090 of 1998 - Budget Amendmenta 0 98-1
B 98-7
SALT LAKE CITY ORDINANCE
No. 90 of 1998
(Amending Salt Lake City Ordinance No. 48 of 1998
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1998-99)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 48
OF 1998 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1998 AND
ENDING JUNE 30, 1999.
PREAMBLE
On June 16, 1998, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1998 and ending
June 30, 1999, in accordance with the requirements of Section 118,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on November 17, 1998 to consider the attached proposed amendments to
the budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on November 17,
1998, in accordance with said notice at which hearing all interested parties
for and against the budget amendment proposals were heard and all
comments were duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 48 of 1998.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
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1998 and ending June 30, 1999, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this 17th day of
November , 1998.
ATTEST:
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Transmitted to the Mayor on November 17, 1998
Mayor's Action:
ATTEST:
xxx Approved Vetoed
DEPUTY CITY R ORDER
Published: November 26, 1998
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Issues in Budget Amendment - November 1998
1. Treasurer's Office Hearing Officer -0- Net
2. Weed Abatement Program $10,061
3. Fleet Management $262,500
4. Public Utilities $6,013,800
5. Tuition Reimbursement Program $10,000
6. Assistant Chief Procurement Officer -0- Net
7. Modular Building $19,000
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Issue Request #1 - Treasurer's Office Hearing Officer
$ -0- Net Budget Impact, Decrease of 0.13 FTE
General Fund
The City should reclassify the Hearing Officer position in the Treasurer's
Office from part time to full time. For the past twelve years, the Hearing Officer
position has been a part time position, and has been filled by two or three retired
or previously employed law enforcement officers. The part time status has
resulted in a high turnover rate of about one officer per year. In addition to the
time spent recruiting and hiring new personnel, each new hearing officer also has
to be trained.
Changing the part time position to full time would allow the City to attract
people who are willing to stay in the position for a longer period of time because
they will have a benefits package, making the position more attractive. Currently
part time employees are prohibited from receiving health insurance, personal
leave, retirement and yearly pay increases if they are retired from the Utah State
Retirement System.
The main benefit expected from the change is that training time would be
dramatically reduced. Fewer people will require the training, and a full time
position is expected to remain filled for a longer time. In addition, there will be
more accountability and consistency in adjudicating tickets.
The part time hearing officer position is currently funded at 1.13 FTE with
an annual salary plus FICA of $30,264. No benefits are associated with the
current position. A full time position at 1.0 FTE includes benefits, and therefore
would cost $36,100. The additional funding of $5,836 needed for the current
fiscal year is available within the Treasurer's Office because of a part time clerk
position that has not been able to be filled.
Fund/Dept.
Division / Position
Decrease
Increase
General Fund/
Treasurer's Office / PT Hearing Officer (1.13)
1.13
Management
Treasurer's Office / Hearing Officer (0.00)
1.00
Services
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Issue Request #2 - Weed Abatement Program
$10,061 Budget Impact
Weed Abatement Fund
The City should increase the budget for the Weed Abatement Fund by
$10,061 to cover an unanticipated increase in the number of cases requiring
contractor service.
It is the responsibility of property owners to clear overgrown weeds on
private property in the City. In most cases, once the property owner is notified
of a problem, he/she takes the steps necessary to clear the weeds. Occasionally,
however, there is no response and at that point the City intervenes, using a
private contractor to take care of the weeds. The City bills the property owner
for the contractor's services, but there may be delays in receiving payment.
This season there have been considerably more cases than last year. Of
1034 cases thus far, 67 lots have been cut by the contractor. In comparison, last
year the total for the year was 1013 cases with 39 cut by the contractor. The
budget must also cover the cases that occur in the spring months - April, May
and June - which have the potential of having heavy caseloads. The increase in
budget will ensure that the City can continue to pay the contractor for his
services.
The General Fund contribution each year for Weed Abatement has been
$26,500. For the current year, this amount was posted as revenue, but the
expenses were budgeted at only $20,439. The total amount of $10,061 comprises
two separate increases. An increase of $6,061 is needed to make the expense
budget equal the amount allocated to the fund. In addition, $4,000 is needed to
meet the increased demand.
