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082 of 2010 - Budget Amendment No. 2 for Fiscal Year 2010/2011 0 10-1 B 10-11 SALT LAKE CITY ORDINANCE No. 82 of 2010 (Amending the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 2010-2011) An Ordinance Amending Salt Lake City Ordinance No. 67 of 2010 Which Adopted the Final Budget of Salt Lake City, Utah, for the Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011. PREAMBLE On August 10, 2010, the Salt Lake City Council adopted the final budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 2010 and ending June 30, 2011, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document necessary to effectuate the staffing changes specifically stated herein, copies of which are attached hereto, for consideration by the City Council and inspection by the public. All conditions precedent to amend said budget, including the employment staffing document as provided above, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the final budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No.67 of 2010. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document necessary to effectuate the staffing changes specifically stated herein, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the amendments to the employment staffing document described above, for the fiscal year beginning July 1, 2010 and ending June 30, 2011, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. 2 Passed by the City Council of Salt Lake City, Utah, this 16th day of November , 2010. t-y12 CHAIRPE ON ATTEST: Y R CORD ,: , '- < %^ `',-,.•*i 4:i jiT,f,'.'11.4V jf.; Transmitted to the Mayor on November 19, 2010 k 'v Mayor's Action: Approved Vetoed ial )/ MAYIR ATTEST: AP P Lak6r Cuy /. or e'�';'�t Salt Lake Caty .itrorney's O 'Ice TY O R ,,u,, Data - 3 - 10 /y.P CITE By f� k4 1 (SEAL) q4= ��'+u�r.'7l4*I- Bill No. 82 � _ � Published: Decembe , 010.. [I BATTY-#13907-v 1-Budget_AmendmentFY 10-1 l.DOC 3 Fiscal Year 2011 Budget Amendment #2 —October //,t\// General Fund Impact Fiscal Year Annual Impact Fund Balance Fund Balance Initiative Name Impact Amount FTE General Fund Impact Impact Amount (If Different) Impact Positive Negative Section A New Items 1. Downtown Alliance $45,000.00 $45,000.00 $-45,000.00 Parking Token Subsidy 2. Sidewalk Replacement $150,000.00 RFQ 3. Sidewalk Installation $77,475.00 4. Public Safety Building $100,000,000.00 Deferred Bond Proceeds To Future Date 5. Move Funding from $350,000.00 South Temple to 500 East 13th South to 21st South Project 6. Human Resources $0 Department Reorganization 7. Communications and $0 Content Manager 8. Space Remodel and $30,000.00 1 $30,000.00 $-30,000.00 Office Furniture Section B Grants For Existing Staff Resources 52 General Fund Impact Fiscal Year Annual Impact Fund Balance Fund Balance # Initiative Name Impact Amount FTE General Fund Impact Impact Amount (If Different) Impact Positive Negative 1. St of Utah Work Force $28,564.00 Sery Life skills -Central City Teen Grant Section C Grants For New Staff Resources Section D Housekeeping 1. Intermodal Hub Fund $39,349.00 Encumb Carryover 2. Engineering General $32,500.00 $32,500.00 Fund Capital Transfer 3. Central Business $45,371.00 Improvement District Assessment Increase 4. Street Lighting Budget $125,000.000 $125,000.00 Consolidation 5. Public Util Storm Water $4,000,000.00 Budget Carryover 6. Public Util Sewer Budget $6,300,000.00 Carryover 7. Refuse and Golf Fund $$1,313,907.00 Encumbrance Carryover 53 General Fund Impact Fiscal Year Annual Impact Fund Balance Fund Balance # Initiative Name Impact Amount FTE General Fund Impact Impact Amount (If Different) Impact Positive Negative 8. Grants and Other Spec $24,250,919.04 Rev Fund Carryovers 9. General Fund $2,972,401.00 $2,972,401.00 $-2,972,401.00 Encumbrance Carryover 10. Donations Fund $1,848,636.95 Carryover 11. Evacuation Training $14,462.00 Program Income Fees 12. Recapture CIP Projects $3,779,431.30 13. Recapture CDBG/HUD $553,594.96 Projects 14. HUD HOME Fund $665,000.00 Special Tracking Accounts Budget 15. CERT Training Program $7,190.00 Income 16. Property Management $75,000.00 Budget Increase 17. CIP Class C Fund $500,000.00 Balance Use 18. Interest Expense $-138,333.00 $-138,333.00 $138,333.00 Reduction 19. Amend Program Fees $.00 Ordinance Section E Grants Requiring No New Staff Resources 1. Crimes Task Force FBI $200,000.00 Reimbursement 54 General Fund Impact Fiscal Year Annual Impact Fund Balance Fund Balance # Initiative Name Impact Amount FTE General Fund Impact Impact AmountImpact (If Different) Positive Negative 2. US Dept of Health Emerg $689.00 Med Sery and Preparedness 3. St of Utah Environ $6,300,000.00 Quality—Public Utilities Digester Covers 4. Dept of Justice Assistance $529,726.00 Grant 5. St of Utah Crisis $100,000.00 Intervention Team Grant Section F Donations Section G Council Consent Agenda - Grant Awards 1. US Dept of Interior $25,554.00 Landscape Interactive Website 2. St of Utah Dept of $30,500.00 Workforce Sery Youth — Central City Grant 3. St of Utah Dept of $30,500.00 Workforce Sery Youth — Fairmount Park Grant 4. St of Utah Dept of $30,500.00 Workforce Sery Youth — Liberty Park Grant 5. St of Utah Dept of $30,500.00 Workforce Sery Youth— Ottinger Hall Grant 55 General Fund Impact Fiscal Year Annual Impact Fund Balance Fund Balance # Initiative Name Impact Amount FTE General Fund Impact Impact (If Different) Impact Amount Positive Negative 6. St of Utah Certified Local $9,900.00 Govt Program Survey— Liberty Wells 7. St of Utah Dept of Public $2,300.00 Safety CERT Grant 8. St of Utah Dept of Public $12,500.00 Safety Emerg Mgmt Performance Grant 9. St of Utah Dept of Public $20,000.00 Safety Emerg Mgmt Sery Grant 10. FBI Reimbursement $210,000.00 Grant 11. St of Utah Dept of Public $7,124.00 Safety Bicycle Safety Project Grant 12. St of Utah Comm on $30,180.00 Criminal & Juvenile Justice Asset Forfeiture Program 13. St of Utah Crime Victim $41,953.65 Reparation Assistance Grant Section I Council Added Items I Revenue Forecast Salt Lake City Corporation FY10-11 Variance Annual Revised Favorable Revenue Budget Forecast (Unfavorable) Total General Fund 187,976,374 187,976,374 0 Selected Discussion Items Total Property Taxes 63,304,511 63,304,511 0 Discussion: Total Sales and Use Tax 43,493,122 43,493,122 0 Discussion: Total Franchise Tax 27,953,800 27,953,800 0 Discussion: License and Permits: 15,640,598 15,640,598 0 Discussion: Intergovernmental Revenue 5,441,103 5,441,103 0 Discussion: Interest income 480,000 480,000 0 Discussion: Total Fines&Forfeiture 10,551,316 10,551,316 0 Discussion: Parking Meters 1,599,000 1,599,000 0 Discussion: Charges and Services 3,756,784 3,756,784 0 Discussion: Miscellaneous Revenue 2,019,136 2,019,136 0 Discussion: Interfund Reimbursement 9,575,233 9,575,233 0 Discussion: Transfers 4,161,771 4,161,771 0 Discussion: Initiative Name: Downtown Alliance Parking Token Subsidy Initiative Number: BA#2 FY2011 Initiative #A-1 Initiative Type: New Item Initiative Discussion: The Downtown Alliance has requested the City Council approve a reimbursement of $30,000 for tokens purchased in the Parking Token Program during the past two years and for an additional $15,000 subsidy to continue the program until a new parking validation program is created compatible with parking pay stations. This funding would come from the General Fund Fund Balance. The Alliance has operated the program since 2003. Although its business plan intended the program to become self funding, it has required annual subsidy. The City has reimbursed the Alliance in previous years. In fiscal year 2008 on Budget Amendment#3 the Council gave the Alliance $42,000. The Alliance intends to work with the City and merchants to evolve the program into a validation program that will be compatible with parking pay stations. In an effort to help the City offset this cost, the Alliance is recommending that the Two Hour Free Holiday Parking Program in which parking meters are bagged be shortened to end after Christmas Day this year instead of after New Years Day. It is estimated the City typically foregoes $150,000 in meter coin and parking fine income during that holiday period that would be shortened by 20% if their recommendation is followed. On November 16, 2010, the City Council adopted the following legislative intent statement: It is the intent of the City Council that the Downtown Alliance identify alternative funding sources for the Downtown Parking Token Program in future years, and that we commit to work toward better solutions through the implementation of a parking management program, improved street parking revenue systems, and other means to facilitate parking opportunities in the downtown area that would be more cost effective for those involved in the promotion and administration of the program. Initiative#A-1 Downtown Alliance Parking Token Subsidy Initiative Name BA#2 FY2011 Initiative#A-1 _ 2010-11 Initiative Number L _ _ Fiscal Year CED-Transportation New Item _ Department - - - Type of Initiative r Tim Harpst _ _ 535-6630 Prepared By Telephone Contact (Negative) _ Positive General Fund -Fund Balance- $ - (45,000.00) $ - Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund - - - - - Total - - - p - - - $ $0 Enterprise Fund Total $0 $0 Other Fund j Total $0 $0 Staffing Impact: Requested Number of Position Title: NA Initiative#A-1-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number - - Object Code Nurpber Amount 03-11700 - - - - 2399 - - - - $ - - 45,000.00 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? _ NA Will grant impact the community once the grant funds are eliminated? - NA Does grant duplicate services provided by private or _ Non-profit sector? NA Initiative#A-1-b Initiative Name: Citywide Sidewalk Replacement RFQ - Capital Improvement Project Initiative Number: BA#2 FY2011 Initiative #A-2 New Item Initiative Discussion: The Administration desires to issue an Request For Quote (RFQ) to hire a consultant to develop a new sidewalk replacement program that addresses sidewalk needs on a citywide basis. This program/study will also address different options and funding strategies for repair and/or replacement of deteriorated sidewalks citywide, including a possible citywide sidewalk fee paid by all property owners in the City. This request is to establish a project budget in the amount of $150,000 from the CIP cost over-run account. Engineering has identified $170,039.02 from a failed Sidewalk Replacement SAA (1500 to 2100 E., 1300 to 1700 So.) that can be recaptured in order to fund this project. These budgets are listed on Initiative D-13, recapture of CIP closed and completed projects, of this budget opening. Initiative#A-2 I Citywide Sidewalk Replacement RFQ- Capital Improvement Project Initiative Name I BA#2 FY2011 Initiative#A-2 2010-11 Initiative Number Fiscal Year CED-Engineering New Item Department Type of Initiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive IGeneral Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund E Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of I 0 FTE's: Position Title: Initiative#A-2-a 1 Accounting Detail .rant#and CFDA#If Applicable NA Revenue: Cost Center Number Object Code Number I Amount Expenditure: Cost Center Number Object Code Number Amount 83-new cost center 2700 $ 150,000.00 83-11099 2700 $ (150,000.00) Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA I Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are ;eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#A-2-b Initiative Name: Safer Sidewalk CIP, Redwood Rd, North of 400 So., East Side and 3300 South, 1100 to 1200 East Initiative Number: BA#2 FY2011 Initiative #A-3 New Item Initiative Discussion: The,city was notified on July 14, 2010 that the Utah State Legislature under the Utah Department Of Transportation (UDOT) Safer Sidewalk Program appropriated funding in the amount of$24,975 to Salt Lake City for approximately 300 feet of sidewalk on the northeast corner of 400 So. and Redwood Road, extending north to connect to existing sidewalk. The agreement with UDOT requires a 25% project snatch or$8,325.00 which will come from the CIP cost over-run account. In addition, the City was notified that they have received an additional appropriation under the Safer Sidewalk Program for approximately 250 feet of sidewalk on the north side of 3300 So., between 1100 and 1200 East. An application for this project was initially submitted to UDOT by the County, however upon investigation, it was determined the sidewalk is within Salt Lake City limits. UDOT has awarded $52,500 to the City for these improvements. This award also requires a 25% project match of $17,500 which will come from the CIP cost over-run account. This UDOT program provides funding for sidewalks where no sidewalk currently exists. This request is to establish budgets totaling $77.475 to facilitate the expenditure of the appropriations and projects match. Initiative#A-3 Safer Sidewalk CIP, Redwood Rd, North of 400 So., East Side and 3300 South, 1100 to 1200 East Initiative Name BA#2 FY2011 Initiative#A-3 - 2010-11 Initiative Number - Fiscal Year L CED-Enaineerinct New Item Department L - - Type of Initiative L LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact Ne ative � 9 ) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Totally $0 $0 11 Internal Service Fund Total $0 $0 Enterprise Fund 7 Total l $0 $0 I Other Fund 83-CIP Fund $ 77,475.00 Totall $ 77,475.00 $0' Staffing Impact: Requested Number of 0, FTE's: Position Title: - -Initiative#A-3-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 83 new cost center- - 1370 I $ 24,975.00 83 new cost center 1370 $ 52,500.00 4 $ 77,475.00 1 - - I- T L , - - L 1 t Expenditure: Cost Center Number Object Code Number Amount 83 new cost center(UDOT) - - 2700 $ 24,975.00. 