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090 of 1995 - Amending Salt Lake City Ordinance No. 49 of 1995 which adopted the Final Budget of Salt Lake City, i0 95-1 B 95-1 SALT LAKE CITY ORDINANCE No. 90 of 1995 (Amending Salt Lake City Ordinance No. 49 of 1995 which adopted the Final Budget of Salt Lake City, including the employment staffing document, for Fiscal Year 1995-96) AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 49 OF 1995 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1995 AND ENDING JUNE 30, 1996. PREAMBLE On June 8, 1995, the Salt Lake City Council approved, ratified and finalized the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1995 and ending June 30, 1996, in accordance with the requirements of Section 118, Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including the employment staffing document, was approved by the Mayor of Salt Lake City, Utah. The City's Policy and Budget Director, acting as the City's Budget Officer, prepared and filed with the City Recorder proposed amendments to said duly adopted budget, including the amendments to the employment staffing document, copies of which are attached hereto, for consideration by the City Council and inspection by the public. The City Council fixed a time and place for a public hearing to be held on December 12, 1995 to consider the attached proposed amendments to the budget, including the employment staffing document, and ordered notice thereof be published as required by law. Notice of said public hearing to consider the amendments to said budget, including the employment staffing document, was duly published and a public hearing to consider the attached amendments to said budget, including the employment staffing document, was held on December 12, 1995, in accordance with said notice at which hearing all interested parties for and against the budget amendment proposals were heard and all comments were duly considered by the City Council. All conditions precedent to amend said budget, including the employment staffing document, have been accomplished. Be it ordained by the City Council of Salt Lake City, Utah: 2 SECTION 1. Purpose. The purpose of this Ordinance is to amend the budget of Salt Lake City, including the employment staffing document, as approved, ratified and finalized by Salt Lake City Ordinance No. 49 of 1995. SECTION 2. Adoption of Amendments. The budget amendments, including amendments to the employment staffing document, attached hereto and made a part of this Ordinance shall be, and the same hereby are adopted and incorporated into the budget of Salt Lake City, Utah, including the employment staffing document, for the fiscal year beginning July 1, 1995 and ending June 30, 1996, in accordance with the requirements of Section 128, Chapter 6, Title 10, of the Utah Code Annotated. SECTION 3. Certification to Utah State Auditor. The City's Policy and Budget Director, acting as the City's Budget Officer, is authorized and directed to certify and file a copy of said budget amendments, including amendments to the employment staffing document, with the Utah State Auditor. SECTION 4. Filing of copies of the Budget Amendments. The said Budget Officer is authorized and directed to certify and file a copy of said budget amendments, including 3 amendments to the employment staffing document, in the office of said Budget Office and in the office of the City Recorder which amendments shall be available for public inspection. SECTION 5. Effective Date. This Ordinance shall take effect on its first publication. Passed by the City Council of Salt Lake City, Utah, this ,T1 day of (t 2efM6Er , 1995. ATTEST: CHIEF %a>rputt CITY RECORDER Transmitted to the Mayor on Cg5ezerilkr e, 1,9.6 Mayor's Action: X)C Approved ATTEST: IEF DEP'TY CITY RECORDER MAYOR Vetoed APPROVED AS TO FORM Salt Lake City Attorn 's Office Date Sy 4 (SEAL) Bill No. 90 of 1995. Published: jeCEmbQ( Z, 0035 , G:\ORDINA95\AMENBU.ORD 5 Issues in Budget Amendment - November, 1995 Policy & Budget 1-COPSMORE Grant $82,287 2-Salt Lake Area Gang Project $10,000 3-Crime Prevention $3,516 4-Pioneer Park Narcotics Enforcement $39,800 5-Transportation Division Reimbursement $28,551.60 6-Zoning Citation Appeals Program $51,795 7-Airport Long Term Parking Program $636,000 8-Plans Review Consultant Fees $25,000 9-E911 Carryover Encumbrance $114,994 10-MHJ Building Enhancement $100,000 2 Issue #1-COPSMORE Grant $82,287 Grant Funds This amendment request adds $82,287 for the recently awarded COPSMORE grant (95CLWX0084) which funds the use of retired police officers in support areas of the Police Department. This grant allows the department to more efficiently use regular officers while maintaining the service to the community because of the experience of the retired officers. The grant period is from July 1, 1995 to June 30, 1996. The grant requires a 25 % city match which is already budgeted for the current year. No staffing document changes are associated with this amendment. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Police / grant revenue $82,287 (R) Fund Police / personal services $82,287 (E) Totals General Fund $82,287 (R) $82,287 (E) Issue #2-Salt Lake Area Gang Project $10,000 Grant Funds This amendment budgets $10,000 from the Salt Lake Area Gang Project to fund computer replacement in the Salt Lake Area Gang Project offices. Funding will come from the Salt Lake Area Gang Project. The Salt Lake City Police Department as the lead agency will be processing the order. This is an additional amount to that previously submitted to the council amending the Salt Lake Area Gang Project's budget. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Police / grant revenue $10,000 (R) Fund Police / personal services $10,000 (E) Totals General Fund $10,000 (R) $10,000 (E) 3 Issue #3-Crime Prevention $3,516 CDBG Fund Transfer to the General Fund This amendment budgets $3,516 from the CDBG fund to balance the CDBG crime prevention cost center in the police general fund with the amount authorized for this project in CDBG funding. The adjustment necessary to amend the budget is as follows: Fund Department/Category ( Decrease Increase General Police -Transfer from CDBG Fund $3,516 (R) Fund Police / operating budget $3,516 (E) Totals General Fund $3,516 (R) $3,516 (E) Issue #4-Pioneer Park Narcotics Enforcement $39,800 Police Asset Forfeiture Fund Transfer to General Fund This amendment budgets $39,800 from the police asset forfeiture fund to provide funding for computer equipment and temporary employees to address the backlog of additional police reports generated from additional officers and increased emphasis on narcotics enforcement around the Pioneer Park area. Of the total, $ 21,800 will provide additional computers so investigative officers can input their own follow up reports, and $ 18,000 will be used to hire temporary employees who will do filing and copying, freeing up regular police clerks to concentrate on police report input. 4 The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Police -Transfer from Asset Fund Forfeiture Fund $39,800 (R) Police / operating budget $39,800 (E) Asset Transfer to General Fund $39.800 (E) Forfeiture Asset Forfeiture Fund Balance Fund (not posted) $39,800 (FB) Totals General Fund $39,800 (R) $39,800 (E) Asset Forfeiture Fund $39,800 (E) $397800 (FB) Issue #5-Transportation Division Reimbursement $28,551.60 Grant Funds This amendment budgets $28,551.60 received from the Utah Department of Transportation for the 200 South & 300 East Bike Lane Project. The $28,551.60 was reimbursed to the City for the work the City Transportation Division did to install bike lanes on 200 South and 300 East. The money for the materials required to sign and paint the bike lanes on 200 South and 300 East was taken from Fiscal Year 1995 signing and marking 0 & M funds, knowing that we would be reimbursed for this project by UDOT. Because of the time required to complete the actual work on the bike lanes, prepare submittal information to UDOT, have UDOT review and approve the submittal, etc., the City did not receive the reimbursement money until after the end of the budget year. We were able to use our 0 & M funds to purchase the materials needed for the bike lane project by adjusting and/or delaying other non -critical signing and marking work, knowing that reimbursement funds would be available from UDOT. In order to be able to complete our signing and marking work that was adjusted and/or delayed by the bike lane project, we ask that the $28,551.60 in reimbursement funds from UDOT be moved into our 0 & M account. 