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038 of 2011 - Adopting a disproportionate fee study relating to the landlord/tenant program 0 11-1 0 09-39 SALT LAKE CITY ORDINANCE No. 38 of 2011 (Adopting a disproportionate fee study relating to the Landlord/Tenant Initiative Program) AN ORDINANCE ADOPTING A DISPROPORTIONATE FEE STUDY RELATING TO THE LANDLORD/TENANT PROGRAM AS PROVIDED IN ORDINANCE NO.74 OF 2009. WHEREAS,on December 9,2009 the City Council adopted Ordinance No.74 of 2009 (the"Ordinance")amending Chapter 5.04(Business Licenses)and Chapter 5.14(Apartment Houses),and enacting Chapter 5.15(Landlord/Tenant Initiative)of the Salt Lake City Code to establish a landlord/tenant program(sometiines:referred to as a"Good Landlord"program);and WHEREAS,the Ordinance relies,in part,on disproportionate fees for rental dwellings as authorized under Section 10-1-203 of the Utah Code, WHEREAS,the Ordinance will not become effective until the City Council adopts a disproportionate fee study(the"Fee Study")by ordinance;and WHEREAS,it is proposed that the Fee Study attached hereto as Exhibit"A"be adopted; and WHEREAS,the City Council finds(i)the Fee Study defines the costs that constitute disproportionate costs and the amounts that are reasonably related to the costs of municipal services provided by the City,and(ii)the amount of the disproportionate fees shown in the Fee Study are reasonably related to the costs ofmiuucipal services provided by the City. NOW,THEREFORE,be it ordained by the City Council of Salt Lake City,Utah: SECTION 1. The Fee Study prepared by the Salt Lake City Finance Department,dated June 14,2011 and attached hereto as Exhibit"A",is hereby adopted. SECTION 2. Beginning on September 1, 2011, disproportionate fees shall be imposed as . provided in Section 5.04.070 of the Salt Lake City Code, but shall not exceed the amounts shown in the Fee Study. • SECTION 3. This ordinance shall become effective on the date of its first publication. Passed by the City Council of Salt Lake City,Utah this 14tiilay of June 2011. CHAIRPERSON (A-T9'EST: (C:-'CITY RECORD Transmitted to Mayor on June 14, 2011 Mayor's Action: X Approved. Vetoed. • • „c MAY(i`P CITY CORD N84-5L-- (SEAL) ;, j "�3!: ) j,, APPROVED AS TO FORM T.t Bill No. 38 of 2011. r�2�`' ,''Qw Date: Published: ,T„� 1 �011 t'`��R.�'� y By: _ 7 y , �`� —r+ S/L//r/�G ..Mv, ,tirMay ��r/ V Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections DIRECT COSTS Add:Depreciation Expense on Fleet Vehicles Note 1 22,276.91 Add:Unallocated General Fund Administrative Fees Note 2.-, 137,168.09 Add:Housing Inspectors Adrnii.t " a':u� 4D " ' '`�'Q ,c? '�'1' Tt ( 3�/ 71,607.72 Add:Apartment Inspection Staf(&3 ;��CD,§t I 117,) I'I" -+ -'+l' � 'd(,:z✓(` 733,847.49 733,847.49 Eocit„iC ye:.ti i' o'taSrots e rd N61_ j(rE,gyl. ,. Notes 76,364.00 76,364.00 D.`—'`'"1'r" 1• -, Net Expenditures ! 'L-. 7 � i{-,, $ 1,041,264.22 $ 810,211.49 Add:Depreciation Expense on Fleet Vehicles Note 6 Fully Depreciated Add:Unallocated General Fr'. Adman trahveFees -) n Note 7 54,071.33 Add:Business License Admi v`tl t am'`+ r ' - 5 f('3 G Note 8 15,562.33 Add:Business License Staff&Building Costs Note 9 189,217.38 189,217.38 Xdd Bus reel c n g''' git, of e rt oB .Of 5, ti Note 10 22,265.32 22,265.32 Net Expenditures 281,116.36 211,482.70 i Add:Depreciation Expense on Fleet Vehicles Utilizes Motor Pool Vehicles Add:Unallocated General Fund AdminisfrahveLFees - Note 11 6,654.53 