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053 of 2003 - Budget Amendment No. 1 to the revised tentative budget . 0 03-1 B 03-8 SALT LAKE CITY ORDINANCE No. 53 of 2003 (Amending Salt Lake City Ordinance No. 33 of 2003 which adopted the Revised Tentative Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 2003-2004) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 33 OF 2003 WHICH APPROVED, RATIFIED AND FINALIZED THE REVISED TENTATIVE BUDGET OF SALT LAKE CITY,UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 2003 AND ENDING JUNE 30, 2004. PREAMBLE On June 24, 2003, the Salt Lake City Council adopted the revised tentative budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2003 and ending June 30, 2004, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said revised tentative budget, including the employment staffing document,was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted revised tentative budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. e i The City Council fixed a time and place for a public hearing to be held on August 7, 2003 to consider the attached proposed amendments to the revised tentative budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said revised tentative budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said revised tentative budget, including the employment staffing document, was held on August 7, 2003, in accordance with said notice at which hearing all interested parties for and against the revised tentative budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said revised tentative budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City,Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the revised tentative budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 33 of 2003. SECTION 2. Adoption of Amendments. The revised tentative budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the revised tentative budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2003 and ending 2 June 30, 2004, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said revised tentative budget amendments, including amendments to the employment staffing document,with the Utah State Auditor. SECTION 4. Filing of Copies of the Revised Tentative Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said revised tentative budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this 7 th day of August , 2003. C AIRPERS ATTEST: et4-k0 'retvi117-42-k-) CHIEF DEPUT Y RE ORDER 3 Transmitted to the Mayor on August 13, 2003 Mayor's Action: /C Approved Vetoed ; i co, Pt t MAYOR ATTEST: i .) efr _- CHIEF DEPU ITY CORDER .. ,s.."03 - ,iWA ,,_, (SEAL) Bill No. 53 of 2003. Published: September 9, 2003 G:\Ordinance 03\Amending revised tentative budget 8-5-03.doc 4 FY 2004 Initiatives in Budget Amendment— July ' FY 2004 FY,2005-3' Gen. - Initiative klen.Fund - Initiative Name FTE Fund FTE Amount - Impact A z 114PIIMP- New Items- 1. CIP- Light Pole Safety $45,000 Study 2. Police Evidence Room $70,000 Expansion Grants Requiring Existing Staff Resources 3. Utah Department of $90,000 Transportation Traffic Management Center Grant —Police and Fire Departments 4. EMD Dispatch Training, $5,369 Utah Department of Health Bureau of Emergency Medical Services Grant 5. Utah Department of Health, $95,841 Bureau of Emergency Medical Services Grants for EMS Medical Equipment and EMD Dispatch Equipment and Training 6. Federal Emergency $4,500 Management Agency, Hazard Mitigation Grant Grant Providing Additional Staff Resources V7, 7. Rocky Mountain High $43,744 1.0 Intensity Drug Trafficking (HIDTA) Grant for Metro Narcotics Task Force Grant 8. VOCA Crime Victim $39,271 1.0 Reparations Grant - Prosecutor's Office Victim Coordinator Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment CED/Transportation FY 03-04 Department For Fiscal Year CIP-Light Pole Safety Study BA#1 01 Initiative Name Initiative Number Gordon Haight 535-7147 Prepared By Phone Number -New Item Type of Initiative Fiscal Impact of Proposed Change A.Revenue Impacted by Fund and Source: 1st r Year 2nd Year 3rd Year F'Y 2003-04 fY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Total $0 $0 $0 B.Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund FY 03 CIP Contingency (45,000) New CIP Cost Center-Street Light Pole Safety Study and 45,000 Emergency Pole Removal/Replacement Total $0 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 10,000 5.Capital Outlay 35,000 6. Other(Specify) Total $45,000 $0 $0 BA#1 FY 04 Initiative#01-Street Light Study-Replacement6/20/20039:24 AM - Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions,structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: On Saturday, April 13, 2003, a streetlight pole was blown over onto a parked taxi at 250 South West Temple. The pole failure resulted from the corrosion of the pole just above the base.. The pole rusted from the inside out, meaning there was no visible sign of the problem. The pole only caused property damaged to the taxi cab, however, this accident prompted futher invesigation of poles in the area and consideration of metal