Loading...
061 of 1995 - Amending Salt Lake City Ordinance No. 49 of 1995 which adopted the Final Budget of Salt Lake City, iSALT LAKE CITY ORDINANCE No. 61 of 1995 (Amending Salt Lake City Ordinance No. 49 of 1995 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 1995-96) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 49 OF 1995 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1995 AND ENDING JUNE 30, 1996. PREAMBLE On June 8, 1995, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1995 and ending June 30, 1996, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. The City Council fixed a time and place for a public hearing to be held on August 8, 1995 to consider the attached proposed amendments to the budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said budget, including the employment staffing document, was held on August 8, 1995, in accordance with said notice at which hearing all interested parties for and against the budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: 2 SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 49 of 1995. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1995 and ending June 30, 1996, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including 3 amendments to the employment staffing document, in the office of said Budget Office and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this 8 day of August ATTEST: Chief Deputy CITY RECORDER , 1995. CHAIRPERSON Transmitted to the Mayor on August 8. 1995 Mayor's Action: XX Approved MAYOR ATTEST: itt CHIEF DEPUTY C TY R'CORDER Vetoed APPROVED AS TO FORM Salt Lake City Attorney's Office Date .2'6 (SEAL) Bill No. 61 of 1995 . Published: August 15, 1995 G:\ORDINA95\AMENBU.ORD 5 TO: City Council FROM: Steve Fawcett DATE: August 8, 1995 RE: Budget Amendment Number 1 Budget amendment #1 is attached for your review. Each issue is presented and discussed in an effort to explain the situation and proposed solution. Capital Planning and Programming also discuss all issues pertaining to CIP and Grants. Some of the issues are routine in nature and are necessary to modify the budget for accounting reasons, while others pertain to specific issues relating to administrative policy. As a matter of policy, if fund balance is used as a funding source, current year revenue is not posted. Therefore, you will not always see expenditure increases and revenue increases in balance. There are no issues requested which require funding from contingency. The balance in contingency will be $269,111. Issues in Budget Amendment - August, 1995 Policy & Budget 1. E-911 Services $211,204 Capital Planning 1. New Projects $1,505,000 2. Budget Revisions to Existing Projects $920,000 3. Program Income $619,903 2 Issue #1-E-911 Services $211,204 E-911 Fund The Police Department requests approval of a resolution directing US West to remit E-911 funds to the City Treasurer, amending the E-911 Fund budget, negotiating an agreement with US West for maintenance of on -site E-911 equipment, amending the police staffing document to create a full time position to maintain the master street guide/geofile, and entering into an agreement with Salt Lake County for the fmal disbursement of the County's reserve/fund balance of remaining E-911 funds. In 1986, the State Legislature passed the Emergency Telephone Service Law that authorizes a monthly surcharge fee of up to 50 cents on each telephone line. Salt lake County imposed a 38 cent monthly E-911 surcharge fee. The monthly charges were subsequently increased to 50 cents. Salt Lake County pays for the joint expenditures and replacement of equipment for the three answering points - Salt Lake City, Sheriff's Office, and Valley Emergency Communication Center (VECC). Presently, the County receives 12 cents of the 50 cents per arrPss line to pay for joint operation costs which include equipment replacement, data base maintenance, and payment of telephone charges and repairs. The remainder of the funds go into an equipment replacement fund. The City's share totals approximately $180,000 per year. Under this proposal, Salt Lake City, VECC, and Salt Lake County would assume responsibility for their own costs and data base maintenance. The network, data base, and telephone charges paid to US West will be managed by each Public Safety Answering Point (PSAP). County Fire currently maintains the Master Street Address Guide (MSAG) which involves maintaining the address data base which is the driver for the enhanced system. The resolution directs US West to send collections from telephone subscribers to the City Treasurer instead of the County. This same resolution has been adopted by all Salt Lake County Municipalities. This change is also supported by the County. US West remits the funds to the County 30 days after the funds are collected, but the jurisdictions do not receive their disbursements for five months or more. This delay is one of the primary reasons other municipalities are passing resolutions authorizing the funds to be remitted directly to the cities. The telephone network maintenance charges are paid to US West, but there is no maintenance contract for the Customer Premise Equipment (CPE) which includes the display and control equipment. The county has historically paid repair costs on the Automatic Number Identification (ANI), Automatic Location Information (ALI) displays, and the E-911 Controllers, excluding the telephone sets. The CPE equipment has been supplied and maintained on a time and materials basis by AT&T, therefore, two vendors maintain a portion of the system. The preferred arrangement would be to have single vendor responsible for all the E-911 system, which includes the network and premise equipment. This would reduce the finger pointing between the vendors when system problems develop, while facilitating repairs when they occur. 