080 of 1999 - Amending Salt Lake City Ordinance No. 63 of 1999 which adopted the Final Budget of Salt Lake City, iB 99-11
SALT LAKE CITY ORDINANCE
No. 80 of 1999
(Amending Salt Lake City Ordinance No. 63 of 1999
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1999-2000)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 63
OF 1999 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1999 AND
ENDING JUNE 30, 2000.
PREAMBLE
On June 17, 1999, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1999 and ending
June 30, 2000, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated. Said budget, including the
employment staffing document, was not approved nor vetoed by the Mayor,
but became effective by operation of law under Section 10-3-1214 Utah
Code Ann., 1953.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on September 21, 1999 to consider the attached proposed amendments to
the budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on September 21,
1999, in accordance with said notice at which hearing all interested parties
for and against the budget amendment proposals were heard and all
comments were duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City. Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 63 of 1999.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
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the employment staffing document, for the fiscal year beginning July 1,
1999 and ending June 30, 2000, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 21st day of
September , 1999.
ATTEST:
IEF D� UTY I Y R CORDER
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Transmitted to the Mayor on 9-21-99
Mayor's Action: xxx Approved Vetoed
ATTEST:
CHIEF D Y RE • RDER
Bill No.
; a Published:
•
1999.
ember 28, 1999.
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Issues in Budget Amendment - August 1999
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Grants
Encumbrance Carryovers
Wall to Wall Cities Study
CIP Bond Related Adjustments
Combining Traffic Signals Projects
Safer Sidewalk Grant
Jordan River Parkway
Landfill Water Quality, Ground Water & Gas
Emission Monitoring
Various Landfill Projects
Landfill Refuse Location Survey
Property Management CIP Account
New Projects and Adjustments
Program Income Programming
Carryover Projects
$3,257,530
$17,252
$-0- Net
$-0- Net
$50,000
$12,250
$1,000,000
$225,000
$50,000
$128,078
$478,618
$573,368
$13,957,040
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Issue Request #1 - Encumbrance Carryovers
General Fund -Fund Balance $3,257,530
State Law requires that all budgets except that of Capital Project Funds,
lapse at June 30' or fiscal year end. Historically, purchase orders encumbered
near the end of the fiscal year are not paid by June 30`' and therefore the payment
will occur in the next fiscal year. Because the budget from the prior fiscal year
lapsed, it is necessary to again appropriate funds to cover the purchase
obligations made in the prior year and paid in the current year. The funding
source for this type of transaction is fund balance. Cash or revenue collected in
the prior year and not spent lapses to fund balance or cash reserves and is
therefore available to cover the obligations made.
This amendment request will appropriate budget in the General Fund of
$3,257,530. There is adequate fund balance available in the General Fund to
accomplish this request and will result in no unanticipated change in Fund
Balance.
Fund
Department/Category
Decrease
Increase
General Fund
Police (E)
$145,988
Public Services (E)
$2,019,922
Management Services (E)
$98,049
Comm. and Economic Development (E)
$413,197
Mayor's Office (E)
$290
Internal Audit (E)
$3,097
Non Departmental (E)
$152,010
Fire (E)
$47,704
Attorney's Office (E)
$39,631
Council Office (E)
$337,642
Fund Balance (FB)
$3,257,530
Issue Request #2 - Wall to Wall Cities Study
General Fund -Contingency $17,252
Last spring during discussions regarding "Wall to Wall Cities", the issue
of the City participating in an Incorporation/Annexation (Financial) Feasibility
Study with other Salt Lake County Cities and the County was discussed and
tentatively agreed upon.
The purpose of this amendment is to approve funding for our share of the
costs. The total cost of the study was $59,000. Our $17,252 share was based
3
upon a formula that used the percentage of total assessed property values of each
jurisdiction participating. Our share is 29.24 percent.
Fund
Department/Category
Decrease
Increase
General Fund
Non Departmental/Contingency (E)
Non Departmental/Consultant Services (E)
$17,252
$17,252
Issue Request #3 - CIP Bond Related Adjustments
CIP Fund -General Fund Balance Contribution $-0- Net
As previously discussed with the City Council on August 10, when we met
with the financial advisors regarding the Municipal Building Authority bond issue
that will fund the Steiner Ice Sheet, the Fire Training Tower improvements, and
the purchase of property for the Police Precinct Building, they informed us that
complications related to the issuance of lease revenue debt would be greatly
simplified if the lender's security could be completely wrapped up in the
acquisition of new facilities and equipment. The construction of the Steiner Ice
Sheet and the acquisition of the new equipment that will bring the Fire Training
Tower into service seemed to be the cleanest possibilities.
This amendment will make the necessary adjustments to the CIP Fund
budget for these three projects to bring them in line with this decision.
