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005 of 1998 - Amending Salt Lake City Ordinance No. 27 of 1997 which adopted the Final Budget of Salt Lake City, i0 98-1 B 97- SALT LAKE CITY ORDINANCE No. 5 of 1998 (Amending Salt Lake City Ordinance No. 27 of 1997 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 1997-98) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 27 OF 1997 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1997 AND ENDING JUNE 30, 1998. PREAMBLE On June 10, 1997, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1997 and ending June 30, 1998, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. The City Council fixed a time and place for a public hearing to be held on January 20, 1998 to consider the attached proposed amendments to the budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said budget, including the employment staffing document, was held on January 20, 1998, in accordance with said notice at which hearing all interested parties for and against the budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 27 of 1997. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1997 and ending June 30, 1998, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this 20th day of January , 1998. ATTEST: Salt Lake C iy Aita !may'5 O7:ic Oat Chief Deputy Transmitted to the Mayor on January 20, 1998 Mayor's Action: ATTEST: xx Approved Vetoed IEF DUTY ITY R:COR ER (SEAL) Bill No. 5 of 1998. Published: January 27, 199& 0rdina98\Amending budget 1-20-98.doc Issues in Budget Amendment - January 1998 1. Fleet Management 2. Franklin Quest Field 3. Futures Commission 4. Downtown Alliance 5. Society of Executive Fire Officers Conference 6. Internal Audit Organization Changes 7. Narcotics Investigations Vehicles 8. Responding to Child Maltreatment Grant 9. Community Policing Demonstration Site Grant 10. Bonneville Shoreline Trail -CIP 1. New Projects/Grants: Historic Resource Survey Grant Jordan River Youth Project Grant $182,700 $-0-net change $126,701 $37,232.47 $13,000 -0- net change $21,600 $2,036 $627,633 $13,000 $10,000 $41,485 2 Issue Request #1 - Fleet Management $ 182,700 Budget Impact Fleet Management Fund The City should increase the Fleet Management Internal Service Fund's revenue and expense by $182,700. All non -enterprise fund vehicles are purchased through Fleet Management for the proper accounting and depreciation of the fixed assets. The police department received a grant for additional police officers in FY1998. The budget to acquire nine vehicles is in the General Fund. This adjustment will appropriate funds in the Fleet Management Fund, allowing the vehicles to be purchased and accounted for properly. The Fleet Fund will show an increase in revenue as a transfer from the General Fund. It will also show the actual purchase as an expense to allow for the proper accounting of the police cars. This is primarily an accounting transaction with no additional funding requirements. Fund Department / Category Decrease Increase Fleet Management Public Services / transfer from General Fund (R) $182,700 Fund Public Services / vehicles (E) $182,700 Issue Request #2 - Franklin Quest Field $-0- Net Change General Fund The City should amend the Staffing Document to include one full-time FTE for a Stadium Operations Manager and 5.66 part-time FTE's for landscape, janitorial, maintenance workers and parking attendants, to maintain and operate Franklin Quest Field. Since it opened four years ago, the City has relied on a private contractor for the management and operation of Franklin Quest Field. The contract was awarded through the City's open bidding process. Only one contractor submitted a complete bid. That contract with the City expired on October 31, 1997 and the contractor chose not to renew it. Having evaluated the possibility of finding another contractor the Administration believes that the Department has the internal capacity to manage the facility. Department management has closely monitored the methods and 3 practices employed by the previous contractor, and believes that it can implement the same strategies and maintain the same standard of service at the same cost. In future years, the Department is confident it can use economies of scale and other expertise and efficiencies to lessen the cost of operating and maintaining the Stadium while increasing the revenue coming into the facility from non -sporting events. The Department also has the ability to be up and running in time for the new baseball season. The Department of Public Services is requesting an amendment to the Staffing Document to include one full-time FTE for a Stadium Operations Manager and part-time FTE's of 5.66 for landscape, janitorial, maintenance workers and parking attendants to maintain and operate Franklin Quest Field. The existing budget will cover the requested FTE's, therefore, no additional funding is required. Fund Department / Category Decrease Increase General Fund Public Services / charges & services (E) $197,931 ' Public Services / personal services (E) $174,695 Public Services / operating & maintenance (E) $12,736 Public Services / capital outlay (E) $10,500 Position Current Amended Stadium Operation Manager 607 0 1.00 PT/Landscape Workers 0 1.61 PT/Janitorial Workers 0 3.53 PT/Maintenance Workers 0 .11 PT/Parking Attendants 0 .41 Department General Fund FTE Totals: 584.51 591.17 Issue Request #3 - Futures Commission $126,701 Budget Impact Fund Balance - General Fund The City should amend the Non Departmental budget for the balance remaining in the Future Commission budget at June 30, 1997 and amend the Department of Management Services budget for the balance remaining for the salary and benefits of the Futures Commission Coordinator budget at June 30, 1997. These appropriations will not be from new funds but only from the balance of prior appropriations. 4 The City has been engaged in the Futures Commission work since February 1996. At that time an appropriation was made for the entire budget of this project. During adoption of the FY1997 budget, the Council appropriated an estimate of the remaining budget, and that amount was subsequently amended for the actual amount of the remaining year end funds. During adoption of the FY1998 budget, no estimate was made and no appropriation was approved. This amendment will add the actual remaining funds available for FY 1998. Expenses of this project have been ongoing and if an appropriation of the remaining funds available is not made, both the Non Departmental and Management Services budgets would be in jeopardy of over expending. Fund Department / Category Decrease Increase General Fund Fund Balance (FB) not posted $126,701 Non Departmental / futures commission (E) $74,701 Management Services / personal services (E) $52,000 Issue Request #4 - Downtown Alliance $37,323.47 Budget Impact Special Service Districts Fund Balance The City should appropriate the available fund balances from the 1991 and 1994 Downtown Economic Promotion Activity Districts to distribute the funds to the Downtown Alliance. In 1991 Salt Lake City entered into a contract with the Downtown Alliance to provide the management services specified in the downtown economic improvement district. The district is designated as the Downtown Economic Promotion Activity District, and is funded by assessments on property taxes. District DA-8690A (Fund 46-91460), ran from 1991 through 1994, and District DA-8690B (Fund 46-94460), ran from 1994 through 1997. The above funds were created to receive the assessments, and because there are some delinquent accounts still being paid off, each fund has an existing balance, including interest. The amount in the 1991 fund is $8,323.47, and the amount in the 1994 fund is approximately $29,000. State Statute 17A-3-310, section 17A-3-309 (2) (a) requires that "the interest shall accrue for the benefit of the contractor and subcontractors". State law also requires a budget appropriation before funds may be expended. In order to distribute these funds to the Downtown Alliance, they need to be appropriated 5 from the above special service districts. As additional delinquent assessments and the interest accrue, future withdrawals will also become necessary. To distribute the existing funds to the Downtown Alliance, the City is requesting that the balance of $8,323.47 from Fund 46-91460 and $29,000 from Fund 46-94460 be appropriated. There are no additional funding requirements for these transactions. Fund Department / Category Decrease Increase Special Service Non -departmental / special service district District Fund delinquent fund balance, (FB) not posted $37,323.47 Non -Departmental / 1991 downtown economic promotion activity (E) $8,323.47 Non -Departmental / 1994 downtown economic promotion activity (E) $29,000 Issue Request #5 - Society of Executive Fire Officers Conference $13,000 Budget Impact General Fund The City should increase Fire Department revenues and expenses by $13,000 to allow receipt and disbursement of funds connected with hosting the 1997 annual conference of the Society of Executive Fire Officers. In October, the Fire Department hosted the conference and was required to receipt registration fees and provide various services for the meetings, acting as an agent for the Society. The agreement to host the meeting was made during FY 1997. To utilize the registration fees collected for payment of conference related expenses, the department is requesting an amendment to its revenues and expenses. Fund Department / Category Decrease Increase General Fund Fire / sundry revenues (R) $13,000 Fire / charges & services (E) $13,000 6 Issue Request #6 - Internal Audit Organization Changes $-0- Net Change General Fund Contingency The City should increase the personal services expense budget for Internal Audit to upgrade staff positions. The recent resignations of two Internal Auditors prompted an evaluation of the department's staffing needs. It was concluded that