052 of 1995 - Amending Salt Lake City Ordinance No. 46 of 1994 which adopted the Final Budget of Salt Lake City, i0 95-1
B 94-1
SALT LAKE CITY ORDINANCE
No. 52 of 1995
(Amending Salt Lake City Ordinance No. 46 of 1994
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1994-95)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 46 OF
1994 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT
LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR
THE FISCAL YEAR BEGINNING JULY 1, 1994 AND ENDING JUNE 30, 1995.
PREAMBLE
On June 14, 1994, the Salt Lake City Council approved,
ratified and finalized the budget of Salt Lake City, Utah,
including the employment staffing document, for the fiscal year
beginning July 1, 1994 and ending June 30, 1995, in accordance
with the requirements of Section 118, Chapter 6, Title 10 of the
Utah Code Annotated, and said budget, including the employment
staffing document, was approved by the Mayor of Salt Lake City,
Utah.
The Director of Management Services, acting as the City's
Budget Officer, prepared and filed with the City Recorder
proposed amendments to said duly adopted budget, including the
amendments to the employment staffing document, copies of which
are attached hereto, for consideration by the City Council and
inspection by the public.
The City Council fixed a time and place for a public hearing
to be held on June 8, 1995 to consider the attached proposed
amendments to the budget, including the employment staffing
document, and ordered notice thereof be published as required by
law.
Notice of said public hearing to consider the amendments to
said budget, including the employment staffing document, was duly
published and a public hearing to consider the attached
amendments to said budget, including the employment staffing
document, was held on June 8, 1995, in accordance with said
notice at which hearing all interested parties for and against
the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City. Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to
amend the budget of Salt Lake City, including the employment
staffing document, as approved, ratified and finalized by Salt
Lake City Ordinance No. 46 of 1994.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document,
attached hereto and made a part of this Ordinance shall be, and
the same hereby are adopted and incorporated into the budget of
Salt Lake City, Utah, including the employment staffing document,
for the fiscal year beginning July 1, 1994 and ending June 30,
1995, in accordance with the requirements of Section 128, Chapter
6, Title 10, of the Utah Code Annotated.
2
SECTION 3. Certification to Utah State Auditor. The
Director of the City's Management Services Department, acting as
the City's Budget Officer, is authorized and directed to certify
and file a copy of said budget amendments, including amendments
to the employment staffing document, with the Utah State Auditor.
SECTION 4. Filing of Copies of the Budget Amendments. The
said Budget Officer is authorized and directed to certify and
file a copy of said budget amendments, including amendments to
the employment staffing document, in the office of said Budget
Officer and in the office of the City Recorder which amendments
shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take
effect on its first publication.
Passed by the City Council of Salt Lake City, Utah, this
8 day of June
ATTEST:
C Y R •RDER
Chief Deputy
3
, 1995.
4^PROVEE., AS TO FORM
Salt Ls. Cit. At;9}:*
Sy`s Office
Date
By
Transmitted to the Mayor on
Mayor's Action:
ATTEST:
IEF D PUT CITY RE •RDER
June 8, 1995
XR Approved
u✓p •
(SEAL
Bill
Publis
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MAYOR
of 1995.
4
Vetoed
Issues in Budget Amendment - June, 1995
Policy & Budget
1-Zoning Ordinance Rewrite $49,692
2-Police Related Grants $167,497
3-Police Reimbursements $43,350
4-1VIDTs $-0- net
5-Public Utilities $300,000
6-Golf Fund $290,000
7-Annual Early Retirement Allowance $600,000
8-Traffic Signals $1,190,000
Capital Planning
1- New Projects
2- Budget Revisions to Existing Projects
$18,000
-0- net
Issue #1-Zoning Ordinance Rewrite
$49,692
General Fund
Extra costs were incurred preparing the zoning ordinance rewrite. The Department of
Community and Economic Development is not projecting to end the fiscal year with sufficient
budget to cover these costs. It was agreed months ago to monitor the impact of this project
and request contingency funding if necessary. The request of $49,692 provides funding for
$28,633 for printing/coping related costs, $12,924 for postage for notices, $8,135 for "hot
line" phones, including staffing, GIS mapping and other supplies.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Fund
General
Fund
Non Departmental/Contingency
DCED/Miscellaneous Expenses
$49,692 (E)
$49,692 (E)
Totals
General Fund
$49,692 (E)
$49,692 (E)
Issue #2-Police Related Grants
167,497
Public Safety Grants
The Police Department is the recipient of several public safety related grants. The largest of
these is the COPS AHEAD program, which funds 9 police officers. These officers were hired
in February as per the initial grant requirements to hire before the final grants notice was
received. The grant notice modified the beginning date to April 1st, which caused the City to
cover (or lose) in FY95 75% of the first months funding, or $21,000. The grant period is still
the same 3 years so it impacts only the current fiscal year. The grant will contribute in FY95
$63,000 of $125,000. The remainder or $62,000 is the City's responsibility and is made up of
the $21,000 previously discussed, $28,125 for "normal" City match and $12,875 for
uniforms, equipment, etc. for the new officers, which is not eligible for grant funding. It is
requested to use General Fund contingency to cover the City's cost this fiscal year.
