HomeMy WebLinkAboutTransmittal - 12/27/2022MEMORANDUM TO CITY COUNCIL
C - Date Received:
Cindy Lou Trishman, City Recorder
Date Sent to Council: Dec 27, 2022
TO: Salt Lake City Council DATE: December 27, 2022
Dan Dugan, Chair
FROM: Cindy Lou Trishman, City Recorder
STAFF CONTACT: Thais Stewart, Deputy City Recorder
SUBJECT: Electronic Meeting: Quorum Definition
DOCUMENT TYPE: Ordinance
RECOMMENDATION: Adopt legislation relating to a quorum definition for electronic
meetings.
BUDGET IMPACT: None
BACKGROUND: In the 2022 State Legislative Session a House Bill was introduced and
adopted requiring all public bodies to establish how a quorum is calculated for electronic
meetings (H.B. 22 Open and Public Meetings Act Modifications, Sponsor: Douglas R. Welton).
UCA 52-4-207(2)(b) requires all public bodies to adopt a rule or legislation establishing how a
quorum is calculated during electronic meetings, otherwise, the public bodies are not allowed to
hold electronic meetings. The proposed ordinance modifies City Code Chapter 2.06 to include an
electronic quorum definition.
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SALT LAKE CITY ORDINANCE
No. of 2022
(Ordinance amending Section 2.06.030 of the Salt Lake City Code
pertaining to meetings of the Salt Lake City Council)
WHEREAS, Chapter 2.06 of the Salt Lake City Code (City Council) describes the role and
operations of the Salt Lake City Council, including requirements for meetings of the City Council;
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WHEREAS, pursuant to Section 2.06.030 (Meetings of Council), the City Council may hold
an electronic meeting in accordance with the Utah Open and Public Meetings Act ("OPMA"); and
WHEREAS, in accordance with OPMA, the City Council desires to adopt an amendment to
Section 2.06.030 (Meetings of Council) to define how a quorum is to be calculated during an electronic
meeting when a City Council member or members is/are remote.
NOW, THEREFORE, be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Amending Section 2.06.030. Section 2.06.030 of the Salt Lake City Code
shall be, and hereby is, amended to read as follows:
2.06.030: MEETINGS OF COUNCIL:
A. Regular Meetings: The Council is a part time legislative body, but shall meet not less than
twice monthly.
B. Special Meetings: Special meetings may be called by order of the Chairperson of the Council,
by a majority of the Council members or by the Mayor. The order signed by the party calling the
meeting shall be filed with the City Recorder and entered in the minutes of the Council. Notice of
such special meeting shall be given to the Mayor and all Council members who have not joined in
the order, not less than forty-eight (48) hours before the special meeting. The notice shall be served
personally or a copy thereof left at the Council member's or Mayor's place of abode, either by
LEGISLATIVE DRAFT
27 leaving it with a person of suitable age and discretion or taping a copy thereof to the front door by
28 the City Recorder or his/her designee.
29 C. Emergency Meetings: Emergency meetings of the Council may be called by order of the
30 Mayor or by a majority vote of the Council, to consider unforeseen matters of an emergency or
31 urgent nature. Such meetings may be held without any specific advance notice, but shall be had at
32 a time so as to give the Mayor and all Council members the most opportunity to be present,
33 considering the exigencies requiring the emergency meeting. However, notice of such meeting
34 shall be attempted by the best means practical under the circumstances to the Mayor and each
35 Council member, not joining in the order.
36 D. Open Meetings: All official meetings of the Council shall be open to the public as required
37 by the Utah Open and Public Meetings Act or its successor; provided, however, that executive
38 sessions may be closed by a two-thirds (2/3) majority vote of the Council members present at an
39 open meeting, for discussions of appropriate matters as provided in the Utah Open and Public
40 Meetings Act or its successor. No final decisions shall be made in closed meetings.
41 E. Electronic Meetings: The Council may hold an electronic meeting in accordance with the
42 Open and Public Meetings Act.
43 F. Electronic Quorum: For purposes of determining when a quorum is present during an
44 electronic meeting held in accordance with this Section, a Council member attending the meeting
45 remotely is considered present when they are otherwise connected to the meeting via electronic
46 means and makes their presence known.
47 SECTION 2. Effective Date. This Ordinance shall become effective on the date of its first
48 publication.
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Passed by the City Council of Salt Lake City, Utah this _ day of
ATTEST:
CITY RECORDER
Transmitted to Mayor on
Mayor's Action: Approved.
CITY RECORDER
(SEAL)
Bill No. of 2022
Published:
CHAIRPERSON
Vetoed.
