Legislative Version Ordinance - 5/3/2022 LEGISLATIVE DRAFT
SALT LAKE CITY ORDINANCE 1
No. __23___ of 2022 2
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(An ordinance amending Sections 2.54.030 and 2.54.060 of the Salt Lake City Code 4
Pertaining to the Use of City Owned Motor Vehicles) 5
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An ordinance amending Section 2.54 of the Salt Lake City Code pertaining to the use of city 7
owned motor vehicles. 8
WHEREAS, Chapter 2.54 “City Owned Motor Vehicles” provides certain conditions for the 9
permitted use of city owned vehicles for personal use, including commuting to and from work; and 10
WHEREAS, the Salt Lake City Council finds that updates to the current ordinance are 11
necessary to ensure that the permitted personal use of city owned vehicles is equitable for all Salt Lake 12
City employees as well as reasonably limited to protect Salt Lake City property; and 13
WHEREAS, the Salt Lake City Council further desires to revise the current ordinance to 14
require Salt Lake City employees who are authorized for personal take home use of city vehicles 15
to abide by the liability insurance coverage requirements set forth in Utah Code § 63G-7-802; and 16
NOW, THEREFORE, be it ordained by the City Council of Salt Lake City, Utah: 17
SECTION 1. Amending Section 2.54.030. Section 2.54.030 of the Salt Lake City Code 18
shall be, and hereby is, amended to read as follows: 19
A. No motor vehicle owned by the city may be taken home by any city employee except 20
under the following circumstances: 21
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Authorization to regularly take home a city owned vehicle is granted to a full-time employee 23
by the department director and approved by the mayor, they mayor’s chief of staff, or his 24
or her designee based on a demonstrated need for such vehicle to be taken home to serve 25
the public interest, which demonstrated need must be based on one of the following 26
criteria: 27
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a. The vehicle is assigned as a qualified take-home vehicle to a sworn and certified 29
law enforcement officer of the Salt Lake City police department or an employee 30
of the Salt Lake City fire department (in either case, a “public safety officer”) 31
pursuant to the department’s take home vehicle policy. Public safety officers shall 32
at all times maintain in their vehicle an article of clothing or equipment that 33
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clearly identifies them as public safety officers of Salt Lake City to be used in the 34
event of unexpected or off-duty deployment; or 35
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b. The nature of the employee’s work requires immediate response to emergency 37
situations, regardless of frequency, that require the use of specific safety or 38
emergency equipment that cannot be reasonably carried in the employee’s 39
personal vehicle. 40
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2. Due to an isolated incident of use when, because of the lateness of the hour or other 42
peculiar circumstances, it is impractical or impossible to return such vehicle to city 43
custody at the end of a duty shift; 44
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3. Due to emergency circumstances, the ability of the employee to access their primary 46
location of employment is compromised such that the employee may be unable to 47
reasonably retrieve such vehicle from, or return such vehicle to, city custody. The 48
employee in such circumstance must obtain prior written consent from their department 49
director describing the limited time period during which the employee is authorized to 50
take the vehicle home, along with a description of the circumstances necessitating the 51
temporary authorization; or 52
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4. The employee has been designated as the director of a city department. 54
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B. Authorization to take home a city owned vehicle pursuant to subsection A1 is subject to 56
the following requirements: 57
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1. Prior to receiving authorization, an employee must establish their daily commute 62
mileage by calculating the shortest possible driving distance from the primary location of 63
employment to the employee’s residence, as evidenced by a commonly available internet 64
program or application that estimates distances using driving directions (the “standard 65
commute”). Each employee will be required to provide documentation of their standard 66
commute. For such employees, reasonable personal use of a take home vehicle is allowed 67
within the employee’s standard commute or related to a public safety officer’s use of the 68
vehicle while actively responsible for callback duty. Such reasonable personal use shall 69
be further defined by department policies, which shall set forth a mileage radius limit 70
from the employee’s residence, to limit excessive mileage and wear and tear incurred on 71
city vehicles. No personal use may be made of the vehicle outside of these limits. Prior to 72
receiving authorization, employees shall agree, in writing, to abide by the provisions of 73
this chapter, to limit take-home use of the vehicle as described herein, to maintain and 74
use the vehicle in a clean, safe, and serviceable manner, and to acknowledge that the 75
employee has no expectation of privacy in their use of any city-owned vehicle. 76
