008 of 2009 - Providing for the establishment of the Salt Lake City Sister Cities board to replace the Sister Citi 0 09-1
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SALT LAKE CITY ORDINANCE
No. 8 of 2009
(Amending Chapter 2.82 pertaining to Sister Cities Organization Provisions)
An ordinance amending Chapter 2.82, Salt Lake City Code, changing the title of the chapter;
providing for the establishment of the Salt Lake City Sister Cities Board to replace the Sister
Cities Organization; establishing board membership criteria, operating requirements, and
responsibilities; providing for the establishment of board advisory committees; adopting criteria
for the proposal of new Sister City and Friendship City relations; adding definitions related to the
proposed amendments; and other technical corrections.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. That Chapter 2.82, Salt Lake City Code, pertaining to the Salt Lake City
Sister Cities Board is amended to read as follows:
Chapter 2.82
SALT LAKE CITY SISTER CITIES BOARD
2.82.010 Definitions:
For the purpose of this chapter the following words shall have the meanings as given herein:
A. "Advisory Committee" means an advisory committee of the board as defined at section
2,82.090 of this chapter.
B. "Board" means the Salt Lake City Sister Cities Board created under this chapter.
C. "Council" means the Salt Lake City Council.
D. "City" means and refers to Salt Lake City Corporation, a municipal corporation of the
state of Utah.
E. "Friendship City" means a city, from another country, being considered as a potential
sister city with Salt Lake City.
F. "Mayor" means the duly elected or appointed and qualified mayor of the city.
G. "Member" means a member of the Salt Lake City Sister Cities Board.
H. "Program"means the Salt Lake City Sister Cities program which includes all of Salt
Lake City's sister city and friendship city relationships.
I. "Sister City"means a partnership between Salt Lake City and another city, from another
country, that has been officially established by the appropriate government officials of the other
city and by a joint resolution of the mayor and the council.
2.82.020 Board Created:
There is created the Salt Lake City Sister Cities Board, which shall consist of persons and
entities who are willing to promote the purposes of the Program and to comply with its rules and
regulations.
2.82.030 Purpose:
The purpose of the Salt Lake City Sister Cities Board is to promote peace and unite local and
global communities through friendship, economic opportunities and cultural and educational
exchange, particularly as between Salt Lake City and selected cities in other countries.
2.82.040 Board Members' Ethics:
Board members shall be subject to and bound by the provisions of the city's conflict of interest
ordinance, chapter 2.44 of this title, or its successor. Any violations of the provisions of said act
shall be grounds for removal from the organization.
2.82.050 Membership:
To be eligible to be appointed as a member of the board a person must be at least 18 years of age
and reside in Salt Lake County or adjoining counties.
2.82.060 Appointment and Terms:
A. All appointments of members of the board shall be made by the mayor with the advice
and consent of the council. Each member's term of office shall be for a period of three years and
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shall expire on the applicable first Monday in July. Members may be allowed to serve an
unlimited number of terms in order to ensure continuity of service and to protect the vitality and
stability of the sister city relationships upon agreement by the mayor with the advice and consent
of the council as each term expires. Vacancies occurring on the board shall be filled by
appointment by the mayor with the advice and consent of the council for the expired term.
B. Each member shall perform service on a voluntary basis without compensation and on
such basis shall be immune from liability with respect to any decision or action taken during the
course of these services, as provided by Utah Code Annotated, section 63-30-1 et seq., (1953) as
amended, or successor sections.
C. The mayor may remove any member, prior to the normal expiration of the term for which
such member was appointed, for misconduct or neglect of duty.
2.82.070 Meetings and Board Quorum:
The board shall hold its meetings in compliance with the Utah open and public meetings act. The
annual meeting shall be held during the first quarter of each calendar year. The board shall then
convene meetings as needed throughout the year. Special meetings may be ordered by a majority
of the board, the chairperson, or the mayor. The board shall cause a record of its proceedings to
be available for public inspection, including the yea and nay votes of the board on any action
taken by it. The board shall adopt a system of rules and procedure under which its meetings are
to be held. A majority of members serving on the board at any given time shall constitute a
quorum.
