063 of 2007 - adopting the Solid Waste Management Facility budget 0 07-1
B 07-3
SALT LAKE CITY ORDINANCE
No. 63 of 2007
(Adopting the Solid Waste Management Facility budget,
which has been prepared and submitted by the
Salt Lake Valley Solid Waste Management Council
for calendar year 2008, subject to specific policy directives)
AN ORDINANCE ADOPTING THE SOLID WASTE MANAGEMENT
FACILITY BUDGET, AS PREPARED AND SUBMITTED BY THE SALT LAKE
VALLEY SOLID WASTE MANAGEMENT COUNCIL, FOR CALENDAR YEAR
2008, SUBJECT TO SPECIFIC POLICY DIRECTIVES.
PREAMBLE
On November 14, 2000, Salt Lake City (the "City") and Salt Lake County (the
"County") entered into an Interlocal Cooperation Agreement (the "Agreement"), pursuant
to Title 11, Chapter 13 of the Utah Code Annotated, regarding the joint management and
operation of a Solid Waste Management Facility. The Agreement established the Salt
Lake Valley Solid Waste Management Council and provided it with authority and
responsibility relating to the operation and management of the Solid Waste Management
Facility.
Pursuant to the Agreement, all actions by the Salt Lake Valley Solid Waste
Management Council constitute recommendations to the City and the County and the
City and the County have the power to review, ratify, modify, or veto any action of the
Salt Lake Valley Solid Waste Management Council.
The Salt Lake Valley Solid Waste Management Council has prepared the attached
Solid Waste Management Facility budget for calendar year 2008 and has submitted said
attached budget to the City Council for its approval. The City Council has authority
relating to budgets and appropriation of funds and, therefore, must approve, on behalf of
the City, the Solid Waste Management Facility budget. The attached Solid Waste
Management Facility budget has been available for public inspection in the Office of the
City Recorder for at least 10 days.
The City Council fixed the time and place for a public hearing to be held on
December 11, 2007 to consider the adoption of the attached Solid Waste Management
Facility budget and ordered notice thereof be published at least seven days prior to the
hearing. Notice of said public hearing was duly published as required herein. A public
hearing to consider adoption of said Solid Waste Management Facility budget was held
on December 11, 2007, in accordance with said notice, at which hearing all interested
persons were heard for and against the estimates of revenue and expenditures in the Solid
Waste Management Facility budget.
The City Council wants to adopt the attached Solid Waste Management Facility
budget for calendar year 2008, submitted by the Salt Lake Valley Solid Waste
Management Council, subject to specific policy directives.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. PURPOSE. The purpose of this Ordinance is to adopt the attached
Solid Waste Management Facility budget, prepared and submitted by the Salt Lake
Valley Solid Waste Management Council, for calendar year 2008, subject to the attached
policy directives.
SECTION 2. ADOPTION OF BUDGET. The attached Solid Waste
Management Facility budget, prepared and submitted by the Salt Lake Valley Solid
2
Waste Management Council, for calendar year 2008, is hereby adopted subject to the
attached policy directives, and subject to similar approval by the County.
SECTION 3. RESERVE THE RIGHT TO AMEND. The City reserves the right
to amend the attached Solid Waste Management Facility budget at any time, consistent
with the Agreement.
SECTION 4. PUBLIC INSPECTION. Copies of the attached Solid Waste
Management Facility budget shall be available for public inspection during regular
business hours in the Office of the City Recorder.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect on its first
publication.
Passed by the City Council of Salt Lake City, Utah, this 11 thday of December,
2007.
CHAIRPERSON
ATTEST:
APPROVED AS TO FORM
Salt Lake City Attorneys Office
4-1
Date 11- V-01
HIEF DEPUTY OTT CORDER
Transmitted to the Mayor on December 12, 2007
Mayor's Action: /� Approved. Vetoed.
YOR
3
ATTEST:
CH D PUTY CITY CO ER
both
(SEAL) �f .
i ^,aye ""�'at X
�;�Ei '
Bill No. 63 of 2007.
Published: January 11, 2008 .
H B_ATTY-#2402-v 1-Ordinance_adopting_landfil l_budget_for_2008.DOC
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Initiative Name:
SLVSWMF - 2008
Initiative Number:
(Blank)
Initiative Type:
(Type of Initiative)
Initiative Discussion:
Each year the Salt Lake Valley Solid Waste Management Facility (SLVSWMF), which is jointly
owned by Salt Lake County and Salt Lake City, submits its budget to Salt Lake City for its
approval. Salt Lake City last provided its approval of the SLVSWMF budget in December 2006
for calendar year 2007.
SLVSWMF has submitted its 2008 budget to Salt Lake County for approval. SLVSWMF is also
seeking the approval of the 2008 budget from Salt Lake City.
Traditional types of midyear adjustments have been combined with the approved 2007 budget to
form the 2007 amended SLVSWMF budget. The major changes to revenue and expense will now be
reviewed. All comparisons are made to the amended 2007 budget.