83 new cost center(Match) [ 2700 7 $ 8,325.00 83-11099 1- 2700 $ - �8,325.00), 83 new cost center UDOT 2700 T $ 52,500.00 L- 83 new cost center(Match) i 2700 i $ 17,500.00 83-11099 - I 2700 I $ - AI 7,500.001_ { Additional Accounting Details: I — -1 Please create four cost centers 1 fi - Grant Information: - - Grant funds employee positions? - NA - Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant?,I - NA Will grant program be complete in grant funding time frame? f NA Will grant impact the community once the grant funds_are eliminated? + NA Does grant duplicate services provided by private or Non-profit sector? I I NA Initiative#A-3-b I Initiative Name: Public Safety Building Bond Proceeds - CIP Initiative Number: BA#2 FY2011 Initiative #A-4 New Item Initiative Discussion: The Administration is requesting to sell the remaining voter authorized amount, $100,000,000, of Public Safety GO Bonds for the construction of the PBS. A portion of the $100,000,000 will be issued as traditional tax exempt bonds and the remainder of the $100,000,000 will be issued as taxable Build America Bonds (BABs). The current BABs program provides for a 35% subsidy(reimbursement from the Treasury Department of 35% of the interest paid on our debt service payments). This subsidy is scheduled to expire on December 31, 2010. The Administration would like to issue the bonds by the end of the calendar year to take advantage of this 35% subsidy. It is undetermined what amount of the $100,000,000 will be taxable and what amount will be tax-exempt because the split will be not be determined until the date of sale of the bonds, which is currently contemplated to occur in early November. In addition, Engineering has indicated that they will be ready for the specialty consultants in October with asbestos abatement to begin in December, demolition in January, excavation in March and construction to begin after that. The funding will be used as follows: Specially Consultants $190,000; Asbestos Abatement $200,000; Demolition $2,500,000 Excavating $4,000,000; Foundation and Parking $14,000,000; Base Building $53,000,000; contingency, fixtures, equipment, communications, special testing, art and bond costs including legal fees, etc., $26,110,000. This request is to establish the remaining $100,000,000 budget necessary to begin the construction of the PSB. Budget is being requested during this budget opening in order to facilitate the construction time line. Initiative#A-4 1 1 I Public Safety Building Bond Proceeds- _ CIP Initiative Name BA#2 FY2011 Initiative#A-4 i 2010-11 Initiative Number I I _— — _ Fiscal Year I CED-Engineering _L New Item I Department I r I Type of Initiative LuAnn Clark I Sherrie Collins i 535-6136 1535-6150 Prepared By I I I Telephone Contact p f_-I _ _ (Negative) I Positive General Fund-Fund Balance- 1 T Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund T Total $0] $0 Internal Service Fund I 1 — Total) $01 $01 Enterprise Fund _ — Total $01 $0I Other Fund _ I - I L-- -- - - — 83-CIP-Bond Proceeds $ 100,000,000.004 — Total I$ 100,000,000.00 $01 —ormEre Requested Number of I 0 FTE's: Position Title: --— —I——----- —- ---- I + r - 1 1 _.L- 1 LI -_- _- -- — — — r Initiative#A-4-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object CodeAmount 83-CIP Fund-Bonds Proceeds 1980 100,000,000.00 • I I Expenditure: Cost Center Number Object Code Number Amount 183-new cost center(taxable PSB Bond) 2700 rAmount to be determined 83-new cost center(tax-exempt PSB Bon 2700 i Amount to be determined Total T$ 100,000,000.00 Additional Accounting Details: !Amount of budget will be determined at the time of the bond sell. I Budget is being requested during this budget opening in order to facilitate the construction time line. Grant Information: Grant funds employee positions? I NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will C be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? I NA Will grant impact the community once the grant funds are !eliminated? I NA I Does grant duplicate services provided by private or I Non-profit sector? NA � f lnitiaative#A-4-b Reimbursement From South Temple Project to 500 East,1300 South to 2100 South Project Initiative Number: BA#2 FY2011 Initiative#A-5 New Item Initiative Discussion: In approximately 2002 the City entered into an agreement with the Utah Department of Transportation (UDOT)for re-construction of South Temple, from Main Street to Virginia Street. This project was constructed using Federal Highway Administration funds administered by UDOT. During UDOT's closeout process it was determined that adequate documentation was not available to verify testing processes for materials used on the project and the Federal Highway Administration disallowed using Federal funds for these materials. The agreement with UDOT required the City to reimburse them for the ineligible items of work that did not meet the standards. These necessary funds were appropriated in a budget opening and taken from the 500 East, 1300 to 2100 South project with the intent of returning any compensation funds received back to this project. Subsequent to the payments from the City, the consultant for this project, RB&G Engineering, and their insurance carrier agreed in a settlement to reimburse the City in the amount of$350,000,which they have done. This request is to reinstate the$350,000 of funds received from the settlement to the 500 East, 1300 South to 2100 South CIP project. Initiative#A-5 Reimbursement From South Temple Proiect to 500 East, 1300 South to 2100 South Project Initiative Name BA#2 FY2011 Initiative#A-5 2010-11 Initiative Number Fiscal Year CED-Engineering New Item Department Type of Initiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 83-CIP Fund $ 350,000.00 Total $ 350,000.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#A-5-a • Accounting Detail Crant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number I Amount 183-09035 1971 $ 350,000.00 I i Expenditure: Cost Center Number Object Code Number Amount 83-09035 2700 $ 350,000.00 I i Additional Accounting Details: 'Please create two cost centers Grant Information: !Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are !eliminated? I NA Does grant duplicate services provided by private or I Non-profit sector? NA Initiative#A-5-b 1 Initiative Name: Human Resources Department Reorganization and Consolidation of Personnel / Payroll Administration Function Initiative Number: BA#2 FY2011 Initiative #A-6 New Item Initiative Discussion: To improve efficiency, consistency and ensure compliance in human resources functions, the administration is requesting to centralize the personnel / payroll administrator function under the Human Resources Department. The function is now divided and managed separately by each of the City's departments. The proposed change would transfer five employees assigned personnel and payroll responsibilities from their current department into the Human Resources Department. The five departments effected are: 1. Public Utilities, 2. Public Services, 3. Airport, 4. Police and 5. Fire. In addition, the Human Resource Department plans to reorganize its internal structure. Human Resources Department will eliminate the position of Senior HR Policy Administrator. The Department proposes to utilize the savings gained from this elimination to reclassify some existing positions to reflect a change in roles, duties and responsibilities. Those changes are as follows: • Reclassify three existing positions to assume roles and responsibilities as Human Resource Program Managers • Reclassify two clerical support positions to become HR Technicians to more accurately reflect existing duties • Create a new Human Resource Technical System Support position. This position will coordinate citywide FMLA, ADA, medically related leave usage, and develop a tracking system by utilizing technological systems. The cost of the reclassifications and creation of the new position will be covered by the elimination of the senior human resource policy administrator position. These change would be effective on November 1, 2010 for the PPA and October 1, 2010 for the internal departmental changes. Initiative#A-6 Reorganization and Consolidation of Personnel/Payroll Administration Function Initiative Name BA#2 FY2011 Initiative#A-6 2010-11 Initiative Number Fiscal Year Human Resources New Item Department Type of Initiative Debra Alexander 535-6604 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- j Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount 1General Fund Admin Fees $ 72,032.00 $ 123,484.00 Total $ 72,032.00 $ 123,484.00 'Internal Service Fund Total $0 $0 Enterprise Fund Total $0; $0 ,Other Fund Total $01 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#A-6-a 1 1 1 1 Accounting Detail Grants and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 101-00021 1900 . $ 72,032.00 1 I I I 1 I _ 1 Expenditure: Cost Center Number Object Code Number 1 Amount 16-00070 2100 $ 189,413.00 103-10300 2100 ! $ (34,970.00) 02-00075 2100 i $ (40,964.00) 51-02000 2100 I $ (33,719.00) !54-03000 2100 $ (38,313.00) 12-00010 2100 $ (41,447.00) 151-03200 2921-01 ; $ 33,719.00 154-03000 2921-01 I $ 38,313.00 I I � Additional Accounting Details: Annual Costs !Public Service $ 59,948.00 'Public Utilities $ 57,804.00 Police $ 70,224.00 jAirport $ 65,680.00 Fire $ 71,052.00 Grant Information: Grant funds employee positions? • NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA I I _ Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA • Does grant duplicate services provided by private or Non-profit sector? • NA Initiative#A-6-b Initiative Name: Communications and Content Manager-- FTE Initiative Number: BA#2, FY 2011 Initiative #A-7 Initiative Type: New Item Initiative Discussion: The Mayor's Office is requesting the authorization of a new FTE to create a Communications and Content Manager. This position would work collaboratively across City departments to develop a voice and create key messages for citywide projects and news. This position will be an appointed-at will position at a grade 21. The media is changing drastically, which speaks to the ways news is being delivered to the general public. Due to this shift, it is even more imperative that we utilize direct communication strategies and outlets, including our website, Open City Hall, the City's newsletter and many social media channels to communicate with the public. With the addition of this position, the City will be progressively evolving with the changes in how the public is finding information. This position will help the City more effectively engage with the community at large. Social media efforts alone require a significant amount of time as more and more of the public see this as a way to engage with the City. Current staffing is not sufficient to handle the amount of content creation and communications necessary to respond effectively in this new environment. In addition, the revamp of the slcgov website will further our commitment to open government. This position will be responsible for keeping up with the constant demand for updated content. Initiative#A-7 Approximately 30% of this position's time will be devoted to City Council communication efforts, 30% will be devoted to Citywide communication and social media efforts, and the remaining 40% will be directly supporting Mayor's Office web and social media content management, and the remainder of the position wilt focus on other communications activities. The Mayor's Office is requesting no new funds for this position. However, we are requesting that non-departmental funds previously identified to support Salt Lake Solutions be transferred to the Mayor's Office for this position. In addition, funds previously used for seasonal employees may be used to support this position. Initiative#A-7 Communications and Content Manaoer• -FTE Initiative Name BA#2. FY 2011 Initiative#A-7 2010-11 Initiative Number - -- - Fiscal Year Mayor's Office _ _ _ _ New Item Department - Type of Initiative Gina Chamness _ _ _ _ (801)535-7766 Prepared By- i _ Telephone Contact (Negative) _ _ Positive _ General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund -- - Total - -- - -- - $0 $0I Enterprise Fund _ Total - - $0 $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of 1 0 FTE's: Position Title: 'Communications and Content Manager Initiative#A-7-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number - Object Code Number - Amount - Expenditure: Cost Center Number _ Object Code Number _ Amount 08-00100 _ 2199 $ 34,500.00 09-00449 - -- 2590 -- $ - (34,500.00)1 Additional Accounting n i9 n Details: Grant Information: Grant funds employee positions? - - -- - (Yes or No) -- Is there a potential for grant to continue? - (Yes or No) If grant is funding a position is it expected the position will be eliminated at the end of the grant? - - - (Yes or No) - Will grant program be complete in grant funding time frame? (Yes or No) Will grant impact the community once the grant funds are eliminated? (Yes or No) Does grant duplicate services provided by private or Non-profit sector? -- - (Yes or NO) Initiative#A-7-b 1 Initiative Name: Space Remodel and Office Furniture Initiative Number: BA#2 FY 2011 Initiative #A-8 Initiative Type: New Item Initiative Discussion: This request asks for funding for public and employee spaces on the 3rd floor of the City and County building. In order to accommodate additional staff and meet the needs of visitors to the building, several improvements are proposed, including the remodel of space previously used as a vending area to be converted into office space. In addition, this request would fund costs associated with cleaning and furniture in meeting rooms, public and employee spaces. Initiative#A-8 Space Remodel and Office Furniture Initiative Name BA#2 FY 2011 Initiative#A-8 2010-11 Initiative Number I Fiscal Year Public Services New Item Department Type of Initiative Gina Chamness (Contact Number) Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of 0 0 Position Title: Initiative#A-8-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number Object Code Number Amount {0700094 $ 6,000.00 0700910 $ 24,000.00 Additional Accounting Details: � I Grant Information: Grant funds employee positions? (Yes or No) I Is there a potential for grant to continue? (Yes or No) If grant is funding a position is it expected the position will be eliminated at the end of the grant? (Yes or No) Will grant program be complete in grant funding time frame? (Yes or No) 'Will grant impact the community once the grant funds are eliminated? (Yes or No) Does grant duplicate services provided by private or Non-profit sector? (Yes or NO) Initiative#A-8-b Initiative Name: Utah State Department of Workforce Services LifeSkills Grant - Central City Teen Program Initiative Number: BA#2 FY2011 Initiative #B-1 Grants For Existing Staff Resources Initiative Discussion: The Public Services Division of YouthCity applied for and received an additional $28,564 grant from the Utah State Department of Work Force Services under the Life Skills Grant Program. These funds have been awarded to continue the Teen Program for high school aged children at the Central City YouthCity site. This program provides a mix of prevention education, community service activities, technology skills classes and arts education, providing a safe environment for students to experiment and learn from both successes and failures. Of these funds, $21,918 will be used to pay a portion of the hourly wage and FICA of two (2) program facilitators, and one (1) office support tech; $1,250 will fund the fiscal grant monitors time for fiscal oversight and grant management; $2,596 will be used to pay a contractual professional art teacher; $900 will be used for printing, copying, postage and phone usage; $100 will be used for conference/workshop registration; and $1,800 will be used for program supplies. A 100% match is required which will be satisfied with 10% of the Program Managers salary and benefits; 25% of the teen program coordinator salary and benefits and other associated costs including use of the Salt Lake City van for youth travel. Matching funds are budgeted for within the