projected Budget Budget Diff. Difference PERSONNEL Salaries&Wages-Regular 6,506,477 7,206,500 7,206,500 7,498,000 291,500 4.0% Salaries&Wages-Flex 167,659 210,055 210,055 210,050 (5)Social Security-Regular 475,143 552,400 552,400 574,700 22,300 4.0% Social Security-Flex 12,801 16,130 16,130 16,125 (5) - Employee Insurance 719,187 997,900 997,900 993,300 (4,600) (0.5%) Retiree Insurance 40,450 50,000 50,000 50,000 - - State Retirement 879,883 962,500 962,500 982,700 20,200 2.1% Workers Compensation 33,242 40,000 40,000 41,800 1,800 4.5% Unemployment Insurance 108 8,000 8,000 5,000 (3,000) (37.5%) Other Employee Benefits 12,019 26,695 26,695 28,920 2,225 8.3% Staff Incentives 2,659 4,350 4,350 5,895 1,545 35.5% SUBTOTAL 8,849,628 10,074,530 10,074,530 10,406,490 331,960 3.3% MATERIALS&SUPPLIES Subscriptions&Memberships 17,363 24,210 24,210 23,370 (840) (3.5%) Publicity 68,579 66,500 66,500 76,000 9,500 14.3% Travel&Training 90,236 98,675 98,675 96,235 (2,440) (2.5%) Office Supplies&Expense 12,897 19,500 19,500 17,500 (2,000) (10.3%) Postage 16,535 22,500 22,500 38,500 16,000 71.1% Special Department Supplies 168,566 222,160 222,160 190,515 (31,645) (14.2%) Copier/Printer Paper 7,410 6,000 6,000 6,000 - - Copier/Printer Toner 8,905 12,000 12,000 14,000 2,000 16.7% SUBTOTAL 390,491 471,545 471,545 462,120 (9,425) (2.0%) MAINTENANCE&UTILITIES Fuel 7,392 12,000 12,000 9,000 (3,000) (25.0%) Maintenance-Equipment 11,176 11,450 11,450 9,990 (1,460) (12.8%) Maintenance-Vehicles 6,795 5,000 5,000 7,000 2,000 40.0% Maintenance Contracts 189,479 335,445 335,445 327,225 (8,220) (2.5%) Maintenance-Buildings&Grounds 337,000 455,175 455,175 441,200 (13,975) (3.1%) Utilities-Boiler Operations 112,303 130,000 130,000 115,000 (15,000) (11.5%) Utilities-Electricity 500,057 527,500 527,500 538,500 11,000 2.1% Utilities-Gas 79,724 108,600 108,600 99,800 (8,800) (8.1%) Utilities-Water 49,100 65,600 65,600 57,800 (7,800) (11.9%) Utilities-Garbage 23,455 26,320 26,320 25,440 (880) (3.3%) Utilities-Telecommunications 117,655 134,000 134,000 130,000 (4,000) (3.0%) SUBTOTAL 1,434,136 1,811,090 1,811,090 1,760,955 (50,135) (2.8%) - 12 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 GENERAL FUND EXPENDITURES FY15 FY16 FY16 FY17 FY16 to FY17 Percentage Continued Actual Budget Projected Budget Budget Diff. Difference SERVICES Prof&Tech Services 420,882 496,100 496,100 587,440 91,340 18.4% Prof&Tech Services-Attorney 2,967 20,000 20,000 15,000 (5,000) (25.0%) Security 151,515 163,600 163,600 166,400 2,800 1.7% City Administrative Charges 14,886 26,000 26,000 24,000 (2,000) (7.7%) Payroll Processing 7,400 Background Checks 1,083 1,500 1,500 1,500 - - Cataloging Charges 68,234 78,000 78,000 96,000 18,000 23.1% Materials Processing 11,345 17,000 17,000 - (17,000) (100.0%) Drug Testing 350 500 500 250 (250) (50.0%) Staff Training&Development 10,226 23,400 23,400 23,400 Programming 143,744 204,065 204,065 193,275 (10,790) (5.3%) Program-Center For The Book 2,348 3,000 3,000 - (3,000) (100.0%) Art Exhibit Display Committee 2,882 8,000 8,000 8,000 - - Board Development 8,183 4,000 4,000 4,000 - - SUBTOTAL 846,045 1,045,165 1,045,165 1,119,265 74,100 7.1% OTHER CHARGES Insurance 216,627 244,600 244,600 240,500 (4,100) (1.7%) Collection Costs 20,191 25,000 25,000 22,000 (3,000) (12.0%) Interlibrary Loan 669 400 400 500 