009 of 2003 - Amending Ord 32 of 2001; Final Budget 111111111.111111.0111110
• 0 03-1
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SALT LAKE CITY ORDINANCE
No. 9 of 2003
(Amending Salt Lake City Ordinance No.32 of 2001
which adopted the Final Biennial Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Years 2001-2002 and 2002-2003)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO.32 OF
2001 WHICH APPROVED,RATIFIED AND FINALIZED THE BIENNIAL BUDGET
OF SALT LAKE CITY,UTAH,INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT,FOR THE FISCAL YEARS BEGINNING JULY 1,2001 AND ENDING
JUNE 30,2002 AND BEGINNING JULY 1,2002 AND ENDING JUNE 30,2003.
PREAMBLE
On June 14,2001,the Salt Lake City Council approved,ratified and finalized the
biennial budget of Salt Lake City,Utah,including the employment staffing document,for
the fiscal years beginning July 1,2001 and ending June 30,2002 and beginning July 1,
2002 and ending June 30,2003,in accordance with the requirements of Section 118,
Chapter 6,Title 10 of the Utah Code Annotated,and said biennial budget,including the
employment staffing document,was approved by the Mayor of Salt Lake City,Utah.
The City's Policy and Budget Director,acting as the City's Budget Officer,
prepared and filed with the City Recorder proposed amendments to said duly adopted
biennial budget,including the amendments to the employment staffing document,copies
of which are attached hereto,for consideration by the City Council and inspection by the
public.
The City Council fixed a time and place for a public hearing to be held on
3/20 ,2003 to consider the attached proposed amendments to the biennial
budget,including the employment staffing document,and ordered notice thereof be
published as required by law.
Notice of said public hearing to consider the amendments to said biennial budget,
including the employment staffing document,was duly published and a public hearing to
consider the attached amendments to said biennial budget,including the employment
staffing document,was held on 3/20 ,2003,in accordance with said notice
at which hearing all interested parties for and against the biennial budget amendment
proposals were heard and all comments were duly considered by the City Council.
All conditions precedent to amend said biennial budget,including the
employment staffing document,have been accomplished.
Be it ordained by the City Council of Salt Lake City,Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the biennial
budget of Salt Lake City,including the employment staffing document,as approved,
ratified and finalized by Salt Lake City Ordinance No.32 of 2001.
SECTION 2. Adoption of Amendments. The biennial budget amendments,
including amendments to the employment staffing document,attached hereto and made a
part of this Ordinance shall be,and the same hereby are adopted and incorporated into the
biennial budget of Salt Lake City,Utah,including the employment staffing document,for
the fiscal years beginning July 1,2001 and ending June 30,2002 and beginning July 1,
2002 and ending June 30,2003,in accordance with the requirements of Section 128,
Chapter 6,Title 10,of the Utah Code Annotated.
2
SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget
Director,acting as the City's Budget Officer,is authorized and directed to certify and file
a copy of said biennial budget amendments,including amendments to the employment
staffing document,with the Utah State Auditor.
SECTION 4. Filing of Copies of the Biennial Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said biennial budget
amendments,including amendments to the employment staffing document,in the office
of said Budget Officer and in the office of the City Recorder which amendments shall be
available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its first
publication.
Passed by the City Council of Salt Lake City,Utah,this lath day of
March 2003.
CHAIRPERS
ATTEST:
IEF DEPUT TY ORDER
3
Transmitted to the Mayor on 3/21/0 3
Mayor's Action: ?6 Approved Vetoed
MAYOR
ATTEST:
I DEPUTY;:-. , ER
'i . story {`g,A t. 3— 3—03
(SEAL) 4 s ,. ` __ _ __
`4 i4� ,.r ,',
Bill No. 9 \`:'':of 2003:
Published: 4/7/03 '
G:\Ordinance 03Wmending budget 3-20-03 doe
4
FY 2003 Initiatives in Budget Amendment— March
FY 2003 FY 2004
Initiative Gen.Fund Gen.
Initiative Name VIE Fund FTE
Amount Impact Impact
Revenue Shortfall
General Fund
1. Capital Outlay and Personal ($1,370,200) ($1,370,200)
Services
2. Non-Departmental $27,000 $27,000
3. Management Services ($102,500) ($102,500) (2.0) (164,200)
4. Police ($106,000) ($106,000) (2.0) (199,000)
5. Attorney ($14,300) $14,300) (1.0) ($40,120)
6. Public Services ($490,000) ($490,000) ($208,600)
7. CED ($181,000) (181,000) (4.0) ($151,600)
8. Fire ($22,000) ($22,000) (1.5) ($95,500)
9. Revenue Adjustments ($3,504,800) ($3,504,800) ($3,567,800)
CIP
10 CIP O tional $2,280,366 2,280,366
General Fund
11. Utopia 2003 $186,304
12. Clock Tower Sprinklers $20,060
13. Building Permit Fee Refund $7,339 $7,339
14. Impact Fee Exemptions $6,230 $6,230
CIP
15. FY 03 Expenditure of FY 04 $1,500,000
Class C Funds
16. South Temple—Main Street $500,000
to Virginia
Internal Service
17. Plaza 349—Construction $645,000 $50,000
and Operations and
Maintenance
18. Governmental Immunity 1 $200,000 $200,000
Claims and Damages
19. Risk Management $67,600
Insurance Premiums #1
20. Risk Management $67,600
Insurance Premiums#2
21. Risk Management Software $30,063
Purchase
22. IMS Vehicle Purchase $61,080
Revolving Loan Fund
23. Wasatch Pro erties Loan $1,200,000
Grants Re airing Existing Staff Focus
24. A. Palmer Reward Fund $5,000
25. Prosecutor's Office VAWA $10,989
Grant
FY 2003 Initiatives in Budget Amendment—March
FY 2003 FY 2004
Initative Gen.Fund Gen.
Initative Name FTE Fund FTE
Amount Impact
Impact
26. Police Department VAWA $23,603
Grant
27. Neighborhood Matching $117,000
Grant
28. State of Utah—Emergency $5,555
Services and Homeland
Security Grant
29. State of Utah—Emergency $14,636
Services and Homeland
Securi Citizens' Cor u s
Grants Providing Additional Staff Resources
30. USAR Captain Funding $39,775 1.0
31. Sorenson Multi-Cultural $18,000
Center/Hear Our Voices
(Seasonal Part Time
Employee)
32. State of Utah—Emergency $30,000 0.8
Services and Homeland
Securi Grant
House Kee ping
General Fund
33. Courts Building Utilities $0
and Maintenance
Internal Service
34. Rental PC Equipment for $109,020
Public Services and Public
Safety
Special Revenue Non-Grant
35. Special Revenue Donations $400,000
Debt Service
36. GO Bond Debt Re issue ($123,462)
37. Special Improvement $64,193
District (SID) Budgets
38. Library Construction $12,659,887
Budget
Grants
39. Neighborhood Matching $350,000
Grants Reappropriation
40. CDBG Recaptures $198,466
41. CED Program Income $1,507,778
42. Landfill CIP for 2003 $2,500,000
43. Independent Review $40,000
Commission Investigator
2
FY 2003 Initiatives in Budget Amendment—March
FY 2003 FY 2004
Initative Gen.Fund Gen.
Initative Name Amount Impact FIE Fund FTE
Impact
44. Housing Mitigation 1060 $3,000
South 900 West
3
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
All Departments FY 02-03
Department For Fiscal Year
Capital Outlay and Personal Services Expenditure
Decreases BA#12 01
Initiative Name Initiative Number
Steve Fawcett 535-6399
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1.General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Departmental Capital Accounts(freeze) (865,300)
Departmental Personal Services Accounts (474,500)
Total ($1,339,800) $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages (574,500)
2. Employee Benefits-Severance 100,000
3.Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay (865,300)
6. Other(Specify)
Total ($1,339,800) $0 $0
BA#12 FY03 Initiative#1-Capital Outlay and Personal Services Expenditure Decrease13/21/200310:23 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
Capital outlay needs will be delayed until the next fiscal year. Personal services funds allocated to
the first half of this fiscal year that have not been used will be removed from the departmental
budgets. These one-time budget reductions are not expected to have a significant impact on existing
service levels.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Due to the current shortfall in anticipated revenue, two areas of departmental budgets will be reduced
city-wide. These reductions will apply only to the current fiscal year, and will be made in capital
outlay and personal services accounts.
The department budgets for capital outlay have been frozen since the second quarter of this fiscal
year. Now the recommendation is that these funds be removed from the department expenditure
budgets for a total reduction of $865,300. The specific departments and the amount that will be
subtracted from their current capital outlay accounts follows.
Police $120,000
Public Services $601,200
Management Services $35,300
Community& Economic Development $10,000
Fire $40,000
Attorney $58,800
Another area in which the budget can be reduced is in the personal services accounts for positions
that were vacant. From the time period beginning July 1 through December 31, 2002, a total of
$474,500 is available to be removed from the various department personal services budgets. One
adjustment that needs to be included in this reduction is the allowance of $100,000 for severance,
however. The amount by which each department's personal services budget will be reduced is listed
below.
Police $350,000
Public Services $58,000
Community& Economic Development $30,000
Management Services $50,000
Attorney $60,000
City Council $26,500 (19-00100 2199-01)
Severance (various departments) ($100,000)
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Non-Departmental FY 02-03
Department For Fiscal Year
Non-Departmental Expenditures BA#12 02
Initiative Name Initiative Number
Gordon Hoskins 535-6394
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Unallocated Revenue 516,200
Total $516,200 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Encumbrance Carryover (200,000)
National Cities& Towns Convention Trust Fund 227,000
Total $27,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 1 $0 $0
4.Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1.Salaries and Wages
2. Employee Benefits
3.Operating and Maintenance Supply
4.Charges and Services 227,000
5.Capital Outlay
6. Other(Encumbrance carryover) (200,000)
Total $27,000 $0 $0
BA#12 FY03 Initiative#2-Non-Departmental Expendituresl3/21/200310:23 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
The allocation of these funds will result in $516,200 to cover City expenses for this fiscal year, rather
than being retained in the General Fund balance at the end of the fiscal year.
F. Issue Discussion:A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
This request moves funds from the General Fund that would normally be retained in fund balance
at year end in order to build the City's "savings account". In Budget Amendment#11, $423,000 in
excess funds was moved from the Risk Subrogation Fund to General Fund balance. This was done
in anticipation of a shortfall in revenue, which has now been confirmed. This amendment proposes
the allocation of this amount within the General Fund, rather than retaining it in fund balance.
Revenue of$93,200 from ongoing revenue sources were originally planned to be contributed to fund
balance. This revenue should now be recognized to address the revenue shortfall.
Encumbrance carryovers throughout City departments were reviewed to make sure they were still
needed. This review resulted in $200,000 that was actually available for use. These various
accounts have been consolidated into one expenditure reduction.
One new expense for the Non-Departmental budget relates to the cost of hosting the convention
for the National League of Cities and Towns. Fund raising efforts were successful in raising
$257,500, in spite of the current state of the economy. However, even after cutting the original
budget by more than $200,000, there is $227,000 in remaining expenses. This amendment requests
that$227,000 be transferred to the National Cities and Towns Convention Trust Fund from the Non-
Departmental budget to cover these expenses.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services FY 02-03
Department For Fiscal Year
Management Services Expenditure Decreases BA#12 03
Initiative Name Initiative Number
Laurie Dillon 535-7766
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Eliminate Cashier Position(layoff) (8,000) (38,700)
Eliminate HR Consultant Position(vacant) (15,000) (53,700)
Labor Relations Operating Expenses (5,100) (5,200)
Reclassify Admin Secretary to Sr. Secretary (12,000) (16,000)
Consultant Expense (5,000) (20,000)
Unemployment and Worker Compensation (15,000) (5,000)
Miscellaneous Operating Expenses (16,900) (13,600)
Equipment Lease (9,000)
Travel and Training (2,500)
Parking Meter Replacement (14,000) (12,000)
Total ($102,500) ($164,200) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Benefits (55,000) (113,400)
2. Operating and Maintenance Supply (36,000) (30,800)
3. Charges and Services (16,500) (20,000)
4. Capital Outlay
5. Other(Specify)
Total ($107,500) ($164,200) $0
BA#12 FY03 Initiative#3-Management Services Expenditure Decreases.xls3/4/20032:24 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Human Resources Consultant -1 -53,700
Cashier -1 -38,700
BA#12 FY03 Initiative#3-Management Services Expenditure Decreases.xls3/4/20032:24 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
Funding for supplies, training and travel may be restricted, but is not expected to have a significant
impact on services. Funding for parking meter replacement has been eliminated. This can be done
for the short-term with no significant impacts, but funding will be needed at some point in the future.
Two positions have been eliminated. It is anticipated that existing staff duties will be reallocated to
compensate for the reductions, and no significant service delays are anticipated.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Management Services has proposed cuts in a number of areas to address the revenue shortfall.
The proposed changes eliminate two positions, a Human Resources Consultant and a Cashier. The
HR Consultant position is vacant, but the Cashier position would require a layoff. The Human
Resource Consultants will be reorganized, and Labor Relations will be moved into the Director's
Office. This will result in one less position and a decrease in operating expenses for Labor Relations.
There has been a reduction in the need for a cashier in the Treasurer's Office since the Justice Court
opened. One cashier position in the Treasurer's Office would be eliminated. The Administrative
Secrerary will be trained to cover the cashier function to provide back-up coverage for the Treasurer's
Office.