poles City-wide. It has been determined that .a significant number of additional poles have deteriorated to the point of potential failure. The City owns metal poles thoughout the City that appear to be susceptible to failure. This funding is requested to complete a study of the metal light poles owned by the City. ,Once this study is complete, a recommendation will be presented to prevent the failure of additional light.poles. It appears that it will be necessary to remove some of the poles most prone to failure in order to ensure public safety. The breakdown of what we are requesting is$10,000 for the the study, $15,000 for pole removal, and. $20,000 for installation of temporary lighting as_needed._ The City has over;4,000 streetlights on metal poles, many of which have been in service for 40 years or more. Once the City has removed a streetlight as a preventative measure,the public expectation will be to have a new light installed quickly. Additional contingency funds may be requested,in a future budget opening in order to address the permanent replacement of deteriorated poles. Salt Lake City Corporation • Management and Fiscal Note Worksheet for Budget Development and Budget Amendment Police Department FY 03-04 Department For Fiscal Year Police Evidence Room Expansion BA#1 02 Initiative Name Initiative Number Stan Gibson 799-3041 Prepared By Phone Number New Item Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 I $0 $0 3. Enterprise Fund Total $0 I $0 $0 4. Other Fund Special Revenue(73 Fund)for use for Evidence 70,000 Room Expansion Total $70,000 $0 $0 B. Ex•enditures Im'acted b Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Special Revenue(73 Fund)for use for Evidence 70,000 Room Expansion Total $70,000 $0 $0 C. Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3.Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay 70,000 6. Other(Specify) Total $70,000 $0 $0 Salt Lake City Corporation M anageinent and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions,structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Police Department requests the use of $70,000 from the Special Revenue Fund for"expansion and remodeling of the Evidence Room. The Special Revenue Fund (the 73 Fund) is a repository for unclaimed funds and funds obtained from sales and auctions. When it has been deposited in the Special Revenue Fund for a year it can be disbursed. The intended use is to extend-the sizeof the Evidence Room to accomodate demand. The proposal includes an estimate of $6,200 for wall removal and lighting, $60,000 for 3 additional mobile shelving bays (matching existing shelving), and;$3,800 for property tracking software upgrades. The Department requests the recognition of this revenue and an increase in the".corresponding capital expense budget. Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment Salt Lake City Policeand Fire Departments FY 03-04 Department For Fiscal Year Utah Department of Transportation Traffic Management BA#1 03 Center Grant-Police and Fire Initiative Name Initiative Number Krista Dunn/John Vuyk/Sherrie Collins 799-3265/799-4210/535-6150 Prepared By Phone Grant Requiring Existing Staff Focus Contract#03-8461 Type of Initiative Federal High Way Pass through Funds Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Miscellaneous 72 Grant Fund-For Police 45,000 Miscellaneous 72 Grant Fund-For Fire 45,000 Total $90,000 $0 $0 B. Expenditures Impacted by Fund and Source: 1.General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Miscellaneous 72 Grant Fund-For Police 45,000 Miscellaneous 72 Grant Fund-For Fire 45,000 Total $90,000 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay-Police 45,000 Capital Outlay-Fire 45,000 6.Other(Specify) Total $90,000 $0 $0 BA#1 FY 04 Initiative#03-PD and FD UDOT6/20/20039:18 AM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The City Police Department and Fire Department partnering with the Utah :Department of Transportation (UDOT) applied for and received this grant from the Federal Highway Administration. This grant was awarded to UDOT and partnering agencies, which includes the City's Police and Fire Departments, to integrate Intelligent Transportation Systems (ITS) technologies and,Computer.Aided Dispatch (CAD) systems from multiple vendors across organizational boundaries.,,UDOT is the lead agency on this grant,"and the City is the Subgrantee. The Police and Fire:DepartmentsFhave:each received their own contract for their portion of,the allocation. The funds will be used for purchase and installation of the CAD system. It is expected that"this system will provide a significant enhancement of public safety operations by providing field personnel and first and second responders with accurate, real-time operational data through;`the.use,of,`mobile data computers, improving public safety. Through information sharing across`organizations--and jurisdictions, equipment and personnel can be more efficiently deployed, incidents can be cleared faster, and incident scenes can be made safer for the responders and-traveling public. It is recommended that the City Council adopt the resolution for the City to accept the grant;and appropriate the necessary budget to facilitate-the Grant. