049 of 1997 - AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 27SALT LAKE CITY ORDINANCE
No. 49 of 1997
(Amending Salt Lake City Ordinance No. 27 of 1997
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1990-9 )
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 27
OF 1997 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1997 AND
ENDING JUNE 30, 1998.
PREAMBLE
On June 10, 1997, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1997 and ending
June 30, 1998, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on August 7, 1997 to consider the attached proposed amendments to the
budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on August 7, 1997,
in accordance with said notice at which hearing all interested parties for and
against the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 27 of 1997.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
1997 and ending June 30, 1998, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 12th day of
August , 1997.
ATTEST:
Y RECORDER
Chief Deputy
Date
By
APPOOVCD
Salt Lake City AttvrTbey' 3 Office
7-1-97
Transmitted to the Mayor on August 14, 1997
Mayor's Action: xxx Approved
ATTEST:
EF DEPUTY C T R CORDER
Bill No. 49 of 1997.
Published:
August 21, 19937
Vetoed
MAYOR
Issues in Budget Amendment — August 1997
Policy & Budget
1. Property Tax Budgetary Shortfall $594,516
2. Housekeeping adjustment for CIP/CDBG Funds $26,000
3. Internal Auditor -Police Review Board $52,000
4. Gateway Project $326,000
Capital Planning and Programming
1. Establishing New Projects $44,913 (net)
Issue #1 Property Tax Budgetary Shortfall
General Fund / minus $594,516
CIP Fund / $594,516
Property Tax estimates used in developing the City's annual budget are
always subject to review based on the final numbers used by the County Auditor
to calculate the certified tax rate. In recent years, the City has had a good fortune
of experiencing pleasant surprises when this information is provided, usually on
the same day that the Council adopts the budget.
This year the final calculation requires an adjustment in the other direction.
The certified tax rate of .003763 (does not include the Library portion) would
produce property tax revenues of $38,178,133, which is $594,516 less than the
estimate used in developing the budget. Since the City has statutory responsibility
to adopt and live with a balanced budget, it is necessary to amend the budget.
The viable options available to correct the budget are to : 1.) recognize
additional revenue in the Surplus Property Account to replace General Fund
revenue, 2.) reduce the CIP budget based on priority order of projects, 3.) reduce
the General Fund operating budget, and 4.) appropriate fund balance. When the
viable options are examined to determine the best way to amend the budget with
the least impact to City services or programs, the recommended course of action is
option number 1, which is to reduce the property tax revenue budget and reduce
the General Fund transfer of revenue to the Capital Improvements Fund (CIP) by
$594,516, and appropriate $594,516 of revenue from the sale of surplus land
located in West Jordan to the CIP Fund. The sale of this property will generate an
additional $1.6 Million over and above the amount previously budgeted.
This action will reduce the total budget of the General Fund by $594,516
and will shift revenue sources within the CIP Fund but will keep the total CIP
budget as currently appropriated.
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The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Management Services/Property Tax Revenue
$594,516 (R)
Non Departmental/Transfer to CIP Fund
$594,516 (E)
CIP Fund
Transfer from General Fund Revenue
$594,516 (R)
Sale of Surplus Land Revenue
$594,516 (R)
Total
General Fund
$594,516 (R)
$594,516 (E)
Capital Improvements Fund
$594,516 (R)
$594,516 (E)
Issue #2 Housekeeping adjustment for CIP/CDBG Funds
CDBG Operating Fund / minus $26,000
CIP Fund / $26,000
Usually, the CDBG budget is adopted by the City Council in time for the
Mayor's recommended budget to be adjusted for changes. The CDBG budget was
approved later this year and the adjustments were not included in the Mayor's
Recommended Budget.
This adjustment slipped by when adopting the final budget, therefore it is
necessary to adjust it at this time to align the Council adopted CDBG budget with
the Council adopted budget.
This action will reduce the total budget of the CIP Fund by $26,000 and will
increase the total budget of the CDBG Operating Fund by $26,000.
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The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
CDBG
CDBG Revenue
$26,000 (R)
Operating
Asian Association Project
$38,000 (E)
Fund
Lotus Project
$12,000 (E)
CIP Fund
CDBG Revenue
$26,000 (R)
CDBG Sidewalk Replacement
$26,000 (E)
Total
CDBG Operating Fund
$26,000 (R)
$26,000 (E)
CIP Fund
$26,000 (R)
$26,000 (E)
Issue #3 Internal Auditor for Police Review Board
General Fund Contingency $52,000
With the passage of the Police Review Board ordinance, it becomes
necessary to add an Internal Auditor staff position, which will do the required
auditing and review of the board action as specified in the ordinance.