100 25.0% Sundry 20,977 27,425 27,425 22,525 (4,900) (17.9%) Executive Discretion 9,440 55,000 55,000 25,000 (30,000) (54.5%) Staff Grants - - - 30,000 30,000 - SUBTOTAL 267,904 352,425 352,425 340,525 (11,900) (3.4%) COLLECTIONS Cap Outlay-Equipment 2,417 Cap Outlay-Furniture 5,501 - - Cap Outlay-Book&Reference Material 688,143 645,000 645,000 700,000 55,000 8.5% Cap Outlay-Audio Materials 154,366 190,000 190,000 190,000 - - Cap Outlay-Visual Materials 355,556 350,000 350,000 390,000 40,000 11.4% Cap Outlay-Computer Ref Sources 163,856 200,000 200,000 200,000 - - Cap Outlay-Downloadable Materials 386,249 365,000 365,000 419,200 54,200 14.8% Cap Outlay-Periodicals 101,706 115,000 115,000 115,000 - - Cap Outlay-Processing Charges - - 106,785 106,785 - SUBTOTAL 1,857,794 1,865,000 1,865,000 2,120,985 255,985 13.7% TRANSFERS,GRANTS&DONATIONS Transfer To Capital Project Fund 425,375 1,006,275 1,006,275 1,011,770 5,495 0.5% Transfer to Debt Service Fund - 1,064,800 1,064,800 730,650 (334,150) (31.4%) Grants-Federal 15,000 - - 2,000 2,000 - Grants-State 8,887 117,000 117,000 94,000 (23,000) (19.7%) Grants-Local - 4,000 4,000 - (4,000) (100.0%) Donations 104,881 136,600 136,600 124,465 (12,135) (8.9%) SUBTOTAL 554,143 2,328,675 2,328,675 1,962,885 (365,790) (15.7%) TOTAL EXPENDITURES 14,200,141 17,948,430 17,948,430 18,173,225 224,795 1.3% Salt Lake City Public Library Approved Budget,Fiscal Year 2011 13 GENERAL FUND EXPENDITURES PERSONNEL FY15 FY16 FY16 FY17 FY16 to FY17 Percentage Actual Budget Projected Budget Budget Oiff. Difference Salaries&Wages-Regular 6,506,477 7,206,500 7,206,500 7,498,000 291,500 4.0% Salaries&Wages-Flex 167,659 210,055 210,055 210,050 (5) - Social Security-Regular 475,143 552,400 552,400 574,700 22,300 4.0% Social Security-Flex 12,801 16,130 16,130 16,125 (5) - Employee Insurance 719,187 997,900 997,900 993,300 (4,600) (0.5%) Retiree Insurance 40,450 50,000 50,000 50,000 State Retirement 879,883 962,500 962,500 982,700 20,200 2.1% Workers Compensation 33,242 40,000 40,000 41,800 1,800 4.5% Unemployment Insurance 108 8,000 8,000 5,000 (3,000) (37.5%) Other Employee Benefits 12,019 26,695 26,695 28,920 2,225 8.3% Staff Incentives 2,659 4,350 4,350 5,895 1,545 35.5% SUBTOTAL 8,849,628 10,074,530 10,074,530 10,406,490 331,960 3.3% PERSONNEL OVERVIEW WORKERS COMPENSATION The City Library is performing a compensation study in 2016 to ensure our Workers Compensation is a function of wages. compensation is competitive with similar positions in our area and industry; the last compensation study was conducted in 2012.In FY17,personnel UNEMPLOYMENT INSURANCE expenditures account for approximately 57%of the Library's overall General The Unemployment Insurance expenditures Fund budget,as compared to 56%in FY16 and 63%in FY15. have been reduced to reflect historical trends. For details on the Library's staffing,refer to the Staffing Profile on page 9. OTHER EMPLOYEE BENEFITS The City Library offers reimbursement of em- SALARIES&WAGES ployees'costs for public transportation use.The This budget includes an overall staffing increase of 3.275 FTE and reflects a FY17 budget for this benefit is based on FY16 2%salary increase.Substitute employee costs(Flex)will remain separate from projections. regular salaries.The slight change in Flex Wages is due to reallocation of the pool to