Fund
Department/Category
Decrease
Increase
CIP Fund
Steiner Ice Sheet
$2,300,000
Fire Training
$1,300,000
Police Precinct
$1,000,000
Issue Request #4 - Combining Traffic Signals Projects
CIP Fund $-0- Net
The City should create one single budget titled Traffic Signals to
incorporate budget amounts remaining from previously completed CIP projects
and budgets for yet to be completed approved CIP projects. The combination of
these project budgets will result in funds available for prioritized traffic signal
construction.
The source of funding is from individual CIP projects as noted below. No
other funding sources are recommended at this time.
The current approved CIP projects are listed below by their cost center,
project name and current budget. The total combined budget for all the projects
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is $682,830. All of the traffic signals listed are designed or are being designed.
Cost estimates have been prepared and in all cases the amounts required differ
from the amount that was budgeted. It has been determined that combining all
the funds would allow construction and upgrading of more traffic signals than
what would be possible with multiple budgets. However, the project scope for
signal upgrades will have to be reduced.
Cost Center
Project
Budget
Remaining
Estimated ..
Construction
Cost'
Project Description
83-95051
Traffic Signal,
FY 94-95
$52,564
Completed
Various traffic signal
projects that were budgeted
in FY 94-95, now completed
83-97089
Traffic Signal
Contingency,
FY 96-97
$15,600
Completed
Contingency funding for FY
96-97 projects. Because
projects are completed,
contingency can be
reallocated
83-98076
Traffic Signal
Upgrades,
FY 97-98
$150,273
$337,000
Signal upgrades at 700 East
&100 South, 700 East &200
South, 700 East &300 South
83-98046
Traffic Signal
Installation -
Safety FY 97-98
$140,000
$90,000
Traffic signal at Emery &
California
83-99032
Signalized
Intersection
Upgrades,
FY 98-99
$199,393
$340,000
Signal upgrades at 200 East
&100 South, 200 East &200
South, 200 East & 300
South, and 300 East & 100
South
83-00071
New Traffic
Signal Installation,
FY 99-00
$125,000
$86,000
New signal at 700 North &
Starcrest
The following is a chart showing the current priority of each project, the
location of the signals, and the estimated construction costs for each signal. The
estimated construction cost includes City furnished equipment, General
Contractor's costs, construction contingency, and SLC engineering, permitting
and testing costs. Based on current bids and the amount of money budgeted for
these approved projects, the traffic signals at 200 East & 200 South and 200 East
& 300 South will not be able to be upgraded.
5
ionty
, ,
Locatiop „%
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Construction
Costs:,. ,
> , e S , a
Cumulative,'
Casts„
1
Starcrest and 700 North
$86,000
$86,000
2
Emery and California
$90,000
$176,000
3
700 East and 100 South
$111,000
$287,000
4
700 East and 200 South
$111,000
$398,000
5
700 East and 300 South
$115,000
$513,000
6
200 East and 100 South
$87,000
$600,000
7
300 East and 100 South
$86,000
$686,000
8
200 East and 200 South
$83,000
$769,000�
9
200 East and 300 South
$84,000
$853,000
The following budget changes should be made to consolidate the current
traffic signal projects. These consolidation changes do not impact the bottom line
of the CIP budget, except as noted above regarding the scope of projects able to
be completed with current funding.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/FY94-95 Traffic Signal (E)
$52,564
CIP/FY94-95 Traffic Signal (FB)
$52,564
CIP/FY96-97 Traffic Signal Contingency (E)
$15,600
CIP/FY96-97 Traffic Signal Contingency (FB)
$15,600
CIP/FY97-98 Traffic Signal Upgrades (E)
$150,273
CIP/FY97-98 Traffic Signal Upgrades (FB)
$150,273
CIP/FY97-98 Traffic Signal Installation - Safety (E)
$140,000
CIP/FY97-98 Traffic Signal Installation - Safety
$140,000
(FB)
CIP/FY98-99 Signalized Intersection Upgrades (E)
$199,393
CIP/FY98-99 Signalized Intersection Upgrades (FB)
$199,393
CIP/FY99-2000 New Traffic Signal Installation (E)
$125,000
CIP/FY99-2000 New Traffic Signal Installation (R)
$125,000
CIP/FY99-2000 Traffic Signals (E)
$682,830
CIP/FY99-2000 Traffic Signals (R)
$125,000
CIP/FY99-2000 Traffic Signals (FB)
$557,830
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Issue Request #5 - Safer Sidewalk Grant
CIP Fund $50,000 Net Impact
The City should create a new cost center with a budget of $67,000 to
construct a sidewalk on the East Side of Redwood Road from 400 South to
Indiana Avenue. The Utah Department of Transportation (UDOT) has approved
our application for a Safer Sidewalk project proposal submitted in April of 1999.
The grant requires a 25 % local match of the cost of the entire project. Grant
funds will provide $50,000 for the sidewalk, with the City's share is $17,000.
