095 of 1999 - Amending Salt Lake City Ordinance No. 63 of 19990 99-1
B 99-13
SALT LAKE CITY ORDINANCE
No. 95 of 1999
(Amending Salt Lake City Ordinance No. 63 of 1999
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1999-2000)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 63
OF 1999 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1999 AND
ENDING JUNE 30, 2000.
PREAMBLE
On June 17, 1999, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1999 and ending
June 30, 2000, in accordance with the requirements of Section 1 18,
Chapter 6, Title 10 of the Utah Code Annotated. Said budget, including the
employment staffing document, was not approved nor vetoed by the Mayor,
but became effective by operation of law under Section 10-3-1214 Utah
Code Ann., 1953.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on November 16, 1999 to consider the attached proposed amendments to
the budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on November 16,
1999, in accordance with said notice at which hearing all interested parties
for and against the budget amendment proposals were heard and all
comments were duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 63 of 1999.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
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the employment staffing document, for the fiscal year beginning July 1,
1999 and ending June 30, 2000, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the Cit Council of Salt Lake City, Utah i 16th day of
November , 199
!(
ATTEST:
IEF D PUTY CI Y 'EUSRIER
N„,_
13
CHAIRPERS ►r'`��-�
3
Transmitted to the Mayor on
November 18, 1999.
Mayor's Action: xxx Approved Vetoed
ATTEST:
CHIEF DEP
UTY T R CSFeiti
(SEAL)
Bill No. 95 of 1999.
Published: November 26, 1999.
G:\ordina99\Amending budget 11-16.doc
MAYOR
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Councilmember Rogan moved and
Councilmember Milner seconded to
adopt Ordinance 95 of 1999, with
the following amendments: The
addition of a $26,600
appropriation from General Fund
Contingency to the Convention and
Visitors Bureau for landscaping
expenses at the Information
Center located at Interstate 80
and 7200 West; the allocation of
the remaining $300,000 in revenue
from the settlement of a lawsuit
to General Fund balance instead
of CIP Contingency; the deferral
to a future budget amendment of
the recognition of $25,000 in
Fire Department Olympic planning
reimbursement revenue from the
State of Utah and the addition of
1.0 Full Time Employee (FTE)
until such time that Federal
funding has been secured; the
appropriation of $259,643 in
recaptured Community Development
Block Grant (CDBG) project
balances to a 26th Year CDBG
account in order to augment
Federal 26th Year CDBG funding in
fiscal year 2000-2001 instead of
to CDBG contingency accounts; the
deferral to a future budget
amendment of the Gateway
enhancement appropriation of
$666,000 until documentation of
funding could be provided; and
the deferral of the public safety
planning appropriation of
$240,000 until a budget amendment
after January 1, 2000,
Issues in Budget Amendment - November
la. Office 2000 $300,000
1b. CIP Contingency $300,000
2. Reward Money $30,000
3. Asset Forfeiture Account $207,874
4. Olympics Public Safety $240,000
5a. Public Utilities - Water Utility Fund $10,244,760
5b. Public Utilities - Sewer Utility Fund $1,336,700
5c. Public Utilities - Stormwater Utility Fund $865,000
6. Weed Abatement Fund $25,000
7a. Golf Fund $20,516
7b. Refuse Fund $25,818
7c. Fleet Management Fund $351,246
8. Administrative Law Division $422,500
9. State Street Streetlight Replacement $75,000
10. Matching Funds for Damaged Streetlight Poles $65,000
11. TEA-21 Enhancements to Gateway UDOT $666,000
Streets
12. Fire Department Reimbursement $25,000
Grants New Projects and Adjustments
Program Income Programming
Carryover Projects
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Issue Request #1 — Office 2000 and CIP Contingency
General Fund - to IMS $300,000
General Fund - to CIP $300,000
During the budget process for fiscal year 1999-2000, the Administration
proposed utilizing $240,000 of the IMS Internal Service Fund Balance to assist all
General Fund Departments in standardizing to one unified and consistent office
automation tool. The Council decided to use the funds in other ways, however
they indicated their support of this project if the Administration could locate the
funds. The City has just received funds from the settlement of a lawsuit and
requests that $300,000 be allocated to continue this office software standardization
project.
The City should do an upgrade once every three years, to all office
automation tools (word processing, spreadsheet, e-mail, etc.) at the same time,
thereby helping to eliminate anyone moving to new products without sufficient
justification or causing incompatibility problems for other City staff members.