Year-to-year both revenue and expense will increase by $2,887,290. Revenue is budgeted to
equal expense once a proposed draw of $1,266,677 from undesignated cash is included as revenue.
The projected balance of undesignated cash at 12/31/07 is $8,776,397. With the proposed draw,
undesignated cash is projected to be $7,509,720 at 12/31/08.
Landfill tipping fee revenue is budgeted to decrease by $434,000, driven by a loss in tonnage. In
the 2007 budget it was assumed that Allied Waste would tip 32,000 tons at the landfill. Based on
actual results thus far, it is projected that Allied will tip 10,000 tons. The result is an incremental loss
of 22,000 tons between the 2007 budget and the 2008 budget. At this point in time given the
competitive market and landfill options available to consumers, no change in price on commercial
tonnage is proposed.
Interest income revenue is projected to decrease by $450,000. During 2007, it was determined
that the County Treasurer had overallocated interest income to the Landfill. The net result was a
decrease in the fund balance of the Landfill. Going forward, this smaller fund balance will earn less
interest income.
Expense at the SLVSWMF is proposed to increase by $2,887,290. To follow is a discussion, by
major category of expense, of the factors driving this increase.
Personal services is projected to decrease by $89,710. The number of FTEs at the Landfill is
budgeted to decrease by 1.50 for a total headcount of 57.25.
Materials and supplies are projected to decrease by $20,200. The largest component of this
change is a decrease of $13,200 in small equipment and tools. The other components of this
reduction are a $2,000 decrease in janitorial supplies and a $5,000 decrease in landfill cover material.
It is proposed that the charges and services budget increase by $176,600. The changes in thi
category include a decrease of $34,000 for fleet fuel, an increase of $248,000 in fleet maintenanc-
and an additional $145,000 for the maintenance of facilities, grounds, office equipment and software.
Contract labor is projected to decrease by $90,500 now that staffing issues related to such items a
traffic control and water wagon driving have been resolved. Contract hauling costs are projected t•
decrease by $.40/ton for a total decrease of $42,500. Environmental monitoring is budgeted t•
decrease by $55,000 based on work completed in 2007 on the methane gas collection line. Othe
adjustments total $5,600 in increases.
Capital expense is projected to increase by $2,820,600 and includes items which are part o'
scheduled replacement and rollover capital items from the amended 2007 budget.
It is recommended that the Council approve the SLVSWMF budget.
I 1
1 SLVSWMF-2008
Initiative Name
(Blank) 2007-08
Initiative Number 1 Fiscal Year
Public Services Department (Type of Initiative)
Department ; Type of Initiative
Greg Davis ! 535-6397
I Prepared By 1 1 Telephone Contact '
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!General Fund ( Fund Balance) Impact 1
Revenue Impact By Fund: 1st Year 2nd Year
2008 2009
1General Fund 1 I I 1
1
i Total SO: i $01
(internal Service Fund I I
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1 Total] $01 I $01
1 Enterprise Fund I 1
(Salt Lake Valley Solid Waste Management Facility ; !
Interest 2,500,0001 2,500,0001
Landfill Fees I 10,450,0001 10,450,0001
j Compost Sales 395,0001 I 395,0001
I Salvage Sales I 385,0001 385,000L
Interfund Charges 95,0001 95,000
Other Sources 251,5001 I 251,500
Fund Balance...(Favorable)/Unfavorable 1,266,6771 62,996!
I
Total I $15,343,1771 $14,139,496,
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Other Fund I I
Total I 01 $01
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Staffing Impact:
Existing Number of FTE's I 58.75! 57.251
Change In Number of FTE's:
. 1(1) Fiscal Manager now paid out of other
!funding ! (1.00)
I(2) Heavy equipment operator at Xfer
I Station 1.001
1(3) Reduction in temporary employees I (1.50)1 I 1
!Total 1 I 57.25' 57.25
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I r 1
1
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Landfill 08 Budget fiscal note.xlsl0/25/20079:19 AM
•
Accounting Detail Grant#and CFDA#If Applicable: ■
Revenue:
Cost Center Number I Object Code Number Amount
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! !
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Expenditure: 1st Year 2nd Year
2008 2009
Personal Services 3,530,6771 I 3,707,2111
Operating and Maintenance Supplies 206,3001 206,3001
Charges and Services 5,711,4001 5,854,185
1 Capital Outlay I 5,894,800; 4,371,800
;Total 15,343,177' I 14,139,4961
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Additional Accounting Details:
(1) SLVSWMF budgets on a calendar year.