the recruitment of two experienced internal auditors was essential to effectively carry out the objectives of Internal Auditing. "Professional Certification" was included as one of the City Council's measurements in its FY1998 Internal Audit Service Level Expectations. One of the vacant positions was filled with an auditor possessing approximately five years of corporate internal auditing experience. The other position was upgraded to a Senior Internal Auditor. The Senior Internal Auditor position was filled by an experienced internal auditor with eight years of experience and a Certified Internal Auditor designation. These actions will establish a more professional and proficient audit team. Upgrading the internal audit staff requires an increase of $13,000 to the department's personal services expenses for FY 1998. Of that amount, $8,000 represents unbudgeted vacation pay -outs made to the resigning employees. The remaining $5,000 represents increased salaries & benefits for the two new hires. Fund Department / Category Decrease Increase General Fund Internal Audit / personal services (E) Non Departmental / contingency (E) $13,000 $13 ,000 Issue Request #7 - Narcotics Investigations Vehicles $21,600 Budget Impact General Fund The City should utilize asset forfeiture funds to provide flexibility through a rental agreement for vehicles utilized by narcotics investigators. A rotating rental agreement provides regular turnover of dependable, unmarked cars to sustain the integrity undercover operations. Utilizing fleet vehicles and impounded vehicles has not proven effective. An agreement covers a period of time (not particular vehicles), allowing turnover as needed. Rates are estimated to be $400 per month for each of nine vehicles. The requested amendment will fund the second half of FY1997-98. Subsequent years will require annual costs of $43,200, to be funded from asset forfeiture. Upon approval, a competitive bid process through Purchasing will be used to develop a rental agreement. Fund Department / Category Decrease Increase General Fund Police / transfer from the Asset Forfeiture Fund (R) $21,600 Police / vehicle rentals (E) $21,600 Asset Police/Asset Forfeiture Fund / fund balance (FB) $21,600 Forfeiture Police/Asset Forfeiture Fund / transfer to Fund General Fund (E) $21,600 Issue Request #8 - Responding to Child Maltreatment Grant $2,036 Budget Impact General Fund The City should increase Police Department revenues and expenses by $2,036 to allow receipt and expenditure of funds connected with the state "Responding to Child Maltreatment" training grant. The grant provides for the attendance of two officers at training to be conducted in San Diego, in January 1998. The training conference objectives include increased professional skills in the prevention, recognition, assessment and treatment of all forms of child maltreatment, and enhanced partnerships between law enforcement and child service agencies. Fund Department / Category Decrease Increase General Fund Police / state grant (R) $2,036 Police / charges & services (E) $2,036 8 Issue Request #9 - Community Policing Demonstration Site Grant $627,633 Budget Impact General Fund The City should increase Police Department revenues and expenses by $627,633 to allow receipt and expenditure of the FY1998 portion of funds connected to the federal Community Policing Demonstration Site grant. The Police Department received notification in November that it had been awarded this grant, totaling $1,000,000, by the Office of Community Oriented Policing Services. The purpose of the grant is to advance the knowledge of community policing within the context of extensive collaborative partnerships and problem -solving. A minimum of ten percent of the award must be used to promote research and evaluation about community policing, and five percent must be allocated to organizing community policing conferences. The demonstration center will institutionalize the efforts begun under the Comprehensive Communities Grant utilizing partnerships with other agencies and neighborhood -based Community Action Teams to improve public safety by targeting chronic crime problems. Specific activities provided by the grant will include: • Development of policing model to serve internal needs and to provide on - site visits and training to other interested departments • Networked computer lab to provide training on technology utilization and problem -solving partnerships • Expansion of Police Department website to include information on the Demonstration Center and its research • Annual community policing conference and initiation of awards/recognition program for outstanding community policing efforts in the State of Utah Positions totaling 7.00 FTE's will be added under the award, to provide the implementation of the Demonstration Center and direct its research; provide training for personnel of the Salt Lake City Police Department, partner agencies, the community and other law enforcement agencies; and improve management and coordination of Community Action Team activities. These positions will be hired with the understanding that they are limited in duration, based upon grant funding. The year -long Demonstration Center project will allow assessment of the positions' ongoing value, however, there is no commitment to maintain them beyond the period of the grant. 