3 The Public Safety Emergency Communications Center has no clerical staff. In addition to their normal duties, the tasks related to maintain the MSAG and the geofile are currently being performed by the supervisory staff. The weekly commitment to these functions consumes about 20 hours in which supervisors should be engaged in monitoring operations, assisting the dispatchers, quality assurance and other areas under their direct responsibility. Further increasing this time by absorbing the additional MSAG maintenance functions from the County, without creating the proposed MSAG/ geofile position will further reduce the supervisors effectiveness. The proposed MSAG/geofile position will be assigned the daily tasks necessary to maintain the E- 911 system Master Street Address Guide and the Computer Aided Dispatch (CAD) geofile. These two data bases are interrelated and constant vigilance by an individual with MSAG expertise is the key to maintaining the high quality of E-911 and protecting the system and the City from legal liabilities. The goal of this position is to improve the accuracy of the E-911 data base and geofile while relieving the supervisors of these routine responsibilities. The proposed budget amendment creates a position equivalent to a (216) Police Secretary 11 to handle these tasks and budgets $25,000 for the position. A check of other localities indicates that VECC and Davis County use a dispatcher to perform these tasks. A city public safety dispatcher is classed as a 221 and thus would be more expensive. Salt Lake County will contract with VECC to perform this work. VECC has not provided the City with a cost proposal but it is assumed it be more expensive since VECC uses dispatch to perform the work. Also, public safety communications would not have direct control over the quality and timeliness of the data under a contract arrangement. The adopted E-911 budget for FY 95-96 includes $597,600 in revenues from E-911 surcharges and $597,600 in expenditures including 13 F 1E's at $522,336, charges and services at $27,600, and a reserve allocation of $47,664. The attached budget chart shows the existing budget as well as the proposed changes to the budget. The amended budget proposes revenues of $808,804 and expenditures of $547,336 for 14F1'E's including the new position, $188,867 for charges and services, and $72,601 for reserves/fund balance totaling $808,804. The proposed budget projects one time money from the County's reserve allocation, however, this amount may actually be higher and a final disposition agreement regarding the reserve/fund balance needs to be reached with the County. It is requested that the City Council approve 1) a resolution authorizing US West to remit the funds collected from E-911 directly to the City, 2) a 1.00 full time MSAG (Master Street Address Guide)/Geofile Coordinator (clerical $25,000) position to fulfill data base maintenance, and that the Police Administration pursue an agreement with US West for maintenance of the on site E-911 equipment in addition to their existing network services and an agreement be reached with Salt Lake County regarding the final disposition of the reserve/fund balance of E-911 that has been maintained by the County. The adjustment necessary to amend the budget is as follows: 4 Fund Department/Category Decrease Increase E911 E-911 Revenue $211,204 (R) Fund Charges for Services $161,267 (E) Reserves $24,937 (E) Transfer to General Fund $25,000 (E) General Transfer from E-911 Fund $25,000 (R) Fund Police/Personal Services $25,000 (E) Totals E-911 Fund $211,204 (R) $211,204 (E) General Fund $25,000 (R) $25,000 (E) 5 KATHY RICCI DIRECTOR July 27, 1995 SALT G A CORPORATION COMMUNITY AND ECONOMIC DEVELOPMENT CAPITAL PLANNING AND PROGRAMMING DEEDEE CORRADINI MAYOR To: Steve Fawcett From: Kathy Ricci Re: August 1995 Budget Opening Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake City Council for their consideration at the August 1995 Budget Opening. Issue #1 - Establishing New Projects 1. The following establishes a budget for the Citizen Unloading Facility at the Salt Lake Valley Landfill. The proposed project serves as the access to the Salt Lake Valley Solid Waste Landfill and Citizen Unloading Facility. Salt Lake County has requested the City prepare plans and specifications to pave the existing