023 of 2011 - accept the bids for purchase of materials and construction work and to authorize execution of a cons R 11-1
Q 10-4
RESOLUTION NO. 23 of 2011
A Resolution Conditionally Accepting Bids for Purchasing of Materials
and Construction Work and, Subject to Approval of the City Engineer,
Authorizing Execution of a Construction Contract with the Apparent Low
Bidder for Construction of Improvements within the Salt Lake City, Utah
North Temple Boulevard Assessment Area No. LC-109017 and No.
M-109018 (the "North Temple Boulevard Assessment Area"); Providing
for the construction of capital lighting improvements in conjunction with
the Utah Transit Authority and City downtown to Airport light rail line
project, together with all other miscellaneous work necessary to complete
said improvements in a proper and workmanlike manner (collectively, the
"Improvements") as described in the Notice of Intention and Related
Matters.
BE IT RESOLVED by the City Council of Salt Lake City, Utah, that the bid of
$790,000 by Hidden Peak Electric Company, a bidder who submitted the apparent lowest
responsive, responsible, and best bid for the construction of the improvements in the
Assessment Area, is hereby conditionally accepted. This award of the construction
contract is expressly subject to verification by the City Engineer of the accuracy of the
bid amounts, the qualification of the lowest bidder to do business in Utah, a
determination that the lowest bidder is a licensed contractor, and consideration of any
other factors the City Engineer may deem to be appropriate in evaluating the lowest bid
and bidder. The exact amount to be paid under a construction contract (the "Contract")
shall be determined by computation of the work done based upon the unit prices as set
forth in the winning bid.
If the City Engineer approves the lowest responsive and responsible bid and
bidder for the Contract, the Mayor, or the City Engineer, on behalf of the City, is hereby
authorized to execute the Contract between Salt Lake City and the successful bidder, and
to assign the Contract to Utah Transit Authority as the general contractor for all the
Improvements within the Assessment Area. If the City Engineer does not approve the
lowest bid and bidder, the bid shall again he referred to the City Council for further
consideration at a subsequent meeting.
Payment of progress draws under the Contract may be financed internally by the
City or by the issuance of interim warrants. The issuance of interim warrants is hereby
authorized. When the City Engineer has certified that the construction of the
Improvements has been completed, the final interim warrant, if issued, shall be for 100%
of the unpaid balance then due under the Contract. Prior to the completion of
construction, the aggregate amount of the interim warrants, if issued, shall not exceed
90% of the value of completed work. Interest charges on the interim warrants shall be
equal to the average yield earned by the City on its pooled money balance investments as
calculated by the City Treasurer's Office. Interest costs accrued by the City, either
through its internal financing or by the issuance of interim warrants, if issued, shall be
added as an assessable cost to other construction costs of the Assessment Area.
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The resolution was seconded by Councilmember Penfold and was adopted by
vote of the City Council as follows:
AYE: Unanimous
NAY: None
Thereupon the Resolution was approved by the City Council and made a matter of
record by the City Recorder.
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ADOPTED AND APPROVED this July 12, 2011.
(SEAL) r
By: I�
Chair
ATTEST:
City ecor er
CITY,
DMWEST#8150157 Q 5
PRESENTATION TO THE MAYOR
The foregoing resolution was presented to the Mayor for his approval or
disapproval this July 12011,
By:
Chair
MAYOR'S APPROVAL OR DISAPPROVAL
The foregoing resolution is hereby approved this July_a-, 2011.
By: 4A
Mayor
DMWEST#8150157 v2 6
STATE OF UTAH )
. ss.
COUNTY OF SALT LAKE )
I, Chris Meeker, the duly appointed, qualified, and acting City Recorder of Salt
Lake City, Utah, do hereby certify that the foregoing is a full, true and correct copy of the
minutes of a regular meeting of the City Council of Salt Lake City held in the City
Council Chambers in Salt Lake City on Tuesday, July 12, 2011, at the hour of 7:00 p.m.,
as recorded in the regular official book of minutes as kept in my official office, that said
proceedings were duly had and taken as therein shown, and that all the members were
given due, legal, and timely notice of said meeting as therein shown.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of Salt Lake City this July 12, 2011.