Reclassification of a position in Purchasing, Property and Contract Management from an
Administrative Secretary to a Senior Secretary will result in a decrease of $12,000 in the current year
and $16,000 in FY 2003. The position is currently vacant, but will need to be filled.
Consultant expenses in the Director's Office will be reduced by $5000 in FY 2003 and by $20,000
in FY 2004. Claims for Worker's Compensation and Unemployment have been lower than what was
budgeted this year, so these accounts can be reduced by $15,000 in FY 2003 and $5000 in FY 2004.
All divisions developed reductions in their operating budgets for a total department reduction of
$16,900 in FY 2003 and $13,600 in FY 2004. Equipment lease expenses, training, and travel budgets
were scrutinized in Finance, and a total of$11,500 can be reduced from the current year budget. The
decrease in equipment lease will come from retaining computers for one more year, rather than getting
new ones.
The budget for the remainder of this year for parking meter replacement is proposed to be
eliminated ($14,000), and it is also proposed to be eliminated in FY 2004 ($12,000). This funding will
need to be reallocated in future years, as there will be no funds budgeted to replace any parking meter
heads, it becomes necessary.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Police Department FY 02-03
Department For Fiscal Year
Police Expenditure Decreases BA#12 4
Initiative Name Initiative Number
Kay Christensen 535-7677
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Eliminate Airport funding of Sgt.Position (40,000) (85,000)
Total ($40,000) ($85,000)_ $0
2. Internal Service Fund
Total $0 I $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Eliminate Airport funded Sgt.Position by attrition (7,000) (85,000)
Eliminate Vacant Secretary Position (12,000) (37,000)
Not using Cogent FingerprintMaint.System (27,000) (27,000)
Reduce Fleet Fuel Usage (35,000) (50,000)
Continue to Use Temp Service at Service Desk Tech (25,000)
Support
Total ($106,000) F ($199,000) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Benefits (52,000) (122,000)
2. Operating and Maintenance Supply
3. Charges and Services (87,000) (77,000)
4. Capital Outlay
5. Other(Specify)
Total ($139,000) ($199,000) $0
BA#12 FY03 Initiative#4 Police Exp. Reductions.xls3/4/20031:28 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Eliminate Airport Funded Sgt. Position by Attrition -1 -85,000
Eliminate Vacant Secretary Position -1 -37,000
BA#12 FY03 Initiative#4 Police Exp. Reductions.xls3/4/20031:28 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The position of Airport Sergeant has been reassigned to the Police Department resulting in the loss
of Airport Revenue to the General Fund (average Sgt. pay is $85,000 with benefits). The position will
be cut through attrition and the number of Sergeants reduced to 47.
A vacant secretarial position will be eliminated. Two positions were fully budgeted for Service Desk
and Technical Support and both have become vacant. The Department has been filling the positions
with temporary help when necessary for the remainder of FY 03.
The Department purchased a new fingerprint system three years ago. The Cogent System is a
software maintenance system which the Department will defer using. This will have no impact on the
quality of the fingerprint system or the ability to interact with the national fingerprint data bank, AFIS).
The Department has evaluated fleet fuel usage and determined a reasonable reduction due to newer
vehicles and applied efficiencies.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Attorney's Office FY 02-03
Department Name For Fiscal Year
Attorney Expenditure Decreases BA#12 05
Initiative Name Initiative Number
Kay Christensen 535-7677
Preparer Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Eliminate vacant Secretary Position (14,300) (40,120)
Total ($14,300) ($40,120) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Employee Benefits (14,300) (40,120)
2. Operating and Maintenance Supply
3.Charges and Services
4. Capital Outlay
5. Other(Specify)
Total ($14,300) ($40,120) $0
BA#12 FY03 Initiative#5 Attorney Exp.Decreases3/3/20032:56 PM
Salt Lake City Corporation
Management and.Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Eliminate one vacant secretarial position -1 ($40,120)
BA#12 FY03 Initiative#5 Attorney Exp.Decreases3/3/20032:56 PM
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Civil Division has a secretarial position which has been vacant since August. It is
recommended that the position be eliminated.
halt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services FY 02-03
Department For Fiscal Year
Public Services Expenditure Decreases BA#12 06
Initiative Name Initiative Number
Susi Kontgis 535-6414
Preparer Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Engineering Fees 800,000 700,0011
Total $800,001 $700,00. $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Fleet replacement costs(Non-Departmental) (240,000)
Personal Services Savings (45,000)
Fleet Maintenance/Fuel Usage (100,000) (209,000)
Salt Expense Savings (100,000) (40,000)
Reduced Lease Expense 1st Floor C&C Bldg. (20,000) (20,000)
Increase Maintenance Expense(Library Plaza) 15,000 60,400
Total ($490,000) ($208,600) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Benefits (45,000)
2. Operating and Maintenance Supply (185,000) (188,600)
3. Charges and Services (260,000) (20,000)
4. Capital Outlay
5. Other(Specify)
Total ($490,000) ($208,600) $0
BA#12 FY03 Initiative#6-Public Services Expenditure decreases.xls3/4/20031:48 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
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Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
One-time savings due to freeze on personal services (45,000)
RA#12 FYf3 Initiative#R-Piihlic Services Fxnanrlitura rlecraacec3/3/9nn39•cR PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
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Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Effect of proposed budget cuts / additional revenue:
Engineering Fees: An engineering fee policy has been developed and reviewed by the
Administration and Council staff, which will result in an increase in revenue of $800,000 in the current
fiscal year, FY 03, and an increase in revenue of $700,000 for the fiscal year, FY 04. The policy was
developed in response to concerns about how engineering fees were calculated and allocated to CIP
projects. The new policy, which has been implemented, allows for full cost recovery of engineering
fees from CIP projects.
Fleet Replacement Cost Savings: Due to the timing of lease payments, the Fleet Replacement
Fund will have $240,000 of surplus funds in the current fiscal year, FYO3. This money could be
returned the the General Fund without any decrease in service level.
Personal Services Savings: One-time savings as a result of the current "soft hiring freeze".
Vacancies in mission critical positions are still being filled or addressed, so this cut can be
implemented without a decrease in service level.
Fleet Maintenance and Fuel Usage: Due to newer equipment, fleet efficiencies, fuel prices, and
reductions in fuel consumption, Public Services can reduce its fleet maintenance expenses in the
current fiscal year, FY03 by $100,000, and in the fiscal year, FY04, by $209,000. These cost savings
will have no service level impact.
Salt Expense Savings: Due to the lack of snowfall this year, Public Services will have a savings of,
$100,000 in its Salt budget for fiscal year, FY03. Based on the past five-year average, Public Services
can reduce the salt budget for fiscal year, FY04, without any service level impact.
Reduction in the Lease Expense for the 1st Floor of the City and County Building: The lease
schedule had not been finalized at the time the biennial budget for FY02-03 and FY03-04 was created.
Final negotiations resulted in a lower payment requirement than originally estimated. $20,000 can be
reduced from the current fiscal year, FY03, and $20,000 can be reduced for the fiscal year, FY04
without any service level impacts.
Increase in Maintenance Costs for the Library Plaza: As a result of the opening of the new City
Library, Public Services will incur additional maintenance expenses for the Plaza and public space
around the building. The impact for the current fiscal year, FY03 is estimated to be $15,000, and the
annual impact for FY04 is estimated to be $60,400. This expenditure represents an increase in service
level.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Community&Economic Development FY 02-03
Department For Fiscal Year
CED Expenditure Decreases BA#12 07
Initiative Name Initiative Number
Laurie Dillon 535-7766
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Research Assistant(vacant) (10,200) (44,700)
Zoning Inspector(vacant) (11,000) (44,800)
Development Review Planner(vacant) (13,800) (59,900)
Building Inspector(vacant,net savings) (5,000) (10,000)
Attrition (10,000)
Fleet Maintenance and Fuel Usage (15,000)
Computer Lease Instead of Purchase (16,000) 7,800
Downtown Advertising Campaign(Non-Departmental) (100,000)
Total ($181,000) ($151,600) $0
2. Internal Service Fund
Total $0 I $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Benefits (50,000) (159,400)
2. Operating and Maintenance Supply (15,000)
3. Charges and Services(Non-Departmental) (100,000) 7,800
4. Capital Outlay (16,000)
5. Other(Specify)
Total ($181,000) ($151,600) $0
RA#12 FY(1R Initiative#7-CFfl Fxnenrlitiire f .reaseR3/9/2fO32.5R PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
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Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Research Assistant -1 -44,700
Zoning Inspector -1 -44,800
Development Review Planner -1 -59,900
Building Inspector(net savings) -1 -10,000
BA#12 FY03 Initiative#7-CED Exnenditure Decreases3/3/90039•SR PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
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Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
Positions that are currently vacant will be eliminated. This will result in some reassignment of duties,
but is not expected to have a significant impact on services. There will no longer be one Zoning
Inspector for each Council district, so response times to zoning concerns may increase somewhat.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
CED has proposed cuts in a number of areas to address the revenue shortfall. The proposed
changes eliminate four vacant positions, provide the acquisition of computers through leasing rather
than purchasing, and cancels the downtown advertising campaign. Fleet maintenance and fuel usage
can be decreased based on the expenses being lower than anticipated.
The four positions to be eliminated are all vacant, so there would be no layoffs. The Research
Assistant was in Planning, and this reduction may require that some work on the preparation and
printing of master plans be outsourced. Eliminating one Zoning Inspector position will require the
reassignment of areas, since there had been one inspector asssigned for each Council district. This
change may increase the response and resolution time for complaints. The Development Review
Planner position was dedicated to reviewing legalization requests for multi-unit rentals. This workload
will now be allocated among other Development Reviewers and/or Housing Inspectors. One Building
Inspector position is to be eliminated, and some of the funds will be used to increase the funding for
the other inspector positions. Several positions that had become vacant during the year were filled at
lower salaries, resulting in attrition savings of $10,000 for the current year.
The department had planned to replace several computers (5+ years old) and purchase new ones.
Instead, the new computers will be leased, which will spread the cost over several years. The net
decrease in expense to this year's budget is $16,000, but an additional $7800 will be required for the
lease payments in FY 2004.
The contract to provide advertising for the downtown area can be cancelled, resulting in a decrease of
$100,000 in FY 2003. This allocation is actually in the Non-Departmental budget. The result of this
reduction is that the advertising campaign would not be done.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Fire Department FY 02-03
Department Name For Fiscal Year
Fire Expenditure Decreases BA#12 08
Initiative Name Initiative Number
Kay Christensen 535-7677
Preparer Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Eliminate Technical Support Manager Position(layoff) (17,000) (71,500)
Eliminate Public Education Support Personnel (5,000) (24,000)
Total ($22,000) ($95,500) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages/Benefits (22,000) (95,000)
2. Operating and Maintenance Supply
3. Charges and Services
4. Capital Outlay
5. Other(Specify)
Total ($22,000) ($95,000) $0
BA#12 FYOR Initiative#R-Fire Fyn Rod]irtinne4/4/o n".o• R PAA
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Eliminate Tech Support Manager Position -1 -71,500
Eliminate Public Education Support Personnel -0.5 -24,000
BA#12 FY02 Initiative#R-Fire Fyn Rarinntinne4/Q/9MQ9•I.Q PRA
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The proposed reductions in staff will leave the Community Education Division with one full-time
firefighter and a civilian fire prevention specialist. The firefighter will continue to oversee the work of
the fire prevention specialist and will arrange for CERT and other classes and training to be taught by
on-duty firefighters.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
City-Wide FY 02-03
Department For Fiscal Year
Revenue Adjustments BA#12 09
Initiative Name Initiative Number
Steve Fawcett 535-6399
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Liquor Law Funds (226,000) (274,000)
Sales Tax (1,131,500) (531,500)
Motor Vehicles(net vehicle and personal property) (606,000) (606,000)
UOPSC Funds for Public Safety 257,000
SLOC Deposit 50,000
Police Front Desk(finger print and copy fees) 75,000 75,000
Court Liability Account(accounting change) 300,000
GE Capital Refund 83,000
Miscellaneous other revenues 126,500 126,500
E911 Transfer In 200,000 200,000
Increased Fines 75,000 150,000
Real Property Tax (4,000,000) (4,000,000)
Real Property Tax 800,000 800,000
Franchise Tax 492,200 492,200
Total ($3,504,800) ($3,567,800) $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $0 $0 $0
BA#12 FY03 Initiative#9-Revenue Adjustments.xls3/4/20031:20 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Tax revenue from several sources (primarily sales tax and property tax) is lower than what was
anticipated and budgeted. This amendment makes the adjustment for the lower collections. Some,
revenue sources have been higher than anticipated, and these amounts are appropriated.