departments. STAFF INCENTIVES Small staff incentives are allocated to individual SOCIAL SECURITY department accounts on a per-employee basis. Social Security costs are expected to change in tandem with their respective The per-employee amount has been increased changes in salaries and wages. from$15 to$20. INSURANCE _ The City Library will continue to offer a High Deductible Health Plan(HDHP) with a Health Savings Account(HSA)contribution.The FY17 budget reflects , FY16 actual employee plan selection with a minimal increase in dental insur- ance I.. costs and no projected increase in medical insurance costs.Retiree Or A , insurance will continue to be budgeted separately to allow for better long-term monitoring;no change is anticipated. I RETIREMENT --- Full-time Library employees are members of Utah Retirement Systems.Retire- / ment costs are projected to increase in FY17 due solely to an increase in C wages. Marmalade Branch Grand Opening - 14 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 GENERAL FUND EXPENDITURES MATERIALS & SUPPLIES FY15 FY16 FY16 FY17 FY16 to FY17 Percentage ' Actual Budget Projected Budget Budget Diff. Difference Subscriptions&Memberships 17,363 24,210 24,210 23,370 (840) (3.5%) Publicity 68,579 66,500 66,500 76,000 9,500 14.3% Travel&Training 90,236 98,675 98,675 96,235 (2,440) (2.5%) Office Supplies&Expense 12,897 19,500 19,500 17,500 (2,000) (10.3%) Postage 16,535 22,500 22,500 38,500 16,000 71.1% Special Department Supplies 168,566 222,160 222,160 190,515 (31,645) (14.2%) Copier/Printer Paper 7,410 6,000 6,000 6,000 Copier/Printer Toner 8,905 12,000 12,000 14,000 2,000 16.7% SUBTOTAL 390,491 471,545 471,545 462,120 (9,425) (2.0%) SUBSCRIPTIONS&MEMBERSHIPS OFFICE SUPPLIES&EXPENSE The City Library will pay for memberships to $2,000 has been reallocated to the Copier/Printer Toner line. professional organizations for Managers and staff who attend conferences. POSTAGE The City Library has expanded the portion of its collection that can be shared PUBLICITY through InterLibrary Loan,which will increase postage costs. The Publicity budget has been increased for a greater focus on service promotions and system- SPECIAL DEPARTMENT SUPPLIES wide merchandising. The bulk of this account is allocated to Technical Services and Technology. Technical Services'supplies are used to prepare library materials for lending, TRAVEL&TRAINING including RFID tags for self-checkout and automated materials handling,bar- This account allows for staff conference atten- codes,and labels.The budgeted decrease is based on a reduction in one-time dance.In-house training funds are budgeted department requests for furniture and display items. separately in Staff Development.The Public Library Association(PLA)biannual conference COPIER/PRINTER PAPER&TONER does not takes place in FY17,but attendance at Since more printers and scanners are available for the public across the sys- other trainings is anticipated to occur,balancing tern,an increase in toner needs is anticipated. out to a slight decrease in this budget. 114".:' ,Tir:/.1 , 'if '. . •14c. ' •4 .p., .,.: 11b.li/s' 0. 01 I • Celebrating new American citizens at the Glendale Branch i �,•r r,-.il . . ,. 