Loading...
Transmittal - 10/5/2022 ERIN MENDENHALL Mayor Stephen Meyer Executive Director SLC911 COMMUNICATIONS BUREAU 475 South 300 East P.O. Box 145497, SALT LAKE CITY, UT 84114-5474 www.SLC911.Admin@slcgov.com TEL 801-799-3000 Fax 801-799-4180 CITY COUNCIL TRANSMITTAL ________________________ Date Received: 10/5/2022 Lisa Shaffer, Chief Administrative Officer Date sent to Council: 10/5/2022 ______________________________________________________________________________ TO: Salt Lake City Council DATE: 10/5/2022 Daniel Dugan, Chair FROM: Stephen Meyer, Executive Director Salt Lake City 911 SUBJECT: Amending an Interlocal Agreement Between Sandy and Salt Lake City Regarding CAD and RMS Services. STAFF CONTACT: Stephen Meyer, Salt Lake City 911 Executive Director, Stephen.Meyer@slcgov.com, 801.799.3592 DOCUMENT TYPE: Resolution RECOMMENDATION: Adopt BUDGET IMPACT: Salt Lake City will continue to receive Sandy’s portion of 911 Emergency Telephone Service Charge Revenue from the Utah State Tax Commission. Additionally, Sandy will also pay its portion of any pass-through costs charged by the CAD and RMS vendors and will pay Salt Lake City Corporation an additional $153,193 per quarter. The $153,193 quarterly payment will be adjusted annually to reflect that Sandy City will pay 7.12% of any total cost increases Salt Lake City incurs to provide the CAD and RMS services. BACKGROUND/DISCUSSION: In October 2013, Salt Lake City and Sandy City entered into an Interlocal Agreement (the “Original Agreement”) under which Salt Lake City 911 Communications Bureau would provide dispatch services, including computer aided dispatch (“CAD”) and record management system (“RMS”) services to Sandy City. The Original Agreement contemplated that the proportional amounts charged to Sandy City for such services would be calculated based on the Parties’ estimated call volume and system usage. However, the pertinent state agencies have indicated that they cannot provide the data necessary to accurately calculate each parties’ proportional call volume and system usage. Moreover, the parties have mutually determined that the compensation approach used historically that attempts to rely on Lisa Shaffer (Oct 5, 2022 11:45 MDT) ERIN MENDENHALL Mayor Stephen Meyer Executive Director SLC911 COMMUNICATIONS BUREAU 475 South 300 East P.O. Box 145497, SALT LAKE CITY, UT 84114-5474 www.SLC911.Admin@slcgov.com TEL 801-799-3000 Fax 801-799-4180 actual costs incurred in rendering services is excessively burdensome, less predictable, and administratively costly. In light of the challenges associated with obtaining the necessary data, and in order to create a predictable and streamlined approach to calculating the appropriate compensation for the dispatch services provided, Salt Lake City and Sandy desire to amend the Original Agreement. Under the amended agreement, Salt Lake City would receive various forms of compensation from Sandy City as outlined in the “Budget Impact” Section above. The compensation is intended to substantially cover Salt Lake City’s direct costs and any indirect costs incurred in providing dispatch services to Sandy City. The total compensation Salt Lake City receives under the proposed amendment should not be materially different from the total compensation received under the Original Agreement. However, the proposed amendment should reduce the City’s significant administrative costs and expenditure of resources that are currently incurred in administering and operating under the Original Agreement. The proposed amendment will also eliminate ambiguities existing in the Original Agreement related to the fact that the pertinent state agencies cannot provide the data necessary to accurately calculate the Parties’ proportional call volume and system usage. In summary, the compensation received by Salt Lake City under this proposed amendment should not be materially different than the amount of compensation Salt Lake City currently receives under the Original Agreement. However, adopting the proposed amendment will benefit both Salt Lake City and Sandy City by reducing the unnecessary expenditure of municipal resources related to the provision of dispatch services and by eliminating any purported reliance on information that the pertinent state agencies have now clearly indicated is not available. If the parties determine that the compensation received under the amended agreement is not an accurate reflection of the costs shared between the parties, then the Agreement contains provisions that would allow a party to either (i) pursue a revised cost structure that better reflects the parties’ proportionate costs, or (ii) withdraw from the Agreement after providing sufficient notice of such withdrawal to the other party. PUBLIC Engagement: N/A EXHIBITS: 1) Amended and restated interlocal agreement regarding CAD and RMS services 2) Price Schedule