(2) This is a co-approval budget opening for the SLVSWMF. Accounting for this facility
is handled by Salt Lake County. Therefore,cost centers and object codes are not
'applicable. I
Grant Information:
Grant funds employee positions? I (Yes or No)
Its there a potential for grant to continue?I (Yes or No)•
jlf grant is funding a position is it expected the position will
gybe eliminated at the end of the grant? I (Yes or No)
i ( j
Will grant program be complete in grant funding time frame? (Yes or No)
Will grant impact the community once the grant funds are
eliminated? ! i (Yes or No)
I I_
Does grant duplicate services provided by private or
Non-profit sector? ! (Yes or NO)
I I I I
Landfill 08 Budget fiscal note.xlsl0/25/20079:19 AM
SOLID WASTE MANAGEMENT FACILITY
Fees and Charges Use/(Add To)
Landfill Compost Salvage Interfund Other Fund
Funding . - - Interest Fee I Sales I Sales Charges Sources Balance Total
FY0607 Budget-Adopted 2,950,000 10,884,000 350,000 350,000 100,000 257,400 (2,627,957) 12,263,443
FY0607 Budget-Mid year adjustments (5,000) 197,444 192,444
• FY0607 Budget-Amended 2,950,000 10,884,000 350,000 350,000 95,000 257,400 (2,430,513) 12,455,887
Significant Changes '
County Treasurer was overallocabng to Landfill,therefore fund
balance was adjusted In 07,therefore smaller fund balance to
earn Interest (450,000) (450,000)
07 budget assumed Allied Waste would tip 32K ton/yr Allied
Waste ended up tipping only 10K ton/yr (434,000) (439,000)
Smaller screens on grinder therefore able to capture more of
the final product therefore increased tonnage being sold 45,000 45,000
higher Market Prices 35,000 35,000
Reduction in soil regeneration revenue+misc (5,900) (5,900)
Fund Balance 3,697,190 3,697,190
Total Changes (450,000) (434,000) 45,000 35,000 (5,900) 3,697,190 2,887,290
FY0708 Budget 2,500,000 10,450,000 395,000 385,000 95,000 251,500 1,266,677 15,343,177
per landfill
Personal Materials/ Charges/ Fund
Budget History FTE Services Supplies Services Capital Balance Total
FY0607 Budget-Adopted 58.75 3,425,398 226,500 5,537,345 3,074,200 12,263,443
FY0607 Budget-Mid year adjustments 194,989 (2,545) 192,444
FY0607 Budget-As Amended 58.75 3,620,387 226,500 5,534,800 3,074,200 12,455,887
Significant Changes
Adjustment to Base (35,709) (3,074,200) (3,109,909)
Full Time
Fiscal Manager now paid out of other funding (1 00) (83,000) (83,000)
Heavy Equip Operator at Xfer Station 1 00 47,412 47,412
Ternp reduction (1.50) (18,413) (18,413)
Janitorial Supplies (2,000) (2,000)
Small Equipment,value<$1,000+Small Tools (13,200) (13,200)
Landfill Cover Material (5,000) (5,000)
Landfill Closure Costs 14,600 14,600
Contract labor traffic control,water wagon drivers,staffing problems solved (90,500) (90,500)
Contract hauling-cost/ton decreasing by$.40 (42,500) (42,500)
Fleet maintenance 248,000 248,000
Fleet fuel (34,000) (34,000)
Regulatory fees 30,000 30,000
Health Department fees (10,000) (10,000)
Travel+Mileage Allowance (3,000) (3,000)
Maintenance of facilities'n grounds+office equip+s/w 145,000 145,000
Intergovernmental Charges 20,500 20,500
Consulting
SLC City Engineering Support (36,300) (36,30(1)
Environmental Monitoring (55,000) (55,000)
Other (11,500) (11,500)
legal,auditing and accounting fees 1,300 1,300
Methane Gas Collection Line 320,000 320,000
Compactor,qty 2 1,180,000 1,480,00(7
Loader 210,000 210,000
Loader,Xfer Station,qty 2 460,000 460,000
D9T Dozer 815,000 815,000
Scraper 580,000 580,000
Light Plant 17,500 17,500
Steam Cleaner 10,000 10,000
Air Compressor 14,800 14,800
Rolloff Containers,qty 4 32,000 32,000
Pumps,Leachate Pond 34,500 34,500
Compost Turner 168,000 168,000
Excavator 230,000 230,000
Prior Year Items'
Leachate Pond construction 724,000 724,000
Rolloff Truck,qty 2 230,000 230,000
Water Wagon 286,000 286,000
Loader 175,000 175,000
Transport Truck 108,000 108,000
Total Changes (1.50) (89,710) (20,200) 176,600 2,820,600 2,887,290
FY0708 Budget 57.25 3,530,677 206,300 5,711,400 5,894,800 15,343,177
10/25/2007 9 19 AM
2008 Landfill Budget detail and history xis budget sch
SOLID WASTE MANAGEMENT FACILITY
Bridge from County to City numbers
FY0708 Budget
Revenue
Per County 14,076,500
plus:net use of fund balance 1,266,677 •
plus:gain on sale of vehicles
Per City 15,343,177 15,343,177
Expenses
Per County 11,858,473
less'depreciation (1,820,000)
less:loss on sale of vehicles (1,000)
less:indirect costs (589,096)
add.capital 5,894,800
Per City 15,343,177 15,343,177
10/25/2007 9 19 AM
2008 Landfill Bridget detail and history xis budget srh