An Internal Auditor, currently classified as a 606, is required to perform this
type of work. This amendment will add budget of $41,000 to cover the salary and
benefits for nine months of the current fiscal year and $10,000 of one time budget
for support costs necessary to equip the position with a portable computer with
docking station, and office furnishings, and $1,000 of on going budget for supplies
and training costs. The estimated on going yearly cost of this position is $55,000.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Contingency
$52,000 (E)
Internal Auditing/Personal Services
$41,000 (E)
Internal Auditing/Operating Expenses
$1,000 (E)
Internal Auditing/Equipment Expenses
$10,000 (E)
Total
General Fund
$52,000 (E)
$52,000 (E)
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Issue #4 Railroad Consolidation in the Gateway Area
Surplus Land Account $326,000
The City's efforts in consolidating the rail lines off of 400 and 500 West onto the
600 West main line and working with UDOT to shorten the 400,500 and 600
South viaducts as part of the I-15 rebuild to touch down west of 500 West has
identified funding needs in addition to the work funded to date. The nature of this
effort and the critically short time frame we are dealing with made this a situation
where it was impossible to anticipate all of the costs before the effort began.
Some additional costs may yet be identified while we finish this effort, but it is
believed that the majority of the additional funding needs are now known.
Fortunately, although it is necessary for the City to provide initial funding for this
work, much of the funding needed is reimbursable.
The following is a list of these funding needs and the potential reimbursement
amounts.
1. $10,000 Confirmation of cost estimates from current rail users (Tenneco
and Cereal Foods) to remodel their facilities to accept rail deliveries from
600 West. Potentially 100% reimbursable from UDOT as part of viaduct
shortening.
2. $20,000 Rail trackage redesign at the Pallas Yard, NAC and Mountain
Cement to allow continued rail operations after the consolidation.
Potentially 100% reimbursable from UDOT as part of viaduct shortening.
3. $10,000 Cost of option currently being offered to Tenneco to sever their
rail spur should the consolidation proceed. This cost will be applied to the
actual cost of rail and business reconfiguration. Potentially 100%
reimbursable from UDOT as part of viaduct shortening.
4. $15,000 Cost of additional property appraisals and land purchase
options for right-of-way for new spur lines to current rail users remaining in
the area. Potentially 100% reimbursable from UDOT as part of viaduct
shortening.
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5. $21,000 Required environmental soils assessment of the intermodal
transportation center site. At least 80% and potentially 100% reimbursable
from UTA from a Federal Transit Agency grant to develop the intermodal
transportation center.
6. $75,000 Intermodal transportation center planning. A formal
evaluation of the space needs of the various users within the center is
needed to provide needed information to a designer/builder. At least 80%
and potentially 100% reimbursable from UTA from a Federal Transit
Agency grant to develop the intermodal transportation center.
7. $50,000 Continued consultant team oversight of the multiple efforts
associated with the rail consolidation and viaduct shortening. Potentially
50% reimbursable from UDOT as part of viaduct shortening.
8. $50,000 Railroad mainline bypass study. This study would locate a
corridor outside of the downtown area to relocate the railroad mainline, thus
leaving only transit use of rail tracks in the west downtown area. The rail
mainline could be relocated once all rail users discontinue service, however,
it is necessary to identify and protect a new rail corridor as soon as possible.
Non -reimbursable from other agencies.
9. $75,000 Contingency for the above activities. This is a higher than
typical contingency, but reflects the nature and short time frame of this
effort. This money would only be used if needed to complete the above
activities. Potentially reimbursable from other agencies at the rates shown
above.
Total funding needed to accomplish the above tasks: $326,000.
Potential reimbursement: approximately $220,000 to $240,000.
It is critical that funding for items 1 through 7 be made available as soon as
possible in order to continue work toward meeting the November 1, 1997 deadline
imposed by UDOT in order to meet their deadline for design and construction of
the viaducts. Funding for item 8 is not critical to the rail consolidation and
viaduct shortening, but is very important to get underway in order to determine a
mainline rail relocation route, identify cost estimates to relocate the lines and take
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action to preserve the corridor. Item 9 is purely a contingency that would be
spent only if needed.
The surplus land account is the recommended funding source for the listed
projects In addition to the sale of surplus property in West Jordan, the City also
has the sale of an 80 acre parcel on 2200 West, across from the McDonnell
Douglas plant, for $2.7 million under contract. The terms of the sale call for an
initial payment to the City of $475,000 with the balance to be paid off with
interest over the next five years. Recognizing this additional revenue would cover
the proposed expenditures. As reimbursements occur, the funds would be
replaced into the Surplus Land Account resulting in a net expenditure of $86,000
to $106,000.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non departmental/Other Programs
$326,000 (E)
Sale of Surplus Land Revenue
$326,000 (R)
Total
General Fund
$326,000 (E)
$326,000 (R)
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