5 The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Public Services/Grant Revenue $28,551.60 (R) Fund Public Services/materials $28,551.60 (E) Totals General Fund $28,551.60 (R) $28 551.60 (E) Issue #6-Zoning Citation Appeals Program $51,795 General Fund Contingency This amendment budgets $51,795 for one-half year costs for an hourly Zoning Citations Appeals Hearing Officer, Citation Records and Appeals Clerk, 2 hourly Zoning Officers and one time set up costs. The City has passed an ordinance which is aimed at dealing with the problem of zoning violations and correction of zoning issues. In order to fully implement the ordinance additional City resources are needed. Analysis done by Building and Licensing Services states that two positions are needed to provide zoning compliance inspections required by the program objectives. Current staff time available is inadequate to absorb this amount of effort and implementation of this program is not feasible without additional resources. The Zoning Officers will conduct the compliance inspections and will work in conjunction with the housing inspector who has the particular case assigned to them and who has make the initial inspection. It is probable that additional revenue will be generated by the program but at this point in time it is not easily estimated, so it is recommended that revenue be added after the program has a few months of history behind. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase General Non Departmental/Contingency $51,795 (E) Fund General DCED/Personal Services $33,920 (E) Fund DCED/operating expenses $3,375 (E) DCED/capital outlay $14,500 (E) Totals General Fund $51,795 (E) $51,795 (E) 6 FY-96 A PT Zoning Citation Appeals Hearing Officer Regular PT Citation Records and Appeals Clerk Zoning Officer 0.00 0.00 0.00 .075 .50 2.00 Total DCED 95.00 97.575 Issue #7-Airport Long Term Parking Program $636,000 Airport Reserves This amendment budgets $636,000 for staffing and equipment increases in the parking lot shuttle service. On October 6, 1995 the Airport converted the former overflow parking lot into a full time long term lot in order to meet the demands for customer service brought about by an increases in parking lot activity. An indication of these increases is that the first 10 month of 1995, total parking lot activity (transactions) is up over 11 % compared to 1994, and total parking lot revenue is up nearly 22%. Total revenues for the first 10 months of 1994 were $8.3 million, and for 1995 are $10.1 million. This is an increase of $1.8 million. Because business has been so brisk, the Airport has had to close both the long term and short term lots a significant number of times this year. Each time these lots filled up and they closed them, the customers were directed to the overflow lot. After extensive analysis of parking activity data, as well as customer surveys, it was decided to rename the overflow lot and keep it open all the time as a second long term lot. Many customers have indicated that they prefer this lot to the "old" long term lot because they can drop off passengers or luggage at the front of the terminals and then proceed to the "new" lot much easier and quicker. Because the lot is now operated on a full time basis, it was necessary to increase the service to it by the shuttle bus operation. The goal is to operate an identical level of service to both long term lots. To accomplish this, an increase in bus driver staffing and buses is needed. The current driver staffing level is 26.00 full time persons and 14 (7.00 FI'h) part time persons or 33.00 FTE. To meet the demands currently placed on the lots from the change most of the part time drivers have been working full time and many divers have been working overtime. Analysis of bus route needs indicate that at least 50 full time driver positions is needed. This represents an increase of 17.00 full time positions. This level of staffing would permit the Airport to operate at peak times with enough drivers to accommodate both the long term lots and the employee bus routes. 7 Regarding bus equipment, there is currently 12 buses in the fleet. Two of the buses are older that the others and are not ADA lift equipped, nor do they operate on compressed natural gas (CNG). Several of the other buses are scheduled for engine replacements this year, so they will have to be removed from service for extended periods of time. The Airport has included in the FY96 budget $360,000 to purchase 2 new buses. They have been bid but will not arrive for 6 to 8 months. The Airport has located 5 slightly used buses in Denver, which were purchased for a ski resort community but could not be used in the steep terrain because of the CNG fuel system. They will work for the Airport and so plans are to purchase them allowing the Airport to operate with enough buses for now to meet the demand. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase Airport Airport/personal services $205,000 (E) Airport/capital equipment $425,000 (E) Airport/uniforms and misc. $6,000 (E) A Airport/fund reserves(not posted) $636,000 (FB) Totals Airport $636,000 (E) $636,000 (FB) Position FY-96 Adopted FY-96 Amended Full Time Shuttle Driver 26.00 43.00 Part Time Shuttle Driver 7.00 7.00 Total Airport 427.65 444.65 Issue #8-Plans Review Consultant Fees $25,000 Additional General Fund Revenue This amendment budgets $25,000 for additional funding for plan review consulting fees. The current level of spending in this account is already depleted. This is due to very large projects being undertaken in the City such as American Stores and the Main and South Temple Office Tower. These projects are reviewed by contract consultants because of the different frequencies of work coming in. It is anticipated that additional fee revenue from charging for this work will cover the additional budget. The adjustment necessary to amend the budget is as follows: 8 Decrease Increase Fund Department/Category DCED/ plan review fees DCED/ consultant services $25,000 (R) $25,000 (E) General Fund Totals General Fund $25,000 (R) $25,000 (E) Issue #9-E911 Carryover Encumbrance $114,994 E911 Fund Balance This amendment budgets $114,994 of the E911 fund balance for carryover encumbrances outstanding at June 30, 1995. The appropriation for two purchase orders lapsed by law on June 30, and it is necessary to appropriate the funds again to liquidate the purchase orders against an approved budgeted amount. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase Police:E911 Dispatch/operating expense E Totals E911 Fund $114,994 (E) $114,994 (FB) Issue #10-MHJ Building Enhancement $100,000 Surplus Property Account This amendment budgets $100,000 of the Surplus Property Account balance to assist Salt Lake County in the remodeling needed to turn the loth Floor of the MHJ building into a minimum security facility for female inmates. The City has received a request from County Commissioner Brent Overson and Salt Lake County Sheriff Aaron Kennard to contribute one third of the $300,000 necessary to remodel this facility. The MHJ is a City owned facility and the remodeling costs to build a dormitory type facility on two floors will enhance its usage value. It will provide a facility for housing these minimum security female inmates as long as is necessary and could also provide an overflow area in the event any newly constructed facility will not in the future be adequate to house all female inmates. In the event it would not be needed for inmate housing it could possibly serve 9 a purpose of housing in a temporary nature any overflow of homeless women -and children from the current women and children's facility, or some other possible similar use. The City would own a facility which could help rid the Community of prostitution and/or other minimum security problems involving females. The modification of the MHJ will be made with full agreement between the City and the County and the County will comply with City codes and specifications. The adjustment necessary to amend the budget is as follows: Fund Department/Category Decrease Increase CIP Fund CIP Project/MHJ remodel $100,000 (E) Surplus Property Account/Fund Balance (not posted) $100,000 (FB) Totals CIP Fund $100,000 (E) $100,000 (FB) 10 Page 2 SOURCE of FUNDS PROJECTS DECREASE INCREASE Salt Lake County (83-95084) TOTALS Heavy Equip Shop SLVL Landfill $ 25,000(E) 25,000(R) $ 25,000(E) 25,000(R) 2. This action increases the budget in the Railroad Projects matching fund. The City has received a refund check from UDOT on a railroad safety project. The match is based on an estimated cost and when the final audit is completed, refunds and or requests for additional money are transmitted to the City. SOURCE of FUNDS PROJECTS DECREASE INCREASE UDOT Railroad Projects - Match $ 1,172.53(E) (83-95034) 1,172.53(R) TOTALS $ 1,172.53(E) 1,172.53(R) 3. The following is an accounting adjustment. When carryover budgets were done in October an error was made and CDBG Contingency for 20th year was shorted by $25,000. This corrects that error. SOURCE of FUNDS PROJECTS DECREASE INCREASE CDBG (71-20098) TOTALS 20th Year Contingency $ 25,000 $ 25,000 Issue #3 - Program Income 1. The following projects have received or will receive revenue from rental payments, lot sales or reimbursement of costs. We are now reallocating these funds back to the individual programs from which they were received. Page 3 SOURCE of FUNDS PROJECTS DECREASE INCREASE Rental Payments Housing Trust Fund $ 6,201.13(E) (72-17005) 6,201.13(R) Sale of Lots Riverpark Program Income 304,523.89(E) (72-72906) 304,523.89(R) Reimbursement Exp. Assist Inc. 185.00(E) (71-21012) 185.00(R) TOTALS $ 310,910.02(E) 310,910.02(R)