Funds from the Operation Safe City grant of $5,072 have been received and expended and an
appropriation is requested to cover this project. This grant was essentially completed in FY94,
however due to timing a portion of the work was not completed until July 1995 which is part
of FY95 and therefore it is necessary to "reapporpriate" this overlap.
3
The FY94 Salt Lake Area Gang Project grant period was amended to include the months of
July and August of 1994 which is in FY95. Therefore, an appropriation of $31,894 is
necessary to cover the overlapping expenses of this project.
The City recently renewed the SEMI Motor Carrier Inspection grant with the State. The FY95
portion of this grant which started May 15 is $5,531, and it is requested to appropriate these
funds.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Fund
General
Fund
Police Department/
COPS AHEAD
Operation Safe City
SL Area Gang Project
SEMI Motor Carrier Insp.
Non Departmental/Contingency
$62,000(E)
$63,000 (R)
$125,000 (E)
$5,072 (R)
$5,072 (E)
$31,894 (R)
$31,894 (E)
$5,531 (R)
$5,531 (E)
Totals
General Fund
$62,000(E)
$105,497 (R)
$167,497 (E)
Issue #3-Police Reimbursements
$43,350
The Police Department has received several reimbursements for services performed and this
amendment appropriates those funds. They have received the following :
Metro Narcotics Strike Force for overtime $22,500
Veterans Retraining reduction of previous amount -$2,250
Miscellaneous Sources for overtime $10,900
Miscellaneous Sources for operating expenses $1,500
Violent Crimes Task Force for overtime $2,900
SL County Sheriff for Chaplain services $7,800
These amounts total $43,350 net.
The adjustment necessary to amend the budget is as follows:
4
Fund
Department/Category
Decrease
Increase
General
Police Department/
Fund
Reimbursements
$43,350 (R)
Miscellaneous Expenses
$43,350 (E)
Totals
General Fund
$43,350 (R)
$43,350 (E)
Issue #4-MDTs
$-0- net
General Fund
When funding for the Mobile Data Terminals was budgeted for in FY95, the appropriation
was placed in the Police Departments General Fund budget as one time money. Throughout
the fiscal year the project vendor selection process has been proceeding, however, it is not
going to be possible to complete the purchases in the current fiscal year. Having this balance
lapse to the General Fund balance would necessitate appropriating fund balance in next fiscal
years budget. Because the remainder of the MDT project funding is on the CIP priority list of
projects, it makes sense to move all of the funding together to better track and account for the
entire project costs, and save the need for another budget amendment. It is therefore requested
to reduce the Police budget by the $1,000,000 and appropriate a transfer in Non Departmental
to the CIP fund for the same amount. $82,600 of actual expenses have been made against the
account and these will be transferred by journal entry so the entire project is together.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
General
Police Department/
Fund
Capital Outlay
$1,000,000 (E)
General
Non Department/
Fund
Transfer to CIP
$1,000,000 (E)
CIP Fund
MDT project FY95
$1,000,000 (R)
T
Transfer from General Fund
$1,000,000 (E)
Totals
General Fund
$1,000,000 (E)
$1,000,000 (E)
CIP Fund
$1,000,000 (R)
$1,000,000 (E)
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Issue #5-Public Utilities
$150,000
Water Utility Fund
$150,000
Stormwater Utility Fund
Public Utilities requests $100,000 to make additional water purchases to mitigate the excess
usage last summer and fall. It is anticipated that the wet trend currently upon us will not last
through the end of this fiscal year and additional water will need to be acquired. Additional
contract service costs of $50,000 with Salt Lake County for watershed enforcement is needed
to cover a late billing received from the County for services of FY94. Revenue to cover these
items will come from additional metered water sales projected. It is also requested to add the
expenses necessary to cover the Stormwater Utility share of street sweeping costs borne by the
Refuse Fund. This budget will be covered from retained earnings of the Stormwater Utility
Fund.