This will give the City many benefits, which include the following:
• Improve the ability to read documents sent internally within the City or from
outside constituents. One of the most common and frustrating problems the
City staff has today is receiving documents, which they cannot read because
City computers may have an outdated version of the office automation tools.
• Be the foundation for implementing a citywide document management system
where the standard document save option will save the document into corporate
document repositories that can be scanned and searched by all appropriate staff
members.
• Provide the ability to standardize letters, memos, agendas, etc.
• Added collaborative features, providing City staff the ability to take full
advantage of synergism, with many people contributing their thoughts and
concepts to a document.
• Enhances substantially the staff's ability to participate in the Internet/Intranet.
• Proven and supported by substantial documentation from industry analysts that
standardizing on an office automation tool materially reduces the total cost of
ownership.
• The same software for all staff substantially reduces the frustration and
increases the ability of co-workers to assist each other.
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• Inherent features that make it much more reliable and less frustrating to use,
such as, if a critical software component is deleted or corrupted, the system will
try to automatically reload and repair (self -heal) the problem.
• Considerable improvement in the self-help tools and electronic office assistant.
IMS and some select customers have been testing Microsoft Office Suite
products since they were released in June of 1999 and are extremely satisfied with
the results. The plan is to continue testing with the first release in a small
controlled environment, checking to ensure that the advertised benefits will be
obtained. When this product has matured and is ready for corporate usage,
(estimated in early 2000) we will engage a full City rollout, including training,
document conversion and software installs. The goal is to have this completed
before June 30, 2000.
It is proposed to spend the funds in the following way.
$240,000 Software upgrade licenses and IMS staff support
$ 60,000 Professional consultants and assistants to reduce the
installation timeline and give expert advice and quality
insurance to the project
2 full time technicians/installers for four months
2 full time trainers for four months
In addition to the Office 2000 project it is proposed to recognize the full
$600,000 of revenue received from settlement of a recent lawsuit and appropriate
the $300,000 balance as a transfer to the CIP Fund contingency account.
Fund
Department/Category
Decrease
Increase
General Fund
Miscellaneous Revenue (R)
$600,000
Transfer to IMS Fund (E)
$300,000
Transfer to CIP Fund (E)
$300,000
IMS Fund
Transfer from General Fund (R)
$300,000
IMS software purchase (E)
$300,000
CIP Fund
Transfer from General Fund (R)
$300,000
CIP Contingency FY2000 (E)
$300,000
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Issue Request #2 — Reward Money
General Fund - $30,000 net
The City should receipt a portion of the cash held in the City's narcotic's flash roll
account to provide funding for reward money for information on (2) unsolved city
homicides.
The June 30, 1999 balance of the flash roll account was $ 51,577. If approved this
action will reduce the account to approximately $22,000. This balance will still allow the
City narcotics unit to function. City neighborhoods are their major area of emphasis. If
larger "shows of money" are needed, sources outside of the department such as Drug
Enforcement Agency (DEA) could be used.
Fund
Department/Category
Decrease
Increase
General Fund
Miscellaneous Revenue (R)
$30,000
Police Narcotics Unit/rewards (E)
$30,000
Issue Request #3 — Asset Forfeiture Account
Asset Forfeiture Fund - $86,500
Grants Operating Fund - $37,244
Fleet Management Fund - $84,130
The city should utilize available Asset Forfeiture Funds received by the Police
Department to provide additional equipment and training not included in the adopted
budget for use by the department in the following areas:
1) Federal cash match required for the 99 Local Law Enforcement Block Grant.
- -$37,244
2) Third and final payment of lease/purchase for narcotic vehicles used in
undercover operations processed by Fleet Management over the three years. ---
$84,130
3) Purchase for replacement of approximately 25 patrol lap top computers that are
now three years old and are needed to maintain field allocation and patrol
productivity.
- -$65,000
4) Purchase copier and office furniture for city narcotic squad.
- -$21,500
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Fund
Department/Category
Decrease
Increase
Grants
Transfer from Asset Forfeiture Fund (R)
$37,244
Operating
Grants Oper. Fund - 99 LLEBG Match (E)
$37,244
Fund
Fleet Mgmt
Transfer from Asset Forfeiture Fund (R)
$84,130
Fund
Fleet Mgmt. Fund — vehicle leases (E)
$84,130
Asset
Asset Forfeiture Fund Balance (FB)
$207,874
Forfeiture
Equipment (E)
$86,500
Fund
Transfer to Grants Operating Fund (E)
$37,244
Transfer to Fleet Management Fund (E)
$84,130
Issue Request #4 - Olympics Public Safety
General Fund — Fund Balance - $240,000
The City should appropriate funds from the sales tax rebate received in August
1999 to fund public safety activities for the Olympics. One of the greatest challenges
during the Olympics is providing adequate and efficient public safety services for
residents and visitors. Both the Police Depaitiuent and the Fire Department will be
required to ensure that public safety concerns are addressed.