ti CITY
City R cord
Fr•,P I�u
AI
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CERTIFICATE OF COMPLIANCE WITH OPEN MEETING LAW
I, Chris Meeker, the undersigned City Recorder of Salt Lake City, Utah (the
"Issuer"), do hereby certify, according to the records of the City Council of Salt Lake
City in my official possession, and upon my own knowledge and belief, that in
accordance with the requirements of Section 52-4-202, Utah Code Annotated 1953, as
amended, I gave not less than twenty-four (24) hours public notice of the agenda, date,
time, and place of the July 12,2011, public meeting held by the City Council as follows:
(a) By causing a Notice, in the form attached hereto as Schedule 1, to
be posted at the principal offices at the City and County Building, Salt Lake City,
Utah, on July 8, 2011, at least twenty-four(24)hours prior to the convening of the
meeting, said Notice having continuously remained so posted and available for
public inspection until the completion of the meeting; and
(b) By causing a copy of such Notice, in the form attached hereto as
Schedule 1, to be delivered to the Deseret News on July 8, 2011, at least twenty-
four(24)hours prior to the convening of the meeting.
(c) By causing a copy of such Notice,to be posted on the Utah Public
Notice Website (http://pnm.utah.g_ov) at least twenty-four(24)hours prior to the
convening of the meeting.
In addition, the Notice of 2011 Annual Meeting Schedule for the City Council
(attached hereto as Schedule 2) was given specifying the date, time, and place of the
regular meetings of the City Council to be held during the year, by causing said Notice to
be (a) posted on , at the principal office of the City Council, (b) provided
to at least one newspaper of general circulation within the Issuer on , and
(c) published on the Utah Public Notice Website (http://pmn.utah.goy) during the current
calendar year.
IN WITNESS WHEREOF, I have hereunto subscribed my official signature this
July 12,2011.
(SE
6 alf__C I
O�ADRA'•i`tis�'4.
DMWEST#8150157 v2 8
SCHEDULEI
NOTICE OF MEETING
DMWEST#8150157 v2 9
SCHEDULE 2
2011 ANNUAL MEETING SCHEDULE
DMWEST#8150157 Q 10
EXHIBIT A
TABULATION OF BIDS
Name of Bidder Amount of Bid
[A list naming the bidders and showing the bids which were submitted is
available for inspection in the office of the Salt Lake City Engineer.]
DMVVEST#8150157 v2 C-1 Creation Resolution
Salt Lake City, Utah
July 12, 2011
A regular meeting of the City Council of Salt Lake City, Utah, was held on
Tuesday, July 12, 2011, at the hour of 7:00 p.m., at the offices of the City Council at 451
South State Street, Salt Lake City, Utah, at which meeting there were present and
answering roll call the following members who constituted a quorum:
Stan Penfold Vice Chair
JT Martin Councilmember
Van Blair Turner Councilmember
Luke Garrott Councilmember
Carlton Christensen Councilmember
Also present:
David Everitt Mayor's Chief of Staff
Edwin P. Rutan, H City Attorney
Chris Meeker City Recorder
Absent:
Jill Remington-Love Chair
Soren Dahl Simonsen Councilmember
Ralph Becker Mayor
Thereupon the following proceedings, among others, were duly had and taken.
A Notice to Contractors calling for bids for construction of improvements
contemplated to be made in the North Temple Boulevard Assessment Area was published
in the Deseret News, a newspaper having general circulation in the City, at least one time
at least fifteen (15) days prior to the date specified in such notice for the receipt of bids.
An affidavit of publication is on file or will be obtained by the City Recorder.
At a public meeting conducted in Room 315 of the City and County Building, 451
South State Street, Salt Lake City, Utah, by staff members of the City Recorder's and
City Engineer's Offices on March 23, 2011, at 2:00 p.m., bids were opened for the
construction of improvements contemplated to be made in the Salt Lake City, Utah North
Temple Boulevard Assessment Area No. LC-109017 and No. M-109018 (the "North
Temple Boulevard Assessment Area"). The City Engineer's Office has tabulated the bid
results for consideration by the City Council.
Upon the reopening of the bids in open session of this council meeting, the City
Council examined and declared the bids to be as tabulated as set out in Exhibit A which
is attached to these proceedings. The City Council determined that Hidden Peak Electric
DMWEST#8150157 v2 1
Company was the apparent low bidder for the construction of improvements as specified
in the engineering plans for the improvements set out in the Notice of Intention.
Thereupon, the following resolution was introduced in writing and Councilmember
Christensen moved to adopt the resolution:
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