1 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 ---- - -- -- 15 - GENERAL FUND EXPENDITURES MAINTENANCE & UTILITIES FY15 FY16 FY16 FY17 FY16toFY17 Percentage • Actual Budget Projected Budget Budget Diff. Difference Fuel 7,392 12,000 12,000 9,000 (3,000) (25.0%) Maintenance-Equipment 11,176 11,450 11,450 9,990 (1,460) (12.8%) Maintenance-Vehicles 6,795 5,000 5,000 7,000 2,000 40.0% Maintenance Contracts 189,479 335,445 335,445 327,225 (8,220) (2.5%) Maintenance-Buildings&Grounds 337,000 455,175 455,175 441,200 (13,975) (3.1%) Utilities-Boiler Operations 112,303 130,000 130,000 115,000 (15,000) (11.5%) Utilities-Electricity 500,057 527,500 527,500 538,500 11,000 2.1% Utilities-Gas 79,724 108,600 108,600 99,800 (8,800) (8.1%) Utilities-Water 49,100 65,600 65,600 57,800 (7,800) (11.9%) Utilities-Garbage 23,455 26,320 26,320 25,440 (880) (3.3%) Utilities-Telecommunications 117,655 134,000 134,000 130,000 (4,000) (3.0%) SUBTOTAL 1,434,136 1,811,090 1,811,090 1,760,955 (50,135) (2.8%) BUILDINGS AND GROUNDS OVERVIEW MAINTENANCE-VEHICLES In FY16,the Buildings and Grounds operating Vehicle Maintenance is expected to increase based on historical trend. expense budget increased 23.5%to account for costs associated with operating Glendale MAINTENANCE CONTRACTS and Marmalade Branches and an emphasis on This account includes technology maintenance and subscription contracts; the maintenance of existing facilities.For FY17, some contracts that currently aren't being used have been eliminated. the overall Buildings and Grounds budget is projected slightly lower. MAINTENANCE-BUILDINGS&GROUNDS In FY16,funds were added to this account when Glendale and Marmalade FUEL branches opened and to emphasize maintenance of existing facilities.FY16 Fuel costs are expected to decrease based on included some one-time items that are not needed for FY17,resulting in a current fuel usage and lower fuel prices, slight decrease. MAINTENANCE-EQUIPMENT UTILITIES:BOILER,ELECTRICITY,GAS,WATER,&GARBAGE This account includes maintenance for equip- These accounts are budgeted based on projected FY16 expenditures. meet such as copy machines,microfilm equip- ment,and projectors.A decrease is anticipated UTILITIES-TELECOMMUNICATIONS based on newer equipment. The increase reflects gross telecommunications costs before the E-Rate grant reimbursement.A corresponding increase in E-Rate Reimbursement revenue can be found in the"Intergovermental Revenues"line.The FY17 cost is intended to decrease based on historical data. r Day-Riverside Branch •' ---'v 1 :+V - 16 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 GENERAL FUND EXPENDITURES SERVICES FY15 FY16 FY16 FY17 FY16 to FY17 Percentage • Actual Budget Projected Budget Budget Diff. Difference Prof&Tech Services 420,882 496,100 496,100 587,440 91,340 18.4% Prof&Tech Services-Attorney 2,967 20,000 20,000 15,000 (5,000) (25.0%) Security 151,515 163,600 163,600 166,400 2,800 1.7% City Administrative Charges 14,886 26,000 26,000 24,000 (2,000) (7.7%) Payroll Processing 7,400 Background Checks 1,083 1,500 1,500 1,500 - - Cataloging Charges 68,234 78,000 78,000 96,000 18,000 23.1% Materials Processing 11,345 17,000 17,000 - (17,000) (100.0%) Drug Testing 350 500 500 250 (250) (50.0%) Staff Training&Development 10,226 23,400 23,400 23,400 - - Programming 143,744 204,065 204,065 193,275 (10,790) (5.3%) Program-Center For The Book 2,348 3,000 3,000 - (3,000) (100.0%) Art Exhibit Display Committee 2,882 8,000 8,000 