The Utah Olympic Public Safety Command is planning on a theater -wide basis.
Our Police Department must translate that general information into a computerized,
detailed plan for each activity area in the City. The plan will outline placement of staff
(where, when, how many), allocate needed resources, identify contingency plans, etc.
The Fire Department is involved with the Fire Marshals' Working Group chartered
by the Fire/EMS 2002 Committee. This group is working to create a uniform permit
system and fee schedule for all venues, assure safety in the construction and use of the
many temporary structures to be used, regulate pyrotechnic displays, and provide for life
and fire safety in the venues.
The Police Department is requesting $200,000 for seven months funding of
dedicated staff for this planning. The Fire Depaitiuent is requesting $40,000 for seven
months of staff funding to address the urgent needs created by the Games.
In the Police Department, the City should appropriate funds to provide salary and
equipment costs of one dedicated Captain, two dedicated Sergeants, and one dedicated
support position. Only the support position will require a change in the staffing
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document. The Captain and Sergeant positions will be filled through promotions within
the Department. Funding is necessary to pay for the difference in salary as a result of
promotion and overtime to maintain current levels of "on -street" service at the Police
Officer level.
The City should appropriate $40,000 for the Fire Department to fund a Fire
Prevention Plans Examiner position. This new position should be added to the staffing
document. The Fire Marshals' Working Group must maintain an aggressive schedule to
assure that the fire safety needs are addressed at the earliest possible time. This poses an
extraordinary demand on the Department's resources, which are already stretched by the
growth and new construction in the City. Fire Prevention has two staff members
dedicated to pre -construction plan review of proposed structures for proper exiting, water
supply and built-in fire alarm and suppression systems. One staff member also has lead
responsibility for all of the City's hazardous occupancies and oversees the hazardous
materials permit program. The volume of the current workload has created some
significant delays in the plan review process and has negatively affected customer
service. In the case of some very complex plans (the LDS Church Assembly Building
and the Little America Grand Hotel), referrals have been made to outside firms to
complete the plan reviews. To process plans in a timely manner outside referrals are
necessary, but they decrease revenue and customer confidence. The additional position of
Fire Prevention Plans Examiner would dedicate human resources to meet the public
safety needs of the Olympics.
Funding for these positions and equipment is for the current year only, and
continued support and costs will need to be added in the FY 2000-01 budget. The source
of funding for this effort is a sales tax rebate received from the State of Utah that was
receipted to FY 1999. The State, under its agreement to divert local sales tax revenues to
the Utah Sports Authority, was to end the sales tax diversion on June 30, 1999. That time
frame was exceeded, and the State was required to rebate the extra amount collected. Salt
Lake City's portion of the rebate was dropped to fund balance. The amount received was
$311,216. The remaining amount will stay in fund balance.
Fund
Department/Category
Decrease
Increase
General Fund
Gen. Fund — Sales Tax Rebate -Prior Year (FB)
$240,000
Police Department — Personal Services (E)
$168,000
Police Department — Capital (E)
$32,000
Fire Department —Personal Services (E)
$40,000
Fund
Department/Position
Adopted FTE
Changes
Amended FTE
General Fund
Police —Senior Secretary
14.00
1.00
15.00
Fire —Fire Prevention
Plans Examiner
0.00
1.00
1.00
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Issue Request #5 — Public Utilities
Water Utility Fund - $10,244,760
Sewer Utility Fund - $1,336,700
Stormwater Utility Fund - $865,000
It is requested by the Public Utilities Department that the current year's budget be
reopened for the Water Utility, Sewer Utility, and Stormwater Utility funds for the
following reasons:
Water Utility ($10,244,760):
1.
Projects/equipment originally budgeted in FY 98-99
that require appropriation in the current fiscal year
to complete construction.
$1,671,000
2.
Purchase of the Cahoon & Maxfield Irrigation Co.
$4,327,660
3.
Funding to purchase watershed properties
$750,000
4.
Funding for the following new projects.