The E911 Transfer In moves funds collected in the E911 fund to the General Fund for support of
the E911 function.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
CIP FY 02-03
Department For Fiscal Year
CIP Expenditure Decrease Option/CIP Funds Recapture
(not necessary to balance the shortfall) BA#12 10
Initiative Name Initiative Number
Randy Hillier 535-6353
Prepared By Phone Number
Revenue Shortfall
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1.General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4.Other Fund
CIP Fund Reductions/Transfer to General Fund Balance (463,900)
(See Detail on Next Page)
Transfer in to FY 03 CIP Contingency 463,900
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $0 $0 $0
BA#12 FY03 Initiative#10-CIP Reductions13/21/200310:23 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Project Name Cost Center Amount
Completed Projects
Automated Irrigation Parks 83-96108 $97,384
Remodel Properties,600-900 S 83-98033 $36,329
Relocation of Fire Station 83-98036 $78,360
Streetlight West Temple 83-98072 $8,377
Streetlight 83-98073 $27,620
Bridge Rehabilitation Study 83-99031 $15,436
ADA Playgrounds 83-00007 $31,471
Glendale Circle 83-00009 $177
Baseball Diamond 83-00021 $12,450
Mt. Dell Picnic 83-00022 $615
Lindsey Gardens 83-00074 $106,015
ADA Ramps/Corner Repairs 83-00086 $1,465
Glendale Circle 83-01009 $401
Ramps/Corner Repairs 83-01010 $2,279
Bridge Rehabilitation 83-01011 $12,202
Traffic Signal Upgrades 83-01017 $7,913
Jordan River Security Lighting 83-02015 $8,045
Warm Springs Park 83-02017 $14,444
Inglewood Park 83-02021 $48
Baseball Reconstruction 83-02070 $2,871
Subtotal of Projects Completed/Surplus Budget and Cash $463,900
BA#12 FY03 Initiative#10-CIP Reductions13/21/200310:23 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. if an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Another option to balance the revenue shortfall for this fiscal year, FY 2003, would be to eliminate
funds residing in certain CIP cost centers and move them to the General Fund. This amount would
equal a total of$2,280,366.
A total of $463,900 would come from completed CIP projects with a surplus of budget and cash.
A total of $700,000 would be moved from the Neighborhood Legacy Projects cost center. $232,900
remaining in the fiscal year 2002 CIP cost center would be moved, and $875,500 remaining in the
fiscal year 2003 CIP Cost center would be moved.
Analyst Note: Council decided not to use CIP funds to balance the budget, however, they have
chosen to recapture the $463,900 available in completed CIP projects and to place the funds into FY
03 CIP Contingency.
Salt Lake City Commotion
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services- Information Management
Services FY 02-03
Department For Fiscal Year
Utopia 2003 BA#12 11
Initiative Name Initiative Number
Mike Freeland 535-6115
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund Balance for Utopia 186,304
Total $186,304 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Utopia Membership 186,304
Total $186,304 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4.Charges and Services 186,304
5. Capital Outlay
6.Other(Specify)
Total $186,304 $0 $0
RA4f12 FYn3 Initiativaft11-I Itnnik OI flQ Rcvioofl2/2hnn22•n1 one
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Measurability of this project is the actual revenue tracking of franchise tax collection; customer
satisfaction surveys referencing improved telecommunication service; Engineering survey defining
SLC right-of-ways; and maintenance expense reduction tracking.
Issue Discussion:
Salt Lake City, by statute, oversees franchise agreements with telecommunications companies
operating within the political boundaries of the city. Telecommunications service areas provide
inconsistent access to the citizens of the city. Currently broadband telecommunication services are
supplied by a few providers at high rates.
This budget amendment proposes a `Municipal Broadband Network' based on a wholesale
distribution model as provided for in the 1999 Utah Telecommunications Act. This network would be
built and maintained under the UTOPIA interlocal agreement.
Telecom services for Salt Lake City are mainly supplied over Quest and AT&T Broadband lines.
Other services typically use Quest lines and equipment, are commercial grade providers, or are
wireless.
Due to the reduced competition, high speed communications services are marketed toward areas
and populations that will assure the highest 'take rates'. Once these areas are saturated, the
remaining areas are less likely to be built out. Currently, the largest concentration of fiber is located in
the area in and around the central business district. Much of the fiber in this area is unused or `dark'
while surrounding areas have no fiber or are minimally served.
UTOPIA offers participating municipalities the opportunity to provide their residents high speed
telecommunications services at reasonable rates (rates probably lower than the aggregate of current
telecommunications offerings). The Utopia wholesale model offers the `highway' by which data is
transferred while encouraging content providers to develop and market new services at lower cost.
Additionally these services will yield higher capacity telecommunications to all homes and businesses;
more democratic broadband (all city residences and businesses will have access to the service);
better control of franchise revenues; fewer right of way issues; lower cost for the city departments
communications services and expansion; and more efficient links to government agencies, schools,
libraries etc.
It is important to note that Utopia will stand on its own. As a quasi-governmental organization,
bonding through Utopia will not have and effect on Salt Lake City's bond status. Additionally there will
be no taxpayer subsidy, and any excess revenues collected by Utopia would be reimbursed to the
cities generating the extra revenue (minus the cost).
The combined purchasing power of the Utopia Cities will result in greater purchasing power and
lower build-out costs, while offering a large attractive market for content providers as well as an
incentive to develop new and innovative services.
Since statutory regulation of broadband (especially fiber) build-out is loosely regulated, and with the
downturn in the communications market, providers have little incentive to build out services once the
target high take-rate populations/areas have been served.
Salt Lake City proceed with the approval of funding for the membership fees and feasibility study
under the Utopia Interlocal Agreement. The initial membership fee and feasibility study is based on a $
0.90 per capita assessment. The total fee will be $186,000.
Salt Lake City Corporation
Management and Fiscal Note Wor csheet
for
Budget Development and Budget Amendment
Public Services Department FY 02-03
Department For Fiscal Year
Clock Tower(C&C)Sprinklers BA#12 12
Initiative Name Initiative Number
Greq Davis 535-6397
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund Balance for Clock Tower Sprinklers 10,060 0 0
Transfer in from Risk to Public Services Budget 10,000
Total $20,060 $0 $0
2. Internal Service Fund
Risk Fund Rebate for Clock Tower Sprinklers 10,000
Installation
Total $10,000 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Public Services Budget for Clock Tower 20,060
Sprinklers
Total $20,060 $0 $0
2. Internal Service Fund
Risk Fund Transfer to Public Services Budget 10,000
Total $10,000 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services 20,060
5. Capital Outlay
6. Other(Specify)
Total $20,060 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The City and County building should have sprinklers installed in the tower to ensure the City is
adequately protected against loss of property associated with fire.
When the City and County building was last renovated, sprinklers were not installed in the tower on
top of the City & County Building, even though sprinklers were installed throughout the rest of the
building. It looks like that was done intentionally, as a cost saving measure, because the design of the
sprinkler system easily facilitates the addition, at a later date, of sprinklers in the tower. The City has a
policy of purchasing fire protection insurance, which would cover the cost of loss on its buildings.
Building coverages are reviewed annually to ensure that policies are in line with market values and
sufficient coverages exist to ensure that the City is adequately protected.
This year at the request of the City's Risk Manager, an engineer from the City's property insurance
carrier, FM Global, estimated that the average cost of a loss due to fire damage to the tower would be
$700,000, without the sprinklers. If a fire occurred in the tower, and the sprinklers were installed and
operated appropriately, the loss cost is expected to drop to $300,000. That cost includes, both, the
cost associated with anticipated water damage, as well as fire damage.
In order to create an incentive for the City to take action to mitigate potential loss to the tower, the
insurance carrier is offering a one-time incentive of $10,000 to help offset the cost of installing the
sprinklers. The total cost of installing the sprinklers will be $20,060. Doing this in the current fiscal year
will permit taking advantage of the rebate offered from the City's insurance carrier, reducing the cost
to the City to $10,060. The analysts recommendation is to install the sprinkler in the tower.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Anieixhnent
Community& Economic Development FY 02-03
Department For Fiscal Year
Building Permit Fee Refund BA#12 13
Initiative Name Initiative Number
David Dobbins 535-7236
Prepared By Phone Number
House Keeping-General Fund
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Building Permit Fee Revenue 7,339 0 0
Total $7,339 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Building Permit Fee Refund 7,339
Total $7,339 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services 7,339
5. Capital Outlay
6. Other(Specify)
Total $7,339 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
None - this refund follows established protocol.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The established protocol outlines the criteria for receiving a building permit refund. Buildings
constructed on state-owned property are eligilbe for these refunds.
Garff Construction has applied for a building permit fee refund for a building being constructed on
state property within city limits at This Is The Place State Park.
Although the project meets the criteria, but Council approval is required in order for a refund to be
given.
It is recommended that the Council approve providing the refund.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amends-nett
CED FY 02-03
Department For Fiscal Year
Impact Fee Exemptions BA#12 14
Initiative Name Initiative Number
David Dobbins 6231/6353
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
GF Transfers from CIP Contingency 6,230
Total $6,230 $0 $0
2. Internal Service Fund
Total $0 I $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Impact Fee Fund Transfer In 6,230
Total $6,230 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
General Fund Balance for Exempted Impact Fees ($6,230)
GF Balance Transfer for Exempted Impact Fees 6,230
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
CIP Contingency Transfer to GF Transfers ($6,230)
Impact Fee Fund Expenses 6,230
Total $0 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Compensation for Exempted Impact 6,230
Fees)
Total $6,230 $0 $0
RA#19 Flan Initiativcitid_Gvor,,nh, d In,n.,nf Cnese•O D P11111,30.110 MR
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Impact Fee Ordinance allows for exemptions to the fee for affordable housing and for projects
that receive financial support from the City or RDA. When exceptions are made the General Fund
must cover the entire amount.
Two entities are eligible for exemptions for their projects in this budget amendment. The
Community Development Corp. of Utah has built one qualifying unit and will receive an exemption of
$890. Also, the Redevelopment Agency (RDA) of Salt Lake City is subsidizing a project being
developed by Wilkshire Homes LLC, and as such, the project will receive an exemption of $5340 for
the six units being built. The total of the current exemptions will be $6230.
The Council must approve the appropriation from the General Fund to cover the amount of the
impact fee exemptions. Funding for these exemptions was not budgeted as an on-going budget item.
It is recommended that the General Fund provide reimbursement for exempted impact fees.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services/Engineering FY 02-03
Department For Fiscal Year
FY 03 Expenditure of FY 04 Class C Funds BA#12 15
Initiative Name Initiative Number
Max Peterson/Randy Hillier 6231/6353
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Class C Revenue 1,500,000
Total $1,500,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Class C Asphalt Overlay Projects 1,500,000
Total $1,500,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 1,500,000
6. Other(Specify)
Total $1,500,000 $0 $0
ID A 41 n r\/nn :a:_a:.._n4,- nn r..._ _a�. n ___ n..u.. .... ....
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
It is requested that a Class C cost center for asphalt overlay in fiscal year 2004 be established
early in order to take advantage of a favorable construction bidding climate. Establishing this budget
now will allow the work to be done during the 2003 construction season, rather than during the winter
months when work is often slowed due to weather. It has also been shown that construction projects
bid earlier in the calendar year are bid for less than during the summer months. On several recently
bid projects, the low bidder was substantially less than the construction estimate, indicating a very
favorable current bidding climate.
This work will increase pavement life, provide smoother street surfaces, and improve rideability and
streetscape appearance on many streets throughout the city. Funds will also be used to design fiscal
year 2005's overlay projects.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services-Engineering FY 02-03
Department For Fiscal Year
South Temple-Main St.to Virginia St. BA#12 16
Initiative Name Initiative Number
Joel Harrison 535-6234
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1.General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4.Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Class C Contingency (414,502)
U.S. West Settlement-Class C Fund(83-83740) (85,498)
South Temple-Main Street to Virginia St.(83- 500,000
00041)
FY 03 CIP Contingency (30,000)
Mitigation of Community and Business Impacts 30,000
on S Temple Reconstruction(83-00041)
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 500,000
6. Other(Increase to S Temple CC)
Total $500,000 $0 $0
BA#12 FY03 Initiative#16-S Temple-Main to Virg1 1 3/2 1/20031 0:23 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion:A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Construction of the South Temple project has been delayed due to excessive conflicts with
existing communication utilities. Fiber optic conduits and cables were not at the location given by the
communication company, nor was the number of conduits in the street adequately represented.
Relocation or modification of these facilities became time consuming due to the concrete backfill
surrounding the conduits. Most conflicts occurred from Main Street to 200 East and delayed
installation of the water lines and storm drains by two months. These delays increased project cost
due to the inefficiency the contractor experienced in doing this work, remobilization after the
relocations were complete, and additional overtime work to keep the project on schedule.
It is recommended that existing Class C funds be utilized to address the increased costs
associated with South Temple. The primary source of funds will come from Class C contingency.
The remainder should come from Class C funds originating from a settlement the City made with US
West.
The South Temple project is a third of the way complete. Along the corridor of this project is
several areas of business activity. The current project budget does not include funds available to
support business related mitigation initiatives. With the Council's support, I request that $30,000 be
appropriated from CIP Contingency to support business and community mitigation initiatives relevant
to the South Temple project. The initiative plan will be developed by the South Temple Community
Advisory Committee which has been organized by the City. The funds will be used to develop
marketing, promotional and advertising initiatives.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Property Management FY 02-03
Department For Fiscal Year
Plaza 349 Construction and Operations and
Maintenance BA#12 17
Initiative Name Initiative Number
John Spencer 535-6398
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
GF Fund Balance 545,000
Total $545,000 $0 $0
2. Internal Service Fund
IMS Fund Balance(65-00650 0961) 100,000
Total $100,000 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
New Plaza 349 CIP Cost Center Transfer in(1974- 545,000
01)
New Plaza 349 CIP Cost Center Transfer in(1974- 100,000
65)
Total $645,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
GF Tranfer out(09-00700-2910-01) 545,000
Total $545,000 $0 $0
2. Internal Service Fund
IMS Fund Balance Transfer Out(65-00650-2910- 100,000
01)
Total $100,000 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Plaza 349 Construction and Operations and 645,000
Maintenance
Total $645,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply 150,000
4. Charges and Services
5. Capital Outlay 495,000
6. Other(Specify)
Total $645,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion:A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The City acquired the building in 1999 for the purpose of relocating City departments leasing
space at scattered locations and consolidating them into one central location within close proximity to
the City-County Building thereby saving nearly$500,000 annually in leased payments.