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2. Fleet management shall provide to the department director access to reports detailing 78
usage, safety data, location, and mileage of city vehicles, as well as access to geofencing 79
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monitoring technology, thus enabling the department director to monitor vehicle usage 80
and to determine whether employees are exceeding reasonable personal use as defined 81
herein and in department policies. Each department with employees authorized for take 82
home vehicle use shall follow adopted city fleet policies requiring regular audits of the 83
fleet management actual use reports and employees’ acknowledged use and procedures 84
for addressing unauthorized personal use and usage that exceeds the employee’s standard 85
commute or estimated monthly mileage, including procedures for termination of 86
authorization for take home use and disciplinary action. 87
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3. Travel to and from secondary employment in a city vehicle is prohibited except with 89
respect to public safety officers and in that case only if the secondary employer pays a 90
fuel surcharge of six dollars ($6.00) per work shift of the public safety officer. 91
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C. 93
1. Employees authorized for take home use pursuant to subsection A1 may use city owned 94
motor vehicles only if such employees make biweekly payments to the city for such use 95
according to the following fee schedule: 96
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a. Employees who live within Salt Lake City shall make no payment for the use of 98
the vehicle. 99
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b. For those employees living outside of Salt Lake City, each employee shall make a 101
biweekly payment to the city in the amount of three dollars ($3.00) per mile based 102
upon the distance of the employee’s standard commute from the Salt Lake City 103
limits to the employee’s residence’’. 104
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2. The city council shall reevaluate the fee schedule each year in conjunction with its 107
adoption of the annual city budget. Notwithstanding anything herein to the contrary, 108
department heads, including the chief of the police department and the chief of the fire 109
department, shall not be required to pay the fees imposed by this subsection C. 110
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3. 112
Liability coverage provided by the City for an employee’s authorized personal or off-duty 113
use of city owned vehicles under this subsection is set forth in Utah Code Ann. § 63G-7-114
802 and is limited to the minimum levels required by state law. It is the responsibility of 115
the mployyee to purchase supplemental insurance coverage for the authorized personal 116
or off-duty use of city vehicles, including coverage for any personal or off-duty use 117
passengers, if applicable, under this subsection. 118
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D. 120
Except for vehicles provided to department directors pursuant to subsection A4 of this 121
section, any employee whose standard commute exceeds sixty (60) miles from the city 122
limits may only be authorized for take home use of a city owned vehicle with the express 123
permission of the employee’s department director and the mayor or the mayor’s designee. 124
With respect to public safety officers authorized pursuant to subsection A1 of this 125
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section, the Chief of Police or Fire Chief may permit city owned vehicles to be secured at 126
a police station or fire department located within a sixty (60) mile radius from the city 127
limits if a determination is made that such arrangement is necessary and reasonable. 128
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E. Except as provided for herein, under no circumstances shall a city vehicle be used for any 130
purpose other than city business, to promote a city interest, or for any use authorized by 131
the mayor or the mayor’s designee. 132
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SECTION 2. Amending Section 2.54.060. Section 2.54.060 of the Salt Lake City Code shall 134
be, and hereby is, amended to read as follows: 135
Any violation of the provisions of this chapter shall be grounds for suspension or dismissal 136
from employment, but shall not be considered a criminal offense, except as set forth in Utah Code 137
Ann. § 76-8-402. 138
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SECTION 3. Effective Date. This Ordinance shall become effective on the date of its first 140
publication. 141
Passed by the City Council of Salt Lake City, Utah this 3rd day of _May_____, 2022. 142
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CHAIRPERSON 145
ATTEST: 146
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______________________________ 149
CITY RECORDER 150
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Transmitted to Mayor on . 153
Mayor’s Action: _______Approved. _______Vetoed. 154
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MAYOR 158
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______________________________ 161
CITY RECORDER 162
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(SEAL) 164
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Bill No. __23____ of 2022. 167
Published: ______________. 168
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