Butler Avenue 40 South to 100 South
Military Way 160 North to Penrose Drive
Gloria Street Kenton Drive to Joyce Drive
3380 East Joyce Drive to Elgin Drive
Elgin Drive 3380 East to Metropolitan Way
3300 East 3029 South to 3045 South
2900 East 3900 South to Nora Drive
3900 South 2900 east to 2930 East
300 East Marcus to Artesian Basin
Parleys' Highland Conduit - Repair
$1,996,100
5.
Funding to expand existing meter replacement program.
$1,500,000
Sewer Utility ($1,336,700):
1.
Funding for consulting services to investigate the
northwest oil drain, a 13 mile industrial discharge canal.
$50,000
2.
Funding for the following new projects.
Rehabilitation of sewer lift station at 2200 West
and 950 South
Rehabilitation of sewer lift station at Westpoint
Yale Avenue 1450 East to 1500 East (Sewer Line)
1500 East 173 South to 1775 South (Sewer Line)
600 West 500 North to 600 North (Sewer Line)
$120,000
3.
Projects/equipment originally budgeted in FY 98-99
that require appropriation in the current fiscal year
to complete construction.
$1,166,700
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Stormwater Utility ($865,000):
1.
Projects and equipment originally budgeted in FY
1998-1999 that require appropriation in the current
fiscal year to complete construction.
$315,000
2.
Funding for the following new project.
500 West North Temple to 400 South
(Funding is made available by Salt Lake County Flood
Control.)
$550,000
Fund
Department / Category
Decrease
Increase
Water
Metered Sales Revenue (R)
$1,500,000
Utility
Reserves (FB)
$8,744,760
Fund
Capital Equipment (E)
$5,776,660
Capital Improvements (E)
$4,468,100
Sewer
Reserves (FB)
$1,336 700
Utility
Operating Expenses (E)
$50,000
Fund
Capital Equipment (E)
$325,000
Capital Improvements (E)
$961,700
Stormwater
County Flood Control Revenue (R)
$350,000
Utility
Reserves (FB)
$515,000
Fund
Capital Improvements (E)
$865,000
Issue Request #6 — Weed Abatement Fund
Weed Abatement Fund - $25,000
The City should increase the Housing and Neighborhood Development Division's
Weed Abatement fund budget by $25,000. The increased budget will cover expenses
created when the City Attorney's Office obtains additional court orders for Salt Lake City
to clean problem properties. The requested funds would clean approximately 20
properties a year. Once a property is cleaned, the City will place a lien on the property
for the costs incurred and then forward them to the County Treasurer's Office. The liens
will most likely not quickly revolve due to their large dollar amounts and the other
judgments often placed against these types of properties. The requested funds would be
taken from the weed abatement account's fund balance.
Fund
Department / Category
Decrease
Increase
Weed
Fund Balance (FB)
$25,000
Abatement
Fund
Weed Abatement (E)
$25,000
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Issue Request #7 — Golf, Refuse, and Fleet Fund Carryovers
Golf Fund - $20,516
Refuse Fund - $25,818
Fleet Fund - $351,246
State Law requires that all budgets, except that of Capital Project Funds, lapse at
June 30th or fiscal year end. Historically, purchase orders encumbered near the end of
the fiscal year are not paid by June 30th and therefore the payment will occur in the next
fiscal year. Because the budget from the prior fiscal year lapsed, it is necessary to again
appropriate funds to cover the purchase obligations made in the prior year and paid in the
current year. The funding source for this type of transaction is fund balance. Cash or
revenue collected in the prior year and not spent lapses to fund balance or cash reserves
and is therefore available to cover the obligations made.
This amendment request will appropriate budget in the Golf Fund of $20,516, in
the Refuse Fund of $25,818, and in the Fleet Management Fund of $351,246. There is
adequate fund balance available in the funds to accomplish this request.
Fund
Department / Category
Decrease
Increase
Fleet Fund
Operating Expenses (E)
$87,764
Capital Purchases (E)
$263,482
Fleet Fund Balance (FB)
$351,246
Refuse
Operating Expenses (E)
$25,818
Fund
Refuse Fund Balance (FB)
$25,818
Golf Fund
Operating Expenses (E)
$8,326
Capital Purchases (E)
$12,190
Golf Fund Balance (FB)
$20,516
Issue Request #8 — Administrative Law Division
General Fund -- $422,500
The City should establish a budget of $422,500 for the proposed Administrative
Law Division. The Council and the Administration are in the process of establishing an
Administrative Law Division that would decriminalize most traffic violations. The
funding for the Administrative Law Division budget will be provided by the revenue
collected from the penalties for traffic violations. The State has previously collected and
reimbursed this revenue to the City when the District Court resolves the traffic violations
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in a criminal setting. The penalties collected were split on a 50/50 basis between the
State and the City. The revenue received from the City's Administrative Law Division
will also be split 50/50, with half going to the General Fund as the status quo revenue,
and the remaining half in a separate account to meet the expenses of the Division. Any
incremental revenue from the "new" revenue portion will be allocated by the Council for
traffic concerns.
