Council Provided Information - 2/14/2023CITY COUNCIL OF SALT LAKE CITY
451 SOUTH STATE STREET, ROOM 304
P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476
COUNCIL.SLCGOV.COM
TEL 801-535-7600 FAX 801-535-7651
COUNCIL STAFF REPORT
CITY COUNCIL of SALT LAKE CITY
tinyurl.com/SLCFY23
TO:City Council Members
FROM: Ben Luedtke, Sylvia Richards
Budget and Policy Analysts
DATE:March 7, 2023
RE: Budget Amendment Number Five FY2023
________________________________________________________________________________
Budget Amendment Number Five includes 24 proposed amendments, $33,321,895 of expenditures of which
$6,240,349 is from Fund Balance, requested changes to six funds. If all the items are adopted as proposed, then
Fund Balance would be 22.9% which is $40,507,938 above the 13% minimum target.
Two items are urgent with straw poll requests: Item A-5 $2.4 million additional funding for the radios upgrade,
(was expected and builds on funding in the Sales Tax Bond) and Item A-3, an increase in the cost for fiber upgrades
to City facilities to over $250,000 (unexpected and urgent because it needs to be done during a street
reconstruction project). As noted in the staff report, the Administration is requesting straw polls for both items.
Project Timeline:
Set Date: February 21, 2023
1st Briefing: March 7, 2023
Public Hearing: March 7, 2023
2nd Briefing: TBD
Potential Action: March 21, 2023
CITY COUNCIL OF SALT LAKE CITY
451 SOUTH STATE STREET, ROOM 304
P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476
COUNCIL.SLCGOV.COM
TEL 801-535-7600 FAX 801-535-7651
Council Request: Tracking New Ongoing General Fund Costs Approved in Midyear Budget Amendments
Council staff has provided the following list of new ongoing costs to the General Fund. Many of these are new FTE’s approved during this fiscal
year’s budget amendments, noting that each new FTE increases the City’s annual budget if positions are added to the staffing document.
Budget
Amendment Item
Estimated Cost
Increase to Next
Annual Budget
New City FTEs Notes
#1
Homeless Shelter Cities
Mitigation Grant Award
$2.2 Million
13 new FTEs which
includes:
12 police officers and
one business and
community liaison
Admin expects to apply for grant funding
annually to cover these costs. General Fund
would not need to cover costs if the State grant is
awarded to the City to fully cover the costs.
#3
Utah League of Cities
and Town Membership
Cost Increase
$38,000
N/A Total annual membership cost is $221,563
Two Contract
Development
Specialists in Finance
$207,800
Two new FTEs
Senior Project Manager
in Public Services $168,000
One new FTE The $85 Million Parks Bond could pay for this
FTE in future fiscal years. The General Fund
fronted the cost in FY2023. The position sunsets
with the bond funding.
Two Planners in Public
Lands $241,440
Two new FTEs The $85 Million Parks Bond could pay for these
FTEs in future fiscal years. The General Fund
fronted the cost in FY2023. The positions sunset
with the bond funding.
Volunteers of America
(VOA) Salt Lake City
Specific Outreach Team $274,000
N/A Separate from VOA’s countywide outreach team.
Four existing VOA workers:
Two case managers and two coordinators
#4
Police Substation on
North Temple and
Downtown Central
Precinct Leases and
Utilities
$130,000
N/A
TOTALS $3,259,240 18
3 of the new FTEs sunset with the GO Bond
funding, and some are covered with potential
future state grant awards
Disclaimer: For the chart above, staff didn’t include a couple Youth & Family and Police Department multi-year grants since they would not
create cost increases for the next annual budget.