8,000 - - Board Development 8,183 4,000 4,000 4,000 SUBTOTAL 846,045 1,045,165 1,045,165 1,119,265 74,100 7.1% PROFESSIONAL&TECHNICAL SERVICES CENTER FOR THE BOOK This account funds professional services such as the annual financial audit, The Center for the Book obligations have been consultants for Library projects,strategic planning costs,and IMS fees for IT assumed by the Utah Humanities Council. support.The FY17 account reflects an increase in the Salt Lake City IMS con- XfYEPWNITE THE SITUATION tract.The Attorney account has been reduced based on historical trends. MOVE iHIN THE SITUATION OkE P►f,E BE OUT OF HIND SECURITY y , 'f,t4 This account has a slight increase to account for more security presence at branch locations and an upcoming exhibit of Shakespeare's First Folio. CITY ADMINISTRATIVE CHARGES This account has been reduced based on historical trends. \ /- `'• . PAYROLL PROCESSING The City Library eliminated third-party payroll processing in FY15. r-('r ;‘0 CATALOGING CHARGES r 1144 •r This account reflects an increase in OCLC fees and charges for fully cataloged I Overdrive records. iY MATERIALS PROCESSING ,� r '`_ This category has been moved to the Collections category. \., ll DRUG TESTING ' This account has been reduced based on historical trends. rt -t PROGRAMMING In FY16,The City Library hosted The Nation's 150 anniversary speaker series. The FY17 Programming budget assumes flat expenditures aside from that Sweet Branch series. -n Salt Lake City Public Library Approved Budget,Fiscal Year 2011 17 - GENERAL FUND EXPENDITURES OTHER CHARGES FY15 FY16 FY16 FY17 FY16 to FY17 Percentage Actual Budget Projected Budget Budget Diff. Difference Insurance 216,627 244,600 244,600 240,500 (4,100) (1.7%) Collection Costs 20,191 25,000 25,000 22,000 (3,000) (12.0%) Interlibrary Loan 669 400 400 500 100 25.0% Sundry 20,977 27,425 27,425 22,525 (4,900) (17.9%) Executive Discretion 9,440 55,000 55,000 25,000 (30,000) (54.5%) Staff Grants - - - 30,000 30,000 SUBTOTAL 267,904 352,425 352,425 340,525 (11,900) (3.4%) INSURANCE&COLLECTION COSTS EXECUTIVE DISCRETION&STAFF GRANTS Insurance and Collection Costs were reduced This account is allocated for unanticipated projects and services for the Direc- based on historical trends. tor and Library Board to use as needed.In FY16,$30,000 was included for internal innovation grant opportunities,which has now been broken out into its SUNDRY own account. Department Sundry accounts were reduced from $200 to$100 per department. GENERAL FUND EXPENDITURES COLLECTIONS FY15 FY16 FY16 FY17 FY16to FY17 Percentage Actual Budget Projected Budget Budget Diff. Difference Cap Outlay-Equipment 2,417 - - Cap Outlay-Furniture 5,501 - - - - - Cap Outlay-Book&Reference Material 688,143 645,000 645,000 700,000 55,000 8.5% Cap Outlay-Audio Materials 154,366 190,000 190,000 190,000 Cap Outlay-Visual Materials 355,556 350,000 350,000 390,000 40,000 11.4% Cap Outlay-Computer Ref Sources 163,856 200,000 200,000 200,000 - - Cap Outlay-Downloadable Materials 386,249 365,000 365,000 419,200 54,200 14.8% Cap Outlay-Periodicals 101,706 115,000 115,000 115,000 - - Cap Outlay-Processing Charges - - - 106,785 106,785 - SUBTOTAL 1,857,794 1,865,000 1,865,000 2,120,985 255,985 13.7% EQUIPMENT AND FURNITURE - yt In prior years,this account funded one-time equipment purchases such