Since the building contained private tenants, termination of existing leases had to be negotiated to
coincide with the expiration of City leased space. During FY2002, the building served as the base of
operations for the City's Olympic operations.
Relocation of departments was made to coincide with lease expirations and the move out of
private tenants. Transportation, Engineering and the City Prosecutor have been relocated into the
building. Efforts were made to use existing office layout where possible to reduce remodeling costs.
However, in order to meet the requirements of uninterruptible power service for IMS operations which
affect all City departments, installation of an emergency generator for the entire building was
mandatory. The building also required extensive telecommunications infrastructure since it was
inadequate to meet current standards. Both of these unforeseen overrun expenses depleted the
existing budget, and there are still some necessary items that need to be completed. We are
therefore requesting the approval of funding from the surplus land account to complete the additional
work. This appropriation will not deplete the reserves nor jeopardize the surplus land account.
An addiional amount is needed to cover operating expenses for utilities, etc. for the remainder of
FY03. IMS will use $100,000 of surplus fund balance and General Fund balance of $50,000 will be
used for the remainder.
Analyst Notes: Council chose to use $50,000 from General Fund balance, as originally requested
by Administration. They also chose to use General Fund balance to fund the $495,000 portion that
Administration had requested to come from the Surplus Property Fund. Together, these total
$545,000 from the General Fund Balance.
Plaza 349 Remodel
Areas remodeled to date
(1) Engineering 1st. and 6th floors 18,151
(2) IMS 3rd floor 10,238
(3) Prosecutors 5th floor 7,163
(4) Transportation 4th floor 7,680
43,232 sq. feet
Associated Costs for Remodeling and Other
Building infrastructure
Emergency generator 355,000
Server room (HVAC & floor) 85,000
Telecommunications duct to C&C 110,000
Telecommunications building wiring 99,905
Building security system 98,000
747,905
Moving
Prosecutors 7,321
IMS 1,500
Transportation 7,121
Engineering(includes relocating existing file system,
and purchase of additional file units) 60,000
$75,942
Lease buy outs (includes some furniture purchase) 65,000
Construction remodeling $720.599
Additional improvements yet to be completed
Buildouts on 2°d & 4th floors $ 55,000
Restroom remodel to meet ADA(6) 120,000
Common area lighting, directories,flooring 15,000
Elevator rebuild upgrades 100,000
Parking structure improvements 25,000
Landscaping & handcap ramp 15,000
Fire suppression system IMS server room 15,000
Privlege tax owed to Salt Lake County 150,000
Building Operating Expenses Feb through June
(5 months x$30,000) $ 150.000
$ 645,000
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Law Department/Risk Management Div. FY 02-03
Department For Fiscal Year
Governmental Immunity/Claims and Damages BA#12 18
Initiative Name Initiative Number
Jeff Rowley 535-7727
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund Balance 200,000
Total $200,000 $0 $0
2. Internal Service Fund
Transfer in to Governmental Immunity from 200,000
General Fund Balance
Total $200,000 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
General Fund Balance Transfer to Governmental 200,000
Immunity 8501401-2546
Total $200,000 $0 $0
2. Internal Service Fund
8501401-2546 Governmental Immunity, Claims 200,000
and Damages
Total $200,000 $0 $0
3. Enterprise Fund
Total $0 I $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Insurance Premiums) 200,000
Total $200,000 $0 $0
RA1f19 I-V(14 Inifinfivc,4 14_Di..L --.-----•- , , , _
Salt Lake City Corporation
Management and.Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization: A market survey of
the Risk Management Specialist position resulted in an increase in salary to a current employee. This
increase does not change the function, structure or organization of the Division, but more
appropriately reflects the professional service rendered by individuals in the position.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria: This object code supports the City's self-insurance program for third party liability losses.
Condition: Due to the settlement of some large claims and lawsuits, the governmental immunity fund
claims and damages budget has been depleted to the point where it is likely that there will not be
sufficient funds to resolve the claims made during the rest of this fiscal year.
Effect: A lack of funds for use in settling claims would result in negative public settement, settlement
cost increases, and likely a negative comment in the City's annual financial audit.
Cause: During the first half of fiscal 2003 the Division of Risk Management and the Office of the City
Attorney have resolved a few large claims and lawsuits. Though these claims arose over the period of
years, the settlement moneys have all come from this fiscal year's budget leaving a potential shortfall.
Recommendation: We recommend that an additional allotment of $200,000 be transferred to the
Governmental Immunity Fund from the General Fund.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Law Department/Risk Management Div. FY 02-03
Department For Fiscal Year
Risk Management Insurance Premiums BA#12 19
Initiative Name Initiative Number
Jeff Rowley 535-7727
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund 20%of insurable value 13,520
Total $13,520 $0 $0
2. Internal Service Fund
Transfer in to Risk Fund from General Fund 13,520
Transfer in to Risk Fund from Airport 40,560
Transfer in to Risk Fund from Public Utilities 13,520
Total $67,600 $0 $0
3. Enterprise Fund
Airport 60%of insurable value 40,560
Public Utilities 20%of insurable value 13,520
Total $54,080 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
General Fund 20%of insurable value- Transfer
to Risk Fund 13,520
Total $13,520 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Airport 60%of insurable value-Transfer to Risk 40,560
Fund
Public Utilities 20%of insurable value- Transfer 13,520
to Risk
Total $54,080 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Insurance Premiums) 67,600
Total $67,600 $0 $0
Salt Lake City Corporation
Management and.Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization: Insurance premiums paid by
the City, particularly for property coverage and excess workers' compensation coverage (required by law)
increased beyond what was anticipated by$67,600. As the insurance policies purchased have been either
deemed necessary by the administration or are required by law, the policies were purchased at the beginning of
this fiscal year creating a budget short fall. The increase in premiums charged to the City though significant, were
measurably lower than what most other similar public entities experienced across the country and locally. Further
rate increases are expected over at least the next two years.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Issue Discussion:
Criteria: Through this fund, Risk Management purchases all of the insurance policies (other than
employee benefit related policies) for the City. These policies include Commercial Property,
Commercial Crime, Excess Workers' Compensation, Public Officials Bond and a Treasurers Bond. In
the past, these policies have been deemed by the administration a necessary part of the City's risk
management program. Premium increases due to a hardening insurance market were expected.
Condition: Insurance premiums have increased beyond the amounts projected creating a budget
short fall.
Effect: Risk Management worked on cutting the insurance costs through a variety of methods
including changing our deductibles, marketing our account, working directly with the underwriters and
reducing coverage. We also received a waiver from the Labor Commission allowing the City to
purchase lower limits for the excess workers' compensation policy. These efforts resulted in premium
savings of tens of thousands of dollars. However, these efforts were ultimately not enough to bring the
premium increases in line with the appropriated budget.
Cause: Insurance market conditions have taken a significant turn for the worse since 9/11/01.
Insurance buyers are facing either policy cancelations or renewal premiums with increases from 20%
to 300%. Again, premium increases are expected to continue for the next several years, however they
are not expected to be as extreme as they have been over the last 13 months.
Recommendation: We request and recommend that an addittional $67,600 be added to this budget to
offset the budget shortfall.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Law Department/Risk Management Div. FY 02-03
Department For Fiscal Year
Risk Management Insurance Premiums 2 BA#12 20
Initiative Name Initiative Number
Jeff Rowley 535-7727
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Risk Fund 67,600
Total $67,600 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
8787001-2549Insurance premium increase 67,600
Total $67,600 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Insurance Premiums) 67,600
Total $67,600 $0 $0
BA#12 FY03 Initiative#20-Risk Management-Insurance Policies 23/3/20033:06 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization: Insurance premiums paid by
the City, particularly for property coverage and excess workers' compensation coverage (required by law)
increased beyond what was anticipated by$67,600. As the insurance policies purchased have been either
deemed necessary by the administration or are required by law, the policies were purchased at the beginning of
this fiscal year creating a budget short fall. The increase in premiums charged to the City though significant, were
measurably lower than what most other similar public entities experienced across the country and locally. Further
rate increases are expected over at least the next two years.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Issue Discussion:
Criteria: Through this fund, Risk Management purchases all of the insurance policies (other than
employee benefit related policies) for the City. These policies include Commercial Property,
Commercial Crime, Excess Workers' Compensation, Public Officials Bond and a Treasurers Bond. In
the past, these policies have been deemed by the administration a necessary part of the City's risk
management program. Premium increases due to a hardening insurance market were expected.
Condition: Insurance premiums have increased beyond the amounts projected creating a budget
short fall.
Effect: Risk Management worked on cutting the insurance costs through a variety of methods
including changing our deductibles, marketing our account, working directly with the underwriters and
reducing coverage. We also received a waiver from the Labor Commission allowing the City to
purchase lower limits for the excess workers' compensation policy. These efforts resulted in premium
savings of tens of thousands of dollars. However, these efforts were ultimately not enough to bring the
premium increases in line with the appropriated budget.
Cause: Insurance market conditions have taken a significant turn for the worse since 9/11/01.
Insurance buyers are facing either policy cancelations or renewal premiums with increases from 20%
to 300%. Again, premium increases are expected to continue for the next several years, however they
are not expected to be as extreme as they have been over the last 13 months.
Recommendation: We request and recommend that an addittional $67,600 be added to this budget to
offset the budget shortfall.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Legal Department/Risk Management Div. FY 02-03
Department For Fiscal Year
Risk Management Software Purchase BA#12 21
Initiative Name Initiative Number
Jeff Rowley 535-7727
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Governmental Immunity Fund Balance 30,063
Total $30,063 $0 $0
3. Enterprise Fund
Total $0 I $0 I $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Governmenal Immunity 8501401-2339 for 30,063
Software Purchase
Total $30,063 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Software Purchase) 30,063
Total $30,063 $0 $0
BA#12 FY03 Initiative#21-Risk Management Software3/3/20033:08 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization:
Completion of the installation of a Risk Management software system approved in the 2002
budget.
F. Issue Discussion: A complete justification will contain a discussion of each of the
elements mentioned below; criteria, condition, effect, cause and recommendation.
Issue Discussion:
Criteria: Funding was granted in Fiscal 2002 for the purchase of a risk management software
system. The installation of that program took place during the latter part of FY 2002 and the
early part of FY2003.
Condition: As the installation was not completed during FY 2002, the City did not receive all
of the appropriate invoices before the end of the fiscal year, and a portion of the cost
($30,063) of the system fell to fund balance.
Effect: Due to the cross over between fiscal years, $30,063 has been paid or will be paid out
during FY 2003.
Cause: The software installation carried over into FY2003 in part because of the extensive
pre-purchase evaluation process necessary to select the best product available, and in part
due to the complexity of the data conversion process.
Recommendation: We recommend that the $30,063 that fell to fund balance at the close of
FY 2002 be reappropriated into the FY2003 budget to offset the carryover expenditures.
Salt Lake CityCorparation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services- Information Management
Services FY 02-03
Department For Fiscal Year
IMS Vehicle Purchase BA#22
Initiative Name Initiative Number
Mike Freeland 535-6115
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Transfer from IMS Fund Balance for Van 61,080
Purchases
Total $61,080 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
IMS Fund Balance 61,080 0 0
Total $61,080 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Anticipated expenses to be incured by IMS for 61,080 0 0
the purchase of three(3)utility vans during FY
03.
Total $61,080 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Transfer to IMS Internal Service Fund 61,080
Total $61,080 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3.Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 61,080 0 0
6.Other(Specify)
Total $61,080 $0 $0
BA#12 FY03 Initiative#22-IMS Vehicle Purchase3/3/20033:08 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Measurability of this project is the actual repair and maintenance expense decrease to IMS for
purchase and maintenance of the vans.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Criteria: IMS services the computer and telecommunication networks for Salt Lake City Corp. This
results in enormous use of the division vehicles for transportation. In order to maintain dependable
transportation for service calls, IMS must rotate vehicles on a five year cycle. Scheduled replacement
for three (3) vans falls in FY03. Due to the current fund balance for IMS, it is being requested that the
funding of these units be expensed against that balance.
Condition: IMS has three (3) vans leased through Fleet. During the last 12 months maintenance
and repair costs to these units has increased significantly, and they are scheduled to be replaced.
Fleet has determined that due to the age of the vehicles and the usage this maintenance and repair
trend will continue.
Effect: The capital outlay for these units will reduce the expense for maintenance and repair costs,
and will greatly increase service dependability and customer / employee satisfaction. The actual
purchase of these vehicles by IMS, as an internal service fund, follows fleets accounting system.
Cause: Cash Effect - Cash reduction to IMS of $61,080 for FY 03, and a reduction to IMS fund
balance of $61,080. Based on cash balance plus anticipated inflows and outflows through FY 03 year-
end, IMS's anticipated year-end cash balance will be $226,000. This expense was anticipated and
IMS has $68,000 available in capital expenditures for this outlay. The use of fund balance will insure
that IMS will not reflect an over expenditure of expense to budget for FY 03.