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Water
Public Utilities/
Utility
Metered Water Sales
$150,000 (R)
Fund
Water Purchases
$100,000 (E)
Contract Services
$50,000 (E)
Stormwater
Public Utilities/
Utility
Street Sweeping
$150,000 (E)
Fund
Totals
Water Utility Fund
$150,000 (R)
$150,000 (E)
Stormwater Utility Fund
$150,000 (E)
Issue #6-Golf Fund
$290,000
Golf Fund
Careful monitoring of the Golf Fund financial situation reveals that actual revenue will exceed
actual expenditures, however, it is necessary to amend the budget to adjust annual budget
allocations which have overstated revenues and understated expenses.
6
Specifically, combined golf revenues need to be reduced $142,000 to reflect realistic
projections. Due to increased sales of merchandise in the pro shops, an additional $120,000 is
needed to support customer requests and maintain necessary inventory levels. Record -breaking
hot temperatures experienced in the Fall of 1994 resulted in increase water usage. Although
this Spring has been exceptionally wet, it is anticipated that by year-end another $97,000 will
be needed to water the golf courses. An additional $73,000 is needed for worker and
unemployment compensation premiums to reflect the actual cost of these activities
The adjustment necessary to amend the budget is as follows:
Fund
Department/Category
Decrease
Increase
Golf Fund
Golf Revenue
$142,000(R)
Golf Fund
Operating & Maintenance -
merchandise for resale
$120,000 (E)
Charges and Services - water
$97,000 (E)
Charges and Services -
workers' comp. & unempl.
$73,000 (E)
Totals
Golf Fund
$142,000 (R)
$290,000(E)
Issue #7-Annual Early Retirement Allowance
It is requested to establish an appropriation of $600,000 in the Risk Management Fund. This
yearly request is made at this time in order to take advantage of any remaining budget balances
at year end and pay early retirement benefits out of the current fiscal year instead of forcing
departments next year to hold necessary positions unfilled until the costs are covered. Funding
will come from savings from departments as they recognize it. No funding will be brought
from current fund balance to cover these projected expenditures.
The specific budget revision necessary to implement this recommendation is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Non Dept./Transfer out
$600,000 (E)
Risk Mgmt.
Risk Mgmt./Transfer in
$600,000 (R)
Fund
Risk Mgmt.
Risk Mgmt./Early retirement
$600,000 (E)
Fund
pay out
Totals
General Fund
$600,000 (E)
Risk Mgmt. Fund
$600,000 (R)
$600,000 (E)
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Issue #8-Traffic Signals
Final estimates of current year revenue predict that property ,sales, and franchise taxes should
generate enough revenue to cover the fourteen remaining projects on the current list of Traffic
Signal projects approved for funding. It is requested to establish a revenue budget and
appropriate a General Fund transfer to the CIP to accomplish these projects with this expected
one time money. If the final numbers prove different an adjustment will be made to prevent
spending funds which will not have the cash backing. The cost of an average traffic signal
project is $85,000.
The specific budget revision necessary to implement this recommendation is as follows:
Fund
Department/Category
Decrease
Increase
General Fund
Mgmt. Serv./property taxes
$600,000 (R)
Mgmt. Serv./sales taxes
$520,000 (R)
Mgmt. Serv./franchise taxes
$70,000 (R)
Non Dept/transfer to CIP
$1,190,000 (E)
CIP. Fund
Transfer in from General
$1,190,000 (R)
Fund
T
Traffic Signal Projects
$1,190,000 (E)
Totals
General Fund
$1,190,000 (R)
$1,190,000 (E)
CIP Fund
$1,190,000 (R)
$1,190,000 (E)
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KATHY RICCI
DIRECTOR
SA q' r
COMMUNITY AND ECONOMIC DEVELOPMENT
CAPITAL PLANNING AND PROGRAMMING
June 1, 1995
To: Steve Fawcett
From: Kathy Ricci
Re: June 1995 Budget Opening
DEEDEE CORRADINI
MAYOR
Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake
City Council for their consideration at the June 1995 Budget Opening.