Add:Ci Council Administration (` '''i7 L„kip,!1;i[3 ( (_ _4 Note 12 5,228.15 j,�l r -L;,;_ A,I,a_,?ti _y- R ,, 1 Note 13 56,477.66 56,477.66 Net Expenditures 68,360.34 56,477.66 Add:Depreciation Expense on Fleet Vehicles Utilises Motor Pool Vehicles Add:Unallocated General Fund Admire trative Fees Note 14 9,926.40 PAdd:Mayors'Office Administratior \\/4 -J \VV (0)1 j i� (C� 1 n ij ('(��i Note 15 299.84 _dl-A'k3s o�. -n IPAa 9 t t%<. xed,�Fsw L' ` --' -- Note 16 33,152.79 33,152.79 Net Expenditures 43,379.03 33,152.79 Add:Police Officer Call out costs p) 1 Note 17 $1,069,703 $1,069,703 - ...,,..w.. er r,+ :ytie.ml'b:�.'�^e:.la. t�C.r'•1`��c'mtae'aww""e:su • Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 1: Depredation Expense on fleet Vehicles Depreciation Annual Vehicle Period Depreciation Count Est.Cost (years) Costs 11 vehicles utilized by inspectors $197,198 4 $49,644 Percentage of Good Landloard Time 44.87% $22,277 (Cost data per Bryce Lindeman-Fleet) Note 2: Unallocated General Fund Administrative Fees _ $to be Derived Good Landlord Fees per FY09 Admin Fee allocated Percentage $$ All City Dents(except IMS) $1,559,795 12.65% $197,323 IMS Admin $570,744 12.65% $72,203 Risk Management $285,765 12.65% $36,151 $2,416,304 Total Admin Fees $305,677 Percentage of Good Landloard Time 44.87% $137,168 Housing Inspectors FTEs 21.00 Total CED Employees 166 Note 3: Housing Inspectors,Permits&CED Administration $to be Derived Good Landlord Administrative allocated Percentage $$ Non PS Cost&FY10 Act Exp(CC 0601400)-HAZE $ 94,626 12.65% $11,970.76 FY10 Actual Exp(CC 0600100)-CED $799,180 12.65% $101,101 Non PS Cost&FY10 Act Exp(CC 0600600)-Permits PS Costs&FY10 Actual Exp(CC 0600500)-BSL $960,845 4.84% $46,505 $1,854,651 $159,577 Percentage of Good Landloard Time 44.87% $71,608 Housing Inspectors FTEs 21.00 Total CED Employees 166 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 4: Apartment Inspection Staff • • . Fully Loaded Good Landlord Good Landlord Salary per FY10 POPS Report Annual Cost pro rate share Costs New Inspectors Needed For Program 1-2 unit Inspector $73,912 100% $73,912 New Inspectors Needed For Program 1-2 unit Inspector $73,912 100% $73,912 Rakowski,Roger 5+Unit Inspector $81,884 100% $81,884 Richardson,Craig 3-4 Inspector $73,912 100% $73,912 Simms,William B. 3-4 Inspector $58,400 100% $58,400 Isbell,Randy Housing/Zone Specialist $91,820 75% $68,865 Maugltan,Danny 3-4 Unit Inpector $80,112 100% $80,112 Davenport Sherrie 3-4 Unit&5+Unit Inspector $56,996 100% $56,996 Mildelsen,Scott 5+Unit Inspector $84,904 100% $84,904 Spangenberg,Craig Supervisor $94,184 25% $23,546 Weinheimer,Craig Legal Investigator $82,704 10% 8,270 Hansen,Diana Office Facilitator $53,940 8% 4,315 Nilsson,Amy Clerical Support-Temp $35,859 2% 717 Calfa,Luann Hotel Motel Inspection Staff $66,933 0% - Hollands,Julie Hotel Motel Inspection Staff $69,504 0% - Akerlow,Steve Hotel Motel Inspection Staff $54,132 0% - Madrill,Wendy Hotel Motel Inspection Staff $69,504 0% - Rigler,Gary Hotel Motel Inspection Staff $76,696 0% - Denicke,Jill P. Housing/Zone Specialist $69,504 0% - Garback,Robert Housing/Zone Specialist $69,504 0% - Gent,Carol Lee Housing/Zone Specialist $59,784 0% - Booth,Phil Housing/Zone Specialist $58,988 0% - Total Personal Service Costs $1,537,088 $689,745.78 Allocated Building 44.87% Costs-Apartment Inspection Staff est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times employee(s) 21 $98,280 