This new Division is being formed by adding the traffic violation process to the
functions of the existing Violations Program that currently deals with civil violations
(parking and some other City violations). The Administrative Law Division will report to
the Director of Management Services. The budget is needed for additional personnel, to
provide materials and equipment for the Administrative Law Division, to remodel the
Treasurer's Office and Room 228, and to program the computer system that will be used,
as well as other operating expenses. The current position descriptions for the Violations
Program will be reevaluated, and funding has been allocated in this budget request to
address any classification changes that may result from the additional responsibilities.
The staffing document should be changed to add 6.5 FTEs. The following table identifies
the personnel additions that will be required and the associated dollar amounts.
Positions
Approx.
Grade
No. of
FTEs
No. of
Months
Needed
FY 2000
Cost
Administrative Law Judge
615
1
7
$59,000
Part-time Administrative Law Judge
615
0.5
5
$21,000
Hearing Officer/Referee
223
3
7
$75,000
Legal Secretary
302
1
6
$19,000
Cashier
218
1
7
$21,000
Reevaluated Positions
4.5
7
$13,000
Total Personal Services Costs
$208,000
The largest expense for materials and supplies for the Administrative Law
Division are new citations that identify the violations as civil and include the information
for contacting the Division. Computer programming, computer leases, and training costs
comprise 55% of the expenses for charges and services. The Administrative Law
Division will also require translation services from a certified translator on an as needed
basis for the formal hearings. More stringent security measures will be required for the
formal hearings and because of the additional people coming into the City & County
Building to resolve citations. The main item in the capital expenses category is for
remodeling of the Treasurer's Office, and furniture for Room 228 when it is vacated by
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Management Services administration. In addition, telephones, portable recording
equipment and a laptop computer are included in the capital amount.
The source of funds for the expenses are the traffic fines that will be collected. For
the 7 months of FY 2000 that the Administrative Law Division will operate, it is
estimated that 17,500 violations will be resolved. The penalty schedule is currently being
prepared, so exact amounts for revenue are not available. The average fine amount
without surcharges that the District Court received from July to December 1998 was $78.
It is very possible that the average fine for the traffic violations the City will address
civilly will be lower, as the offenses are not as severe. Taking a lower average amount of
$50 per violation would result in total revenue of $875,000. Half that amount, or
$437,500 would be available to meet the budgetary needs of the Administrative Law
Division.
Fund
Department / Category
Decrease
Increase
General Fund
Management Services / Admin. Law Div.
Revenue from Penalties (R)
$422,500
Management Services / Admin. Law Div.
Personal Services (E)
$208,000
Materials and Supplies (E)
$31,800
Charges and Services (E)
$122 400
Capital Expenses (E)
$60,300
Fund
Department/Position
Adopted FTE
Changes
Amended FTE
General Fund
Management Services —
Administrative Law Judge
0.00
1.50
1.50
Hearing Officer / Referee
0.00
3.00
3.00
Legal Secretary
0.00
1.00
1.00
Cashier
2.00
1.00
2.00
Issue Request #9 - State Street Streetlight Replacement
CIP Fund - $75,000
The City should transfer funds from current open CIP projects to allow the full
funding of the State Street Streetlight Replacement project. This project had an original
request of $260,000. Due to budget constraints, only $185,000 was funded. An additional
$75,000 will allow the project to be completed at the original expected cost.
The sources of funding for the additional $75,000 are two individual CIP projects
as noted below. No other funding sources are required. The CIP projects to be reduced
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are listed below. These two projects are not site specific, and were approved for street
light replacement as needed in the City. This change would utilize all the remaining
funds in one project (83-93020). The total combined budget for the State Street project
would be $260,000.