Issue #1 - Establishing New Projects
1. To the reduce the possibility of failure of the emergency generation system at the Public Safety
Building a modification of the system is necessary. This modification consists of a bypass switch on
the UPS module, and the installation of an auxiliary generator connection which would allow a second
generator to be hooked up to the system. The emergency power generation system provides power to
critical loads in the Public Safety Building when UP&L power is interrupted. Two of the critical loads
are the City 911 function and the police and fire dispatch function.
The following establishes a budget for modifications.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Gen Fund CIP
Emergency Generator Public
$ 18,000
(New Project)
Safety Building
Contingency CIP
Contingency General Fund
$ 7,465.58
(83-93099)
10,534.42
(83-94099)
TOTALS
18,000.00
$ 18,000
Issue # 2 - Budget Revisions to Current Projects
451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH B41 1 1
TELEPHONE: B0 1 -535-7902 TDD: B0 1-535-6021
n ECYC, CO PAPER
1. The preliminary estimates prepared for the 800 East - So. Temple to 400 South project were done
in December 1993. After a recent completetion of detailed engineering plans the estimate was in excess
of the $480,000 originally budgeted. The detailed estimate included an amount to overlay the street
after streets division planned the roadway. The money to cover the overlay was included in the March
1995 Budget Opening. It was Engineering's estimate the project would bid close to the estimate if the
bidding climate remained similar to the prior year. However, the construction boom in the Salt Lake
Valley has resulted in a significant increase in construction costs. The only way to reduce the project
cost would be to reduce the scope. It is important the project scope remain the same. The funds to
cover the additional monies will come from two sources, CDBG and Class "C". The balance remaining
in the CDBG CIP Contingency after this transfer will be $43,900. The 900 south project, where a
portion of the funds are being taken from, will require multi year funding. This project is to be
constructed concurrently with a major storm drain line to be funded by Public Utilities. They will not
have the necessary funding for the storm drain until 1998 or 1999. Design is in the preliminary stage
and the decrease in funding will not affect the long term project.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
CDBG CIP
800 East - So Temple to 400 So
$ 25,000
(83-95062)
CDBG CIP
Contingency 1995 - 20th Year
$ 25,000
(83-95098)
Class "C" Funds
800 Fast - So Temple to 400 So
105,000
(83-95090)
Class "C" Funds
900 So - Main to Jordan River
105,000
(83-94014)
TOTALS
$ 130,000
$ 130,000
2. The bid on the Stringham Ave 2100 East to Berkeley project has come in higher than originally
estimated. Part of the requirements on this project are to make the intersections accessible. Salt Lake
City has committed to build projects to standards that serve the community to the fullest. Funds to
cover the additional costs will come from general fund CIP contingency and from Class "C" CIP. The
balance left in Contingency after this transfer will be $30,400.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Gen Fund CIP
Stringham Ave 2100 E. to
$ 13,500
(83-95026)
Berkeley
Gen Fund CIP
Contingency CIP 1995
$ 13,500
83-95099)
Class "C" Funds
Stringham Ave 2100 E. to
25,000
New Cost Center
Berkeley
Class "C" Funds
900 So - Main to Jordan River
25,000
(83-94014)
TOTALS
$ 38,500
$38,500
3. Bids were opened on May 3, 1995 for the 1300 South - State Street to 400 West Joint Repair
project. Additional monies are required for engineering fees and contingency. The funds to cover this
increase cost will come from the 900 South - Main to Jordan River project. After the three transfers
in this Budget Opening the balance in the cost center will be $209,157, enough to continue the design
work.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
Class "C" Funds
1300 So. Joint Repair
$ 17,000
(83-95093)
Class "C" Funds
900 So - Main to Jordan River
$ 17,000
(83-94014)
TOTALS
$ 17,000
$ 17,000
4. The pricing for the unfinished work at Fire Station #1 exceeds the $20,000 amount left after recent
reallocation of funds. The following items remain to be completed: revise 200 south drive to
accommodate the long frame truck #1; seal exterior brick veneer on the building; and pay for
previously approved change order for tree rings. Engineering is continuing to work with the contractor
to better the prices, however this appears to be the lowest they are able to negotiate. The funds will
come from two contingency accounts. The balance in the 1993 contingency account will be 0 after this
transfer and the balance in the 1994 account will be $12,767.
SOURCE of FUNDS
PROJECTS
DECREASE
INCREASE
General Fund CIP
Fire Station # 1 Drive
$ 8,955.00
(New Project)
Approach/Misc
General Fund
Contingency
(83-93099)
$ 7,465.88
(83-94099)
1,489.12
TOTALS
$ 8,955.00
$ 8,955.00