YouthCity general fund budget. The City Council adopted the necessary Resolution authorizing the Mayor to sign and accept the Work Force Service grant award and to sign any additional agreements or awards as a result of the initial grant. Initiative#B-1 Utah State Department of Workforce Services-YouthCity at Fairmont Park Initiative Name BA#2 FY2011 Initiative#B-1 2010-11 Initiative Number Fiscal Year Grants for Existing Staff Public Services Resources Department Type of Initiative Kim Thomas/Sherrie Collins 535-6129/535-6150 Prepared By Telephone Contact Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount 'General Fund Total $0 $0 Internal Service Fund i Total $0 $0 Enterprise Fund I l Total $01 i $0 Other Fund 72 $ 28,564.00 Total $ 28,564.00 $0 Staffing Impact: Requested Number of 0 0 Position Title: Fiscal Monitor 1,250.00 Hourly PTE-3 27,314.00 28,564.00_ Initiative#B-1 -a I I Accounting Detail Grant#and CFDA#If Applicable: 93.575 Revenue: Cost Center Number Object Code Number j Amount !72-New Cost Center 1370 $ 28,564.00 I l _ - r I � � I Expenditure: Cost Center Number Object Code Number Amount 72-New Cost Center 2590 j $ 28,564.00 • ! i I - Additional Accounting Details: Grant Information: !Grant funds employee positions? Yes Is there a potential for grant to continue? No If grant is funding a position is it expected the position will be eliminated at the end of the grant? Yes i Will grant program be complete in grant funding time frame? Yes Will grant impact the community once the grant funds are eliminated? Yes !Does grant duplicate services provided by private or I Non-profit sector? No I ! � Initiative#B-1-b i Initiative Name: Intermodal Hub Fund - Encumbrance Carryover Initiative Number: BA#2 FY 2011 Initiative #D-1 Initiative Type: Housekeeping Initiative Discussion: State law requires that all budgets, except that of the Capital Project Fund, lapse at June 30th or fiscal year end. Historically, purchase orders encumbered near the end of the fiscal year are not paid by June 30th. Therefore the payment will occur in the next fiscal year. Because the budget from the prior fiscal year lapsed, it is necessary to again appropriate funds to cover the purchase commitments made in the prior year and paid in the current year. The funding source for this type of transaction is typically fund balance. Cash or revenue collected in the prior year and not spent lapses to fund balance or cash reserves and is therefore available to cover the commitments made. This amendment request will appropriate budget in the Intermodal Hub $39,349. This will be funded from the Intermodal Hub Fund Reserves where there are adequate funds to cover this request. Initiative#D-1 Intermodal Hub Fund -Encumbrance Carryover Initiative Name BA#2 FY 2011 Initiative#D-1 2010-11 Initiative Number Fiscal Year Finance Housekeeping Department I Type of Initiative Teresa Beckstrand 535-6416 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 i $0 Staffing Impact: Requested Number of 0 0 Position Title: Initiative#D-1 -a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 1 Expenditure: Cost Center Number Object Code Number Amount i 50-50002 2700 $ 39,349.00 I 1 f i Additional Accounting Details: Grant Information: Grant funds employee positions? (Yes or No) Is there a potential for grant to continue? (Yes or No) 1 I If grant is funding a position is it expected the position will be eliminated at the end of the grant? (Yes or No) ;Will grant program be complete in grant funding time frame? (Yes or No) Will grant impact the community once the grant funds are eliminated? (Yes or No) Does grant duplicate services provided by private or j Non-profit sector? 1 (Yes or NO) Initiative#D-1-b Initiative Name: Engineering General Fund Capital & Revenue Initiative Number: BA#2 FY2010-11 Initiative #D-2 Initiative Type: House Keeping Initiative Discussion: When the Engineering Division was transferred to Community & Economic Development from Public Services, the Engineering general fund capital budget and revenue budgets were overlooked. As Public Services combines all capital budget into one pool and the Engineering cost center did not have capital budget within the cost center it was missed in the transfer along with the revenue budgets. We are requesting that $32,500 be transferred from Public Services to Community & Economic Development in capital budget and $321,500 in revenue budgets. This is a permanent transfer of budget. Initiative#D-2 Engineering General Fund Capital & Revenue Initiative Name I BA#2 FY2010-11 Initiative#D-2 2010-11 Initiative Number Fiscal Year CED, Public Services House Keeping Department Type of Initiative Brent Beck 535-7107 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 ;Other Fund Total $0 $0 1 Staffing Impact: Requested Number of I Position Title: NA Initiative#D-2-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 103-12400 1251-01 $ (30,000.00) 103-12400 1281 $ (20,000.00) 03-12400 1282 $ (1,000.00) 03-12400 1283 $ (500.00) 03-12400 1284 $ (260,000.00) 03-12400 1480 $ (10,000.00) 06-12400 1251-01 $ 30,000.00 06-12400 1281 $ 20,000.00 06-12400 1282 $ 1,000.00 06-12400 1283 $ 500.00 06-12400 1284 $ 260,000.00 06-12400 1480 $ 10,000.00 Expenditure: Cost Center Number Object Code Number Amount 03-10300 2760 $ (32,500.00) 06-12400 2700 $ 32,500.00 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA 'Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-2-b Initiative Name: Central Business Improvement District (CBID07) Special Assessment Initiative Number: BA#2 FY2011 Initiative #D-3 Initiative Type: House Keeping Initiative Discussion: As part of the Central Business Improvement District 2007, (CBID07), and in accordance with the City's contract with the Downtown Alliance, 5% of the Downtown Alliance payment was withheld to account for the special assessment receivables of the CBID07. As receivables are collected from the CBID07, we need budget in order to settle up with the Downtown Alliance quarterly. Currently we have $40,776 in receivables and have collected $4,595 this fiscal year. We are requesting budget for the CBIDO7 in the amount of$45,371 to settle up with the Downtown Alliance. Initiative#D-3 Central Business Improvement District (CBID07)Special Assessment Initiative Name � BA#2 FY2011 Initiative#D-3 2010-11 Initiative Number Fiscal Year CED,Treasurers, Engineering House Keeping Department Type of Initiative Brent Beck 535-7107 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 46 Fund Special Assessment $ 45,371.00 District Total $ 45,371.00 $0 Staffing Impact: Requested Number of Position Title: Initiative#D-3-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 46-46007 1125 $ 45,371.00 r ' 1 � � I Expenditure: Cost Center Number Object Code Number Amount 46-46007 2590 $ 45,371.00 • Additional Accounting Details: Grant Information: !Grant funds employee positions? NA . Is there a potential for grant to continue? NA i If grant is funding a position is it expected the position will Ibe eliminated at the end of the grant? NA • Will grant program be complete in grant funding time frame? • NA Will grant impact the community once the grant funds are eliminated? I NA !Does grant duplicate services provided by private or 'Non-profit sector? NA Initiative#D-3-b i Initiative Name: Street Lighting Budget Consolidation Initiative Number: BA#2 FY2011 Initiative #D-4 Initiative Type: House Keeping Initiative Discussion: Currently the majority of the city Street Lighting budgets reside in a non-departmental cost center, (roughly 90%), only a small piece still resides in the Transporation general fund, (roughly 10%). We would like to consolidate all street lighting budgets into the non- departmental cost center. This facilitates tracking all street lighting costs in one place making it easier for all involved to track costs. Although the funds will reside in a non-departmenal cost center, Transportation will still maintain responsibility for the oversight and use of these funds. Initiative#D-4 Street Lighting Budget Consolidation Initiative Name BA#2 FY2011 Initiative#D-4 2010-11 Initiative Number Fiscal Year CED House Keeping Department Type of Initiative Brent Beck 535-7107 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- $ - $Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 !Other Fund Total $0 $0 Staffing Impact: Requested Number of Position Title: NA 1 i Initiative#D-4-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount • Expenditure: Cost Center Number Object Code Number Amount 09-00800 2358-03 $ 125,000.00 '06-11700 2358-03 $ (125,000.00) Additional Accounting Details: Grant Information: Grant funds employee positions? NA ,Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-4-b Initiative Name: Public Utilities Storm Water Budget Carryover Initiative Number: BA#2 FY2011 Initiative #D-5 Initiative Type: House Keeping Initiative Discussion: The Storm Water Utility is requesting to amend the 2010-2011 budget for a carry over project budgeted last year and currently in construction. This budget request is asking to carry over funding for the replacement of the City Creek storm drain line under the North Temple Viaduct estimated at$4 million. The financing for the City Creek line under the North Temple Viaduct was included in the budget amendment last year to allow the project to be included in the North Temple Viaduct reconstruction. The construction was delayed and now the funding needs to be carried over into the current fiscal year. The North Temple storm drain corridor needs extra capacity to handle major storm events. The financing of the North Temple Viaduct line will reduce the flood risk to the North Temple corridor and support the development of the UTA Airport TRAX line. The fiscal year ends on June 30th,which falls in the middle of our construction season. projects are started in one budget and completed in the next. We recommend approval of the amendment to allow the existing capital improvement program to continue as approved. Initiative#D-5 Public Utilities Storm Water Budget Carryover Initiative Name BA#2 FY2011 Initiative#D-5 2010-11 Initiative Number Fiscal Year Public Utilities House Keeping Department Budget Amendment Jim Lewis 801-483-6773 Employee Name Contact Phone Number (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of 0 0 Position Title: Initiative#D-5-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number 1 Amount Expenditure: Cost Center Number Object Code Number Amount 53-10301 2730-18 $ 4,000,000.00 Additional Accounting Details: I ' Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A ilf grant is funding a position is it expected the position will I be eliminated at the end of the grant? N/A Will grant program be complete in grant funding time frame? N/A � I Will grant impact the community once the grant funds are eliminated? I N/A 'Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#D-5-b l Initiative Name: Public Utilities Sewer Budget Carryover Initiative Number: BA#2 FY2011 Initiative #D-6 Initiative Type: House Keeping Initiative Discussion: The Sewer Utility is asking to amend the current years budget to include funding for two carry over projects that were budgeted last year but are still under construction. The department is requesting$2.3 million to complete the 1800 north sewer trunk line project and $2 million to continue the digester roof replacement project. The department is also requesting additional funding to expand the digester roof project to include the replacement of the digester walls that have deteriorated and increasing the height of the new walls which will increase treatment capacity of the digesters at an additional cost of $2 million. The total amendment request is $6.3 million to complete both projects. The budget amendment is needed to finance the second phase of the digester cover replacement project and complete the 1800 north sewer trunk line. This is an established process to open the budget for carryover projects for each of the Utility enterprise funds. This will allow the department to continue construction of both projects. The fiscal year ends on June 30th and falls in the middle of our construction season. Projects are started in one budget and completed in the next. We recommend approval of the amendment to allow the existing capital improvement program to continue as approved. Initiative#D-6 Public Utilities Sewer Budget Carryover Initiative Name BA#2 FY2011 Initiative#D-6 2010-11 Initiative Number Fiscal Year Public Utilities House Keeping Department Budget Amendment Jim Lewis 801-483-6773 Employee Name Contact Phone Number (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund I _ Total $0 I $0 Enterprise Fund Total $0 $0 Other Fund • Total $0, I $0 Staffing Impact: Requested Number of 0 0 Position Title: Initiative#D-6-a I I Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number Object Code Number ! Amount 52-11201 2720-30 ; $ 4,000,000.00 52-10401 2730-14 $ 2,300,000.00 1 Total $ 6,300,000.00 Additional Accounting Details: Grant Information: Grant funds employee positions? No Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? N/A Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#D-6-b Initiative Name: Refuse and Golf Fund Encumbrance Carryover Initiative Number: BA#2 FY2011 Initiative #D-7 Initiative Type: Housekeeping Initiative Discussion: State law requires that all budgets, except the Capital Project Fund, lapse at June 30th of each fiscal year end. Historically, purchase orders encumbered at the end of the fiscal year are re-appropriated in the next fiscal year. Because the budget from the prior fiscal year lapsed, it is necessary to again appropriate funds to cover the purchase commitments made in the prior year and paid in the current year. Payments for the equipment will be made from the escrow account held by the city's lessor. This amendment request will appropriate budget in the Refuse Fund of$1,167,017 and the Golf Fund of $146,890. Initiative#D-7 Refuse and Golf Fund Encumbrance Carryover Initiative Name BA#2 FY2011 Initiative#D-7 2010-11 Initiative Number Fiscal Year Public Services Housekeeping Department Type of Initiative Greg Davis 801-535-6123 Prepared By Telephone Contact (Negative) Positive General Fund-Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund 0 ! 1 Total $0 $0 Enterprise Fund Refuse Fund 0 0 Golf Fund 0 0 Total $0 $0 Other Fund 0 0 Total $0 $0 Staffing Impact: Requested Number of 0 0 Position Title: Initiative#D-7-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 1 Expenditure: Cost Center Number Object Code Number Amount 57-11200 Weekly pickup 2780 I $ 529,184.00 157-11420 Yard Waste 2780 $ 264,592.00 '57-11600 Neighborhood Cleanup 2780 $ 373,241.00 $ 1,167,017.00 59-01000 Golf Admin 2780 $ 146,890.00 I Additional Accounting Details: I 1 Grant Information: Grant funds employee positions? n/a Is there a potential for grant to continue? n/a If grant is funding a position is it expected the position will n/a be eliminated at the end of the grant? Will grant program be complete in grant funding time frame? n/a Will grant impact the community once the grant funds are n/a eliminated? Does grant duplicate services provided by private or n/a Non-profit sector? 