It is recommended that the funding for this increase come from an
identified surplus amount in the Weed Abatement Fund account. This account
has accumulated $107,000 in the past few years and will not need this entire
excess. There will still be sufficient reserves in the account to cover additional
needs that may arise.
Fund
Department / Category
Decrease
Increase
Weed
DCED / Weed Abatement Program (E)
$10,061
Abatement
DCED / Weed Abatement Program (R)
$4,000
Fund
Source of fund/Fund Balance (FB) not posted
$6,061
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Issue Request #3 - Fleet Management
$262,500 Budget Impact
Fleet Management Fund
The City should increase the Fleet Management Internal Service Fund's
revenue and expense by $262,500.
All non -enterprise fund vehicles are purchased through Fleet Management
for the proper accounting and depreciation of the fixed assets. The police
department received a grant for additional police officers in FY1999. The budget
to acquire ten vehicles and two motorcycles is in the General Fund. This
adjustment will appropriate funds in the Fleet Management Fund, allowing the
vehicles to be purchased and accounted for properly. The Fleet Fund will show
an increase in revenue as a transfer from the General Fund. It will also show the
actual purchase as an expense to allow for the proper accounting of the police
cars. This is primarily an accounting transaction with no additional funding
requirements.
Fund
Department / Category
Decrease
Increase
Fleet
Public Services / transfer from General Fund (R)
$262,500
Management
Public Services / vehicles (E)
$262,500
Fund
Issue Request #4 - Public Utilities
$ 6,013,800 Budget Impact
Water Utility Fund
Sewer Utility Fund
Storm Water Utility Fund
State Law requires that all budgets, except that of Capital Project Funds,
lapse at June 30th or fiscal year end. Historically, purchase orders encumbered
near the end of the fiscal year are not paid by June 30th and therefore the payment
will occur in the next fiscal year. Because the budget from the prior fiscal year
lapsed, it is necessary to again appropriate funds to cover the purchase obligations
made in the prior year and paid in the current year. The funding source for this
type of transaction is fund balance. Cash or revenue collected in the prior year
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and not spent lapses to fund balance or cash reserves and is therefore available to
cover the obligations made.
The Public Utilities Department requests that the current year's budget be
reopened for the Water Utility, Sewer Utility, and Stormwater Utility funds. This
amendment requests $6,013,800 be transferred from cash reserves or fund balance
to the appropriate budgets; $3,462,500 to the Water Utility fund, $1,251,300 to the
Sewer Utility fund, and $1,300,000 to the Stormwater Utility Fund. Funding will
be available from Water, Sewer, and Stormwater reserves. The transfers are
needed for the following reasons:
Water Utility:
To include funding for projects budgeted in the 1997-1998
budget year which require funding to be carried over to
the current budget year to complete construction.
Big Cottonwood Chemical Feed Improvement
Millcreek Well
6200 South Well oxidation treatment
Lake Mary's Dam project
Mt. Dell Dam project
Park Reservoir
Various Water lines
Fork Lift
Total Carryover projects
$1,300,000
$ 220,000
$ 380,000
$ 82,000
$ 310,000
$ 370,000
$ 290,500
$ 10,000
$2,962,500
To include funding for replacement of a ruptured
portion of the Parley's Conduit from 1600 south to
2400 south. This is a new project, but necessary to mitigate
costly property damage. $ 500,000
Total Water Budget Adjustment $3,462,500
Sewer Utility:
To include funding for projects budgeted in the 1997-1998
budget year which require funding to be carried over to
the current budget year to complete construction.