2.82.080 Election of Officers:
Each year the board, at its first regular meeting, shall select one of its members as chairperson
and another of its members as vice chairperson, who shall assume the duties of the chairperson
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during the absence or disability of the chairperson. The chairperson and vice chairperson shall
serve two-year terms with the potential to serve for additional consecutive two-year terms if
approved by the board.
The city shall provide staff support to the organization, which shall encompass secretarial and
treasurer responsibilities in order to ensure that meeting minutes are properly recorded and that
funds contributed to the organization by the city are administered according to city laws and
regulations. Budget oversight shall be the responsibility of the board and the city staff.
2.82.090 Advisory Committees:
The board may designate such advisory committees as it desires to study, consider and make
recommendations on matters that are presented to the board. Board members and their designees
will be allowed to serve on advisory committees.
2.82.100 Review of Action - Powers of the Mayor:
All actions taken by the board shall constitute recommendations to the mayor and shall not
constitute official action. The mayor shall have the power to review, ratify, modify or disregard
any recommendation submitted by the board, or refer the matter to the city council, if
appropriate. No action shall be implemented until the board is notified that it has been ratified by
the mayor, or, if referred to the council, that the council has adopted a resolution or an ordinance
implementing the recommendation of the board, or that the recommendation was modified and
adopted by the mayor or council, as appropriate, and in such event it shall be implemented as
modified.
2.82.110 Responsibilities:
The board shall have the following responsibilities:
A. To serve in an advisory role to the mayor on the sister cities program;
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B. To coordinate with the mayor and the city council to implement the goals and objectives
of the sister cities program;
C. To review all requests for sister city and friendship city partnerships and make
recommendations to the mayor.
D. To provide an annual report to the mayor outlining activities and budgetary issues; and
E. To review all requests for sister city partnerships and make recommendations to the
mayor.
2.82.120 Relationship Criteria
A. Individuals or organizations proposing new relationships must be local residents or
organizations in the Salt Lake Valley with sufficient community-based support to accomplish the
objectives of the relationship;
B. Individuals or organizations proposing new relationships must demonstrate that there is a
significant amount of community interest in and support for the relationship;
C. Individuals or organizations proposing new relationships must demonstrate a track record
of involvement in the community;
D. Individuals or organizations proposing new relationships must identify assets and
resources within the community that will foster community building between Salt Lake City and
the proposed Sister City; and
E. Individuals or organizations proposing new relationships must be prepared to provide the
financial and staff support necessary to establish and maintain the relationship.
2.82.130 Members Of The Board Deemed Volunteers:
Members of the board shall perform their services on the board without pay or other
compensation, except expenses actually and reasonably incurred as approved by the City.. Board
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members shall be deemed volunteers as defined in section 67-20-1 et seq., of the Utah Code
Annotated, and successor sections, and as such shall be immune from any liability with respect
to any decision and action taken in the performance of their duties and responsibilities on the
organization as provided by section 63G-7-101 et seq., of the Utah Code Annotated, and
successor sections
2.82.140 Attorney:
Any legal advice or assistance desired by the board shall be obtained only from the office of the
city attorney.
SECTION 2. This ordinance takes effect upon publication.
Passed by the City Council of Salt Lake City, Utah this 21 day of April
2009.
AIRPERS
ATTEST:
CITY CORDER
Transmitted to Mayor on April 22, 2009
Mayor's Action: Y Approved. Vetoed.
if
MAY.l'
HIE DEPUTY CIT RECO&ER -
(SEAL) APPROVED AS TO FORM
Bill No. 8 of 2009. Salt Lake City Attorney's Office
Published: 5-1-09 • Date
clf
HB_ATTY-#6738
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