1 Initiative#D-7-b i Initiative Name: Grants and Other Special Revenue Carryover Initiative Number: BA#2 FY2011 Initiative #D-8 Housekeeping Initiative Discussion: City Council has in the past approved carryover budgets in these funds in order to complete the started projects. After June 30, 2010, the spending authority of any remaining amounts held by these funds lapsed. Without Council action, the City cannot finish the started projects. It is recommended that the Council approve the carryover budgets for these grants and other special revenue funds Initiative#D-8 Grants and Other Special Revenue Carryover Initiative Name BA#2 FY2011 Initiative#D-8 2010-11 Initiative Number Fiscal Year Finance Housekeeping Department Type of Initiative Elwin Heilmann 535-6424 Prepared By i Telephone Contact (Negative) Positive !General Fund - Fund Balance- , Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 I $0 Internal Service Fund Total $01 T $0 Enterprise Fund Housing (78 fund) $ 920,100.10 , Total $ 920,100.10 $0 Other Fund CDBG Operating (71) $ 729,797.89 Other Grants(72) $ 21,820,584.76 Other Sp Revenue (73) $ 806,936.29 Total $ 23,357,318.94 $0 Staffing Impact: Requested Number of FTE's: 0 Position Title: I Initiative#D-8-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 78-(see detail in Finance) 1971 $ 920,100.10 71-(see detail in Finance) 1971 $ 729,797.89 72-(see detail in Finance) 1971 $ 21,820,584.76 73-(see detail in Finance) 1971 $ 780,436.29 $ 24,250,919.04 73-03035 1974-01 $ 26,500.00 To adjust Revenue to the amount received from General Fund Expenditure: Cost Center Number Object Code Number Amount 78-(see detail in Finance) 2590 $ 920,100.10 71-(see detail in Finance) 2590 $ 729,797.89 72-(see detail in Finance) 2590 $ 21,820,584.76 73-(see detail in Finance) 2590 $ 780,436.29 $ 24,250,919.04 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-8-b Initiative Name: General Fund Encumbrance Carryover Initiative Number: BA#2 FY2011 Initiative #D-9 Housekeeping Initiative Discussion: General Fund departments comparison to budget includes encumbrances that are outstanding at fiscal year end. Historically, the Council has appropriated fund balance to provide a means to "hold harmless" the General Fund departments' prior year encumbrances. Without Council action, the General Fund departments' Fiscal 2011 appropriation will be forced to fund encumbrances outstanding at fiscal year end. It is recommended that the Council approve the budget for the outstanding encumbrances in the General Fund. Initiative#D-9 General Fund Encumbrance Carryover Initiative Name BA#2 FY2011 Initiative#D-9 2010-11 Initiative Number I Fiscal Year Finance Housekeeping Department I I Type of Initiative Elwin Hellmann 535-6424 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- $ 2,972,401.00 Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 SIM Internal Service Fund Total $0 $0 Enterprise Fund Total $ - $0 Other Fund Total $ - $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#D-9-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: •• Cost Center Number Object Code Number Amount • i I Expenditure: Cost Center Number Object Code Number Amount Attorney Detail in Finance $ 22,917.00 Community&Econ. Development Detail in Finance $ 283,385.00 Council Detail in Finance $ 100,816.00 Courts Detail in Finance $ 366.00 Finance Detail in Finance $ 17,623.00 Fire Detail in Finance $ 162,532.00 Human Resources Detail in Finance $ 20,812.00 Mayor Detail in Finance $ 1,942.00 Non Departmental Detail in Finance $ 169,429.00 Police Detail in Finance $ 112,521.00 Public Services Detail in Finance r $ 2,080,058.00 $ 2,972,401.00 Additional Accounting Details: Details by department are available from the Finance Department Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA 1 Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or !Non-profit sector? NA Initiative#D-9-b Initiative Name: Donations Fund Carryover Initiative Number: BA#2 FY2011 Initiative #D-10 Housekeeping Initiative Discussion: City Council has in the past approved carryover budgets in these funds in order to continue the use of funds for which they were donated. After June 30, 2010, by state law, the spending authority of any remaining amounts held by these funds lapsed. Without Council action, the City cannot continue these programs. It is recommended that the Council approve the net cash balance carryover budgets for these donations special revenue funds. Initiative#D-10 Donations Fund Carryover Initiative Name BA#2 FY2011 Initiative#D-10 2010-11 Initiative Number Fiscal Year Finance Housekeeping Department Type of Initiative Elwin Heilmann 535-6424 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 i $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#D-10-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount • Expenditure: Cost Center Number Object Code Number ' Amount _77-See Detail in Finance 2590 $ 1,848,636.95 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA I Will grant program be complete in grant funding time frame? NA • 'Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-10-b Initiative Name: Valley Wide Evacuation Training Program Income Fees Initiative Number: BA#2 FY2011 Initiative # D11 Housekeeping Initiative Discussion: The EMS Division along with sixteen (16) other local jurisdictions is preparing a valley wide evacuation workshop in October. The overall goal of the evacuation workshop is to make sure that City personnel can effectively perform position specific duties during an evacuation due to a no-notice event. The purpose of the workshop is to provide participants with an opportunity to evaluate current planning, concepts, protocols and capabilities following terrorist attack or unpredicted natural disaster. To date, EMS has received $6,327 of registration fees from seven (7) local jurisdictions who wish to participate in the emergency valley wide evacuation workshop. They expect to receive a total of $14,462 in revenue from the participants. Because these funds are associated with the Homeland Security Program (SHSP) and Law Enforcement Terrorism Prevention Program (LETPP) training/workshop the registration fees received are considered program income and must be spent along with the grant on eligible grant activities. In addition to the registration fees collected, the grant will also pay for part of the workshop/training. This request is to establish budget in the amount of$14,462. to accept the grant program income (registration fees). Initiative#D-11 Valley Wide Evacuation Training_ Program Income Fees Initiative Name BA#2 FY2011 Initiative#D11 2010-11 Initiative Number I Fiscal Year Emergency Management Services Division Housekeeping Department Type of Initiative Cory Lyman/Sherrie Collins 799-3601/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual IIImpact Amount Impact Amount General Fund Total $0 $0 Total $0 $0 Total $0 $0 72 $ 14,462.00 Total $ 14,462.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative D-11-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 72 new cost center 1890 I $ 14,462.00 Expenditure: Cost Center Number Object Code Number • Amount 72 new cost center 2950 $ 14,462.00 Additional Accounting Details: 7 , Grant Information: Grant funds employee positions? i NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? l NA Will grant program be complete in grant funding time frame? NA i Will grant impact the community once the grant funds are eliminated? NA ,Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-11-b Initiative Name: Recapture CIP Completed and Closed Projects Initiative Number: BA#2 FY2010 Initiative # D12 Housekeeping Initiative Discussion: This request decreases the remaining budgets of Fourteen (14) general fund CIP completed and closed projects totaling $478,129.37; four (4) Class "C" fund totaling $1,339,962.69; one (1) Impact Fee totaling $1,447,043.24 and increases the cost over run accounts of the respective programs to be used for unexpected cost over-runs on projects or reallocated to a street Impact Fee project. In addition, this request reduces the budgets of two (2) projects that include an SAA budget of $236,028.83 for California Ave. that is completed and a grant budget of $44,141.92 that was awarded for a portion of the Jordan River Trailway and has been completed. The CIP match for the grant was moved to another project in fiscal year 2009 budget opening #3 initiative#D-3. This request also includes an increase in budget to the FY10 CIP cost over-run account by $250,000 to accommodate the Rocky Mountain Power (RMP) contribution to the 800 South, 1100 to 1300 East median bulb out project. RMP contributed these funds because of the impacts caused by the installation of RMP's power lines. The funds were reimbursed to the City after the project was completed and all payments made to contractors by the City. The construction project was funded with general fund monies with sufficient budget to cover all associated project costs. These funds can be held in the cost over-run account for future cost over-runs to current projects or can be reallocated at a later date. Inifiafivc ftn_l9 A request is made to increase the Class C cost over run account by $264,296. This will bring the budget in line with the cash balance for the Class C projects. This will leave the CIP Class C fund balance with a balance of$1,834,200 after this initiative. During the City Council meeting of November 16, 2010, the Council appropriated funding for four CIP projects using the CIP cost overrun account as follows: $125,000 for FY 2011 CIP Project #35 to allow for a traffic circle at the intersection of Military and Yalecrest; $100,000 to the McClelland Trail project; $124,558 towards the City & County Building roof repair project; and $225,571 toward various pedestrian safety improvements - final expenditure authority for these improvements is subject to approval from the Council as to the exact usage of funds. Inifi i, $fL17 Recapture CIP Completed and Closed Projects Initiative Name BA#2 FY2010 Initiative#D12 2010-11 Initiative Number Fiscal Year _ CED-HAND _ Housekeeping • Department Type of Initiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total --- - Total� - --- $0 I $01---- o l Total— $0 $0, Other Funds 83- CIP Fund I $ 250,000.00 Total' $ 250,000.00 $0 Staffing Impact: -- Requested Number of 0 FTE's: Position Title: Initiative D-12-a I Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number I Object Code Number Amount 83-10099 FY10 GF CIP cost over-run 1956 $ - 250,000.00 Expenditure: Cost Center Number Object Code Number Amount General Fund CIP 83-10099 FY10 GF CIP cost over-run 2700 _ $ 250,000.00 83-10099 2700 $ (100,000.00) 83-11099 1 2700 $ (475,129.00) 83- New Cost Center-Traffic Circle Military and Yalecrest $ _ 125,000.00 83-New Cost Center- McClelland Trail Project $ 100,000.00 I 83-New Cost Center-City and Cty Building Roof Repair _ $ 124,558.00 83- New Cost Center-Various Pedestrian Saf y Improv $ 225,571.00 83-06031 Sidewalk Replacement -1 2700 $ (81,267.45)1 83-07031 Sidewalk Rehab 2700 $ (1,621.4,5), 83-07032 California Ave 2700 - $ (50,728.43) 83-08023 ADA Transition Pks 2700 $ (19,038.45) 83-08025 Jordan River UDOT Match 2700 $ - (60,000.00) 83-08032 California Ave 2700 $ (1,411.87) 83-09026 Tree Replacement 2700 $ (4,567.60) _ 83-09029 East Capitol Blvd Design, 2700 $ (1,095.79) 83-09031 Sidewalk Rehab f 2700 $ (163.71)1 83-09032 800 So. 1100 East 2700 - $ (36,293.94)1 83-09033 800 So.,West of 1300 E. 2700 $ _(44,653.00) 83-09034 300 So. Improvements 2700 $ (7,253.66)1 83-08031 Sidewalk Replace SAA 2700 $ (25,933.98) 83-10040 Sidewalk Replace SAA 2700 _ $ (144,100.04)'I 83-11099 GF CIP cost over-run 2700 $ 478,129.37 Class"C" Fund 83-08034 California Ave 2700 $ (34,289.30)1 83-08037 900 So. Rehab 2700 $ (55,426.24) 83-0838 Concrete Street Rehab 2700 $ (51,545.66)j 83-09039 Asphalt Overlay 2700 $ (1,198,701.49) 83-04097 Class C cost over-run 2700 $ 1,339,962.69 Impact Fee Fund 84-08002 - 2700 $ (1,447,043.24) 84-84005 Impact Fee Fund 2700 $ 1,447,043.24 Class"C" Fund Budget Only ---- 83-04097 Class C CIP Cost Over Run _ 2700 $ 264,296.00 SAA Budget Only 83-06069 Sidewalk Replacement - 2700 - $ (219,438.41)', Grant Budget Only 83-08084 Jordan River Trail 2700 -- $ - (44,141.92) _— Additional Accounting Details: _ Initiative#D-12-b Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-12-b Initiative Name: Recapture CDBG/HUD Completed and Closed Projects & Programs Initiative Number: BA#2 FY2010 Initiative # D13 Housekeeping Initiative Discussion: This request decreases the remaining budgets of twenty two (22) CDBG and other HUD funded completed and closed CIP projects and programs totaling $511,419.92 and increases the cost over- run accounts of the respective programs for future reprogramming as per HUD federal guidelines. In addition, this request creates a $42,175.04 budget for the CDBG Cleaning and Securing program income received, and reallocates it back into that program for continued programming as required by HUD Federal guidelines; and reduces $5,000 of budget only no cash within the ADDI program. Initiative#D-13 Recapture CDBG/HUD Completed and Closed Projects &Programs Initiative Name BA#2 FY2010 Initiative# D13 2010-11 Initiative Number Fiscal Year CED-HAND _ _ Housekeeping Department Type of Initiative LuAnn Clark/Jennifer Schumann 535-6136/535-7276 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Total $0 $0 Total $0 $0 Other Funds '71 -Grant $ 42,175.04 _ I Total $ 42,175.04 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative D-13-a I I Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 71-70631 1305 $ 42,175.04 Expenditure: Cost Center Number Object Code Number Amount ICDBG/HUD Program Funds 83-09053 Dale Avenue 2700 i $ (49,261.15) 83-09055 1000 West Street 2700 $ (110,992.79) 183-09062 Riverside Park Street Scape 2700 $ (160,998.47) 83-09098 CDBG CIP cost over-run 2700 $ 321,252.41 71-35063 Odyssey House Restroom Reh 2590 $ (1,072.30) 71-35036 Multi-Cultural Legal Center 2590 I, $ (5,716.69) 71-35011 Assist I 2590 $ (7,462.77) 171-35024 Utah Food Bank Services for S 2590 $ (20,233.63) 71-35019 Literacy Action Center 2590 $ (5,000.00) '71-35099 cost over-run 2590 $ 39,485.39 71-29019 CPD Housing Match 2590 $ (0.38) 71-29099 cost over-run 2590 $ 0.38 71-32030 Centro Civico Mexicano 2590 $ (19,000.00) 171-32099 cost over-run 2590 $ 19,000.00 71-34021 Boys and Girls Club 2590 $ (0.19) 71-34041 Sara Daft House 2590 $ (2,940.00) :71-34055 Alliance House 2590 $ (740.00) 71-34099 cost over-run 2590 $ 3,680.19 72-60903 Crossroads Urban Center 2590 $ (27,000.00) 72-60907 Neighborworks ADDI 2590 $ (5,524.00) 72-609XX HOME cost over-run 2590 $ 32,524.00 72-60925 Road Home 2590 $ (0.01) 72-60929 ESG cost over-run 2590 i $ 0.01 72-61013 Robert A Willey Apartments 2590 ! $ (7,207.00) 72-610XX HOPWA cost over-run I 2590 $ 7,207.00 72-61021 Catholic Community Services; 2590 I $ (1.00) 72-61026 Family Promise Day Center 2590 $ (0.97) 72-610XX ESG cost over-run 2590 $ 1.97 72-61117 Kenyon Consulting 2590 $ (4,500.00) 72-611XX HOPWA cost over-run 2590 , $ 4,500.00 71-20015 Utah Heritage Foundation 2590 $ (1,588.90) 71-20099 cost over-run 2590 $ 1,588.90 71-35060 CDC Program Income 2590 $ (82,179.67) 71-35099 cost over-run 2590 ' $ 82,179.67 1 171-70631 CDBG Cleaning&Securing 2590 $ 42,175.04 Budget Only 78-30031 ADDI NHS 2590 $ (5,000.00) I Additional Accounting Details: 1 XX incidcates new cost centers needed Initiative#D-13-b Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA 1 Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or iNon-profit sector? NA Initiative#D-13-b Initiative Name: US Department of Housing and Urban Development (HUD) HOME Funds Special Tracking Accounts Initiative Number: BA#2 FY2010 Initiative # D14 Housekeeping Initiative Discussion: This request creates carry over budget in the amount of$665,000 for the US Department of Housing and Urban Development HOME Fund special tracking accounts which was inadvertently left off of the fiscal year 2010-11 budget develpment. These special accounts are used for financial expenditures and tracking of the HUD funded housing programs. Initiative#D-14 I • US Department of Housing and Urban Development(HUD) HOME Funds Special Tracking Accounts Initiative Name BA#2 FY2010 Initiative#D14 2010-11 Initiative Number Fiscal Year CED-HAND Housekeeping Department Type of Initiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 i $0 ii Total $01 $0 Total $0 I $0 78 HUD HOME Tracking Acct $ 665,000.00 Total $ 665,000.