Budgetary Basis Effect— Expense: The $61,080 will reflect in Capital Outlay for FY 03. Revenue
Source: IMS Fund balance.
GAAP Basis Effect— Expense: Class total purchase expense as Class 1 assets. This will result in the
moving of the expense from Income Statement to Fixed Asset on Balance Sheet. The asset will be
depreciated over a 5-year period, with 6-months charged ($6,108) in FY 03, 12-months charged
($12,216) in FY 04, 12-months charged ($12,216) in FY 05, 12-months charged ($12,216) in FY 06,
12-months charged ($12,216) in FY 07, and the remaining 6-months charged ($6,108) in FY 08.
Recommendation: Permit IMS to fund the expense of $61,080 for three (3) utility vans from the
current IMS fund balance.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amerximent
CED FY 02-03
Department For Fiscal Year
KUTV Loan BA#12 23
Initiative Name Initiative Number
David Dobbins 535.7236
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund #
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 I $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Revolving Loan Fund 72-15607 (1,200,000)
KUTV Economic Development Loan, New Cost 1,200,000
Center, 72 Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1.Salaries and Wages
2. Employee Benefits
3.Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Loan to KUTV for Move) 1,200,000
Total $1,200,000 $0 $0
BA#12 FY03 Initiative#23-Channel 2 Loan3/3/20033:08 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
IE. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Adminsitration wants to provide a $1.2 million loan to Channel 2 (KUTV) to relocate on Main
Street. Funds need to be transferred from the Revolving Loan Fund to a separate account.
This will be an interest free loan that will be repaid over a period of 15 years. As much as $700,000 of
the amount can be paid back in "in kind" services. The current proposal is to have KUTV create four
to six promotional campaigns a year that will promote the downtown area and Salt Lake City as a
whole.
Relocating the Channel 2 (KUTV) studios from West Valley City to Salt Lake City's Main Street will
result in approxiamtely 186 new jobs downtown, increased sales tax from having more people
downtown, and will provide media exposure of the downtown area.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
POLICE FY 02-03
Department For Fiscal Year
A. Palmer Reward Fund BA#12 24
Initiative Name Initiative Number
Jerry Burton 799-3824
Prepared By Phone Number
Grant Requiring Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Private Donation-Reward for Anna Palmer Info 5,000
(77-77139)
Total $5,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Private Donation-Reward for Anna Palmer Info 5,000
(77-77139)
Total $5,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services 5,000
5. Capital Outlay
6. Other(Specify)
Total $5,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Police Department received a private donation to be used as a reward fund for information
relating to the murder of Anna Palmer. The Department requests this money be accepted and
deposited in the 77 fund for this purpose.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Prosecutor's Office FY 02-03
Department For Fiscal Year
VAWA-Violence Against Women -03 BA#12 25
Initiative Name Initiative Number
Jean Robison/Sherrie Collins 535-7960/535-6150
Prepared By Phone
Grant Reauirina Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 72 Grant fund 10,988.75 0 0
Total $10,988.75 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 72 Grant Fund 10,988.75 0 0
Total $10,988.75 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 0 0
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services-Training/Travel 2,000
5. Capital Outlay 3,645
6. Other-Contractual 5,344
Total $ 10,988.75 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Ameixlment
E. Measured or measurable Impact on functions, structure and organization
Major Impact.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Criteria: The Salt Lake City Prosecutors Office receives this grant annually from the State of Utah for
the prosecution side of the Victim Advocate Program. The required match of $3,728.20, is met with
personnel time spent coordinating and monitoring the grant and are the functions of the Sr. Assistant
Prosecutor and Fiscal Manager.
Condition: VAWA funds are awarded annually for various components of prosecuting Domestic
Violence offenders.
Effect: These funds will be used to purchase a laptop computer that prosecutors can take to court,
providing immediate access to on-line database's of past offenses relating to DV offenders,
contractual services to provide DV investigative training to the City's PD, travel/training to National DV
Conference and funds to pay expert witnesses on battered women syndrome, explaining why victims
recant their statements, and to purchase 911 tapes of DV incidences to aid in proseuction of
offenders.
Cause: This is a continuation grant awarded annually. The necessary resolution authorizing the
Mayor to sign and accept the grant award and any related agreements, was previously adopted by the
Council.
Recommendation: It is recommended that the Council adopt the necessary budget to facilitate this
grant.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This agreement satisfies item #2.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4- None of the above.
Question 1 - Will this grant fund employee positions? No. What programs are funded with this
grant and what are the performance measures of each program? Prosecutors Office awarded
funds to aid in the prosecution tactics of domestic offenders. Approximately 3,000 Domestic
Violence cases are filed per year.
Question 2 - What is the potential for continued grant funding for the position? Highly probable.
The City receives these funds annually.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Not applicable.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? Yes. Program could continue but at a lower service level.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is
there a better fit in another jurisdiction or entity? No.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Police Department FY 02-03
Department For Fiscal Year
VAWA-Violence Against Women-03 BA#12 26
Initiative Name Initiative Number
Wes Galloway/Sherrie Collins 535-6150
Prepareed By Phone
Grant Requiring Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
Biennial Period Proposed
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 72 Grant fund 26,537.12 0 0
Total $26,537.12 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 72 Grant Fund 26,537.12 0 0
Total $26,537.12 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 18,508.77 0 # 0
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other-Travel/Training 8,028.35
Total $ 26,537.12 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Salary 0.5 18,517.53
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
Major Impact.
F. Issue Discussion:A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Salt Lake City Police Department receives this grant annually from the State of Utah for their
Victim Advocate program. The required match of $5,755.00, is met with the Victim Advocate
Program Directors Salary.
The SLCPD's general fund budget currently funds 5 FTE and 1 PTE positions. VAWA funds are
awarded annually for program expansion. It is estimated that approximately 3,700 victims of
domestic violence and sexual assault will be provided services within the next year.
The VAWA Grant previously funded a Volunteer Coordinator who recruited and trained volunteers
to respond to the scene, however, because of liability issues, and a high turn over of volunteers. (We
were training 10 to get 2 that would stay for even three months) the volunteer program was ended.
The VAWA position was changed to enhance the VOCA project by funding another part-time
advocate. The VOCA grant project funds 3 part-time advocates that respond to the scene of
domestic violence and sex assault cases. With the VAWA position there would be 4 part-times
advocates available for call outs. Research has shown that over 60% of all domestic violence related
incidents are reported sometime between Thursday night at 8pm and Monday morning at 1 am.
These part-time advocates are scheduled and available during these times. The closer to the time of
the incident the intervention takes, place the more effective domestic violence intervention is. The
project has been operating since Jan 1 2003. In the month of February the advocates responded to
52 domestic violence related cases, which is as many as the volunteer program responded to in a yea
This is a continuation grant awarded annually. The necessary resolution authorizing the Mayor to
sign and accept the grant award and any related agreements, was previously adopted by the Council.
It is recommended that the Council adopt the necessary budget to facilitate this grant.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This agreement satisfies item#2.
—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General
Fund or Enterprise Fund will provide funding once grant funding
2—Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4- None of the above.
Question 1 - Will this grant fund employee positions? Yes. What programs are funded with this
grant and what are the performance measures of each program? The Victim Advocate Program is
funded annually from this funding source and funds are to be used to enhance the current
advocate program. This program anticipates that approximately 3,700 victims of domestic
violence and sexual assault will be provided program services within the next year. Of the
5,671 cases referred by the SLCPD last year, 66%were provided services.
Question 2 - What is the potential for continued grant funding for the position? Highly probable.
rlhe City receives these funds annually.
"Question 3 - Is it expected that the positions can be eliminated once the grant funds are
unavailable? Yes.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? Yes. Program will function but at a lower service level.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector-? ,
Is there a better fit in another jurisdiction or entity? No.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Housing and Neighborhood Development FY 02-03
Department For Fiscal Year
Neighborhood Matching Grant BA#12 27
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone
Grant Requiring Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 73 Special Revenue Funds 117,000
Total 117,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 73 Special Revenue Funds 117,000
Total 117,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 117,000
6. Other
Total $117,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Of this $117,000 appropriation, there is a current balance of $69,952 that has not been earmarked
for Neighborhood Matching Grant projects. Applications are currently being accepted and projects
have been tentatively approved for funding to the neighborhoods.
The $117,000 appropriated for the Neighborhood Matching Grant Program in Fiscal Year 02-03, is
currently within the 09 interfund transfer account. This action will transfer and provide a budget within
the 73 special revenue funds from where they will be disbursed.
Housing and Neighborhood Development is continuing to accept NMG applications, and will
continue to do so until all funds have been encumbered or expended.
If these funds are not transferred or are recaptured, there will not be enough funds to cover
neighborhood costs that have been tentatively approved for Neighborhood Matching Grant funding.
Grant Coordinators have been contacted and are currently collecting their match before encumbering
funds under the contract system.
It is recommended that the Council adopt the necessary action for program facilitation.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This agreement satisfies item #2.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? NA What programs are funded with this grant
and what are the performance measures of each program? NA
Question 2 - What is the potential for continued grant funding for the position? NA
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
NA
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? NA
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? NA
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is
there a better fit in another jurisdiction or entity? NA
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Emergency Management Services Salt Lake City Fire
Department FY 02-03
Department For Fiscal Year
State of Utah - Emergency Services and Homeland
Security Grant BA#12 28
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone Number
Grant Requiring Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 5,555
Total $5,555 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 5,555
Total $5,555 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 5,555
6. Other(Specify)
Total $5,555 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
Substantial Impact
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Emergency Management Services Division received this supplemental grant from the Utah
Division of Emergency Services and Homeland Security for the Community Emergency Response
Team (CERT) program. The funds will be used by the Fire Department to continue the program that
teaches citizens and communities first response tactics in the event of a natural disaster or national
incident. This grant is a supplemental grant for continuation of the current program.
These funds will provide for additional equipment for trainees and training manuals. Equipment
includes hard hats, gloves, safety vests and medical supplies and equipment.
The necessary Resolution authorizing the mayor to sign and accept the grant award and to sign
any additional contracts and awards related to the grant, was previously adopted by the Council.
It is recommended that the City Council adopt the necessary budget to accept and facilitate this
grant.
Salt Lake City Corporation
Management and.Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This grant relates to 3.
1=In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4- None of the above.
Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant
and what are the performance measures of each program? Not Applicable.
Question 2 - What is the potential for continued grant funding for the position? Not applicable.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Not Applicable.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable?
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is
there a better fit in another jurisdiction or entity? No - Funds are used for equipment and training
manuals for volunteer citizens and other trainees.
Salt Lake City Corporation
Management and.Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Emergency Management Services FY 02-03
Department For Fiscal Year
State of Utah- Emergency Services
and Homeland Security Citizen Corps. BA#12 29
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone Number
Grant Requiring Existing Staff Focus
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 14,636
Total $14,636 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 14,636
Total $14,636 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply 800
4. Charges and Services 6,036
5. Capital Outlay
6. Other -Contract Services 7,800
Total $14,636 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Substantial Impact
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Criteria: The Emergency Management Services Division received this supplemental grant from the
Utah Division of Emergency Services and Homeland Security to organize, develop and implement a
city wide strategic plan and organize and implement a Citizen Corps. Council.
Condition: This is a supplemental Grant for continuation of the current program.
Effect: These funds will be used to pay for contractual services to develop and implement the
strategic plan that will guide the Citizen Corp Council, to train/educate individuals to be on the Citizen
Corps Council and to pay costs associated with marketing and printing plan, advertising and special
events in an effort to promote Citizen Corps community preparedness and family safety measures.
Cause: The City currently does not have an organized Citizen Corps Council. The Corps will be
comprised of various community leaders, local service provider organizations, volunteers, city
employees and neighborhood groups.
Recommendation: It is recommended that the City Council adopt the necessary budget to accept and
facilitate this grant.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This grant relates to 3.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
proiects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4- None of the above.
Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant
and what are the performance measures of each program? Not Applicable.
Question 2 - What is the potential for continued grant funding for the position? Not applicable.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Not Applicable.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? Yes, however program and plan should be in place. Program may
function at a lower level.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is
there a better fit in another jurisdiction or entity? No- Funds are used for local purposes.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Fire Department FY 02-03
Department For Fiscal Year
USAR Captain Funding BA#12 30
Initiative Name Initiative Number
John Vuvk 801-799-4210
Prepared By Phone Number
Grant Providing Additional Staff Resources
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Reimbursement from Federal Grant received by 39,775 39,775
the Utah USAR Team
Total $39,775 $39,775 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Captain Position 39,775 39,775
Total $39,775 $39,775 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 33,115 33,115
2. Employee Benefits 6,660 6,660
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $39,775 $39,775 $0
BA#12 FY03 Initiative#30-USAR Captain3/3/20033:09 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Fire Captain 1 901 A $ 79,550
BA#12 FY03 Initiative#30-USAR Captain3/3/20033:09 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Issue Discussion:
The Salt Lake City Fire Department and the Salt Lake County Fire Department are partners in the
Utah Urban Search and Rescue Task Force (USAR). The Task Force has received a grant from the
federal government to ensure the Task Force is prepared to respond to any incident of weapons of
mass destruction. The grant sets requirements and timelines which will necessitate the use of
additional personnel. The grant funding is for the purpose of paying for the necessary personnel to
assist in preparing the Task Force to meet the challenges of potential weapons of mass destruction.
Currently the Department lends personnel to the Task Force when the Task Force is activated.