as 9 copy machines,furniture,and telecommunications equipment.In FY16 and �'M1 . _ FY17,these costs have been accounted for in the Capital Project Fund budget. -• 4 ` 1 1 • 'illi COLLECTIONS ' - The Library Board set a priority of increasing the portion of the overall budget Ih dedicated to collections.The FY17 Collections budget was increased 8%overall with the largest increases going to the areas with the greatest demand:Book& Reference Material,Visual Materials(DVD films),and Downloadable Materials (electronic books,magazines,music,and films). Halloween al Main Library io - 18 - - Salt Lake City Public Library Approved Budget,Fiscal Year 2011 GENERAL FUND EXPENDITURES TRANSFERS, GRANTS, & DONATIONS FY15 FY16 FY16 FY17 FY16toFY17 Percentage Actual Budget Projected Budget Budget Diff. Difference Transfer to Capital Project Fund 425,375 1,006,275 1,006,275 1,011,770 5,495 0.5% Transfer to Debt Service Fund — 1,064,800 1,064,800 730,650 (334,1501 (31.4%) Grants—Federal 15,000 — — 2,000 2,000 — Grants—State 8,887 117,000 117,000 94,000 (23,000) (19.7%) Grants—Local — 4,000 4,000 — (4,000) (100.0%) Donations 104,881 136,600 136,600 124,465 (12,135) (8.9%) SUBTOTAL 554,143 2,328,675 2,328,675 1,962,885 (365,790) (15.7%) TRANSFERS GRANTS&DONATIONS The FY17 budget includes an increased transfer The City Library continues to identify and pursue grants,which can act as from the General Fund to the Capital Project sparkplugs for innovation.FY15 anticipated the receipt of the Big Read grant Fund for requested capital acquisitions.The through the National Endowment for the Arts;the FY17 budget anticipates a transfer to the Debt Service Fund is for the debt federal grant to support the Performance Art Festival.The City Library antici- obligations associated with the Glendale and pates receiving State CLEF(Community Library Enhancement Fund)Grants. Marmalade Branches.A portion of the debt If these grants are awarded,the expenditures associated with these grants go obligation will be funded with remaining Glendale into these account.The Library additionally anticipates a slight decrease in money to be transferred from the Capital Project private donations because a donation-funded project was completed in FY16. Fund to the Debt Service Fund. /. ` !I 4 /4• •,,..,. -- - - '. i l \ , - . / - daillillim., ':.- .., ..eNvi ,'. i .\ Itis."--"IcTlf. MI ��4 ,lid i q't oi 4 i, .--'2;:.' k,--omi 'N'el.• ' ' ' Ili 1 \\ !',1 ..1 . IIIN Sprague Branch i 4 illigr Salt Lake City Public Library Approved Budget,Fiscal Year 2011 19 — CAPITAL PROJECT FUND BUDGET FY15 FY16 FY16 FY17 FY16toFY17 Percentage '' REVENUES Actual Budget Projected Budget Budget Diff. Difference Current Year Property Taxes 1,260,289 — — State Grant 32,030 — — 275,000 275,000 — Interest 9,413 6,000 6,000 18,000 12,000 200.0% Sundry 9,530 Transfer From General Fund 425,375 1,006,275 1,006,275 1,011,770 5,495 0.5% Private Donations 300 — — — — — Fund Balance—Assigned — — 84,240 — — — Fund Balance—Glendale 252,625 320,000 320,000 — Fund Balance—Marmalade — — 1,682,840 — — — Fund Balance—Appropriated Foothill — 33,750 40,750 32,500 (1,250) (3.7%) TOTAL REVENUES 1,736,937 1,046,025 3,072,730 1,657,270 611,245 58.4% CURRENT YEAR PROPERTY TAXES EXPENDITURES Previous fiscal year Property Tax Revenues were generated from a specific Budgeted Capital Project