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative D-14-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: { Cost Center Number Object Code Number Amount 78-36030 HOME Funds 1360 $ 665,000.00 Expenditure: Cost Center Number Object Code Number Amount 78-36030 HOME Funds 2950 $ 665,000.00 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-14-b Initiative Name: CERT Training Grant Program Income Initiative Number: BA#2 FY2011 Initiative # D15 Housekeeping Initiative Discussion: The Emergency Management Services (EMS) Division receives an annual project based grant from the Utah Department of Public Safety, Division of Homeland Security. This grant is awarded to jurisdictions to help offset costs of planning and updating emergency preparedness plans, conduct emergency preparedness exercises and produce materials and other media for public educational outreach and CERT training pertaining to emergency preparedness. The EMS Division charges fees for costs associated with the kits and trainings for the CERT program. To date they have collected program income fees in the amount of $7,190.00. Fees collected due to the nature of the program are considered program income and must be spent in accordance with the grant. This request is to establish a cost center and budget that will enable the EMS Division to expend the CERT fees received. The funds will be used to purchase additional kits at approximately $42.00 each and trainings. Initiative#D-15 CERT Training Grant Program Income Initiative Name BA#2 FY2011 Initiative#D15 2010-11 Initiative Number I Fiscal Year Emergency Management Services Division Housekeeping Department I Type of Initiative Cory Lyman/Sherrie Collins 799-3601/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Total $0 $0 Total $0 $0 72 $ 7,190.00 Total $ 7,190.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: I nitiative#D-1 5-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount 72 new cost center 23405 $ 7,190 Expenditure: Cost Center Number Object Code Number Amount 72 new cost center 2950 $ 7,190 Additional Accounting Details: Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA • Will grant impact the community once the grant funds are eliminated? NA I Does grant duplicate services provided by private or Non-profit sector? NA Initiative#D-15-b Initiative Name: Property Management Budget Increase Initiative Number: BA#2 FY2011 Initiative #D-16 Housekeeping Initiative Discussion: Property Management needs to increase their budget in the CIP for costs associated with title searches, closings and appraisals when purchasing property for the City. These funds are a request to transfer from the Surplus Land Account to the Property Managment Account. The remaining budget in this 83 CIP Property Managment Account is approximately $13,125. This request is to increase this budget and move cash of$75,000 for a total budget of$88,125. The Surplus Land Account has cash available in the 83 CIP fund of $2,142,497.64. This action will decrease that account by $75,000. Initiative#D-16 Property Management Budget Increase Initiative Name BA#2 FY2011 Initiative#D-16 2008-09 Initiative Number _- Fiscal Year Property Management Housekeeping Department Type of Initiative John Spencer/Sherrie Collins 535-6398/535-6150 Prepared By _ Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund -- Total $0 $0 Internal Service Fund -- - Total $0 -- --- - $0 Enterprise Fund Total $0 $01, Other Fund Total $0 $0, - - Requested Number of 0 FTE's: Position Title: Initiative D-16-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number - Object Code Number Amount - Expenditure: Cost Center Number Object Code Number Amount 83-94083 2700 $ 75,000.00 83-81100 2700 $ (75,000.00), t rt- - - -- 4 - Additional Accounting Details: Transfer cash and budget as needed from 83-81100 to 83-94083 - - Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? _ NA _ Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or _ Non-profit sector? I NA - Initiative#D-16-b Use of CIP Class "C" Fund Balance Initiative Number: BA#2 FY2011 Initiative #D-17 Housekeeping Initiative Discussion: During Budget Opening number #2 of FY 2010, Initiative #I-2, $500,000 of Class "C" funds were appropriated for the 900 South from 700 East to Windsor. This project includes replacement of curb & gutter approaches, storm drainage, paving, bike lanes and park strip trees. It was the intent to appropriate the future year 2010-11 fiscal year Class "C"funds. During the 2010-11 CIP budget process, this project was not taken into consideration and $2.8 million of Class "C" funds were awarded to various projects for a total of $3.3 million of FY 2010-2011 Class "C" allocated to projects. The Administration anticipates that it will receive only the $2.8 million of Class "C" funds from the State. There is a surplus of funds available from recaptured completed and closed projects that has dropped to Class "C"fund balance to cover the unanticipated revenue short fall. This request is to appropriate the $500,000 from the Class C fund Balance instead of future funding from fiscal year 2010-11. There is no budget increase needed this was appropriated in fiscal year 2010. Initiative#D-17 Use of CIP Class "C" Fund Balance Initiative Name BA#2 FY2011 Initiative#D-17 2010-11 Initiative Number L Fiscal Year CED-HAND Housekeeping Department Type of Initiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#D-17-a Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number Object Code Number Amount • Additional Accounting Details: No appropriation is needed the funding was done in fiscal year 2010 Grant Information: Grant funds employee positions? NA Is there a potential for grant to continue? NA 'If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or I Non-profit sector? NA Initiative#D-17-b Initiative Name: Interest Expense Reduction Initiative Number: BA#2 FY2011 Initiative#D-18 Initiative Type: House Keeping Initiative Discussion: On July 13,2010 the City Council adopted the Resolution authorizing the issuance of$20 million of Tax and Revenue anticipation Notes for fiscal year 2010-11,and awarded sale of the Notes to JP Morgan Securities, Inc. As the result of this issuance,the Notes will have a coupon of 1.5%and General Fund interest expense for the fiscal year will be$281,667. This is$138,333 less than the$420,000 that appears in the Adopted Budget for fiscal year 2010-11. Initiative#D-18 Interest Expense Reduction Initiative Name BA#2 FY2011 Initiative#D-18 2010-11 Initiative Number Fiscal Year Finance House Keeping Department Housekeeping Dan Mule/Marina Scott 535-6411 /535-6565 Employee Name Contact Phone Number (Negative) Positive General Fund -Fund Balance- $ 138,333.00 Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 i $0 Other Fund Total $0 $0 Staffing Impact: Requested Number of FTE's: 0 0 Position Title: Initiative#D-18-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number Object Code Number Amount • 09-00800 2547 $ (138,333.00) Additional Accounting Details: • Grant Information: !Grant funds employee positions? N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? N/A Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#D-18-b Ordinance Amending Section 15.16.090, Salt Lake City Code, Relating to Program Fees Initiative Number: BA#2 FY2011 Initiative #D-19 Housekeeping Initiative Discussion: During the 2010-11 FY Budget Process, an Ordinance amending Section 15.16.090, of the Salt Lake City Code, Relating to Program Fees was adopted. Shortly after Ordinance No. 48 of 2010 was passed, it was discovered that some of the Sorenson Unity Center fees were inadvertently left off of the Ordinance and other fees were not changed to reflect the increase. HAND is requesting that the public hearing for the attached Ordinance which contains the complete and corrected listing of City fees and Sorenson Unity Center fees, be held at the same time as the budget amendment hearing, and that the Ordinance be adopted to allow the Unity Center to collect the fees listed. Please see the legislative draft Ordinance attached. There is no budget impact with this amendment. Initiative#D-19 Ordinance Amending Section 15.16.090, Salt Lake City Code, Relating to Program Fees No effect Initiative Name BA#2 FY2011 Initiative#D-19 2010-11 Initiative Number Fiscal Year CED - HAND Housekeeping Department Type of►nitiative LuAnn Clark/Sherrie Collins 535-6136/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund Total $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#D-19-a ,..„...„ Accounting Detail Grant#and CFDA#If Applicable: NA Revenue: Cost Center Number Object Code Number Amount Expenditure: Cost Center Number Object Code Number Amount --r Additional Accounting Details: !There is no budget impact with this amendment Grant Information: ;Grant funds employee positions? NA Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are .eliminated? NA Does grant duplicate services provided by private or Non-profit sector? T - I NA Initiative#D-19-b Custodial Control Various costs Properties are occasionally acquired as include securing, a result of a special project or a repair, and contemplated future project. Examples maintenance for the include Mad Greek Property, New Hope care and upkeep of Center. properties held by the City's Property Management Division. Demolition $10,000 + Acquired properties with structures that need to be demolished. This request would move $75,000 from the Surplus Land Account to the Property Management CIP Account. If approved, the remaining balance of the Surplus Land account will be $2,067,497. D-17: Request for Use of CIP Class C Funds ($500,000 - Class C Fund Balance) This budget amendment request establishes a budget for a project that was approved in FY 2010, with the assumption that it would be paid for with Class C Funds from FY 2011. The project is the 900 South curb/gutter/stormdrain project from 700 East to Windsor. When the Council approved it in FY 2010, it was with the assumption that it would be paid for out of FY 2011 Class C funds. When the City received FY 2011 Class C funds it was $500,000 less than had been anticipated. As a result, this project (which is already completed) needs to be funded out of Class C fund balance. The total amount of money currently in Class C fund balance is $1,834,200 (prior to approval of this project). Class C fund balance can be used for any project that is Class C Fund eligible. ➢ The Council may wish to consider adopting a legislative intent specifying that Class C funds from future years cannot be "planned" to be spent, as the amounts are always unknown. ➢ The Council may wish to ask the Administration for a briefing on how Class C funds are planned, received, and spent. D-18: Interest Expense Reduction - Tax and Revenue Anticipation Notes ($-138,333) In July 2010 the Council adopted a resolution authorizing the issuance of$20 million in tax and revenue anticipation notes for FY 2010-11. The Notes have a coupon of 1.5%; the corresponding interest expense to the general fund will be $281,667 for FY 2010-11, which is $138,333 less than the $420,000 anticipated during the annual budget process. This has a positive impact on the fund balance of the City's General Fund. D-19: Request to Amend Recreation Program Fees (No fiscal impact) The Administration is requesting ordinance amendments related to Recreation Program Fees, section 15.16.090 of the Salt Lake City code. Although the Sorenson Unity Center fees are reflected in the FY 2011 budget, amendments to the ordinance were inadvertently Page 18 not included when the ordinance paperwork was submitted during the FY 2011 budget process. The following table presents a list of the proposed changes: Facility Rental Fee Proposed Fee Current Fee (Unity Center) Theater For Profit business/individuals not residing $250 $200 in Glendale or Poplar Grove Non-profit - charging a fee $225 $175 Non-profit- not charging a fee $200 $150 Individuals residing in Glendale or Poplar $175 $125 Grove Lobby/Theater/Kitchen For Profit business/individuals not residing $500 $425 in Glendale or Poplar Grove Non-profit - charging a fee $450 $400 Non-profit- not charging a fee $400 $375 Unity Center Facility $525 $500 Damage Deposit- 74 or fewer people $100 New Item Damage Deposit - 75 or more people $250 New Item Equipment Rental and Service Rates - (The following fees shall be charged , in addition to the fees set forth above, with respect to the following equipment rentals and services used at the Unity Center.) Chair riser setup $250 New Item Stage setup $150 New Item Table (other than conference table) $5/table New Item Conference table setup $10/table New Item Chair setup $1/chair New Item Projector with operator (includes DVD-VHS $150 New Item combination Wireless Internet service No charge New Item Piano $50 New Item MAC VGA Adapter $5 New Item Lighting Board $150 New Item 7' to 12' HDTV Screen $100 New Item DVD-VHS combination (if rented without $35 New Item projector and operator) Theatrical lighting usage (includes single $75 New Item man lift usage) Single man lift usage $50 New Item PC laptop computer $100 New Item Audio system with CD player, microphones, No charge with No charge with and auxiliary inputs theater rental theater rental Page 19 0 10-i B SALT LAKE CITY ORDINANCE No. 82 of 2010 (Amending the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 2010-2011) An Ordinance Amending Salt Lake City Ordinance No. 67 of 2010 Which Adopted the Final Budget of Salt Lake City, Utah, for the Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011. PREAMBLE On August 10,2010, the Salt Lake City Council adopted the final budget of Salt Lake City,Utah, including the employment staffing document, for the fiscal year beginning July 1, 2010 and ending June 30, 2011,in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated,and said budget, including the employment staffing document,was approved by the Mayor of Salt Lake City,Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document necessary to effectuate the staffing changes specifically stated herein,copies of which are attached hereto, for consideration by the City Council and inspection by the public. All conditions precedent to amend said budget, including the employment staffing document as provided above,have been accomplished. • Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. Purpose. The purpose of this Ordinance is to amend the final budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No.67 of 2010. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document necessary to effectuate the staffing changes specifically stated herein, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the amendments to the employment staffing document described above, for the fiscal year beginning July 1,2010 and ending June 30,2011, in accordance with the requirements of Section 128, Chapter 6,Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments,including amendments to the employment staffing document,with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document,in the office of said Budget Officer and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. 2 Passed by the City Council of Salt Lake City, Utah,this 16th day of November ,2010. C .A1RPE ON ATTEST: Y CORD 0• .. ' .i.‘4 V�- ~N' .f to j • Transmitted to the Mayor on November 19, 2010 re�AOi2A'fSs Mayor's Action: )(1Approved Vetoed /4/ )/ 1 .4 MAYIR ATTEST: APPROVED AS TO FORM y' Salt Lake City Atttorneyss 0 ice TY O R f'o„... ...,,.„,,,, Date ~ -/0 cr?.1A, By �T i0 (SEAL) F1, -,' . A, * re Rio..?• • ..�Itv Bill No. 82 ' •''�' s Published: Decembbe*'"4'`;'��010.. HI3 ATTY-#13907-v1-Budget_Amendment FY10-11,DOC I 3 Initiative Name: Safe Streets Violent Crimes Task Force - FBI Reimbursement Initiative Number: BA#2 FY2011 Initiative #E-1 Initiative Type: Grant Requiring No New Staff Resources Initiative Discussion: Funding will provide for anticipated 12 months lease payments for the November 2010 move in date. These expenses will be reimbursement by the FBI Annual lease costs are estimated at $ 200,000. City Council previously approved funding of$ 210,000 for space renovation. This facility is a key part of an overall strategy using federal and local resources to prevent, suppress and intervene in violent crime. This collaborative effort will take a more long term focus on case investigations directed at violent crimes with specific emphasis on gang related crime Initiative#E-1 • Safe Streets Violent Crimes Task Force - FBI Reimbursement Initiative Name BA#2 FY2011 Initiative#E-1 2010-11 Initiative Number Fiscal Year Grant Requiring No New POLICE Staff Resources Department Type of Initiative Jerry Burton 801-799-3824 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0, Enterprise Fund { Total $0 $0 ,Other Fund 72 Grant Fund $ 200,000.00 $ 200,000.00 I i Total $ 200,000.00 I $ 200,000.00 Staffing Impact: Requested Number of None 0 Position Title: n/a Initiative#E-1-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 72-New Cost Center 1399 $ 200,000.00 l Expenditure: Cost Center Number Object Code Number Amount 72-New Cost Center 2505 $ 200,000.00 Additional Accounting Details: Reflects FY 11 portion of an annual cost of$200,000 at$134,000 estimated lease expense for(7 Months) !Assumes November 2010 move in • Grant Information: Grant funds employee positions? No Is there a potential for grant to continue? Yes If grant is funding a position is it expected the position will be eliminated at the end of the grant? N/A Will grant program be complete in grant funding time frame? Yes Will grant impact the community once the grant funds are eliminated? No Does grant duplicate services provided by private or Non-profit sector? No Initiative#E-1-b Initiative Name: Utah Department of Health, Bureau of Emergency Medical Services and Preparedness Initiative Number: BA#2 FY2011 Initiative #E-2 Grants Requiring No New Staff Resources Initiative Discussion: The Police Department Emergency Communications Unit applies for and receives these funds annually from the Utah Department of Health, Bureau of Emergency Medical Services. Funding is awarded for the costs associated with sending the units dispatchers to required, continuing medical education (CEM) training for new and/or continued certification. State law requires Emergency Dispatchers to be Post Certified and to maintain their certification by receiving a minimum of 40 hours training over a two year period. This years grant award is $689. The Communications Unit provides EMD dispatch operations which includes pre-arrival instruction, call triage and dispatch of EMD response unit. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. Initiative#E-2 Utah Department of Health, Bureau of Emergency Medical Services and Preparedness Initiative Name BA#2 FY2011 Initiative#E-2 2010-11 Initiative Number I I Fiscal Year Grants Requiring No Police New Staff Resources Department I L Type of Initiative Krista Dunn/Sherrie Collins 535-3265/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72- $ 689.00 Total $ 689.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: $ - Initiative#E-2-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number Amount 72-New Cost Center 1370 $ 689.00 Expenditure: Cost Center Number Object Code Number Amount 72-New Cost Center 2590 $ 689.00 Additional Accounting Details: Grant Information: Grant funds employee positions? NA j Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? 1 NA Will grant program be complete in grant funding time frame? NA 'Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#E-2-b Initiative Name: State of Utah, Department of Environmental Quality- ARRA, Public Utilities Digester Covers Initiative Number: BA#2 FY2011 Initiative #E-3 Grants Requiring No New Staff Resources Initiative Discussion: The Public Utilities Department has been awarded a 100% interest forgiveness loan of $6,300,000 under the State of Utah, Department of Environmental Quality, American Recovery And Reinvestment Act of 2009 ("Recovery Act") Nonpoint Source Grant program. This project will replace the buoyant 95 foot diameter anaerobic digester covers with buoyant covers specifically designed for additional storage and complete containment of digester gas at increased pressures. The project will improve the City's ability to conserve energy and natural resources by maximizing its use of digester biogas with modern technologies. It is expected that the project will save an estimated 190,000 kWh power and 800 Million BTU heat per year and will eliminate approximately 600 tons per yr of emissions in CO2 equivalent methane. The loan is secured by a Taxable Water and Sewer revenue bond sold by the Public Utilities Department to the Utah Water Quality Board. The bond retirement is 20 years with an interest rate payable on the unpaid balance from the date of issuance at the annual rate of zero percent(0%) provided that the project meets the American Recovery and Reinvestment Act (ARRA) of 2009 requirements. Annual payments on the bonds to the Utah Water Quality Board are $315,000. Although this is a loan paid for by Bonds the ARRA requirements mandate that it be reported as a grant, within the 72 grant fund and included in the City's Audit. Initiative#E-3 • ! State of Utah, Department of Environmental Quality-ARRA, Public Utilities Digester Covers Initiative Name BA#2 FY2011 Initiative#E-3 2009-10 Initiative Number Fiscal Year Grants Requiring No Public Utilities New Staff Resources Department Type of Initiative Jeff Neirmeyer/Jim Lewis i 483-6785/483-6773 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund I 72 $ 6,300,000.00 Total $ 6,300,000.00 I $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: I I � Initiative#E-3-a Accounting Detail Grant#and CFDA#If Applicable: 66.458-State Contract Revenue: Cost Center Number Object Code Number Amount 72-New Cost Center 1370 $ 6,300,000.00 • Expenditure: Cost Center Number Object Code Number I Amount 72-New Cost Center 2700 $ 6,300,000.00 Additional Accounting Details: State Pass Through from Environmental Protection Agency ARRA Funding Grant Information: Grant funds employee positions? No Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? Yes 'Will grant impact the community once the grant funds are eliminated? Yes Does grant duplicate services provided by private or Non-profit sector? No Initiative#E-3-b Initiative Name: Department of Justice, FY10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Initiative Number: BA#2 FY2011 Initiative #E-4 Grants Requiring No New Staff Resources Initiative Discussion: The SLCPD applied for and received $529,726 under the Department of Justice FY10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. It is awarded on an annual basis to provide operational support and services to valley wide jurisdictions in the eligible areas of law enforcement, crime prevention and drug courts. The City will act as the lead fiscal agent and will distribute funds to Salt Lake County and organizations based on the grant application and award. Of the $529,726 the PD will retain $370,482 to be used as follows: $150,000 to purchase a driving simulator to reduce office involved accidents, $20,000 to hire a simulator trainer, $20,000 for a media contract extension for videographer, $20,000 to contract with Crime Analysis Interns, $25,482 for fitness equipment, $10,000 for crime analysis computer software, $30,000 for SWAT and patrol rifles, $15,000 for Salt Lake Peer Court program to enhance their efforts in preventing and deterring juvenile crime; $40,000 sworn and civilian personnel training, $30,000 direct crime area Community Policing overtime of 678 hours @ $45.00 per hour, and $10,000 to purchase uniforms and supplies for PD's Explorer program ; The remainder of funds or$159,244 will be disbursed to the Salt Lake County Sherriffs Office for Law Enforcement Programs. No match is required. A Resolution was previously passed authorizing the Mayor to sign and accept the HUD related grants and any additional grants or agreements that stem from the original grant. Initiative#E-4 1 Department of Justice, FY09 Recovery Act Edward Byrne Memorial Justice Assistance Grant(JAG) Program Initiative Name BA#2 FY2011 Initiative#E-4 2010-11 Initiative Number I Fiscal Year Grants Requiring No Police New Staff Resources Department I Type of Initiative Krista Dunn/Sherrie Collins 799-3265/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72 $ 529,726.00 Total $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#E-4-a Accounting Detail Grant#and CFDA#If Applicable: 2010-DJ-BX-0649 Revenue: Cost Center Number Object Code Number Amount 172 New Cost Center 1360 $ 529,726.00 Expenditure: Cost Center Number Object Code Number Amount 72 New Cost Center 2590 $ 529,726.00 Additional Accounting Details: Grant Information: Grant funds employee positions? j No Is there a potential for grant to continue? NA If grant is funding a position is it expected the position will 'be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? Yes Will grant impact the community once the grant funds are eliminated? Yes Does grant duplicate services provided by private or Non-profit sector? No Initiative#E-4-b Initiative Name: State of Utah Dept of Human Services - Crisis Intervention Team Initiative Number: BA#2 FY2011 Initiative #E-5 Grants Requiring No New Staff Resources Initiative Discussion: The Police Department received a $100,000 grant from the State of Utah, Department of Human Services for continuation and expansion of the statewide Crisis Intervention Team (CIT) training to administer, coordinate, and promote CIT training efforts throughout the State. This grant will provide funding to cover costs associated with attending and conducting CIT Academies, recertification classes, program administration and continued training for the City's Program Director, Coordinator and Regional Coordinators. The CIT program was initiated to assist Law Enforcement Officers in effectively dealing with persons experiencing mental health crisis. These funds will be used as follows: $24,612 will be used to pay overtime costs of the Program Director and CIT Coordinator while conducting CIT Academies, making presentations throughout the State and representing the interest of the CIT Program on numerous councils and committees; $7,056 will be used for travel and lodging of the Program Director and CIT Coordinator to conduct out of town CIT presentations, Academies, and planning and development conferences to market the program throughout the State; $24,540 will be used for supplies, materials, manuals, certification pins, handouts, etc., used at the Academies; $7,872 will be used for travel by the Program Director and CIT Coordinator to attend local and national CIT educational trainings; and $35,920 for contractual presenters at the Academies. Initiative#E-5 1 State of Utah Dept of Human Services - Crisis Intervention Team Initiative Name BA#2 FY2011 Initiative#E-5 2010-11 Initiative Number Fiscal Year Grants Requiring No Police New Staff Resources Department Type of Initiative Krista Dunn/Sherrie Collins 535-3265/535-6150 Prepared By Telephone Contact (Negative) Positive 'General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $01 $0 Ilnternal Service Fund Total $0 I $0 Enterprise Fund Total $0 $0 1OtherFund 72- $ 100,000.00 Total $ 100,000.