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071 of 1998 - Budget Amendment0 98-1 B 98-6 SALT LAKE CITY ORDINANCE No. 71 of 1998 (Amending Salt Lake City Ordinance No. 48 of 1998 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 1998-99) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 48 OF 1998 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1998 AND ENDING JUNE 30, 1999. PREAMBLE On June 16, 1998, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1998 and ending June 30, 1999, in accordance with the requirements of Section 1 18, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. The City Council fixed a time and place for a public hearing to be held on September 15, 1998 to consider the attached proposed amendments to the budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said budget, including the employment staffing document, was held on September 15, 1998, in accordance with said notice at which hearing all interested parties for and against the budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 48 of 1998. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2 1998 and ending June 30, 1999, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this 6th day of October , 1998. ATTEST: 3 Transmitted to the Mayor on October 6, 1998. Mayor's Action: xx Approved ATTEST: Bill No. .1 Published: October 21, 1998 . 0rdina98\Amending budget 9-15.doc Vetoed APPROVED AS TO FORM Salt Lake Ci Att ney'6 ©�®e Date 4 Issues in Budget Amendment - August 1998 1. Encumbrance Carryovers $1,723,047 2. I.A.C.P. Convention $60,000 Grants Revisions to Current Projects $503,707 Establishing New Projects $27,200 Adjustments to Carryover Budgets -$409 Program Income $380,207 2 Issue Request #1 — Encumbrance Carryovers General Fund fund balance $1,723,047 State Law requires that all budgets, except that of Capital Project Funds, lapse at June 30t1' or fiscal year end. Historically, purchase orders encumbered near the end of the fiscal year are not paid by June 30th and therefore the payment will occur in the next fiscal year. Because the budget from the prior fiscal year lapsed, it is necessary to again appropriate funds to cover the purchase obligations made in the prior year and paid in the current year. The funding source for this type of transaction is fund balance. Cash or revenue collected in the prior year and not spent lapses to fund balance or cash reserves and is therefore available to cover the obligations made. This amendment request will appropriate budget in the General Fund of $1,723,047. There is adequate fund balance available in the General Fund to accomplish this request. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Fund Police (E) $95,110 Public Services (E) $775,231 Management Services (E) $98,490 Comm. and Economic Development (E) $237,518 Mayor's Office (E) $20 Internal Audit (E) $290 Non Departmental (E) $151,083 Fire (E) $84,561 Attorney's Office (E) $43,185 Council Office (E) $237,559 Fund Balance (FB) $1,723,047 Total General Fund (E) $1,723,047 Fund Balance $1,723,047 3 Issue Request #2 - I.A.C.P. Convention General Fund Contingency $60,000 The International Association of Chiefs of Police convention will be held in Salt Lake City this October. Planning for this event has been on going for several years. It has been the policy of the City to have the sponsoring agency do all they can do to raise any needed funds from local and other sponsors and then use the City funds as a final resort. It is appropriate to use City funding for these type of events because they generate much more economic gain to the City, which benefits the tax payers, than they take out. The Council has had a discussion about this convention and others including the National League of Cities and Towns convention scheduled for Salt Lake City in 2002. The Police Chief is requesting that up to $60,000 of contingency funds be set aside to complete funding of this convention. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Fund Non Departmental -Donations (E) Non Departmental -Contingency (E) $60,000 $60,000 Total General Fund $60,000 $60,000 4 KATHY RICCI DIRECTOR LUANN CLARK DEPUTY DIRECTOR August 27, 1998 : Al2 � a WI CONDO© IOi 3 COMMUNITY AND ECONOMIC DEVELOPMENT DIVISION OF HOUSING AND NEIGHBORHOOD DEVELOPMENT DEEDEE CORRADINI MAYOR To: Steve Fawcett From: Kathy Ricci Re: September 1998 Budget Opening Recommendation: That you transmit the requested budget amendments to the Mayor and the Salt Lake City Council for their consideration at the September 1998 Budget Opening. Issue # 1 - Budget Revisions to Current Projects 1. The following action increases the budget for the Housing Trust Fund. These funds come from repayments of the Rick Warner UDAG project. The funds received from the repayment of this loan have been designated to go to the Housing Trust Fund. SOURCE of FUNDS PROJECTS DECREASE INCREASE UDAG Repayments 72-17004 TOTALS Housing Trust Fund $ 501,707(E) 501 707 R $ 501,707(E) 501,707(R) 2. The City has participated in the Clean Cities Program for the last two years. Clean Cities is a U.S. Department of Energy (DOE) Program designed to promote the use of alternative fuel vehicles. This supplemental funding was allocated from the DOE to the Clean Cities Program for an Alternative Fuel Vehicle (AFV) Workshop which will promote this concept. SOURCE of FUNDS PROJECTS DECREASE INCREASE U.S. Dept of Energy (72-72114) TOTALS Clean Cities Program $ 2,000(E) 2,000(R) $ 2,000(E) 2,000(R) 451 SOUTH STATE STREET, SUITE 406, SALT LAKE CITY, UTAH B41 1 1 TELEPHONE: 801-535-6436 FAX: B01-535-6131 4,D RECYCLED PAPER Page 2 Issue # 2 - Establishing New Projects 1. The following establishes a budget for the Crossroad Urban Center Building Improvement Project. The funds, $27,200 will come from Salt Lake County. The City will administer the project because we have CDBG funds allocated to it. SOURCE of FUNDS PROJECTS DECREASE INCREASE Salt Lake County Crossroad Urban Building $ 27,200(E) New Pro'ect # ImIrovements 27 200 R TOTALS $ 27,200(E) 27,200(R) Issue # 3 Adjustments 1. The following are adjustments to the carry-over budgets brought forward in the August 1998 Budget Opening. SOURCE of FUNDS PROJECTS DECREASE CARRYOVER 72-72112 Weed & Seed 96-97 $ 12,693.03 72-72250 Weed & Seed 97-98 ($ 13,102.28) TOTALS ($ 13,102.28) $ 12,693.03 Issue # 4 Program Income 1. The following project has received program income from repayment of loans. We are now reallocating those funds back to the individual program from which they were received. SOURCE of FUNDS PROJECTS DECREASE INCREASE Loan Repayments CDBG Rehabilitation $380,207(E) (71-24010/78-24010) 380,207(R) TOTALS $380,207(E) 380,207(R) cc: Stuart Reid Teresa Beckstrand