Expenditures are portion of the Library's certified tax rate designated for the Glendale and Mar- unique from year-to-year based on needs and malade branch development.These revenues are now reflected in the General requests. Fund Revenues for operating and debt service costs. Capital Projects anticipated for FY17 include: INTEREST • Space utilization studies at the Chapman, Interest revenue is expected to decrease due to a lower cash balance as Day-Riverside,and Sprague Branches funds have been spent on the Glendale and Marmalade Branch development • Improvements to the landscaping at the projects. Main Library and Anderson-Foothill and Chapman Branches TRANSFER FROM GENERAL FUND • Furniture repair and replacement at the The FY17 budget includes an increased transfer from the General Fund to the Main Library and Anderson-Foothill Branch Capital Project Fund for requested capital acquisitions. • Waterproofing roof sections at the Day- Riverside and Sprague Branches FUND BALANCES • A new van for our Maintenance Team No capital projects are budgeted to come from the Capital Project Assigned • HVAC and other building systems improve- Fund Balance.With the construction of the Glendale and Marmalade Branch- ments and repairs es'complete,their Capital Fund Balances will be eventually closed out. • Carpet replacement on two floors of the Main Library In FY14,an account was established to track donated funds for improvements • Remodeling one of the playrooms in the at the Anderson-Foothill Branch.The source of the money was a generous Main Library's children's area donation from a community member,Judith Fay Whitmer,who requested that • Interior painting at Main Library and the Library use the money to enhance patron experience at the Anderson- Anderson-Foothill Branch Foothill Branch.In FY17,the account includes funds for landscape improve- • Exterior painting at Day-Riverside Branch ments and furniture at the branch. • Replacing a foldaway wall at Sweet Branch • Add wireless Internet access ports at the Main Library • Purchase a sound booth for the Main Library's Creative Lab • Purchase new book trucks for the Day- Riverside Branch — 20 Salt Lake City Public Library Approved Budget,Fiscal Year 2017 CAPITAL PROJECT FUND BUDGET FY15 FY16 FY16 FY17 FY16 to FY17 Percentage EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference Cap Outlay-Building(Main) 22,962 139,150 153,020 364,500 225,350 161.9% Cap Outlay-Building(Foothill) 3,960 5,000 5,000 20,000 15,000 300.0% Cap Outlay-Building(Chapman) 8,112 20,000 20,000 - Cap Outlay-Building(Riverside) - 8,500 8,500 40,500 32,000 376.5% Cap Outlay-Building(Sprague) - - 27,500 27,500 - Cap Outlay-Building(Sweet) 3,760 - -- 5,500 5,500 - Cap Outlay-Glendale Branch 1,765,624 - 252,625 - Cap Outlay-Marmalade Branch 288,421 83,500 1,766,340 - (83,500) (100.0%) Cap Outlay-Improvements(System) - 25,000 25,000 - (25,000) (100.0%) Cap Outlay-Improvements(Main) 14,669 57,070 75,070 302,000 244,930 429.2% Cap Outlay-Improvements(Foothill) - 13,750 13,750 - (13,750) (100.0%) Cap Outlay-Improvements(Chapman) - 18,000 18,000 5,500 (12,500) (69.4%) Cap Outlay-Improvements(Riverside) - 29,500 29,500 - (29,500) (100.0%) Cap Outlay-Improvements(Sprague) - 15,000 15,000 - (15,000) (100.0%) Cap Outlay-Improvements(Sweet) - 12,000 17,200 (12,000) (100.0%) Cap