CITY COUNCIL OF SALT LAKE CITY
451 SOUTH STATE STREET, ROOM 304
P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476
COUNCIL.SLCGOV.COM
TEL 801-535-7600 FAX 801-535-7651
REVISED TRANSMITTAL AND REVISED REVENUE AND FUND BALANCE CHARTS
Revenue for FY2023 Budget Adjustments
According to the Administration, the current projections for fiscal year 2023 projections continue to be positive. Actual sales tax revenue received is
currently projected to exceed budget by $3.2 million while the sales tax associated with Funding Our Future is projected to exceed budget by $1.25
million. Building permits continue to stay strong projecting to be over budget by $378,573. Charges and services is projecting to be over budget
because of strong numbers from police service revenues, while miscellaneous revenue shows an increase over budget due to an increase in fuel
reimbursement costs. The City is also projecting a large surplus due to the rising interest rates.
Staff Note Clarification:
Other Police Services Revenue includes contractual agreements for the following: Jordan River Patrol, Task force UHP Crosswalk and Speed
control, South Salt Lake, North Salt Lake. The agreement reimburses overtime for police officers who assist in the areas. There is an offsetting PD
overtime expenditure.
CITY COUNCIL OF SALT LAKE CITY
451 SOUTH STATE STREET, ROOM 304
P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476
COUNCIL.SLCGOV.COM
TEL 801-535-7600 FAX 801-535-7651
Fund Balance
The Administration’s chart below shows the current General Fund Balance figures.
CITY COUNCIL OF SALT LAKE CITY
451 SOUTH STATE STREET, ROOM 304
P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476
COUNCIL.SLCGOV.COM
TEL 801-535-7600 FAX 801-535-7651
Impact Fees Update
The Administration’s transmittal does not provide an updated summary of impact fee tracking. The information
from Budget Amendment No. 5 is copied below and is current as of 12/28/22. As a result, the City is on-track with
impact fee budgeting to have no refunds during all of FY2023 and FY2024. The Administration reports work is
nearing completion to update the fire and parks sections of the impact fee plan. The transportation section was
updated in October 2020. Eligible projects for police impact fees are being identified. Note that the below balances
were updated based on the Council’s Capital Improvement Program (CIP) project funding decisions.
Type Unallocated Cash
“Available to Spend”Next Refund Trigger Date Amount of Expiring
Impact Fees
Fire $1,479,222 More than a year away -
Parks $12,150,505 More than a year away -
Police $989,579 More than a year away -
Transportation $4,182,237 More than a year away -
Note: Encumbrances are an administrative function when impact fees are held under a contract
Section A: New Items
(Note: to expedite the processing of this staff report, staff has included the Administration’s descriptions from the
transmittal for some of these items)
A-1: Rapid Intervention Team Trailer ($25,000 from General Fund Balance to the Fleet Fund)
The Administration is requesting one-time funding to purchase a second outfitted trailer for the Rapid Intervention
Team. The additional trailer is expected to enable the team to spend less time waiting in line at the landfill by the
team taking full trailer loads to the landfill when wait times are shorter.
A-2: City Hall Earthquake Repairs ($2.65 Million from General Fund Balance to the CIP Fund)
These funds would be in addition to $9.2 million previously approved by the Council to repair damage from the 5.7
magnitude earthquake in March 2020. If approved as requested, then the project is expected to be fully funded. All
of the expenses are expected to be reimbursed by insurance. The true cost would not be known until the project goes
out to bid and receives proposals. The funding also includes ancillary costs such as protection of artworks,
temporary office moves, and consultants. Repairs could take a year to be completed from the date of selecting a
contractor bid.
The Engineering Division has worked with the City’s property insurance company (FM Global) on the full extent of
needed repairs and associated cost estimates. Attachment 1 to the transmittal includes a breakout of these expenses.
Note that the cost of inflation experienced since the earthquake will be covered by insurance.
A-3: Fiber Conduit to Improve Connections between City Facilities as part of the 200 South
Reconstruction Project ($242,285 from the IMS Fund)
The project would improve connections between City facilities downtown and on the Westside including the
Airport, Pioneer Park, and multiple offices, and increase capacity for future needs. The Council approved $150,000
in the annual budget of which $100,000 is continuing the City Connect program and the remaining $50,000 is
going to the fiber conduit improvements. There are potential benefits such as cost savings and reduced disruption
to the neighborhood by including this project in the reconstruction of 200 South when underground utilities are
more easily accessible to upgrade.