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1 - In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? No. Equipment. What programs are funded with this grant and what are the performance measures of each program? This is a new grant and new program. It is believed that it will aid in the processing of emergency information across jurisdictions. Question 2 - What is the potential for continued grant funding for the position? NA - PD and FD will continue to apply if funding is available. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? NA. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? No. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is there a better fit in another jurisdiction or entity? No. Salt Lake City Corporation M anagement and F iscal Note Worksheet for Budget Development and Budget Amendment Salt Lake City Police Department FY 03-04 Department For Fiscal Year EMD Dispatch Training, Utah Department of Health Bureau of Emergency Medical Services Grant BA#1 04 Initiative Name Initiative Number Chris Dunn/Sherrie Collins 799-3541/535-6150 Prepared By Phone Grant Requiring Existing Staff Focus .State Pass Through Funds Type of Initiative CFDA if Applicable Fiscal Impact of Proposed Change A.Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Miscellaneous 72 Grant Fund-Post Certification 5,369 Total $5,369 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 72 Grant Fund-Post Certification 5,369 Total $5,369 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay 6. Other(Training Fees for Dispatchers) 5,369 Total $5,369 $0 $0 BA#1 FY 04 Initiative#04-PDEMS6/20/20039:19 AM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions,structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: "The Police Department Emergency Communications Unit applies for and receives tlesee_funds annually from the Utah Department of Health, Bureau of Emergency Medical Services; `These funds will be used to send the unit's dispatchers to required, continuing medical education (CEM) training for certification and/or continued certification. State law requires emergency dispatchers to be POST certified and to maintain their certification. A minimum of 40 hours training is required over a two year period to remain certified. The Communication Unit provides EMD dispatch operations which include pre-arrival instruction, call triage and dispatch of the EMD response.unit." Currently, the-.Unit" has 47 authorized slots for dispatchers. These funds will be used to train new hires as vacancies are filled:" The grant amount is allocated on a per capita basis, based on the number of certified .dispatchers state-wide; It is-recommended that the City Council accept the grant and appropriate the necessary budget,to facilitate the grant. The necessary resolution was previously passed, authorizing the Mayor-:to.accept the grant and to sign all additional agreements pertaining to this particular grant. Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1 - In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant and what are the performance measures of each program? These funds will be used for PD Dispatchers to receive the required training to become certified and/or remain certified. The PD currently has 47 authorized slots for dispatchers and will use these funds for new hires as vacancies are filled. Question 2 - What is the potential for continued grant funding for the position? It is very probable that the PD will receive these funds as long as State funding is available. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? NA - The PD will have to pay for the mandatory training from their General Fund budget or require the dispatchers to pay their own training costs. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? No. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is there a better fit in another jurisdiction or entity? No. Grant is specifically for continued medical education training purposes and certification. • Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and.Budget Amendment Salt Lake City Fire Department FY 03-04 Department For Fiscal Year Utah Department of Health,Bureau of Emergency Medical Services Grants for EMS Medical Equipment and EMD BA#1 05 Dispatch Equipment and Training Initiative Name Initiative# John Vuvk/Sherrie Collins 799-4210/535-6150 Prepared By Phone Grant Requiring Existing Staff Focus State Pass-Through Funds Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1.General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Miscellaneous 72 Grant Fund-Medical Equip 91,273 Miscellaneous 72 Grant Fund-EMD Dispatch Equipment 4,568 and Training(2 grants) Total $95,841 $0 $0 B. Expenditures Impacted by Fund and Source: 1.General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Miscellaneous 72 Grant Fund-Medical Equip 91,273 Miscellaneous 72 Grant Fund-EMD Dispatch Equipment 4,568 and Training(2 grants) Total $95,841 $0 $0 C.Expenditure Impact