9 The requested amount of $627,633 represents the portion of the grant to be used in the remainder of FY 1998. The grant application anticipated a start date of October 1, 1997, however awards were not announced until November. The duration of the grant will be adjusted accordingly, but the Office of Community Oriented Policing Services assumes a good faith effort to begin as quickly as possible. Fund Department / Category Decrease Increase General Fund Police / federal grant (R) $627,633 Police / personal services (E) $180,000 Police / materials & supplies (E) $30,000 Police / charges & services (E) $110,633 Police / capital (E) $307,000 Position Adopted Amended Captain - Police 6 7 Community Action Teams Manager 0 1 Research Evaluator 0 1 Technology Specialist 0 1 Computer Technician 0 2 PT/GIS Clerical 0 .5 PT/Clerical 0 .5 Department General Fund FTE Totals: 573.75 584.75 Issue Request #10 - Bonneville Shoreline Trail -CIP $ 13,000 Budget Impact CIP Fund The City should increase the budget for the Bonneville Shoreline Trail (BST) capital improvement project. Construction of the Steiner Centennial Section of the BST began in 1995. Since then, the Terrace Hills section was modified and the Dry Creek section was added which resulted in costs that exceeded the budget by $20,000. To pay for this, Salt Lake City Corporation obtained a $10,000 grant from the Steiner Foundation, a commitment of $2,000 from the BST Citizen's Committee and $1,000 from the Mayor's Bicycle Advisory Committee. It is proposed that the remaining balance of $7,000 be transferred from the surplus North Warm Springs 10 project- asbestos removal budget, which has sufficient excess funds to pay for this balance. As part of the North Warm Springs Project a $50,000 asbestos removal budget was appropriated. The actual asbestos removal was less than the $50,000 appropriation, thus resulting in available, surplus, funds. Fund Department / Category Decrease Increase CIP Fund Bonneville Shoreline Trail Project/revenue Steiner Foundation (R) $10,000 BST Citizens Committee (R) $2,000 Mayor's Bicycle Advisory Committee (R) $1,000 Bonneville Shoreline Trail Project (E) $7,000 North Warm Springs -asbestos removal project ( E) $7,000 11 KATHY RICCI DIRECTOR LUANN CLARK DEPUTY DIRECTOR January 6, 1998 s ' 1' a jITY CORPO IOI COMMUNITY AND ECONOMIC DEVELOPMENT DIVISION OF HOUSING AND NEIGHBORHOOD DEVELOPMENT DEEDEE CORRADINI MAYOR To: Steve Fawcett From: Kathy Ricci Re: January 1998 Budget Opening Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake City Council for their consideration at the January 1998 Budget Opening. Issue # 1 - New Projects/Grants 1. The following action establishes a budget for a grant Salt Lake City received from the State of Utah, Division of State History. The grant was awarded to the Planning & Zoning Division for a Historic Resource Survey of the Bryant Neighborhood for properties which may be eligible for the National Historic Register. Those properties which are on the National Historic Register are eligible for tax credits. This grant is being matched 100% by the Historic Planner's salary. The funding will be used to contract consultant services. SOURCE of FUNDS PROJECTS DECREASE INCREASE State of Utah Historic Resource Survey - $ 10,000(E) New Project Br ant Nei:hborhood 10,000 R TOTALS $ 10,000(E) 10,000(R) 2. This action establishes a budget for the continuation of a grant from the State of Utah, Board of Juvenile Justice for the Jordan River Youth Project. The City contracts with the University of Utah who researched, developed and implemented programs which provide classroom resiliency techniques. The program provides training, technical and implementation support and program activities to teachers and community groups at eight sites which impact a high number of the Jordan River neighborhood youth who are in high risk situations. 451 SOUTH STATE STREET, SUITE 406, SALT LAKE CITY, UTAH 841 1 1 TELEPHONE: B01-535-6436 FAX 801-535-6021 0 CYCLED PAPER Page 2 The eight sites include: Glendale Middle School, Northwest Middle School, Franklin Elementary, Jackson Elementary, Northwest Recreation Center, Sorenson Recreation Center, Capitol West Boys & Girls Club and Poplar Grove Boys & Girls Club. The City will renew the contract with the University of Utah who initiated and implemented program development. Funding will be used for administrative costs of program operation, which includes partial salary of three positions. SOURCE of FUNDS PROJECTS DECREASE INCREASE State of Utah Jordan River Youth Project 1998 $ 41,485(E) New Project 41,485 R TOTALS $ 41,485(E) 41,485(R)