The Salt Lake County Fire Department has one Fire Captain assigned full-time to the Task Force to
handle day-to-day operations of the Task Force. The Task Force is trying to prepare for any incident
which might take place but is under-prepared to handle weapons of mass destruction.
If an additional Fire Captain is granted to the Department, the position would be assigned full-time
to the Task Force and would be paid for by the grant. The Captain would be responsible to insure the
Task Force would be prepared for any type of incident, including weapons of mass destruction. The
County Fire Department and City Fire Department would both have a full-time captain assigned to the
Task Force and the City would receive the benefits of a fully trained Task Force. If federal funding for
the position does not continue, the Department will eliminate the position through attrition.
Due to increased concern about the use of weapons of mass destruction following the events of
September 11, 2001, the federal government has requested that each USAR Task Force be prepared
for this type of event. To assist in this endeavor, they have granted each Task Force funds to meet
the newly identified needs.
The Department recommends the City increase its staffing by one Fire Captain to be assigned full-
time to the Utah Urban Search and Rescue Task Force. The Task Force will reimburse the City
through the proceeds of the grant.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services FY 02-03
Department For Fiscal Year
Sorenson Multi-Cultural Center/Hear Our Voices BA#12 31
Initiative Name Initiative Number
Sean Martin/Sherrie Collins 908-6234/535-6150
Prepared By Phone Number
Grant Providing Additional Staff Resources
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc 72 Grant Fund 18,000
Total $18,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc 72 Grant Fund 18,000
Total $18,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages 7,875
2. Employee Benefits 602
3. Operating and Maintenance Supply 2,023
4. Charges and Services 7,500
5. Capital Outlay
6. Other(Specify)
Total $18,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Seasonal Part time Coordinator 700 7,875
Benefits FICA 602
Total $8,477
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Functions: The impact on current functions of the Sorenson Multi-Cultural Center will be a continued
emphasis on project-based discovery learning within young women and technology programs. No
major impacts on structure or organization will occur as a result of the continuation of this Grant.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected.It provides a basis for comparison without which analysis cannot
be effective. The criteria varies from issue to issue. In straightforward cases,it can be an ordinance or policy.In other cases,it may be
an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference,if any,between the condition and criteria. It is best described in terms of a dollar impact or a service level
impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding.It is simply identifying why the condition varies from the
criteria.Sometimes the answer is as simple as a change in policy or budget but often goes deeper into management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the condition to be in
line with the criteria.
Issue Discussion:
The Sorenson Multi-Cultural Center (SMCC) has been awarded an $18,000 cash grant from the
Boston Museum of Science for funding of the "Hear Our Voices; Girls in Technology Program". In
2001, The SMCC received a grant from the Intel Foundation to open and operate the Intel Computer
Clubhouse. Intel collaborates with the Boston Museum of Science, who develops and supports the
"Computer Clubhouse" program. This new grant, from the Boston Museum of Science, will allow the
Sorenson Center to employ a seasonal part-time coordinator for one year, purchase supplies and
attend grant required trainings. The Seasonal part-time Hear Our Voices Coordinator will manage the
Girls Day program by working directly with young females, providing community outreach, recruiting
and training volunteer mentors. The grant is renewable for $9,000 for year two.
The current Technology Center and Computer Clubhouse programs include: Adult and youth open
access; adult computer literacy courses , After-school, summer and evening youth computer activities.
This grant will provide funding, training and support to increase girls' technological fluency.
This program will continue to provide unique services to approximately 60 young women, ages 8-
18 yrs old, enrolled in the Sorenson after-school, summer and evening programs. In addition, 300
"drop-in" young women and current Clubhouse members from the surrounding area, will have the
opportunity to participate in "Hear Our Voices" Activities. Non-profit groups and Schools such as the
YMCA Homeless youth after-school program, Detention Alternatives for Responsible Teens (DART),
(through Utah State Youth Corrections) and Center City Junior High-School students will have access
to the "Hear Our Voices" programming at the Clubhouse. Activities will focus on young women's
creative expression and scientific exploration including; graphic design, scanned and computer
generated art projects, video production, digital music creation, multi-media presentations and
engineering/robotic projects and other community-based activities
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Since opening in November 2001, The Computer Clubhouse has had 700 youth register (40%
female) averaging approximately 200 current members and 40 youth served on a daily basis. The
Computer Clubhouse program operates 25-30 hours per week for 50 weeks a year and has
successfully collaborated with other non-profit groups and schools. Hear Our Voices Program
strengthen SMCC programs by targeting young women to participate in computer activities (see grant
criteria)
It is recommended that The Mayor and City Council pass the Resolution and adopt the necessary
budget to facilitate the grant requirements.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General
Fund or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4- None of the above.
Question 1 - Will this grant fund employee positions? Yes What programs are funded with this
grant and what are the performance measures of each program?
Question 2 - What is the potential for continued grant funding for the position? The Hear Our
Voices grant is renewable for an additional 1 year period beyond this grant cycle for$9,000.
It is the administrations goal to obtain other private and federal funds to make up for the
expected reduction in funding, as well.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are
unavailable? Yes. The Hear Our Voices Coordinator position will be posted and filled with
the condition that employment is contingent upon continued grant funding.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes. Given the Successful first year of operation of the Computer
Clubhouse, Sorenson Center's management is confident it will continue to meet the goals of
the program for the current funding period.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? No, it is the administrations goal that other funding obtained from
private and federal sources, will be secured to bridge the expected reduction and to continue
the program beyond the 2 year grant period. If additional funding is not secured through
new grants or savings in other departments, the Hear Our Voices program's services can be
continued, at reduced levels, by existing funded positions with in the Dept. of Public
Services including, the Sorenson Technology Center Manager, part-time staff and volunteers.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?
Is there a better fit in another jurisdiction or entity? No. There are no other programs within the
Salt Lake County that "duplicate" the Hear Our Voices program. Other public and private
sector organizations do not offer any similar programming to young females within west-side
communities in Salt Lake City.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Emergency Management Services FY 02-03
Department For Fiscal Year
State of Utah -Emergency Services and Homeland
Security Grant BA#12 32
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone Number
Grant Providing Additional Staff Resources
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 30,000
Total $30,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous Grant Fund 72 30,000
Total $30,000 $0 I $0
C. Expenditure Impact Detail
1. Salaries and Wages 20,800
2. Employee Benefits 5,375
3. Operating and Maintenance Supply 3,825
4. Charges and Services
5. Capital Outlay
6. Other(Specify)
Total $30,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Personnel Service Detail: FTE Grade/Step Amount
Hourly Employee:
32 hrs per wk.x 52 wks x$12.50 per hr. 20,800
Benefits:
Part time status- 1664 hours 5,375
Total 26,175
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Substantial Impact
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Emergency Management Services Division received this supplemental grant from the Utah
Division of Emergency Services and Homeland Security to be used to update the City's Emergency
Operation Plan and annex to address Terrorism and/or Weapons of Mass Destruction. This is a
supplemental Grant to be used to update the City's current plan.
These funds will allow the Emergency Management Services Division to hire an hourly employee
to review and update the City's EOP, create the Weapons of Mass Destruction annex and to pay the
partial costs of reprinting.
The necessary resolution authorizing the mayor to sign and accept the grant award and to sign
any additional contracts and awards related to the grant, was previously adopted by the Council.
It is recommended that the City Council adopt the necessary budget to accept and facilitate this
grant.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This grant relates to 3.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? Yes, an hourly or part time position. What
programs are funded with this grant and what are the performance measures of each program? The
City currently has a EOP which was last updated in October of 2002. As part of the
Presidential Security Homeland operations, it has been suggested that all EOP's be updated to
include Weapons of Mass Destruction and Terrorism which includes Bio-terrorism tactics.
Question 2 - What is the potential for continued grant funding for the position? None. Position
would end when funding period ends.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Yes
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Yes.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? No. EOP should be complete within the year's timeframe.
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector? Is
there a better fit in another jurisdiction or entity? No.
Salt Lake City Corporation
Management and Fiscal Note Worksh et
for
Budget Development and Budget Amendment
Public Services Department FY 02-03
Department For Fiscal Year
Courts Building Utilities&Maintenance BA#12 33
Initiative Name Initiative Number
Greg Davis 535-6397
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Management Services (82,020)
Public Services 82,020
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply 13,440
4. Charges and Services 68,580
5. Capital Outlay
6. Other(Specify)
Total $82,020 $0 $0
BA#12 FY03 Initiative#33-Courts building utilities and maint3/3/20033:13 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
O&M supplies 13,440
O&M Subtotal 13,440
Electrical 26,700
Natural Gas 6,000
Water 1,500
Janitorial 20,400
Elevator maintenance 1,200
Fire Alarm monitoring 780
Other 12,000
Charges and Services Subtotal 68,580
Total 82,020
BA#12 FY03 Initiative#33-Courts building utilities and maint3/3/20033:13 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The budget for utilities and maintenance of the Courts building was placed in the Courts cost
centers within the Management Services Department. To maintain consistency within our budgeting
and accounting records for General Fund buildings, these costs are currently being recorded in the
Public Services Department's Facilities Division. This budget amendment request seeks to move the
budget from one department to another and therefore requires the approval of City Council.
We recommend that the budget for these utility and maintenance costs be placed within the
Facilities Division of Public Services. $82,020 will come out of cost center 01-00028-2350, and be
placed into the following cost centers: $13,440 into cost center 07-00918-2200 and $68,580 into cost
center 07-00918-2300.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services-Information Management
Services FY 02-03
Department For Fiscal Year
Rental PC Equipment for Public Services and Public
Safety BA#12 34
Initiative Name Initiative Number
Mike Freeland 535-6115
Prepared By Phone Number
House Keeping-Internal Service
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Anticipated rental fees to be received over a 36 109,020 109,020 109,020
month period from Public Services and Public
Safety based on agreed monthly rate.
Total $109,020 $109,020 $109,020
3. Enterprise Fund
Total $0 $0 $0
4.Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Anticipated expenses to be incured by IMS for 61,560 14,099 14,099
the purchase of the equipment during FY 03 and
the anticipated maintenance expense over the 36-
month period.
Depreciation expense for PC rental equipment for 47,460 94,921 94,921
36 month period. Equipment is a Class 1 asset.
Remaining depreciation to be reflected in FY 06
for$47.461.
Total $109,020 $109,020 $109,020
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 61,560 14,099 14,099
6. Other(Depreciation) 47,460 94,921 94,921
Total $109,020 $109,020 $109,020
BA#12 FY03 Initiative#34-Rental PC for Public Service Public Safety Opening3/3/20033:13 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Measurability of this project is the actual revenue increase from Public Services and Public Safety
versus the actual expense incurred to IMS for purchase and maintenance of rental equipment.
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases,it can be an ordinance or
policy. In other cases,it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference,if any,between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
IMS purchased 31 desktop computers and 10 monitors for Public Services Administration; 53
desktop and workstation computers for Engineering; and 133 desktop computers for Pubic Safety
(police and fire). These departmetnts have requested that these units be rented from IMS, which will
allow them to control their maintenance expense. In the past these departments have purchased their
computers.
IMS presently has in place a rental program that is used by various city departments. This has been
in place for the last four(4) years and has been very successful.
Generally, the IMS rental program is administered on a single or under 10 unit basis. The size of the
request from Public Services and Public Safety will require a substantial capital outlay by IMS to
accommodate. Presently, IMS has revenue increases for FY 03 that will offset the depreciation expense
of these Class 1 assets.
Cash Effect - Cash reduction to IMS of approximately $282,000 for FY 03 will be offset by inflow for
12-month rental fees of $109,020. Based on cash balance plus anticipated inflows and outflows through
FY 03 year-end, IMS's anticipated year-end cash balance will be $226,000.
Budgetary Basis Effect— Expense: The $282,000 will reflect in Capital Outlay for FY 03. Revenue
Source: Increased revenue for PC Rental program due to increased department participation.
GAAP Basis Effect— Expense: Class total purchase expense as Class 1 assets. This will result in
the moving of the expense from Income Statement to Fixed Asset on Balance Sheet. The asset will be
depreciated over a 3-year period, with 6-months charged ($47,460) in FY 03, 12-months charged
($94,921) in FY 04, 12-months charged ($94,921) in FY 05, and the remaining 6-months charged
($47,461) in FY 06.
Maintenance expenses are figured into the same time periods; however, these would be actual
expenses as required. Anticipated maintenance expenses figured into the revenue fee are $0.00 for FY
03, $14,099 for FY 04, and$14,099 for FY 05.
Revenue: This will allow for a closer matching of revenue to expense, as the rental fees will be
posted as 12-months revenue in FY 03 ($109,020), 12-months revenue ($109,020) in FY 04, and 12-
months revenue ($109,020) in FY 05.
It is recommended that IMS be allowed to fund the expense of $109,020 for the Public Service and
Public Safety PCs from the fund balance with the revenue being posted over the rental period.
Salt Lake City Corporation
Management and Fiscal Note Woi sheet
for
Budget Development and Budget Amendment
Management Services/Finance FY 02-03
Department For Fiscal Year
Special Revenue Donations BA#12 35
Initiative Name Initiative Number
Elwin Heilmann 535-6424
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Special Revenue Donations 77-77001 1895- 400,000
Budget Only
Total $400,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Special Revenue Donation Activities 77-77001 400,000
2590-Budget Only
Total $400,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Special Revenue Donation Activity) 400,000
Total $400,000 $0 $0
BA#12 FY03 Initiative#35-Special Revenue Donations3/3/20033:13 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Approval of this initiative will give the administration the ability to receive and then expend donations
for specific purposes in a more timely manner, will give the Finance Division flexibility to adjust
budgets in individual accounts as donations are received throughout the year. In addition, staff time
and paperwork will be saved by not requesting several budget openings throughout the fiscal year..