Detail 1.Salaries and Wages 2. Employee Benefits 3.Operating and Maintenance Supply 4.Charges and Services 5.Capital Outlay-Medical Equipment and Dispatch Monitors 95,841 (2 grants) 6.Other(Specify) Total $95,841 $0 $0 BA#1 FY 04 Initiative#05-FOEMS Training Equip6/20/20039:19 AM Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions,structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Fire Department applies for and receives these funds annually from the Utah Department of Health, Bureau of Emergency Medical Services. $88,773 of these funds were awarded on""a per capita basis, and $2,500 was awarded on a competitive basis, for a total of $91,273. "These"funds will be used to purchase medical equipment, including pharmaceuticals, health and personal safety supplies, lock boxes to store pharmaceuticals and training/certification as funding will permit. This is an annual grant awarded based on the percentage of Fire Fighters who are EMT, EMD or paramedic The Grant Match of approximately $7,500 is budgeted for within the Fire Department's;General Fund budget. The second grant, in the amount of $4,568, will be used to purchase monitors for the dispatch center and certification training as funding will permit. The Dispatch Unit provides EMD dispatch operations which include pre-arrival instruction, call triage and dispatch of EMD-response units. Currently, the unit has 16 authorized slots for dispatchers. This grant amount is allocated on a per capita basis, based on the number of certified dispatchers state-wide: It is recommended that the City Council accept the grant and appropriate the necessary budget to facilitate these grants. The necessary resolutions were previously passed, authorizing the Mayor to;`,%, accept the grants and to sign all additional agreements pertaining to both grants. • . • Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant and what are the performance measures of each program? These funds will be used to purchase medical equipment, monitors for the Dispatch Center and for required certification training as funding permits. Question 2 - What is the potential for continued grant funding for the position? It is very probable that the Fire Department will receive these funds as long as State funding is available. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? NA - The Fire Department would need to purchase the necessary equipment and pay for training from their General Fund budget. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? No. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is there a better fit in another jurisdiction or entity? No. Grants are specifically for the purchase of equipment and/or continued medical education training purposes and certification. Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment Management Services FY 03-04 Department For Fiscal Year Federal Emergency Management Agency Hazard Mitigation Grant BA#1 06 Initiative Name Initiative Number Sherrie Collins/Michael Stever 535-6150 Prepared By Phone Number Grant Requiring Existing Staff Focus 83.552 Type of Initiaive CFDA# Fiscal Impact of Proposed Change A.Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous Grant Fund 72-10302 4,500 Total $4,500 $0 $0 B.Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous Grant Fund 72 4,500 Total $4,500 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 4,500 2. Employee Benefits 3. Operating and Maintenance Supply 4. Charges and Services 5. Capital Outlay 6. Other(Specify) Total $4,500 $0 $0 Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization Major Impact. F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management or personnel issues. Recommendation is made in a way that addresses the cause. By doing so,it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion; " Emergency Management Services receives this grant annually from the State of Utah,-Division of Comprehensive Emergency Management."(CEM). It is awarded to Salt Lake City to defray the costs associated with the Emergency Managers Position. This amount is an increase to the;state funds previously received and is due to the state receiving additional funding from. FEMA, The original amount received was$20,000. These additional funds will be used to defray salary and benefit costs of the Emergency Managers Position, The Emergency Managers Position is responsible. to,design, `implement":and apply ,the Emergency Operating Procedure manual and to educate Salt Lake City,Corporation, ''Community Groups, and local businesses of emergency procedures and policies in the event of a.natural:disaster, hazardous materials, bombing, terrorist attacks, etc. ;. The Resolution was previously adopted. It is recommended that the City Council adopt the necessary budget to accept and facilitate this grant, • Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. This grant relates to 2. 