➢The Administration has requested a straw poll for this item to avoid an upcoming price
increase and to fit the project within the reconstruction schedule.
A-4: Withdrawn Prior to Transmittal
A-5: Public Safety Radio Replacements Cost Increases ($2.4 Million from the IMS Fund)
These are in addition to the $3.7 million from the IMS Fund approved as part of FY2023 CIP. The $6.1 million is for
public safety handheld and mobile radio replacements, control stations, some special accessories for certain work
Page | 6
groups, removal of the old and installation of new equipment. IMS reports another $2 million is anticipated to be
needed for similar replacements of non-public safety radios. Enterprise funds like the Airport and Public Utilities
are budgeting to cover their radio equipment replacements.
The Council separately funded $7.5 million for radio towers and related infrastructure in the 2022 sales tax revenue
bond approved in Budget Amendment #4 last December.
➢The Administration has requested a straw poll for this item to avoid a price increase later
in March.
A-6: Consulting to Create Enterprise Bill System Replacement for Public Utilities Billing System
(PUBS) ($250,000 from the IMS Fund)
PUBS was developed and expanded by IMS over the past two decades. The system is reaching end of life and needs
to be replaced. Some General Fund departments use the system like Sustainability and Community and
Neighborhoods in addition to Public Utilities (which is an enterprise fund). This funding is to hire a consultant
evaluating the City’s needs and recommending options to replace PUBS. Microsoft support for the current system is
expected to end as soon as July 2024.
A-7: Lindsey Gardens CIP Project Rescope ($459,360 in the CIP Fund)
The Public Lands Department is requesting a rescope of remaining funds to complete a reduced scope of work in
response to cost increases. The primary scope change is renovating the concession stand instead of a full rebuild at
a new location with new utility lines. The Department evaluated rebuilding a smaller and simpler concession stand
at the current location but inflation resulted in cost estimates even higher than the original scope. The Avenues
Baseball League previously donated $10,000 towards the project.
The revised scope of work includes the following items in order of priority. The rescope may not be enough to fully
fund all items. The Department would construct these items as far as the funding allows.
- Concession stand renovation
- Pedestrian path to middle field
- Batting cage renovation
- Covering dugouts with shade canopies
- Trail from middle field to lower field
The Council approved $557,000 in FY2019 and FY2020 CIP for improvements to Lindsey Gardens baseball fields
and pedestrian access. $97,640 was spent on design fees and engineering. The remaining balance would be
rescoped.
The following note was provided by the league President in support of the rescope request:
This note is to confirm that the Board of Directors of the Avenues Baseball League (ABL) has been informed of and
approved the changes to the scope of work at Lindsey Gardens. As president of the league, I have been involved
with you, Dat, Preston, and others to change the scope of work and establish new priorities given the anticipated
cost overruns after getting the bids for the original scope of work. I have communicated the revised scope of work
and the priority of the projects to the ABL board. The board agrees with the priorities that we have discussed and
is eager to get on with the project.
Bart Cocke
President, Avenues Baseball League
A-8: Anonymous Donation for the Avenues City Cemetery ($1 Million Donation)
This item would recognize an anonymous donation to the City for cemetery maintenance and improvements.
A-9: One-time Retention Bonuses and Ongoing Hiring Bonuses for Police Officers ($4.3 Million
from ARPA and $1,201,976 from General Fund Balance)
The Police Department estimates three to seven years to reach full staffing based on current hiring and retention
rates. This item would fund a new bonus program to incentivize longer retention of officers and faster hiring of new
Page | 7
officers. The bonus program is intended to stabilize staffing and help the Department reach full staffing within two
years. Note that there are many unknowns outside the City’s control when projecting when the Police Department
could reach full staffing such as the number of qualified candidates applying, the state of the Wasatch Front
metropolitan and national economies, officers on leave, crime rates, etc.