44.87% $44,101.71 Total Apartment Inspection Staff $733,847.49 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 5: Support Staff&Building Costs Good Landlord Good Landlord Salary per FY10 POPS Report Annual Cost pro rate share Costs TBN-Permits Counter Purposed PIanner $71,684 100% $71,684.00 Total Salary $71,684.00 Allocated Building Costs est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times 1 employee 1 $4,680 100% $4,680.00 Total Staff Supervision&Support $76,364.00 Note 6: Depreciation Expense on Fleet Vehicles Depreciation Annual Vehicle Period Depreciation Count Est.Cost (years) Costs 2 vehicles utilized by Business Licenses $31,346 4 $0 (Cost data per Bryce Lindeman-Fleet) Note 7: Unallocated General Fund Administrative Fees $to be Derived Good Landlord Fees per FY09 Admin Fee Alocation Plan allocated Percentage $$ All City Depts(except IMS) $694,224 5.13% $35,601 IMS Admin $262,184 5.13% $13,445 Risk Management $97,983 5.13% $5,025 Total Admin Fees $1,054,391 $54,071 Business Licenses FTEs(G.H.&M.B.T) 2 Total Finance Department 39 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 8: Business License Administration $to be Derived Good Landlord Administrative Cost Center 06000015 allocated Percentage $$ All other Non PS FY10 Actual Expenses $62,249 25.00% $15,562 Business Licenses FTEs(G.H.&M.B.T) 2 Total Finance Department 8 Note 9: Business License Staff - - - - Good Landlord Good Landlord Salary per FY10 POPS Annual Cost pro rate share Costs Allred,James Business Licenses Admin $78,232 12.5% $9,779.00 Benton,Jim License Enforcement Officer $64,856 12.5% $8,107.00 Hartmann,Teena License Enforcement Officer $64,856 12.5% $8,107.00 Meter,Jeff License Processor $42,544 12.5% $5,318.00 Moore,Michael Combination Processor $51,239 12.5% $6,404.88 Moreno,Jennifer License Processor $60,916 12.5% $7,614.50 Business Sery&Licensing Mgr-For Goodlandlord Business Licensing Supr $70,000 100.0% $70,000.00 Dev.Rev.Com Processor 1099-For Goodlandlord Business Licensing Processor $60,536 100.0% $60,536.00 Total Salary $493,179 $175,866.38 Allocated Building 35.66% Costs-Business License Staff est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times 8 employee(s) 8 $37,440 35.66% $13,351.01 Total Business License Staff $189,217.38 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 10: Business License Support Staff Good Landlord Good Landlord Salary per FY10 POPS Report Annual Cost pro rate share Costs Hoskins,Gordon Finance Director $81,260 5% $4,063.00 Thompson,Mary Beth Rev Analyst/Auditing Mgr $84,822 20% $17,014.44 Total Salary $166,082 $21,077.44 Allocated Building 12.69% Costs-Business License Support Staff est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times 2 employee(s) 2 $9,360 12.69% $1,187.88 Total Business License Support Staff $22,265.32 Note 11: Unallocated General Fund Administrative Fees-City Council $to be Derived Good Landlord Fees per FY09 Admire Fee allocated Percentage $$ All City Depts(except IMS) $361,006 58.82% $212,356 ]IMS Admin $85,612 58.82% $50,360 Risk Management $5,890 58.82% $3,465 Total Admin Fees $452,508 $266,181 Percentage of Good Landloard Time 2.50% $6,655 City Council Members FTEs 13 Total City Council FTEs 22.1 Note 12: City Council Administration $to be Derived Good Landlord Administrative allocated Percentage $$ FY10 Actual Expenses $355,514 58.82% $209,126 Percentage of Good Landloard Time 2.50% $5,228 City Council Members FTEs 13 Total City