1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4- None of the above. Question 1 - Will this grant fund employee positions? Partially, the other part of this position is budgeted within the Management Services General Fund Budget. What programs are funded with this grant and what are the performance measures of each program? Salt Lake City's Emergency Management Program, consisting of 1 FTE and .50 FTE, is partially funded with these funds. These funds are to help defray the costs of the FTE. Question 2 - What is the potential for continued grant funding for the position? The City receives this grant annually and will continue to apply as long as the State funding is available. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? NA. Funds received partially fund a position. If Management Services were unable to absorb the $20,000., the position would be eliminated. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? No. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is there a better fit in another jurisdiction or entity? No. Salt Lake City Corporation Management and Fiscal Note Woricslx et for Budget Development and Budget Amendment Salt Lake City Police Department FY 03-04 Department For Fiscal Year Rocky Mountain High Intensity Drug Trafficking(HIDTA) BA#1 07 Grant for Metro Narcotics Task Force Grant Initiative Name Initiative Number Scott Folsom/Sherrie Collins 799-3805/535-6150 Prepared By Phone Grant Providing Additional Staff Resources' 16.000 HIDTA Grant/Yr 2 Type of Initiative CFDA# Fiscal Impact of Proposed Change A.Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Grant Fund 72-20213 43,744 Total $43,744 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4.Other Fund Grant Funds 72-20213 43,744 Total $43,744 $0 $0 C.Expenditure Impact Detail 1. Salaries and Wages 31,458 2. Employee Benefits 3.Operating and Maintenance Supply 8,286 4.Charges and Services 5.Capital Outlay 4,000 6.Other(Specify) Total $43,744 $0 $0 BA#1 FY 04 Initiative#07-PDHIDTA26/20/20039:20 AM Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G.Personnel Service Detail: FTE Grade/Step Amount 1 Officer Salary and Benefits-6 mos funding 501a 31,458.00 Total 31,,458.00 BA#1 FY 04 Initiative#07-PDHIDTA26/20/20039:20 AM . Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Police Department received a HIDTA grant in FY 01-02 which provided funding,for2 additional police officer positions. Due to Olympic hiring delays, an unused balance of funds remained:in-this grant. This remainder of funds was recaptured by HIDTA at the end of the grant period in December, and has recently been re-appropriated at a reduced level. (These 2 positions will continue to be funded from the new 02-03 HIDTA grant which is also in this budget opening). It is proposedlhat the remainder of funds in the 02-03 grant be used to hire one additional officer for the:Metro Narcotics Task Force, purchase a new employee kit, purchase a drug enforcement K-9 and provide K-9 supplies through 2003. If the position is approved by the Council, the new position would be filled in June, in order to facilitate usage of these funds within the next 6 months, or until December.,.It is anticipated that the Police Department will be awarded an additional year's funding, when these remaining grant funds have been spent. This action will reduce the current budget to the current amount appropriated, $43,744. It is recommended that the City Council approve the reallocation of remaining funds:and.increase federal staffing by 1 FTE. . Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for projects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? Yes. What programs are funded with this grant and what are the performance measures of each program? These funds will be used to hire 1 additional Officer to be assigned to the Metro Narcotics Task Force, and will cover costs of the next 6 months or until December. Question 2 - What is the potential for continued grant funding for the position? It is anticipated that an additional grant or continued funding will be received for the following year. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? Yes. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? Very Probable. High community impact when city loses Officer positions. However, If funding is not awarded, the Chief will make an evaluation based on the value of the Officer and either request for this position to be put in GF budget, or fill position through attrition. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is there a better fit in another jurisdiction or entity? No. Allocation is geared specifically toward drug enforcement. Other enforcement agencies receive same grant for same uses. Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment Salt Lake City Prosecutors Office FY 03-04 Department For Fiscal Year VOCA Crime Victim Reparations Grant-Prosecutor's Office Victim Coordinator BA#1 08 Initiative Name Jean Robison/Sherrie Collins Enter Phone#of Contact Person Prepared By 535-7960/535-6150 Grant Providing Additional Staff Resources State pass through funds Type of Initiative Fiscal Impact of Proposed Change A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year FY 2003-04 FY 2004-05 FY 2005-06 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 72 Grant Fund 39,271.23 Total $39,271.23 $0 $0 B. Expenditures Impacted by Fund and Source: 1. General Fund Total $0 $0 $0 2. Internal Service Fund Total $0 $0 $0 3. Enterprise Fund Total $0 $0 $0 4. Other Fund Miscellaneous 72 Grant Fund 39,271.23 Total $39,271.23 $0 $0 C.Expenditure Impact Detail 1.Salaries and Wages 36,400.00 2. Employee Benefits 2,871.23 3. Operating and Maintenance Supply 4.Charges and Services 5.Capital Outlay-Dispatch Monitors 6. Other(Specify) Total $39,271.23 $0 $0 BA#1 FY 04 Initiative#08-ProsVOCA6/20/20039:21 AM Salt Lake City Corporation M anagement and Fiscal Note Worksheet for Budget Development and Budget Amendment D.Personnel Service Detail: FTE Grade/Step Amount New Position-Victim Coordinator 1 17.50 36,400 BA#1 FY 04 Initiative#08-ProsVOCA6/20/20039:21 AM ' Salt Lake City Corporation Management and Fiscal Note Worksheet for Budget Development and Budget Amendment E. Measured or measurable Impact on functions, structure and organization F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below; criteria, condition, effect, cause and recommendation. Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or policy. In other cases, it may be an industry standard or comparable data from another city. Condition is a description of current practices. It is the information to which the criteria is compared. Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a service level impact. If an effect cannot be identified, there is no finding. Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in line with the criteria. Issue Discussion: The Prosecutor's -Office applied for and received this grant from the State Office'of Crime Victim Reparations. These funds will be used to hire a Victim Coordinator who will compliment other°crime victim services within the City, by helping to fill a current servioe gap.' The "VOCA' funded victim coordinator will provide victims of domestic violence, with advocacy services specific :to the judicial process. These services are not currently provided by the SLC PD Victim Advocate Program or other local agencies. In addition to direct provision of court advocacy services, the Victim Coordinator can provide victims with referrals to local service agencies that address needs such:"as housihg, financial assistance, medical assistance, legal assistance and personal safety-pians. .. Grant funds'were for this purpose were received from the State and.proposed for approval in the June 2002 budget amendment. The Council chose to not approve appropriation of these funds-at,that time. Subsequent to that.amendment, in a meeting with Councilwoman Saxton, staff from the Prosecutor's office clarified the scope of the position, as well as a the pressing heed for such a position within the Prosecutor's Office. Since it was felt that there is now a better understanding`of-the function of the position, the Prosecutor's,Office again applied for and recieved:•.this,grant for,:the purpose of hiring a victim advocate Coordinator.: Several support groups, including the YWCA and the Safe Women's Coalition, support having such a position in,place within the.•Prosecutor,'s Office:` It is recommended that the City Council adapt.the resolution authorizing the Mayor to-accept lfie grant and sign all additional agreements pertaining to this particular grant-:and ..appropriate:N the necessary budget to facilitate the Grant. Salt Lake City Corporation V Management and Fiscal Note Worksheet for Budget Development and Budget Amendment G. Grant Criteria: A grant will satisfy one of the following four criteria. 1 - In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for proiects or programs that have been identified by the Council for future funding. The General Fund or Enterprise Fund will provide funding once grant funding 2- Grant funding will be used when the use of the grant money will result in long-term financial savings or operating efficiencies. 3- Grant funding will allow the City to build internal capacity to continue the service in the future. 4 - None of the above. Question 1 - Will this grant fund employee positions? Yes. What programs are funded with this grant and what are the performance measures of each program? Currently there are not performance measures. This is a new grant for a new purpose. Question 2 - What is the potential for continued grant funding for the position? It is very probable that the Prosecutors Office will receive these funds as long as State funding is available. Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable? Yes. Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the grant funding time frame? Yes. Question 5 - Will there be a significant service level impact on the community once the grant funds become unavailable? No. Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is there a better fit in another jurisdiction or entity? No. Although the SLC PD has a victim advocate program, they do not help clients through the court process of prosecuting their abusers. The prosecutors office is in the prime position to do this which will/could increase the prosecution rate.