F. Issue Discussion
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis can't be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The Governmental Accounting Standards Board (GASB), with its statement No. 34, eliminated the ability to
use an expendable trust fund as a method to receive and expend donations. The Council approved an initial
amount of $400,000 to be moved to specific activities as donations were received and interest earned. In the
October budget opening, the Council also approved budgets for the amount of cash held by these funds at June
30, 2002. The $400,000 has now been moved and the administration is now requesting that $400,000 be added
to this budget only cost center. With this added $400,000 the Finance division will be able to reduce the amounts
in this budget only cost center and increase the budgets in individual accounts so that remaining budgets equal
remaining cash.
The current condition of each individual account, and the budget only cost center is such that the
administration will soon no longer be able to adjust budgets for added donations and interest income.
Without Council action, the City will not be able to continue meeting its obligations to the donors until such time
that a budget can be established by Council action for specific donations received.
Some of the donation activities have been very active in soliciting donations and have therfore depleted the
budget only cost center's initail$400,000 appropriation.
It is recommended that the Council increase the budget by$400,000 for fiscal year 2002-2003.
BA#12 FY03 Initiative#35-Special Revenue Donations
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services-Treasurer'Office FY 02-03
Department For Fiscal Year
GO Bond Debt Reissuernent BA#12 36
Initiative Name Initiative Number
Daniel A. Mule 535-6411
Prepared By Phone
House Keeping-Debt Service
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Funds
See attachments for details.
C.I.P. General Obligation Bond Series 1999 (2,587,038)
C.I.P. General Obligation Bond Series 2001 (120,000)
C.I.P. General Obligation Bond Series 2002 2,583,576
Total C.I.P. (123,462)
Debt Service General Obligation Bond Series 1999 (2,587,038)
Debt Service General Obligation Bond Series 2001 (120,000)
Debt Service General Obligation Bond Series 2002 2,583,576
Total Debt Service (123,462)
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Funds
See attachments for details.
C.I.P. General Obligation Bond Series 1999 (2,587,038)
C.I.P. General Obligation Bond Series 2001 (120,000)
C.I.P. General Obligation Bond Series 2002 2,583,576
Total C.I.P. (123,462)
Debt Service General Obligation Bond Series 1999 (2,587,038)
Debt Service General Obligation Bond Series 2001 (120,000) (Appropriation of Fund Balance)
Debt Service General Obligation Bond Series 2002 2,583,576
Total Debt Service (123,462)
C. Expenditure Impact Detail
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other(Debt Service) (123,462)
Total ($123,462) $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Debt Service Detail: Adjustment to
(See attachments for further details.) Cost Center Object Code Adopted Amount
CIP Fund-Library G.O. Bonds Series 1999 83-03004 1974-01 (2,587,038)
83-03004 2821 (6,817,883)
83-03004 2910-11 4,230,845
Debt Service Fund- Library G. O. Bonds Series 1999 81-81814 1974-05 (2,587,038)
81-81814 2821 (2,587,038)
CIP Fund-City/County G.O. Bonds Series 2001 83-03003 1974-01 (120,000)
83-03003 2910-11 (120,000)
Debt Service Fund-City/County G. O. Bonds Series 2001 81-81817 1974-05 (120,000)
No offset-instead appropriation of Fund Balance
CIP Fund-Library G.O. Bonds Series 2002 83-03005 1974-01 2,583,576
83-03005 2910-11 2,583,576
Debt Service Fund-Library G. O. Bonds Series 2002 81-81818 1974-05 2,583,576
81-81818 2811 605,000
81-81818 2821 1,977,976
81-81818 2825 600
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
General Obligation Bond Series 1999 and 2002 (CIP & Debt Service Funds) - When the Series
2002 bonds were issued in September 2002, it included both a new money portion for the remaining
$3 million that was authorized but unissued for the new Library as well as a partial refunding of the
Series 1999 bonds. These adjustments reflect the changes in the debt service amounts for the Series
1999 and the new debt service amounts for the Series 2002. Since funds flow from the General Fund
through the CIP Fund to the Debt Service Fund, the CIP Fund had been adjusted accordingly.
General Obligation Bond Series 2001 (CIP & Debt Service Funds) - There is $120,000 of cash
in the Series 2001 Debt Service Fund available for paying debt service. Therefore, the amount that
was originally budgeted for debt service this year via a transfer in from the CIP Fund, can be reduced
by this amount in the CIP Fund resulting in an appropriation or reduction of Fund Balance in the Debt
Service Fund.
Salt Lake City Corporation
Debt Service Fund
Library General Obligation Bonds Series 1999
FY 2003 Budget
81-81814
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Transfer in from C.I.P. 81-81814 1974-05 6,817,883.00 4,230,845.00 (2,587,038.00)
Grand Total Revenues 6,817,883.00 4,230,845.00 (2,587,038.00)
Bond Principal 81-81814 2811 2,845,000.00 2,845,000.00 0.00
Bond Interest 81-81814 2821 3,971,088.00 1,384,050.00 (2,587,038.00)
Paying Agent Fees 81-81814 2825 600.00 600.00 0.00
Arbitrage Calculation Service Fees 81-81814 2590 1,195.00 1,195.00 0.00
Grand Total Expenses 6,817,883.00 4,230,845.00 (2,587,038.00)
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement Debt Sery Library 1999 G.O.
3/3/2003 3:14 PM
Salt Lake City Corporation
CIP Fund Related To Debt Service
Library General Obligation Bonds Series 1999
FY 2003 Budget
83-03004
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Transfer in from General Fund 83-03004 1974-01 6,817,883.00 4,230,845.00 (2,587,038.00)
Grand Total Revenues 6,817,883.00 4,230,845.00 (2,587,038.00)
Bond Interest 83-03004 2821 6,817,883.00 0.00 (6,817,883.00)
Transfer to Debt Service Fund (Library GO) 83-03004 2910-11 0.00 4,230,845.00 4,230,845.00
Grand Total Expenses 6,817,883.00 4,230,845.00 (2,587,038.00)
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement CIP for Library 1999 G.O.
3/3/2003 3:14 PM
Salt Lake City Corporation
Debt Service Fund
City/County Building General Obligation Bonds Series 2001
FY 2003 Budget
81-81817
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Funds needed to support total expenses 2,997,721.00 2,997,721.00 0.00
Less: Cash on hand at 12/31/02 0.00 (120,000.00) (120,000.00)
Transfer in from C.I.P. (incl. County portion) 81-81817 1974-05 2,997,721.00 2,877,721.00 (120,000.00)
Grand Total Revenues 2,997,721.00 2,877,721.00 (120,000.00)
Bond Principal 81-81817 2811 1,955,000.00 1,955,000.00 0.00
Bond Interest 81-81817 2821 1,040,926.00 1,040,926.00 0.00
Paying Agent Fees 81-81817 2825 600.00 600.00 0.00
Arbitrage Calculation Service Fees 81-81817 2590 1,195.00 1,195.00 0.00
Appropriation of Fund Balance 0.00 120,000.00 120,000.00
Grand Total Expenses 2,997,721.00 3,117,721.00 120,000.00
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement Debt Sery Cty-Cnty Bldg 2001 GO
3/3/2003 3:14 PM
Salt Lake City Corporation
CIP Fund Related To Debt Service
City/County Building General Obligation Bonds Series 2001
FY 2003 Budget
83-03003 & 83-03001
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Transfer in from General Fund 83-03003 1974-01 2,428,496.00 2,308,496.00 (120,000.00)
Salt Lake County 83-03001 1398 569,225.00 569,225.00 0.00
Grand Total Revenues 2,997,721.00 2,877,721.00 (120,000.00)
Transfer to Debt Service Fund (City portion) 83-03003 2910-11 2,428,496.00 2,308,496.00 (120,000.00)
Transfer to Debt Service Fund (County portion) 83-03001 2910-11 569,225.00 569,225.00 0.00
Grand Total Expenses 2,997,721.00 2,877,721.00 (120,000.00)
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement CIP for Cty-Cnty Bldg 2001 GO
3/3/2003 3:14 PM
Salt Lake City Corporation
Debt Service Fund
Library General Obligation Bonds Series 2002
FY 2003 Budget
81-81818
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Transfer in from C.I.P. 81-81818 1974-05 0.00 2,583,576.00 2,583,576.00
Grand Total Revenues 0.00 2,583,576.00 2,583,576.00
Bond Principal 81-81818 2811 0.00 605,000.00 605,000.00
Bond Interest 81-81818 2821 0.00 1,977,976.00 1,977,976.00
Paying Agent Fees 81-81818 2825 0.00 600.00 600.00
Arbitrage Calculation Service Fees 81-81818 2590 0.00 0.00 0.00
Grand Total Expenses 0.00 2,583,576.00 2,583,576.00
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement Debt Sery Library 2002 G.O.
3/3/2003 3:14 PM
Salt Lake City Corporation
CIP Fund Related To Debt Service
Library General Obligation Bonds Series 2002
FY 2003 Budget
83-03005
Revised
FY 2003 FY 2003
Cost Object Adopted REVISED
Description Center Code Amount Amount Difference
Transfer in from General Fund 83-03005 1974-01 0.00 2,583,576.00 2,583,576.00
Grand Total Revenues 0.00 2,583,576.00 2,583,576.00
Transfer to Debt Service Fund (Library GO) 83-03005 2910-11 0.00 2,583,576.00 2,583,576.00
Grand Total Expenses 0.00 2,583,576.00 2,583,576.00
H:\Treas BA#12 FY03 Initiative#36-Treasurer's Office-Debt Reissuement CIP for Library 2002 G.O.
3/3/2003 3:14 PM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services/Treasurer's Office FY 02-03
Department For Fiscal Year
Special Improvement District(SID) Budgets BA#12 37
Initiative Name Initiative Number
Daniel A, Mule 535-6411
Prepared By Phone
House Keeping-Debt Service
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
S/A Suspense-Spec assess tax 20-00201-1125 68,900
S/A Suspense-Interest income 20-00201-1830 (4,707)
Total $64,193 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
See attachment for details. 64,193
Total $64,193 $0 $0
C. Expenditure Impact Detail
1.Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services 1,250
5. Capital Outlay
6. Other(Debt Service) 62,943
Total $64,193 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In of
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
District 101007 - Bonding for this district occurred in September 2001 after the biennial budget for
fiscal years 2002 and 2003 were adopted. This debt service budget was never approved.
Assessment revenues and annual interest charges are sufficient to cover these costs.
District 101011 - Bonding for this district occurred in September 2002 after the biennial budget for
fiscal year 2003 was amended. Assessment revenues and annual interest charges are sufficient to
cover these costs.
Districts 38-854, 38-862, 38-900, 106001, and 103005 - The budgets for these districts for fiscal
year 2003, adopted as part of the biennial budget for fiscal years 2002 and 2003, were incorrectly
submitted as the same amounts as the budgets for fiscal year 2002. The revised FY 2003
expenditure budgets are nearly $5,000 less than the FY 2002 budgets. Assessment revenues and
annual interest charges are sufficient to cover these costs.
Salt Lake City Corporation
Debt Service Funds For Curb& Gutter Special Improvement Districts
FY 2003 Budget
Revised
FY 2003 FY 2003
SID Cost Object Adopted REVISED
District Center Code Description Amount Amount Difference
20-00201 1125 Special Assess Tax 450,000.00 518,900.00 68,900.00
20-00201 1830 Interest Income 150,000.00 145,293.00 (4,707.00)
Grand Total Revenues 64,193.00
38-854 20-00854 2821 Bond Interest 6,713.00 2,250.00 (4,463.00)
38-854 20-00854 2830 Collection Charges 400.00 250.00 (150.00)
38-862 20-00862 2821 Bond Interest 1,995.00 1,208.00 (787.00)
38-900 20-00900 2811 Bond Principal 49,000.00 52,000.00 3,000.00
38-900 20-00900 2821 Bond Interest 8,251.00 5,752.00 (2,499.00)
106001 20-06001 2811 Bond Principal 36,000.00 38,000.00 2,000.00
106001 20-06001 2821 Bond Interest 9,574.00 7,705.00 (1,869.00)
103005 20-03005 2811 Bond Principal 67,000.00 70,000.00 3,000.00
103005 20-03005 2821 Bond Interest 24,787.00 21,601.00 (3,186.00)
101007 20-01007 2811 Bond Principal 0.00 33,000.00 33,000.00
101007 20-01007 2821 Bond Interest 0.00 5,775.00 5,775.00
101007 20-01007 2590 Other Expenses 0.00 1,250.00 1,250.00
101007 20-01007 2830 Collection Charges 0.00 400.00 400.00
101011 20-01011 2811 Bond Principal 0.00 26,000.00 26,000.00
101011 20-01011 2821 Bond Interest 0.00 2,322.00 2,322.00
101011 20-01011 2830 Collection Charges 0.00 400.00 400.00
Grand Total Expenses 64,193.00
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Management Services/Treasurer's Division FY 02-03
Department For Fiscal Year
Library Construction Budget BA#12 38
Initiative Name Initiative Number
Daniel A. Mule 535-6411
Prepared By Phone
House Keeping-Debt Service
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
C.I.P. Library Construction Interest Carryover 9,434,306
Library G.O.Series 2002 Bond Proceeds 3,225,581
Total $12,659,887 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
C.I.P. Library Construction 9,434,306
Library G.O.Series 2002 3,225,581
Total $12,659,887 $0 $0
C. Expenditure Impact Detail
1.Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 12,540,682
6. Other(Bonding and debt expense) 119,205
Total $12,659,887 $0 $0
H:\Treas\BA#12 FY03 Initiative#38-Library Constr
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. Capital & Bonding and Debt Expense Detail: Cost Center Object Code Amount
C.I.P. Library Construction Interest Carryover 83-00096 1830 9,434,306
83-00096 2700 9,434,306
Library G.O. Series 2002 Bond Proceeds 83-03096 1980 3,225,581
83-03096 2700 3,106,376
83-03096 2825 119,205
H:\Treas\BA#12 FY03 Initiative#38-Library Constr
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
C.I.P. Library Construction Interest Carryover - interest earnings on bond proceeds from the
Library Series 1999 G.O. construction account are considered bond proceeds and can be spent on the
project. The $9,434,306 reflects interest earned from inception of the project, October 1999, through
June 30, 2002. These earnings have not been previously budgeted.