gravel roadway leading to the unloading facility. The County has committed $80,000 for the work and is requesting Salt Lake City contribute an equal amount. The proposed improvements will benefit the people who use the facility at the landfill. The funds to cover the City's contribution will come from the Class "C" Contingency recaptured in the last budget opening. The balance in the Class "C'I Contingency will be $40,000 after the transfer. SOURCE of FUNDS PROJECTS DECREASE INCREASE Salt Lake County Citizen Unloading Facility $ 80,000(E) New Project 80,000(R) Class "C" Citizen Unloading Facility 80,000(E) New Project Class "C" Class 'ICI' Contingency $ 80,000 (83-95097) TOTALS $ 80,000 $ 160,000(E) 80,000(R) 451 SOUTH STATE STREET, ROOM 406, SALT LAKE CITY, UTAH 64111 TELEPHONE: 801-535 7902 TOD: O01-535-6021 tt Page 2 2. A request has been made to construct a new parking lot north of Franklin Quest Field. The work will consist of the following: curb and gutter, lighting, drainage improvements, beautification improvements and miscellaneous improvements. The requested budget will allow for preparation of plans and specifications for the above work. At completetion of design a request will be made to establish a budget for construction. SOURCE of FUNDS PROJECTS DECREASE INCREASE Redevelopment Agency Parking Lot Design Franklin $ 100,000(E) New Project Quest Field 100,000(R) TOTALS $ 100,000(E) 100,000(R) 3. The following action establishes the budget for the HOME Program and the Emergency Shelter Grant Program. They were inadvertently left out of the 1996 Budget documents. SOURCE of FUNDS PROJECTS DECREASE INCREASE Federal Government HOME Program FY 96 $ 943,200(E) New Project 943,200(R) Federal Government HOME Administration 104,200(E) New Project 104,200(R) Federal Government Emergency Shelter Grant 197,000(E) New Project 197,000(R) TOTALS $ 1,245,000(E) 1,245,000(R) Issue # 2 - Budget Revisions to Current Projects 1. We have just received bids back on the 200 South 10th East to 1200 East reconstruction. These bids were much higher than anticipated. We are requesting an additional $170,000 be transferred from the 200 South Median Island project. This should not impact the timing of the 200 South Median Island project because design plans have not yet begun. Funds to replace those borrowed will be taken from the sale of surplus property or will be budgeted in next years CIP. It is important to make the transfer at this time to take advantage of the current construction season. The total amount in the reconstruction project budget after the transfer will be $500,000. Page 3 SOURCE of FUNDS PROJECTS DECREASE INCREASE General Fund 200 South - l0th East to 12th $ 170,000 New Project East General Fund 200 South Median Islands $ 170,000 (83-96098) TOTALS $ 170,000 $ 170,000 2. The construction of the Glendale Youth Center Project is funded from private donations. The private fund contributor has stated he will provide additional funds for the work. The bids have been received. The base bid to be awarded is $3,236,000. Engineering fees, design fees, construction contingencies, and permits will require the total project cost to be about $3,700,000. A budget of $3,000,000 was established earlier so at this time we are increasing the budget by $700,000. SOURCE of FUNDS PROJECTS DECREASE INCREASE Private Donor Glendale Youth Center $ 700,000(E) (83-95033) 700,000(R) TOTALS $700,000(E) 700,000(R) 3. A request has been made to transfer money from the Surplus Land account to the Property Management Account in the CIP. Community & Economic Development has made a commitment with Zion's Securities Corporation to pay for fill dirt extracted from the IRS building site on Social Hall Avenue. The fill dirt was taken to the 84 acres owned by the City and located on 2200 West east of the McDonnell Douglas facility. Payment had not yet been made due to insufficient funds in the Surplus Land Account. There is currently $213,000 in the Surplus Land Account. The requested amount of the debt is $40,000. Additionally there will be other extraordinary property expenses in the near future, specifically appraisal reports and preliminary title work which will require funding. Therefore we are requesting an additional $10,000 be transferred during this budget opening. SOURCE of FUNDS PROJECTS DECREASE INCREASE" General Fund Surplus Land Account $ 50,000 (83-81000) General Fund Property Management Account $ 50,000 (83-94083) TOTALS $ 50,000 $ 50,000 • • P ae Issue #3 - Program Income 1. The following projects have received or will receive program income from repayments of loans or reimbursement of costs. We are now reallocating these funds back to the individual programs from which they were received. SOURCE of FUNDS PROJECTS DECREASE INCREASE Loan Repayments Housing Trust Fund $ 3,134.00(E) (72-17005) 3,134.00(R) Loan Repayments CDBG Housing Rehab 284,496.00(E) (71-20010) 284,496.00(R) Program Income River Park 319,892.33(E) (72-72906) 319,892.33(R) Loan Repayments Revolving Loan Fund 12,380.94(E) (72-15607) 12,380.94(R) TOTALS $619,903.27(E) 619,903.27(R)