MAYOR
APPROVED AS TO FORM
Salt Lake City Attorney's Office
Date:
2022.
Sara Montoya, Senior City Attorney
SALT LAKE CITY ORDINANCE
No. of 2022
(Ordinance amending Section 2.06.030 of the Salt Lake City Code
pertaining to meetings of the Salt Lake City Council)
WHEREAS, Chapter 2.06 of the Salt Lake City Code (City Council) describes the role and
operations of the Salt Lake City Council, including requirements for meetings of the City Council;
and
WHEREAS, pursuant to Section 2.06.030 (Meetings of Council), the City Council may hold
an electronic meeting in accordance with the Utah Open and Public Meetings Act ("OPMA"); and
WHEREAS, in accordance with OPMA, the City Council desires to adopt an amendment to
Section 2.06.030 (Meetings of Council) to define how a quorum is to be calculated during an electronic
meeting when a City Council member or members is/are remote.
NOW, THEREFORE, be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Amending Section 2.06.030. Section 2.06.030 of the Salt Lake City Code
shall be, and hereby is, amended to read as follows:
2.06.030: MEETINGS OF COUNCIL:
A. Regular Meetings: The Council is a part time legislative body, but shall meet not less than
twice monthly.
B. Special Meetings: Special meetings may be called by order of the Chairperson of the Council,
by a majority of the Council members or by the Mayor. The order signed by the party calling the
meeting shall be filed with the City Recorder and entered in the minutes of the Council. Notice of
such special meeting shall be given to the Mayor and all Council members who have not joined in
the order, not less than forty eight (48) hours before the special meeting. The notice shall be served
personally or a copy thereof left at the Council member's or Mayor's place of abode, either by
leaving it with a person of suitable age and discretion or taping a copy thereof to the front door by
the City Recorder or his/her designee.
C. Emergency Meetings: Emergency meetings of the Council may be called by order of the
Mayor or by a majority vote of the Council, to consider unforeseen matters of an emergency or
urgent nature. Such meetings may be held without any specific advance notice, but shall be had at
a time so as to give the Mayor and all Council members the most opportunity to be present,
considering the exigencies requiring the emergency meeting. However, notice of such meeting
shall be attempted by the best means practical under the circumstances to the Mayor and each
Council member, not joining in the order.
D. Open Meetings: All official meetings of the Council shall be open to the public as required
by the Utah Open and Public Meetings Act or its successor; provided, however, that executive
sessions may be closed by a two-thirds (2/3) majority vote of the Council members present at an
open meeting, for discussions of appropriate matters as provided in the Utah Open and Public
Meetings Act or its successor. No final decisions shall be made in closed meetings.
E. Electronic Meetings: The Council may hold an electronic meeting in accordance with the
Open and Public Meetings Act.
F. Electronic Quorum: For purposes of determining when a quorum is present during an
electronic meeting held in accordance with this Section, a Council member attending the meeting
remotely is considered present when they are otherwise connected to the meeting via electronic
means and makes their presence known.
SECTION 2. Effective Date. This Ordinance shall become effective on the date of its first
publication.
Passed by the City Council of Salt Lake City, Utah this _ day of
ATTEST:
CITY RECORDER
Transmitted to Mayor on
Mayor's Action: Approved.
CITY RECORDER
(SEAL)
Bill No. of 2022
Published:
CHAIRPERSON
Vetoed.
MAYOR
2022.
APPROVED AS TO FORM
Salt Lake City Attorney's Office
Date:
Dec 27, 2022
Sara Montoya, Senior City Attorney
Memo to Council - Electronic Quorum
Final Audit Report 2022-12-27
Created: 2022-12-27
By: Cindy Trishman (cindy.trishman@slcgov.com)
Status: Signed
Transaction ID: CBJCHBCAABAAgx_PJOUQSNUen-FJP55W4HDU22PfOSOB
"Memo to Council - Electronic Quorum" History
Document created by Cindy Trishman (cindy.trishman@slcgov.com)
2022-12-27 - 10:42:00 PM GMT
Document emailed to Sara Montoya (sara.montoya@slcgov.com) for signature
2022-12-27 - 10:44:00 PM GMT
Email viewed by Sara Montoya (sara.montoya@slcgov.com)
2022-12-27 - 11:03:04 PM GMT
dp Document e-signed by Sara Montoya (sara.montoya@slcgov.com)
Signature Date: 2022-12-27 - 11:03:39 PM GMT - Time Source: server
Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature
2022-12-27 - 11:03:40 PM GMT
Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com)
Signature Date: 2022-12-27 - 11:07:12 PM GMT - Time Source: server
Agreement completed.
2022-12-27 - 11:07:12 PM GMT
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