Outlay-Equipment(System) 36,189 - - 26,000 26,000 - Cap Outlay-Equipment(Main) 36,544 76,790 76,790 76,000 (790) (1.0%) Cap Outlay-Equipment(Foothill) - 5,750 5,750 - (5,750) (100.0%) Cap Outlay-Equipment(Riverside) 14,554 6,000 6,000 7,000 1,000 16.7% Cap Outlay-Equipment(Sprague) - 18,000 18,000 - (18,000) (100.0%) Cap Outlay-Equipment(Sweet) 12,000 12,000 - (12,000) (100.0%) Cap Outlay-Furniture(Main) 58,289 96,700 96,700 93,000 (3,700) (3.8%) Cap Outlay-Furniture(Foothill) - 6,500 6,500 - (6,500) (100.0%) Cap Outlay-Furniture(Riverside) - 6,500 6,500 - (6,500) (100.0%) Cap Outlay-Furniture(Sprague) - 7,800 7,800 - (7,800) (100.0%) Cap Outlay-Technology(System) 91,915 348,965 382,835 - (348,965) (100.0%) Cap Outlay-Technology(Main) 73,587 5,400 18,700 42,270 36,870 682.8% Cap Outlay-Technology(Foothill) - 5,400 5,400 - (5,400) (100.0%) Cap Outlay-Technology(Sprague) - 10,000 10,000 - (10,000) (100.0%) Cap Outlay-Network System Upgrade 29,893 - - - - - Cap Outlay-Computers 10 - - - - - Cap Outlay-Foothill Donation Funds 91,199 33,750 40,750 32,500 (1,250) (3.7%) State Grant 32,030 - - 275,000 275,000 - Transfer To General Fund 292,984 - - - - Transfer To Debt Service Fund 1,044,180 --- 320,000 320,000 - TOTAL EXPENDITURES 3,908,882 1,046,025 3,072,730 1,657,270 611,245 58.4% Salt Lake City Public Library Approved Budget,Fiscal Year 2017 ,_ DEBT SERVICE FUND BUDGET FY15 FY16 FY16 FY17 FY16 to FY17 Percentage ' REVENUES Actual Budget Projected Budget Budget Diff. Difference Interest 4,560 — Transfer from Capital Project Fund 1,044,180 1,051,100 1,051,100 320,000 (731,100) (69.6%) Transfer from General Fund — — — 730,650 730,650 — Fund Balance—Glendale — — — 450 450 — Fund Balance—Marmalade — — — — — — TOTAL REVENUES 1,048,740 1,051,100 1,051,100 1,051,100 — — FY15 FY16 FY16 FY17 FY16 to FY17 Percentage EXPENDITURES Actual Budget Projected Budget Budget Diff. Difference Principal—Glendale Bond — 265,000 265,000 270,000 5,000 1.9% Principal—Marmalade Bond — 245,000 245,000 250,000 5,000 2.0% Interest—Glendale Bond 124,861 247,675 247,675 242,325 (5,350) (2.2%) Interest—Marmalade Bond — 136,840 136,840 268,775 131,935 96.4% Administration Fee—Glendale — 10,000 10,000 10,000 — — Administration Fee—Marmalade — 10,000 10,000 10,000 — — Fund Balance—Unappropriated — 136,585 136,585 — (136,585) (100.0%) TOTAL EXPENDITURES 124,861 1,051,100 1,051,100 1,051,100 — — DEBT SERVICE FUND BUDGET Funds necessary to meet the debt payments on the Glendale and Marmalade Branches are derived from a portion of the Library's certified tax rate designated for such.Prior to FY16,the designated revenues were accumulated in the Capital Project Fund to be used for construction of the branches.In FY16,the desig- nated revenues were deposited in the General Fund.The amount needed to meet the debt payments are then transferred to the Debt Service Fund with excess amounts going toward the operating costs of the two branches.The City Library is funding the Debt Service payments one year ahead of schedule—the FY17 transfer will cover the Debt Service payment for FY18. 1. I _r— I .#.,.,..4,,. d•1i,�IlQC7l ._' ri i4... t,sp. . /r--.•-.• aI { ,f k ,,!„,, ....i-ie.-,..... 4.,'..„ �. q. J Marmalade Branch Grand Opening i` ;•a' s• - ' - 1 '1 _/_- [ \;1.1.. _ - — 22 Salt Lake City Public Library Approved Budget,Fiscal Year 2017