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Transmittal - 3/24/2022 DEPARTMENT of ECONOMIC DEVELOPMENT ERIN MENDENHALL MAYOR BEN KOLENDAR DIRECTOR CITY COUNCIL TRANSMITTAL _______________________ Date Received: ___________ Lisa Shaffer, Chief Administrative Officer Date sent to Council: ___________ __________________________________________________________________ TO: Salt Lake City Council DATE: March 15, 2022 Dan Dugan, Chair FROM: Lorena Riffo-Jensen, Deputy Director, Department of Economic Development SUBJECT: Outdoor Business Activity Grant Program Resolution and Program Guidelines STAFF CONTACTS: Peter Makowski, Project Manager, peter.makowski@slcgov.com DOCUMENT TYPE: Resolution RECOMMENDATION: Adopt the resolution creating the Outdoor Business Activity Grant Program and approve program guidelines BUDGET IMPACT: $100,000 General Fund (allocated in Budget Amendment #4) COORDINATION: Community and Neighborhoods, Salt Lake Area Restaurant Association, Alliance, SLC Business Advisory Board, local restaurants and bars. BACKGROUND/DISCUSSION: The Outdoor Business Activity Grant Program, administered by Salt Lake City Corporation Department of Economic Development (DED ) is designed to assist restaurant and retail businesses expand their services and operations outdoors by reimbursing costs associated with , dining and bar operations, on both public and private property, that allows businesses to serve more customers during the pandemic. Grant funding will reimburse costs including outdoor patio materials, furniture, fixtures, equipment and City-related fees. Applications will be reviewed and scored to determine whether the grant application meets grant guideline requirements and funding availability. Businesses are Lisa Shaffer (Mar 24, 2022 09:30 MDT)03/24/2022 03/24/2022 required to define a clear description of their business operations, project description, and documentation detailing for what costs the grant funds will be used as reimbursement. Funding The City has allocated $100,000 which will be used to directly fund qualifying businesses. The amount available for each project will depend on the number of eligible proposals. Award amounts may not exceed $5,000 for outdoor dining/retail costs or $10,000 for costs incurred in hosting an Open Streets event. Amounts requested are not guaranteed to be funded in full and matching funds are not required. If applicants meet the eligibility criteria and approved use of funds, grantees will be awarded on a first come, first serve basis and based on the availability of funds. Qualifying Use of Funds Grant funds must be used to reimburse costs associated with Outdoor Business Activities, including dining and retail. These uses will be reflected in the Budget section of the application. The following uses of funds qualify for reimbursement: Outdoor dining/retail furniture, fixtures and equipment (tables, chairs, barrier/patio building materials) Personal Protective Equipment (PPE) City fees related to outdoor dining (i.e. Temporary Business, Use, and Fire Operational permits, Building permits, Special Events permits, encroachment permits) Open Streets event costs Diversity, Equity, and Inclusion To ensure the grant program is available to all potential applicants, DED has instituted the following measures to ensure the program is equitable, transparent and inclusive: 20% of funds ($20,000) is set aside for businesses located west of I-15. Application materials will be provided in multiple languages. Online and paper applications will be accepted. Application assistance will be provided by DED and The International Rescue Committee for applicants in need of translation or other specific needs. These measures were devel Inclusion are aligned with the SLC Citywide Equity Plan. Application will be accepted through September 30, 2023 and based on availability of funds. Attachments: A. Resolution B. Outdoor Business Activity Grant Program Guidelines RESOLUTION NO. ____ OF 2022 Creation of Outdoor Business Activity Grant Program WHEREAS, beginning in March, 2020, small business economy has been severely and adversely impacted by the global outbreak of COVID-19; and located in Salt Lake City during this outbreak by creating a grant program referred to as the Outdoor Business Activity Grant Program Department of WHEREAS, DED recommends creating the Outdoor Business Activity Grant Program using the grant criteria and process set forth on Exhibit A, attached hereto and incorporated NOW THEREFORE, BE IT RESOLVED by the City Council of Salt Lake City, Utah: 1. The Council approves the creation of the Grant Program, to be administered pursuant to the Program Guidelines. 2. The Grant Program may operate until September 30, 2023, at which time it will be reviewed by the Council to determine if it is meeting its objectives and whether it shall continue. 3. The Council hereby authorizes the Mayor or her designee to negotiate and execute any documents required to effectuate the Grant Program and any individual grant to a qualifying business on the terms outlined in the Program Guidelines, and incorporating such other terms and Passed by the City Council of Salt Lake City, Utah this ___ day of _________, 2022. SALT LAKE CITY COUNCIL ___________________________________ Dan Dugan, Chair ATTEST AND COUNTERSIGN: __________________________ ACTING CITY RECORDER Approved as to form: ___________________________ Sara Montoya EXHIBIT A OUTDOOR BUSINESS ACTIVITY GRANT PROGRAM GUIDELINES The Outdoor Business Activity Grant Program, administered by Salt Lake City Corporation Department of Economic Development (DED ) is designed to assist restaurant and retail businesses expand their services and operations outdoors by reimbursing costs associated . on both public and private property, that allows businesses to serve more customers during the pandemic. Grant funding will reimburse costs including outdoor patio materials, furniture, fixtures, equipment and City-related fees. Applications will be reviewed and scored to determine whether the grant application meets grant guideline requirements and funding availability. Businesses are required to define a clear description of their business operations, project description, and documentation detailing for what costs the grant funds will be used as reimbursement. 