$ 401,300
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To include funding for a new maintenance building at the
water reclamation plant. This project has been scheduled,
but upon reassessing needs was reprioritized and construction
moved up. It will provide additional work space for existing
electrical, technical, and pretreatment personnel. $ 850,000
Total Sewer Budget Adjustment $1,251,300
Stormwater Utility:
To include funding for projects budgeted in the 1997-1998
budget year which require funding to be carried over to the
current budget year to completeconstruction. $1,300,000
Total Storm Water Budget Adjustment
Total Budget Adjustment
$1,300,000
$ 6,013,800
Fund
Department/Category
Decrease
Increase
Water Utility
Carryover Projects (E)
$2,962,500
Fund
New Projects (E)
$500,000
Source of funds/Reserves (FB) not posted
$3,462,500
Sewer Utility
Carryover Projects (E)
$401,300
Fund
New Projects (E)
$850,000
Source of funds/Reserves (FB) not posted
$1,251,300
Stormwater
Carryover Projects (E)
$1,300,000
Utility Fund
Source of funds/Reserves (FB) not posted
$1,300,000
Issue Request #5 - Tuition Reimbursement Program
$10,000 Net Change
General Fund
During the budget an initiative was created discussing the tuition aid
program. In the discussion we identified that the program was being shifted from
Departmental specific funding to Non Departmental (actually ended up in Human
Resources) for better approval and monitoring, as well as insuring that
reimbursement was handled according to IRS rulings. We did not know at that
time what the impact would be or the true cost of the program because many
people who would have participated in the program had not been able to because
Departments would not have the funds. As we said we would we have been
tracking the costs to date and are now prepared to request funding for the program
costs up to this point. Reimbursable costs to date Citywide approximate $25,000,
with approximately 60% General Fund. We are requesting an appropriation from
General Fund contingency of $15,000 and a total budget in Human Resources of
$25,000. Other funds will provide the revenue to cover the difference. As this
first year continues to unfold and provides us with data we will keep the Council
informed and will request similar appropriations. We should have sufficient data
later on to make a projected guess at the amount necessary to budget for in Fiscal
Year 2000.
Fund
Department / Category
Decrease
Increase
General Fund
Human Resources/Tuition reimbursement (E)
$25 ,000
Non Department/Contingency (E)
$15,000
Human Resources/Revenue from Airport (R)
$6,000
Human Resources/Revenue from Public
Utilities (R)
$3,500
Human Resources/Revenue from Risk
Mgmt. (R)
$500
Issue Request #6 - Assistant Chief Procurement Officer
$46,000 Net Change
General Fund
Due to special circumstances, the Chief Procurement Officer of the City
needs to have an assistant assigned to him in order to provide training and
mentoring over the next six months to a year. This position, although full time,
will be considered temporary in total time of service. The appropriation for this
position will be for the remaining eight months of this fiscal year, and it could
extend into next fiscal year.
Fund
Department / Category
Decrease
Increase
General Fund
Purchasing/Personal Services (E)
$46,000
Non Departmental/Contingency (E)
$46,000
Fund/Dept.
Division / Position
Decrease
Increase
General Fund/
Management
Services
Purchasing / Assistant Chief Procurement
Officer (0.00)
1.00
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Issue Request #7 - Modular Building
$19,000
General Fund
The Fire Department has entered into a tentative agreement with Utah Fire
and Rescue Academy for the purchase and set up of several modular buildings.
This includes four 14' X 70' sections that were built in the mid-1980's. These
units are in good condition and include fire spinklers. The modular units are being
donated to Utah Fire and Rescue Academy by Thiokol Corporation and are
located near Promontory. The planned design of these units will allow the Fire
Department to have office space in support of classroom units. The Training
Division and Apparatus Division, who are currently located in Station 9, will
move into these temporary structures.
Utah Fire and Rescue Academy will pay approximately 60% of the moving
fee requiring Salt Lake City to fund 40%, or an estimated $19,000. The cost will
cover the acquisition, disassembly at the current site and as -is set up of the
modular units on our property before 12/31/98. We intend to place the temporary
structures East of the drill tower located at 1570 South Industrial Road.
The City is required to place these units into operation within 12 months.
Upon completion of moving and setup, Salt Lake City will assume ownership and
all rights and responsibilities of the structures. Utah Fire and Rescue Academy
requests, and the Fire Department agrees, that these structures will be available for
use by the academy as scheduled through the Fire Department. As the City
develops its training facility, it will be able to use these structures as it determines.
This budget amendment will appropriate General Fund contingency funds
to cover this cost.
Fund
Department / Category
Decrease
Increase
General Fund
Fire Department/Capital Outlay (E)
$19,000
Non Departmental/Contingency (E)
$19,000
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