Library G.O. Series 2002 - these bonds were issued in September 2002 and included a
component for a new money portion that had been previously authorized but unissued. Also included
in the bonded amount were issuance costs.
H:\Treas BA#12 FY03 Initiative#38-Library Constr
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Housing and Neighborhood Development FY 02-03
Department For Fiscal Year
Neighborhood Matching Grants Re-Appropriation BA#12 39
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone
House Keeping
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund Balance 350,000
Total $350,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 73 Special Revenue Funds 350,000 0 0
Total $350,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
GF 09 Transfer Account 350,000
Total $350,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Misc. 73 Special Revenue Funds 350,000 1 0 0
Total $350,000 $0 $0
C.Expenditure Impact Detail
1. Salaries and Wages 0 0
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay 350,000
6. Other
Total $350,000 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The $350,000 awarded in FY 01-02 was appropriated in the 09 transfer account, but in an
oversight, the expenditure side of the transfer was not completed. As a result, the $350,000 was not
carried forward at the beginning of this fiscal year, and dropped to the General Fund balance. This
amendment will re-appropriate the funds from fund balance, establish the budget in the 73 special
revenue fund and provide for continued facilitation of the Neighborhood Matching Grant Fund. If the
funds are not reappropriated, the program will not be able to continue.
The current balance of the Neighborhood Matching Grant Program is approximately $69,952.00.
The re-appropriation of the $350,000 from fund balance, would allow continued Neighborhood
Matching Grant program implementation.
Housing and Neighborhood Development is continuing to accept applications and fields inquiries
on a daily basis. Applications will be accepted until the remaining balance is encumbered. The
current balance of funds will provide for approximately 13-14 more projects if each project is funded at
the full eligible amount of $5,000.
It is recommended that the Council adopt the necessary action for continued program facilitation.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This agreement satisfies item #2.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? NA What programs are funded with this grant
and what are the performance measures of each program? NA
Question 2 - What is the potential for continued grant funding for the position? NA
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
NA
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? NA
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? NA
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is
there a better fit in another jurisdiction or entity? NA
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
CED FY 02-03
Department For Fiscal Year
CDBG Recaptures BA#12 40
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone Number
House Keeping
Initiative Type
Fiscal Impact of Proposed Change
2nd Year of Biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Miscellaneous CDBG Grant Funds 71 and 83 198,466
Total 198,466 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 I $0
4. Other Fund
Miscellaneous CDBG Grant Fund 71 and 83 198,466
Total 198,466 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other-(Recapture of remaining CDBG Balances) 198,466
Total 198,466 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
D. CDBG Recapture List Debit Credit
24th Year
83-99054 600 West Design 4,825.90
83-99098 CIP Contingency 4,825.90
25th Year
83-00062 Jordan River Parkway Design 6,712.97
83-00098 CIP Contingency 6,712.97
26th Year
71-26046 Office of Neighborhood Services 0.56
71-26057 Bennion/Douglas Historic District 1,000.00
71-26099 Operating Contingency 1,000.56
83-01051 Egli Court 28,707.36
83-01054 Physical Access Ramps 681.67
83-01056 Glendale Area Streets 114,329.55
83-01057 100%Sidewalk Replacement 11,078.88
83-01058 ADA Modifications to Parks 1,667.46
83-01059 Park Irrigation/Sports Field 13,969.39
83-01060 Jordan River Security Lighting 3,047.24
83-01061 Playground-Madsen Park 12,344.64
83-01063 Skateboard Park-Jordan Park 100.00
83-01098 CIP Contingency 185,926.19
Total 198,465.62 198,465.62
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions, structure and organization
Substantial Impact
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management or personnel issues.
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
This action recaptures the remaining balances of Community Development Block Grant (CDBG)
projects and programs that have been completed or have not spent funds within the allotted
timeframe. Funds are placed into the contingency accounts of the same year for future CDBG
programming.
These recaptured funds are then used for cost overruns or reprogramming in next years CDBG
process.
It is recommended that the City Council adopt the necessary action to recapture remaining
balances of completed CDBG projects/programs and place these balances in Contingency accounts
for the same year. Funds could be used for cost over-runs of other projects or re-programmed into
future years CDBG projects/programs.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: A grant will satisfy one of the following four criteria.
This grant relates to 4.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? Not applicable. What programs are funded
with this grant and what are the performance measures of each program? Various CDBG Projects
and Programs are funded. Infrastructure projects are 100% complete. Social Service
Programs must meet objectives to be considered for additional funds.
Question 2 - What is the potential for continued grant funding for the position? Not applicable.
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
Not applicable.
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? Not applicable.
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? No
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is
there a better fit in another jurisdiction or entity? Not applicable.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
CED-HAND FY 02-03
Department For Fiscal Year
CED Program Income BA#12 41
Initiative Name Initiative Number
Sherrie Collins 535-6150
Prepared By Phone Number
House Keeping
Initiative Type
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
CDBG and HOME 71, 72 and 78 Funds 1,507,778.03
Total $1,507,778.03 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
CDBG and HOME 71, 72 and 78 Funds 1,507,778.03
Total $1,507,778.03 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6. Other-(Program Income) 1,507,778.03
Total $1,507,778.03 $0 $0
Salt Lake City Corporation
Management and Fiscal Note Wor ksbeet
for
Budget Development and Budget Amendment
D. Program Income
Cost Center Amount
78-28010/71-28010 CDBG-Housing Rehab Prog. 461,989.00
78-78325 HAND-First Time Homebuyer 261,271.00
78-00201 RR-Hand Renter Rehab 349,239.00
71-20015 CDBG Utah Heritage Foundation RLF 74,948.40
71-70631 CDBG-Cleaning&Securing 1,131.63
72-15607 Small Businees Revolving Loan 359,199.00
Total Program Income 1,507,778.03
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
These Housing and Urban Development (HUD) funded programs/projects, have received program
income from re-payment of loans or other reimbursement costs due to liens etc. This action
establishes a budget for those funds and allows the program income to be reallocated back into the
individual program for continued programming.
It is a HUD Federal guideline that Program Income be reallocated to programs that have the same
eligible activity.
It is recommended that The City Council adopt the necessary adjustment for these budgets.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
G. Grant Criteria: This grant satisfies#2 below.
1—In some cases, the General Fund or an Enterprise Fund of the City will use grant funding for
projects or programs that have been identified by the Council for future funding. The General Fund
or Enterprise Fund will provide funding once grant funding
2- Grant funding will be used when the use of the grant money will result in long-term financial
savings or operating efficiencies.
3- Grant funding will allow the City to build internal capacity to continue the service in the future.
4 - None of the above.
Question 1 - Will this grant fund employee positions? No. What programs are funded with this grant
and what are the performance measures of each program? NA
Question 2 - What is the potential for continued grant funding for the position? NA
Question 3 - Is it expected that the positions can be eliminated once the grant funds are unavailable?
NA
Question 4 - Is the program that the grant funds, a program that can accomplish its goals within the
grant funding time frame? NA
Question 5 - Will there be a significant service level impact on the community once the grant funds
become unavailable? NA
Question 6 - Does the grant duplicate services that are provided in the private or non-profit sector?Is
there a better fit in another jurisdiction or entity? No.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Public Services/Engineering FY 02-03
Department For Fiscal Year
Landfill CIP for 2003 BA#12 42
Initiative Name Initiative Number
Joel Harrison 535-6234
Prepared By Phone Number
House Keeping
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Contributions from Landfill for CIP Projects(83 Fund) 2,500,000
Total $2,500,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Landfill CIP Projects 2,500,000
Total $2,500,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5.Capital Outlay 2,500,000
6. Other(Specify)
Total $2,500,000 1 $0 $0
Landfill BA#4 FY03 Initiative#1-Salt Lake Valley Waste Facility3/5/20032:21 PM
Salt Lake City Corporation
M anagement and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
Salt Lake Valley Solid Waste Facility has budgeted and received approval for capital projects at the
Landfill. In accordance with an agreement between the City and County, Salt Lake City provides
engineering support for projects at the Landfill by designing and constructing the required facilities.
The City pays the consultant, contractors, etc. and then is reimbursed by the County. It is requested
a budget in the amount of $2,500,000 be approved and also authorized be given for; the City
Engineer's Office to establish budgets within the $2,500,000 as required to accomplish the projects.
New projects include:
Landfill office expansion.
Installation of new landfill gas collection system piping on perimeter of landfill.
Compost pond liner installation.
Ongoing projects include
Environmental monitoring, permit writing, permit testing, materials testing etc.
Aerial survey/photography of the active landfill areas.
Current projects to be completed
Completion of Module #7.
Interior gas line installation in Module #6.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment -
Mayor's Office Fv 02-03
Department For Fiscal Year
Independent Review Commission Investigator BA#12 43
Initiative Name Initiative Number
Steve Fawcett 535-6399
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1. General Fund
General Fund Balance 40,000
Total $40,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
B. Expenditures Impacted by Fund and Source:
1.General Fund
Independent Review Commission Investigator 40,000
Total $40,000 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Total $0 $0 $0
C. Expenditure Impact Detail
1.Salaries and Wages
2. Employee Benefits
3.Operating and Maintenance Supply
4.Charges and Services 40,000
5.Capital Outlay
6.Other(Specify)
Total $40,000 $0 $0
BA#12 FY03 Initiative#43- Independent Review Comm3/18/200312:30 PM
a.lL L axe c.ny L orporatlon
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment _
E. Measured or measurable Impact on functions, structure and organization
F. Issue Discussion: A complete justification will contain a discussion of each of the elements mentioned below;
criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
This$40,000 is for an investigator to assist the"Independent Review Commission"on their review of the
Elizabeth Smart investigation.
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
Office of the City Council FY 02-03
Department For Fiscal Year
Housing Mitigation 1060 South 900 West BA#12 44
Initiative Name Initiative Number
Michael Sears 535-6295
Prepared By Phone Number
New Item
Type of Initiative
Fiscal Impact of Proposed Change
2nd year of biennium Biennial Period
A. Revenue Impacted by Fund and Source: 1st Year 2nd Year 3rd Year
FY 2002-03 FY 2003-04 FY 2004-05
1.General Fund
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4.Other Fund
Contributions from CIP Contingency to Housing Trust 3,000
Frund
Total $3,000 $0 $0
B. Expenditures Impacted by Fund and Source:
1. General Fund _
Total $0 $0 $0
2. Internal Service Fund
Total $0 $0 $0
3. Enterprise Fund
Total $0 $0 $0
4. Other Fund
Housing Trust Fund 3,000
Total $3,000 $0 $0
C. Expenditure Impact Detail
1. Salaries and Wages
2. Employee Benefits
3. Operating and Maintenance Supply
4. Charges and Services
5. Capital Outlay
6.Other(Specify) 3,000
Total $3,000 $0 $0
BA#12 FY03 Initiative#44-Housing Mitigation3/21/200310:24 AM
Salt Lake City Corporation
Management and Fiscal Note Worksheet
for
Budget Development and Budget Amendment
E. Measured or measurable Impact on functions,structure and organization
F. Issue Discussion:A complete justification will contain a discussion of each of the elements mentioned
below; criteria, condition, effect, cause and recommendation.
Criteria is a definition of what is expected or what can be expected. It provides a basis for comparison without which
analysis cannot be effective. The criteria varies from issue to issue. In straightforward cases, it can be an ordinance or
policy. In other cases, it may be an industry standard or comparable data from another city.
Condition is a description of current practices. It is the information to which the criteria is compared.
Effect is the difference, if any, between the condition and criteria. It is best described in terms of a dollar impact or a
service level impact. If an effect cannot be identified, there is no finding.
Cause is sometimes a difficult element to identify but is essential to a finding. It is simply identifying why the condition
varies from the criteria. Sometimes the answer is as simple as a change in policy or budget but often goes deeper into
management
Recommendation is made in a way that addresses the cause. By doing so, it is most likely to result in improving the
condition to be in line with the criteria.
Issue Discussion:
The City Council discussed housing mitigation relating to a City owned property at 1060 South 900
West. In exchange for removing this property from the housing stock of the City, the Council will
transfer$3,000 to the Housing Trust Fund.