1. Definitions Fixed Business Location: A permanent place of doing business in this state, such as an office, warehouse, storefront, or similar location owned or controlled by an employer. Open Streets: An event that closes a City street to cars, allowing pedestrians to use the street and businesses to utilize the sidewalk for Outdoor Business Activities. Outdoor Business Activities Any retail, or restaurant activity, include retail sales, retails services, or outdoor dining, that would typically occur inside a building or structure but is operating outside and adjacent to the anchor business. Qualifying Business: A business that meets the Eligibility Criteria described in Section 2.A herein and that has applied for grant funding for one or more Qualifying Use(s) of Funds, as described in Section 2.C herein. 2. General A. Funding The City has allocated $100,000 which will be used to directly fund qualifying businesses. The funding amounts available for each project are as follows: Outdoor Business Activities: up to $5000 Open Streets events: up to $10,000 Grant funds will be issued to reimburse the grantees costs associated with Outdoor Business Activities and Open Streets events. The applicants are required to submit proof of purchase before being issued grant funds. Funding is dependent on meeting application criteria, approved use of funds, and availability of funds. B. Eligibility Criteria To be eligible for the Outdoor Business Activity Grant Program a business must: Be located within Salt Lake City limits: Review Salt Lake City boundaries here: https://www.slc.gov/council/find-your-council-member/ Have a current Salt Lake City Business License Operate out of a Fixed Business Location Be defined as in-person retail, restaurant, or bar Request reimbursement/funding for costs accrued as of April 1, 2021 C. Qualifying Use of Funds Grant funds must be used to reimburse costs associated with Outdoor Business Activities, including dining and retail. These uses will be reflected in the Budget section of the application. The following uses of funds qualify for reimbursement: Outdoor dining/retail furniture, fixtures and equipment (tables, chairs, barrier/patio building materials) Personal Protective Equipment (PPE) City fees related to outdoor dining (i.e. Temporary Business, Use, and Fire Operational permits, Building Permits, Special Events permits, encroachment permits) Open Streets event costs D. Diversity, Equity, and Inclusion To ensure the grant program is available to all potential applicants, DED has instituted the following measures to ensure the program is equitable, transparent and inclusive: 20% of funds ($20,000) is set aside for businesses located west of I-15. Application materials will be provided in multiple languages. Online and paper applications will be accepted. Application assistance will be provided by DED and The International Rescue Committee for applicants in need of translation or other specific needs. These measures were developed and approved by t Inclusion are aligned with the SLC Citywide Equity Plan. 3. Grant Criteria A. Application Information The following information will be required for each grant application: General: Applicant/Business Name Business information (address, Council District) Demographic Information (optional) Amount requesting ($100 $10,000) Business Description: Provide a summary of the type of business, and their general operations, applying for the grant. Description must include: Proof of current Salt Lake City Business License Project Description: Describe the project for which grant funds are requested. If applicant previously hosted an Open Streets Event, please include a description of participating artists, where and when the project took place, what types of arts activities were offered, and how the requested grant funds were used. Use of Funds: Outline the costs associated with the project. Applicants must provide the following: Vendor Qualifying Use of Funds type (building materials, furniture, fixtures, equipment, and permits) Receipts/proof of purchase B. Application Deadline APPLICATIONS ARE DUE BY SEPTEMBER 30, 2023 Applications must be complete to be considered for funding. Incomplete applications will not be considered. Qualifying applicants will be approved for funds on a first-come, first-served basis, provided the City has grant funds available. C. Review Process Applications will be r Administrator is Salt Lake City Corporation staff; the Administrator will meet to review grant applications on a first come, first serve basis. The Administrator will review applications and award grantees provided the completion of the three sections of the application described in Section 4.A., herein. Once the application is complete the Administrator will conduct a review to confirm the applicant meets eligibility criteria and approved use of funds. Funds are limited and grants will be awarded based on application requirements being met and the availability of funds. Grantees will be notified upon final approval. 4. Grant Funding A. Grant Funding Requirements The following is required to receive grant funding. Checks will be issued once all requirements are met: Each applicant must complete and sign the Grant Agreement Use of funds are supported by invoices/receipts/reporting provided Issuance of permit(s) (if applicable)