Per Council intent because this project relates to safety, it is recommended to go
forward now and not wait until the next budget cycle. Funding for the City's
share will come from the FY 2000 CIP contingency account. The amount
remaining in contingency will be $229,120.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/UDOT (R)
$50,000
CIP/FY99-2000 Contingency (E)
$17,000
CIP/FY99-2000 400 South to Indiana Avenue (E)
$67,000
Issue Request #6 - Jordan River Parkway
CIP Fund $12,250 Budget Impact
The City should create a new cost center with a budget of $12,250 to track
a contribution received from the University of Utah for the Jordan River
Parkway. The Bennion Center through the University of Utah is constructing an
outdoor classroom adjacent to the Jordan River Trail, which is currently being
constructed by the City. To make the facility more functional, additional grading
is required. The money from the University will pay for the additional grading.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/Jordan River Parkway (R)
$12,250
CIP/Jordan River Parkway (E)
$12,250
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Issue Request #7 - Landfill Water Quality, Ground Water & Gas Emission
Monitoring
CIP Fund $1,000,000 Budget Impact
The City should create a budget for Water Quality, Ground Water & Gas
Emission Monitoring at the Salt Lake Valley Solid Waste Facility (Landfill) for
$1,000,000.
The landfill is required by Federal and State statutes to regularly monitor
ground water, leachate, surface water, and gas emissions. This monitoring is
typically done on a semi-annual basis.
The City Engineers Office is responsible for providing engineering services
for projects at the landfill. To provide this monitoring, it will be necessary to
enter into a contract with a consultant. The budget requested herein will allow
the monitoring to take place over the next five-year period.
The source of funding is the Salt Lake Valley Solid Waste Facility, and the
budget amendment will recognize this funding arrangement. No other funding
sources are required.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/Landfill Water Quality, Ground Water &
$1,000,000
Gas Emission Monitoring (R)
CIP/Landfill Water Quality, Ground Water &
$1,000,000
Gas Emission Monitoring(E)
Issue Request #8 - Various Landfill Projects
CIP Fund $225,000 Budget Impact
The City should create four separate budgets for a Household Hazardous
Waste Facility Awning, a Shop Storage Area Enclosure, a Wildlife Overlook,
and an Aerial Survey at the Salt Lake Valley Solid Waste Facility (Landfill) for
$50,000, $50,000, $100,000, and $25,000, respectively.
Per agreement with Salt Lake County, the City provides Engineering
services such as design, construction administration, etc. for projects at the
Landfill. The Landfill has recently identified these four projects that it desires to
accomplish. This budget will allow the City to design and construct these
projects by selecting consultants and contractors.
The source of funding is the Salt Lake Valley Solid Waste Facility, and the
budget amendment will recognize this funding arrangement. No other funding
sources are required.
8
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/Landfill Hazardous Waste Facility Awning
$50,000
(R)
CIP/Landfill Hazardous Waste Facility Awning
$50,000
(E)
CIP/Landfill Shop Storage Area Enclosure (R)
$50,000
CIP/Landfill Shop Storage Area Enclosure (E)
$50,000
CIP/Landfill Wildlife Overlook (R)
$100,000
CIP/Landfill Wildlife Overlook (E)
$100,000
CIP/Landfill Aerial Survey (R)
$25,000
CIP/Landfill Aerial Survey (E)
$25,000
Issue Request #9 - Landfill Refuse Location Survey
CIP Fund $50,000 Budget Impact
The City should increase the budget for the Landfill Refuse Location
Survey at the Salt Lake Valley Solid Waste Facility by $50,000.
In order to operate, the EPA has issued a permit to the landfill. One of the
permit requirements was the implementation of an operations record plan. This
requires that the location of refuse be documented on a weekly basis. This
budget increase is to continue the required services currently being provided by
the City's surveying consultant.
The source of funding is the Salt Lake Valley Solid Waste Facility, and the
budget amendment will recognize this funding arrangement. No other funding
sources are required.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/Landfill Refuse Location Survey (R)
$50,000
CIP/Landfill Refuse Location Survey (E)
$50,000
Issue Request #10 - Property Management CIP Account
CIP Fund $128,078 Budget Impact
The City should increase the budget by $128,078 in Property
Management's capital improvement account. A CIP account for Property
Management was set up in February 1994 to routinely cover extraordinary
9
expenses related to real property transactions. This account is used to cover a
variety of property issues (environmental analysis, title research, abstracts,
appraisal reports, and delinquent taxes) which require funding to cover expenses,
and which are not covered as a regular budget item. The $128,078 will cover the
five current property issues plus a small amount for miscellaneous expenses.
Fund balance in the CIP Surplus Land Account is available as the source of
funds, and has typically been the funding source for Property Management's
expenses of this kind.
Fund
Department / Category
Decrease
Increase
CIP Fund
Property Management CIP Account (E)
$128,078
Property Management CIP Account/Transfer
from CIP Surplus Land Account (R)
$128,078
CIP Surplus Land Account/Transfer to Property
$128,078
Management CIP Account (E)
CIP Surplus Land Account (FB)
$128,078
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