Project
Current Budget
Change
New Budget
CIP Street Light Replacement
(83-91011)
$135,000
$62,582
$72,418
CIP Street Light Replacement
(83-93020)
$12,418
$12,418
$0
Fund
Department / Category
Decrease
Increase
CIP Fund
Transfer CIP Street Light Replacement (83-
91011) to State Street Replacement (E)
$62,582
Transfer CIP Street Light Replacement (83-
93020) to State Street Replacement (E)
$12,418
State Street Streetlight Replacement (E)
$75,000
Issue Request #10 — Matching Funds for Damaged Streetlight Poles
CIP Fund -$65,000
The City should create a new CIP project with a budget of $65,000 for local
matching funds to replace poles damaged during the 1999 Salt Lake City tornado.
Through the Federal Emergency Management Agency (FEMA), the City can receive 75%
of the funding needed for pole replacement. To obtain these funds the City must provide
a 25% local match. The FEMA funds will be made available in a larger comprehensive
aid package to the City, and $195,000 of that will be set aside for pole replacement.
The creation of this new cost center would provide the 25% local match ($65,000)
for the 75% from FEMA ($195,000). General Fund CIP monies are available from a CIP
cost center for general street lighting (83-91011). Decreasing the budget for this project
and the project in the previous request (#9) would leave a balance of $7,418 in project 83-
91011. This project reflects only the local match amount.
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Fund
Department / Category
Decrease
Increase
CIP Fund
Transfer CIP Street Light Replacement (83-
91011) (E)
CIP Tornado Damaged Street Light Poles (E)
$65,000
$65,000
Issue Request #11 — TEA-21 Enhancements to Gateway UDOT Streets
CIP Fund -- $666,000 from Federal TEA-21 Grant
The City should create a new CIP cost center with a budget of $666,000 to provide
enhancements to the surface streets created by shortening the I-15 viaducts of 400, 500
and 600 South and the City streets of 400 West and 500 West between 400 South and 600
South. Enhancement funding will be used primarily for street lighting enhancements on
these streets as well as other improvements such as painting all overhead poles and
structures black, providing underground conduit, and revisions to street cross sections to
accommodate the Gateway Master Plan.
The total amount of monies received from the Federal TEA-21 Grant is $900,000.
The City has already negotiated with and entered into an agreement with UDOT to
expend the amounts for FY 1998 and FY 1999. In addition the City is currently
negotiating with UDOT and Wasatch Constructors, the I-15 Contractor, for a Gateway
street lighting enhancement which will spend the remaining amounts for fiscal years 2000
through 2003. Under the terms of the agreement, Salt Lake City will need to advance all
funding to Wasatch Constructors for all the work to proceed for completion during the
upcoming calendar year. As each segment of funding becomes available on October 1st
of each federal fiscal year, the City will continue to be reimbursed in the amounts listed in
the TEA-21 funding schedule below.
11% or $99,000 in FY 1998
15% or $135,000 in FY 1999
18% or $162,000 in each of FY 2000 and FY 2001
19% or $171,000 in each of FY 2002 and FY 2003
The source of funding for this project is the CIP General Fund. A cost center will
be created with a negative balance. As monies are received each year the negative
balance will be rectified.
14
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP / Gateway - Enhancements to UDOT
Streets (E)
TEA-21 Funds for FY 2000 (R)
$666,000
$162,000
Issue Request #12 — Fire Department Reimbursement
General Fund -- $25,000
The City should increase the Fire Department budget to account for reimbursement
of its Olympic Planner position.
The Department has received tentative approval from the State of Utah
Department of Public Safety for reimbursement of personnel expenses associated with its
Olympic Planner. The Fire Department received approval for reimbursement up to
$25,000 in the original budget. Congress has approved reimbursement for the remaining
$25,000 of personnel costs, however due to delays in the federal budgeting process the
funds have not been finalized. The Department is seeking approval at this time because
there will not be another budget opening until after the next recruiting class has been
selected.
The reimbursement will become effective January 1, 2000, with the funding
coming from the State only after the Fire Department pays the original costs for the
Olympic Planner position. The Fire Department is requesting approval to back fill this
position for the remaining half of the year. The Department will plan on hiring in early
2000 and will increase its approved staffing level with the addition of this position. In the
event the funding is not realized this position will not be filled with the next recruit class.
Fund
Department / Category
Decrease
Increase
General Fund
Fire / Personal Services (E)
$25,000
State of Utah Fire Olympic Planner
$25,000
Reimbursement (R)
Fund
Department/Position
Adopted FTE
Changes
Amended FTE
General Fund
Fire —Fire Fighter
237.00
1.00
238.00
15