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: I . Initiative#E-5-a I Accounting Detail Grant#and CFDA#If Applicable: State Contract 110531 Revenue: Cost Center Number Object Code Number Amount 72- 1370 $ 100,000.00 Expenditure: Cost Center Number Object Code Number Amount 72- 2590 $ 100,000.00 i i Additional Accounting Details: . i Grant Information: i ] Grant funds employee positions? NA i Is there a potential for grant to continue? NA i If grant is funding a position is it expected the position will be eliminated at the end of the grant? i NA Will grant program be complete in grant funding time frame? NA Will grant impact the community once the grant funds are eliminated? NA Does grant duplicate services provided by private or Non-profit sector? NA Initiative#E-5-b Initiative Name: United States Department of the Interior Bureau of Reclamation-Water Conservation Landscape Efficiencies Interactive Website Initiative Number: BA#2 FY2011 Initiative #G-1 Council Consent Agenda - Grant Awards Initiative Discussion: The US Department of the Interior, Bureau of Reclamation awarded the Public Utilities Department a $25,554 grant to create and publish a Landscape Efficiencies Inter-Active Website that demonstrates landscape water efficiency management practices that are new, unfamiliar, or which build on the knowledge of water-wise landscaping practices of local water users, and promotes behavior changes in water use in the landscape by driving alteration in plant selection, garden design, irrigation and landscape maintenance. This project will complete the implementation of seven conservation program measures articulated in the 2009 Salt Lake City Water Conservation Master Plan. Of these funds, $25,000 will be used to contract with a landscape software design firm to produce the website and $554 will be used for grant management and oversight. The grant requires a $25,674 match which will be satisfied with the salary and benefits of the associated time spent by the Water Conservation Program Coordinator, and $7,000 for a two year period for the Web license fee which is budget for within the Public Utilities enterprise fund. It is recommended that the City Council adopt the necessary budget to facilitate this grant. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. A Resolution was previously passed authorizing the Mayor to sign and accept Bureau of Reclamation Agreements and to sign any agreements or awards that stem from the original Agreement. Initiative#G-1 United States Department of the Interior Bureau of Reclamation-Water Conservation Landscape Efficiencies Interactive Website Initiative Name BA#2 FY2011 Initiative#G-1 2010-11 Initiative Number I Fiscal Year Council Consent Public Utilities Agenda-Grant Awards Department I Type of Initiative Stephanie Duer/Sherrie Collins 483-6860/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 25,554.00 Total $ 25,554.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-1-a Accounting Detail Grant#and CFDA#If Applicable: R10AP40014-15.530 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 25,554.00 Expenditure: Cost Center Number Object Code Number Amount '72-99999 2590 $ 25,554.00 i J 1 Additional Accounting Details: Grant Information: I Grant funds employee positions? 1 N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA I � Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-1-b Initiative Name: State of Utah, Department of Workforce Services Youth Connections Grant - Central City Initiative Number: BA#2 FY2011 Initiative #G-2 Council Consent Agenda - Grant Awards Initiative Discussion: The Public Services Division of YouthCity applied for and received a $30,500 grant from the Utah State Department of Work Force Services, Youth Connections Grant, under the Child Care Development Discretionary Fund program. This grant is year two of a three year grant funding period. Of this amount, $29,000 of the funds will be used to pay a portion of the full time site coordinators salary and benefits and five seasonal positions at the Central City YouthCity site, and $1,500 will be used to purchase snacks that are an essential program expense. The purpose of this grant is to create, expand, and support out-of-school time programs for at-risk elementary school-age youth through age 12. A 100% match is required which will be satisfied with 10% of the YouthCity Managers salary, benefits and other associated costs including facility maintenance, utilities, travel, printing and postage which are budgeted for within YouthCity's and Public Services general fund budget. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. The City Council adopted the necessary Resolution authorizing the Mayor to sign and accept the grant award and to sign any additional agreements or awards as a result of the initial grant. Initiative#G-2 State of Utah, Department of Workforce Services Youth Connections Grant-Central City Initiative Name BA#2 FY2011 Initiative#G-2 2010-11 Initiative Number Fiscal Year Council Consent Public Services Agenda-Grant Awards Department Type of Initiative Kim Thomas/Sherrie Collins 535-6129/535-6150 Prepared By i Telephone Contact (Negative) I Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 i $0 Internal Service Fund Total $0 I $0 Enterprise Fund Total $0 I $0 Other Fund '72-99999 $ 30,500.00 Total $ 30,500.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-2-a Accounting Detail Grant#and CFDA#If Applicable: 93.575 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 30,500.00 I , Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 30,500.00 Additional Accounting Details: Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A 'If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are 'eliminated? N/A Does grant duplicate services provided by private or i Non-profit sector? N/A Initiative#G-2-b i Initiative Name: State of Utah, Department of Workforce Services Youth Connections Grant - Fairmont Park Initiative Number: BA#2 FY2011 Initiative #G-3 Council Consent Agenda - Grant Awards Initiative Discussion: The Public Services Division of YouthCity applied for and received a $30,500 grant from the Utah State Department of Work Force Services, Youth Connections Grant, under the Child Care Development Discretionary Fund program. This grant is year two of a three year grant funding period. Of this amount, $22,509 of the funds will be used to pay a portion of the full time site coordinators salary and benefits at the Fairmont Park YouthCity site, $2,794 will be used for phone services, printing, copying, computers and miscellaneous supplies, and $3,090 will be used to purchase snacks that are an essential program expense, and $2,107 will be used to pay for 30 youth to participate in fee based activities. The purpose of this grant is to create, expand, and support out-of-school time programs for at-risk elementary school-age youth, through age 12. A 100% match is required which will be satisfied with 10% of the YouthCity Managers salary, benefits and other associated costs including facility maintenance, utilities, travel, printing and postage which are budgeted for within YouthCity's and Public Services general fund budget. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. The City Council adopted the necessary Resolution authorizing the Mayor to sign and accept the grant award and to sign any additional agreements or awards as a result of the initial grant. Initiative#G-3 State of Utah, Department of Workforce Services Youth Connections Grant-Fairmont Park Initiative Name BA#2 FY2011 Initiative#G-3 2010-11 Initiative Number Fiscal Year Council Consent Public Services Agenda-Grant Awards Department Type of Initiative Kim Thomas/Sherrie Collins 535-6129/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0' $0 Other Fund 72-99999 $ 30,500.00 Total $ 30,500.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-3-a Accounting Detail Grant#and CFDA#If Applicable: 93.575 Revenue: Cost Center Number Object Code Number Amount 72_99999 1370 $ 30,500.00 -Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 30,500.00 i I -Additional Accounting Details: I � Grant Information: ! Grant funds employee positions? N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA 1 Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A 1 Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-3-b Initiative Name: State of Utah, Department of Workforce Services Youth Connections Grant - Liberty Park Initiative Number: BA#2 FY2011 Initiative #G-4 Council Consent Agenda - Grant Awards Initiative Discussion: The Public Services Division of YouthCity applied for and received a $30,500 grant from the Utah State Department of Work Force Services, Youth Connections Grant, under the Child Care Development Discretionary Fund program. This grant is year two of a three year grant funding period. Of this amount, $27,723 of the funds will be used to pay a portion of the full time site coordinators salary and benefits and five seasonal positions at the Liberty Park YouthCity site, $1,277 used for phone services, printing, copying, computer service and miscellaneous supplies, and $1,500 will be used to purchase snacks that are an essential program expense. The purpose of this grant is to create, expand, and support out-of-school time programs for at-risk elementary school-age youth through age 12. A 100% match is required which will be satisfied with 10% of the YouthCity Managers salary, benefits and other associated costs including facility maintenance, utilities, travel, printing and postage which are budgeted for within YouthCity's and Public Services general fund budget. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. The City Council adopted the necessary Resolution authorizing the Mayor to sign and accept the grant award and to sign any additional agreements or awards as a result of the initial grant. Initiative#G-4 State of Utah, Department of Workforce Services Youth Connections Grant-Liberty Park Initiative Name BA#2 FY2011 Initiative#G-4 2010-11 Initiative Number Fiscal Year Council Consent Public Services Agenda-Grant Awards Department Type of Initiative Kim Thomas/Sherrie Collins ' 535-6129/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 'Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund '72-99999 $ 30,500.00 Total $ 30,500.00 i $0 Staffing Impact: Requested Number of 0 FTE's: 'Position Title: I I Initiative#G-4-a 1 Accounting Detail 3rant#and CFDA#If Applicable: 93.575 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 30,500.00 Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 30,500.00 Additional Accounting Details: Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will .be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A 'Will grant impact the community once the grant funds are eliminated? N/A 'Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-4-b Initiative Name: State of Utah, Department of Workforce Services Youth Connections Grant - Ottinger Hall Initiative Number: BA#2 FY2011 Initiative #G-5 Council Consent Agenda - Grant Awards Initiative Discussion: The Public Services Division of YouthCity applied for and received a $30,500 grant from the Utah State Department of Work Force Services, Youth Connections Grant, under the Child Care Development Discretionary Fund program. This grant is year two of a three year grant funding period. Of this amount, $24,403 of the funds will be used to pay a portion of the full time site coordinators salary and benefits and three seasonal positions at the Ottinger Hall YouthCity site, $3,097 will be used for phone services, printing, copying, computer service and miscellaneous supplies, and $3,000 will be used to purchase snacks that are an essential program expense. The purpose of this grant is to create, expand, and support out-of-school time programs for at-risk elementary school-age youth through age 12. A 100% match is required which will be satisfied with 10% of the YouthCity Managers salary, benefits and other associated costs including facility maintenance, utilities, travel, printing and postage which are budgeted for within YouthCity's and Public Services general fund budget. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. The City Council adopted the necessary Resolution authorizing the Mayor to sign and accept the grant award and to sign any additional agreements or awards as a result of the initial grant. Initiative#G-5 State of Utah, Department of Workforce Services Youth Connections Grant-Ottinger Hall Initiative Name BA#2 FY2011 Initiative#G-5 2010-11 Initiative Number Fiscal Year Council Consent Public Services Agenda-Grant Awards Department I Type of Initiative Kim Thomas/Sherrie Collins 535-6129/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 30,500.00 Total $ 30 500.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-5-a Accounting Detail Grant#and CFDA#If Applicable: 93.575 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 30,500.00 , I Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 I $ 30,500.00 1 I i f Additional Accounting Details: I I I i I i � i I I i Grant Information: I Grant funds employee positions? N/A Is there a potential for grant to continue? I N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? I NA Will grant program be complete in grant funding time frame? I N/A I I Will grant impact the community once the grant funds are Ieliminated? I N/A Does grant duplicate services provided by private or I Non-profit sector? N/A I i Initiative#G-5-b Initiative Name: State of Utah, Certified Local Government (CLG) Program, Intensive Level Survey- Liberty Wells Initiative Number: BA#2 FY2011 Initiative #G-6 Council Consent Agenda - Grant Awards Initiative Discussion: The State of Utah, Department of Community Culture awarded the Salt Lake City Planning Division a $9,900 Certified Local Government grant to provide funding to expand the Liberty Wells National Register for Historic Preservation district by expanding the intensive level documentation of eligible properties as needed and prepare a nomination. These funds will be used to hire a professional consultant to complete the historic intensive level survey, provide additional documentation on properties and to prepare an Historic National Register nomination. The grant requires a $9,900 match which will be satisfied with the Preservation Planning Staff time and is budgeted for within the Planning Division's budget. It is recommended that the City Council adopt the necessary budget to facilitate this grant. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. Initiative#G-6 I i i State of Utah, Certified Local Government(CLG) Program, Intensive Level Survey-Liberty Wells Initiative Name BA#2 FY2011 Initiative#G-6 1 2010-11 Initiative Number Fiscal Year Council Consent CED Agenda-Grant Awards Department i Type of Initiative Janice Lew/Sherrie Collins 535-7625/535-6150 I Prepared By i Telephone Contact (Negative) I Positive General Fund -Fund Balance- None I Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund I Total $01 $0 Internal Service Fund 1 li I Total $0 $0 Enterprise Fund I 1 Total $0 $0 Other Fund 172-99999 $ 9,900.00 Total $ 9,900.00 $0 Staffing Impact: 'Requested Number of 0 FTE's: Position Title: I I I I I I I I 1 I Initiative#G-6-a Accounting Detail 3rant#and CFDA#If Applicable: 15.904 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 9,900.00 Expenditure: Cost Center Number Object Code Number Amount 172-99999 2590 $ 9,900.00 Additional Accounting Details: Grant Information: Grant funds employee positions? I N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will I be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? ' N/A Will grant impact the community once the grant funds are eliminated? I N/A Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-6-b Initiative Name: Utah Department of Public Safety - 2009 Community Emergency Response Team (CERT) Grant Initiative Number: BA#2 FY2011 Initiative #G-7 Council Consent Agenda - Grant Awards Initiative Discussion: The Emergency Management Services Division received a $2,300 grant from the Utah Department of Public Safety, Division of Homeland Security under the CERT program. This grant is awarded on an annual basis to jurisdictions to help offset costs associated with sponsoring the Citizen Corp Council in CERT training, emergency preparedness excercises, equipment and public outreach. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. Initiative#G-7 Utah Department of Public Safety- 2009 Community Emergency Response Team (CERT) Grant Initiative Name I BA#2 FY2011 Initiative#G-7 2010-11 Initiative Number j Fiscal Year Council Consent Police Agenda-Grant Awards Department I Type of Initiative John Flynt/Sherrie Collins 799-3604/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0' Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 2,300.00 Total $ 2,300.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-7-a DES-2009-CERT-SHSP- Accounting Detail Grant#and CFDA#If Applicable: 002 97.067 Revenue: Cost Center Number Object Code Number I Amount '72-99999 1370 $ 2,300.00 I I i I Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 2,300.00 I I Additional Accounting Details: i I I I i I Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A I If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are 'eliminated? NIA Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-7-b Initiative Name: Utah Department of Public Safety- 2010 Emergency Management Performance Grant (EMPG) Initiative Number: BA#2 FY2011 Initiative #G-8 Council Consent Agenda - Grant Awards Initiative Discussion: The Emergency Management Services Division received a $12,500 project based grant from the Utah Department of Public Safety, Division of Homeland Security. This grant is awarded on an annual basis to jurisdictions to help offset costs of planning and updating emergency preparedness plans, conduct emergency preparedness exercises and produce materials and other media for public educational outreach and CERT training pertaining to emergency preparedness. SLC's population increases from 180,000 to an estimated 310,000 each workday. Should a disaster occur during the workday, business employees become a part of the SLC emergency response, but are not trained to assist themselves or others. These funds will offset costs in providing CERT Training to local businesses and individuals including the Citizen Corp Council. The funds will be used to purchase training materials, supplies and equipment including books, brochures, handouts and community giveaways as funding permits. The grant requires a 50% match which will be satisfied with the Community Preparedness Coordinator's time. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. Initiative#G-8 Utah Department of Public Safety- 2010 Emergency Management Performance Grant(EMPG) Initiative Name BA#2 FY2011 Initiative#G-8 2010-11 Initiative Number Fiscal Year Council Consent Police Agenda-Grant Awards Department Type of Initiative John Flynt/Sherrie Collins 799-3604/535-6150 Prepared By Telephone Contact (Negative) I Positive General Fund -Fund Balance- None i Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount 'General Fund Total $0 $0 Internal Service Fund I Total $01 I $0 Enterprise Fund Total $01 $0 Other Fund 72_99999 $ 12,500.00 1 Total $ 12,500.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-8-a Accounting Detail 3rant#and CFDA#If Applicable: MPG-2010-HLS-101 97.042 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 12,500.00 Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 12,500.00 Additional Accounting Details: Grant Information: I Grant funds employee positions? N/A Is there a potential for grant to continue? I N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A Iwll grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or Non-profit sector? N/A I � Initiative#G-8-b Initiative Name: Utah Department of Public Safety - 2010 Emergency Management Service Grant Initiative Number: BA#2 FY2011 Initiative #G-9 Council Consent Agenda - Grant Awards Initiative Discussion: The Emergency Management Services Division received a $20,000 grant from the Utah Department of Public Safety, Division of Homeland Security. This grant is awarded on an annual basis to jurisdictions to help offset general costs of emergency planning and updating emergency preparedness plans, conduct emergency preparedness exercises and produce materials and other media for public educational outreach. The grant requires a 50% match which is satisfied with a portion of the Emergency Programs Manager's time. A Resolution was previously passed authorizing the Mayor to sign and accept the grant and any additional grants or agreements that stem from the original grant. Initiative#G-9 1 Utah Department of Public Safety- 2010 Emergency Management Service Grant Initiative Name BA#2 FY2011 Initiative#G-9 2010-11 Initiative Number Fiscal Year Council Consent Police Agenda-Grant Awards Department Type of Initiative Cory Lyman/Sherrie Collins 799-1901/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 20,000.00 Total $ 20,000.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-9-a i Accounting Detail Grant#and CFDA#If Applicable: MPG-2010-HLS-046 97.042 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 20,000.00 I I I I Expenditure: Cost Center Number Object Code Number I Amount 72-99999 2590 I $ 20,000.00 I I I � I � I 1 j I I I I I i I I I Additional Accounting Details: � I i I I i t I I I I I I Grant Information: 'Grant funds employee positions? I N/A ils there a potential for grant to continue? I N/A I If grant is funding a position is it expected the position will I I be eliminated at the end of the grant? I L NA I Will grant program be complete in grant funding time frame? N/A I I 'Will grant impact the community once the grant funds are eliminated? I N/A Does grant duplicate services provided by private or ;Non-profit sector? I N/A I i Initiative#G-9-b Initiative Name: FBI Reimbursement Grant Initiative Number: BA#2 FY2011 Initiative #G-10 Council Consent Agenda - Grant Awards Initiative Discussion: The FBI will reimburse the Police Department for cost incurred in property leasing, improvements, furniture and equipment. Initiative#G-10 FBI Reimbursement Grant i Initiative Name BA#2 FY2011 Initiative#G-10 2010-11 Initiative Number Fiscal Year Council Consent Police Agenda-Grant Awards Department Type of Initiative Krista Dunn/Sherrie Collins 799-3265/535-6150 Prepared By Telephone Contact (Negative) 1 Positive General Fund -Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund I Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 172-99999 $ 210,000.00 Total $ 210,000.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-10-a Accounting Detail Grant#and CFDA#If Applicable: Revenue: Cost Center Number Object Code Number I Amount 172-99999 1370 $ 210,000.00 Expenditure: Cost Center Number Object Code Number I Amount 1 72-99999 2590 $ 210,000.00 Additional Accounting Details: • Grant Information: IGrant funds employee positions? N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are i eliminated? N/A Does grant duplicate services provided by private or i Non-profit sector? N/A Initiative#G-10-b Initiative Name: State of Utah Department of Public Safety- SLC Bicycle Safety Project Grant Increase Initiative Number: BA#2 FY2011 Initiative #G-11 Council Consent Agenda - Grant Awards Initiative Discussion: The Police Department applied for and received a $12,876 grant from the State of Utah, Department of Public Safety under their federally funded National Highway Traffic Safety Administration Bicycle Safety Program. The grant was awarded to provide a public bicycle safety awareness and enforcement campaign to educate youth and adults through "Bike Rodeos". The budget for this grant was established during BA#4 in Fiscal Year 2010 under initiative #B-3. Of the original $12,876 budget, $9,600 was allocated to pay officer over time to conduct the twelve Bike Rodeos and $3,276 was allocated to develop and print educational outreach materials and pamphlets and youth give-always. The State has increased the award by $7,124 for a total grant award of$20,000. The additional funds will be used for additional printing, radio/tv PSA's and giveaways that include youth helmets and adult safety lights. This request is to increase the budget in the existing cost center by the $7,124.00. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. Initiative#G-11 State of Utah Department of Public Safety-SLC Bicycle Safety Proiect Grant Increase Initiative Name BA#2 FY2011 Initiative#G-11 2010-11 Initiative Number L Fiscal Year Council Consent Police Agenda-Grant Awards Department Type of Initiative Krista Dunn/Sherrie Collins 799-3265/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 7,124.00 Total $ 7,124.00 1 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-11-a Accounting Detail Grant#and CFDA#If Applicable: PS100703-20.600 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 7,124.00 • Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 7,124.00 Additional Accounting Details: Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A 'If grant is funding a position is it expected the position will 'be eliminated at the end of the grant? NA Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or Non-profit sector? j N/A Initiative#G-11-b Initiative Name: State of Utah Commission on Criminal and Juvenile Justice (CCJJ), SLC Asset Forfeiture Program Initiative Number: BA#2 FY2011 Initiative #G-12 Council Consent Agenda - Grant Awards Initiative Discussion: The Police Department applied for and received a $30,180 grant award from State of Utah, Commission on Criminal and Juvenile Justice (CCJJ), under the SLC Asset Forfeiture program. Civil asset forfeiture laws provide law enforcement agencies with the power to seize property and money connected to illegal activity. Some of these funds are then allocated back to the individual jurisdictions that collected them. Of these funds, $3,000 will be used for equipment to purchase a tracking wire, $6,180 will be used to send four (4) Detectives to the California Narcotics Officer's Association (CNOA) Conference in Anaheim, CA., $5,820 will be used to send nine (9) Detectives to the Utah Narcotics Officers Association (UNOA) Training in Mesquite NV., and $15,180 will be used for narcotics buy money to provide evidence of illegal drug deals. The narcotics unit has developed informants capable of purchasing narcotics from several larger drug organizations within Salt Lake City. These types of investigations can require larger buys than what is routine for the squad. These funds will allow the Police Department to pursue these larger organizations, enabling the department to conduct mid-level buys, that provide evidence of more serious drug crimes. A Resolution was previously passed authorizing the Mayor to sign and accept the Asset Forfeiture grant funds and any additional grants or agreements that stem from the original grant. Initiative#G-12 Ir I State of Utah Commission on Criminal and Juvenile Justice (CCJJ), SLC Asset Forfeiture Program Initiative Name BA#2 FY2011 Initiative#G-12 2010-11 Initiative Number Fiscal Year Council Consent Police Agenda-Grant Awards Department Type of Initiative Krista Dunn/Sherrie Collins 799-3265/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 30,180.00 ; Total $ 30,180.00 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-12-a Accounting Detail Grant#and CFDA#If Applicable: 11N30 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 30,180.00 Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 30,180.00 Additional Accounting Details: Grant Information: Grant funds employee positions? N/A Is there a potential for grant to continue? N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA 'Will grant program be complete in grant funding time frame? N/A 'Will grant impact the community once the grant funds are eliminated? ; N/A Does grant duplicate services provided by private or Non-profit sector? N/A Initiative#G-12-b Initiative Name: State Office of Crime Victim Reparations, 2010 VOCA Victim Assistance Grant Initiative Number: BA#2 FY2011 Initiative #G-13 Council Consent Agenda - Grant Awards Initiative Discussion: The Police Department applied for and received $41,953.65 from the State of Utah, Office of Crime Victim Reparations under the Victim of Crime Act (VOCA) grant program, for the continuation of the Mobile Response Team Victim Advocate Program. These funds will be used to pay 1040 hours of wages and benefits of two (2) victim advocate positions who provide 24-7, on scene crisis counseling and resource services to victims of any violent crime. Of these funds, $37,527.65 is allocated for twelve (12) months of salary and benefits of the two victim advocate positions; $2,926.00 will be used for mileage when personal vehicles are used to attend conferences, conference registration, hotel and per diem to attend the Crime Victims Conference, the Victim Assistance Academy, the Statewide Advocates for Victims Organization (SWAVO) training and National Organization for Victim Assistance (NOVA) conference; and $1,500 will be use as emergency funds to assist victims with immediate needs. A $10,495.90 match is required which will be satisfied by the payment of salary and benefits of another victim advocate position. These funds are budgeted for within the Police Departments general fund budget. A Resolution was previously passed authorizing the Mayor to sign and accept the funds and any additional grants or agreements that stem from the original grant. Initiative#G-13 State Office of Crime Victim Reparations, 2010 VOCA Victim Assistance Grant Initiative Name BA#2 FY2011 Initiative#G-13 2010-11 Initiative Number Fiscal Year Council Consent Police Agenda-Grant Awards Department I Type of Initiative Wendy Isom/Sherrie Collins 799-3810/535-6150 Prepared By Telephone Contact (Negative) Positive General Fund - Fund Balance- None Impact Revenue Impact By Fund: Fiscal Year Annual Impact Amount Impact Amount General Fund Total $0 $0 Internal Service Fund Total $0 $0 Enterprise Fund Total $0 $0 Other Fund 72-99999 $ 41,953.65 Total $ 41,953.65 $0 Staffing Impact: Requested Number of 0 FTE's: Position Title: Initiative#G-13-a Accounting Detail Grant#and CFDA#If Applicable: 10-VOCA-46 Revenue: Cost Center Number Object Code Number Amount 72-99999 1370 $ 41,953.65 Expenditure: Cost Center Number Object Code Number Amount 72-99999 2590 $ 41,953.65 1 Additional Accounting Details: 1 Grant Information: Grant funds employee positions? N/A 'Is there a potential for grant to continue? 1 I N/A If grant is funding a position is it expected the position will be eliminated at the end of the grant? NA 'Will grant program be complete in grant funding time frame? N/A Will grant impact the community once the grant funds are eliminated? N/A Does grant duplicate services provided by private or 1 Non-profit sector? N/A Initiative#G-13-b