Council FTEs 22.1 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 13: City Couch Personel and Building Costs Good Landlord Good Landlord Salary per FY10 POPS Annual Cost pro rate share Costs Council Members(7) Council Members $255,096 2.5% $6,377.40 Gust-Jenson,Cindy Ex Director Council Staff $160,693 2.5% $4,017.33 Ridgeway,Mellisa Staff Assistant $60,880 2.5% $1,522.00 McClellan,Amber Lynn Staff Assistant $57,356 2.5% $1,433.90 Jardine,Janice Public Policy Analyst $98,120 2.5% $2,433.00 Tarbet,Nick Constituent Liaision $72,804 2.5% $1,820.10 Lindberg,Neil Council Legal Director $122,628 2.5% $3,065.70 Total Salary $827,577 $20,689.43 Allocated Building Costs-City Council Members est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times 10 employee(s) 13 $60,840 58.82% $35,788.24 Total City Council Members $56,477.66 Note 14: Unallocated General Fund Administrative Fees $to be Derived Good Landlord Fees per FY09 Admin Fee allocated Percentage $$ ' All City Depts(except IMS) $499,859 18.18% $90,883 IMS Admin $153,900 18.18% $27,982 Risk Management $8,655 18.18% $1,574 Total Admin Fees $662,414 $120,439 Percentage of Good Landlord Time 8.24% $9,926 Mayors Office FI'Es 4 Total Mayors Office FTEs 22 Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 15: Mayors Office Administration $to be Derived Good Landlord Administrative allocated Percentage $$ FY10 Actual Expenses 0800100 $238,258 18.18% $43,319.55 FY10 Actual Expenses 0801000 $20,009 18.18% 3,638.05 Percentage of Good Landlord Time 8.24% $300 Mayors Office ITEs 4 Total Mayors Office FTEs 22 Note 16: Mayors Personel and Building Costs Good Landlord Good Landlord Salary per FY10 POPS Annual Cost pro rate share Costs Hale,Karen Communication Director $141,112 3.8% $5,291.70 McDonough,Shawn Community Liaison $71,832 20.0% $14,366.40 Stott,Michael Com Affairs/ADA Analyst $75,356 3.8% $2,825.85 Valdez,Joyce Community Liaison $72,652 10.0% $7,265.20 Total Salary $360,952 $29,749.15 Allocated Building Costs-Mayors Office est.260 sf per empl $18 psf(per Prop Mgt) $4,680 Times 10 employee(s) 4 $18,720 18.18% $3,403.64 Total Mayors Office $33,152.79 _.. Note 17: rcie,fia�in.y,.�,t�cn�. $to be Good Landlord Administrative allocated $$ FY11 Estimated Expenses(current hrly rate for 2004) $1,069,703 $1,069,703 Hourly Per 2004 Business Licenseing Cost Analysis $95.80 Apartment calls per VERSADEX database 1/11/2011. 5,583 "Ter Melissa Peterson-2 officers per call avg 60 min Good Landlord Program EXHIBIT A Cost Analysis Methodology Hourly Rates for Housing Inspections Note 18: Hours:1,234 annual base hours was computed as follows: Total Hours Available Annually(40 hours x 52 weeks) 2,080 Less:Vacation(2.77 hours X 52 weeks or 3 weeks per year) 144 Less:Sick(0.77 hours x 52 weeks or 1 week per year) 40 Less:Breaks(260 days per year x 0.50 hours) 130 Less:Holidays(8.0 hours x 12 days per year) 96 *Less:Down Time/ (7.5 hours x 52 weeks) 390 Less:Meetings/Training(estimate) 46 Annual Work Hours 1,234 *Down Time/Administrative includes time for reinspections,deposit prep,etc. Note 19: Hours:1,624 annual base hours was computed as follows: Total Hours Available Annually(40 hours x 52 weeks) 2,080 Less:Vacation(2.77 hours X 52 weeks or 3 weeks per year) 144 Less:Sick(0.77 hours x 52 weeks or 1 week per year) 40 Less:Breaks(260 days per year x 0.50 hours) 130 Less:Holidays(8.0 hours x 12 days per year) 96 Less:Meetings/Training(estimate) 46 Annual Work Hours 1,624