The Police Department is seeking funding to provide one-time retention bonuses to existing police officers. The
retention bonus would be $5,000 for officers who agree to continue employment for one-year or $8,000 for a two
year commitment. The retention bonuses would be staggered by timing them to an employee’s hiring date
anniversary. Approximately $1 million would be needed in the next annual budget to continue the bonus program
because of the design to stagger bonuses based on hiring date anniversaries. Retention bonuses would be paid to all
existing sworn officers.
The Department is also seeking funding to provide ongoing hiring bonuses of $10,000 for lateral officers with a one
year commitment and $5,000 for self-sponsored candidates of a qualifying POST-certified police academy. The self-
sponsored candidates would still need to complete additional training specifically required by the Department.
Hiring bonuses would require a one-year commitment to continue employment with the Department.
If an officer leaves before their commitment period is completed, then a prorated amount of the bonus would need
to be repaid. Employment separations for any reasons have occurred at all staffing levels. There does not appear to
be a higher rate of vacancies at certain years of services or ranks.
Funding for the bonuses includes pensionable costs that the Utah Retirement System requires municipalities
contribute to public safety officers’ retirement accounts. For example, the $10,000 hiring bonus for a lateral officer
also requires a $4,680 pension contribution for a total one-year cost to the City of $14,680.
The Department reports there are currently 34 police officer vacancies and 26 civilian vacancies. At full staffing
there would be 582 sworn officers and 148 civilian staff. The Department provided the below chart showing police
officer separations over the past five years. It shows elevated separations from June 2020 to August 2021 and then a
return to the five year trend in the past 18 months.
If this item is approved, then the City’s remaining ARPA funds would be $21,269,039. The City used over $31
million from ARPA for General Fund revenue loss in the last two annual budgets. The next annual budget for
FY2024 is also expected to be eligible for $10 million or more revenue loss using ARPA. Other ongoing ARPA
eligible expenses previously discussed by the Council that could be in the next annual budget are $792,195 for park
rangers salary restoration and $252,150 for Grant Administrator and Economic Development FTEs. The Grant
Administrator would be eligible for $207,167 in FY2025 – FY2026. If ARPA funded all these items, then the
remaining balance of ARPA would be $10,017,527. There may also be ARPA funds budgeted in prior years that were
not spent and could be recaptured for new uses. (See policy question below).
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Policy Questions:
➢Larger Bonus and Shorter Commitment for Lateral Officers than Current Officers – The Council may wish
to ask the Administration why lateral officers would be required to make a shorter commitment of one-year
while receiving a larger bonus of $10,000 compared to the retention bonus for existing officers which is
$5,000 for a one-year commitment or $8,000 for a two-year commitment.
➢Lateral Officer Retention and Resignation – Some Council Members asked are laterals more likely to stay in
the department longer than new hires? And how long do laterals stay in the department? The Council may
wish to ask the Administration to research these questions. At the time of publishing this staff report an
answer was not readily available.
➢Status of City ARPA Funds – The Council may wish to discuss with the Administration, or schedule a future
briefing about, the City’s remaining ARPA funds, needs in the next annual budget, and how much, if any,
ARPA appropriations from past fiscal years were unused and available for recapture. The U.S. Treasury set
a deadline of December 31, 2024 for ARPA funds to be committed (such as budgeted and under a contract),
and to be fully spent by the end of 2026.
A-10: Real Property Purchase ($825,000 from General Fund Balance to the CIP Fund)
The item would facilitate acquisition of real property. Per state law this is eligible to be discussed in a closed session.
Discussions are ongoing and the Council may hold additional deliberations before considering whether to approve
this funding.
A-11: Study to Create Downtown Main Street Pedestrian Mall Additional Funding ($100,000 from
General Fund Balance)
In the FY2023 annual budget, the Council approved $150,000 from the RDA Central Business District project area
for a study to create a pedestrian mall on Main Street between South Temple and 400 South. The Economic
Development Department is requesting additional funding based on the final scope of work. Note that this is
separate from actual implementation of the “open streets” concept. The study will look at options to close the street
permanently or partially including potentially based on seasons, day of the week, and time of day.
The scope of work includes examining the current street conditions, creating planning and design
recommendations (including emergency vehicle access, maintenance, utilities access, accessibility considerations,
operations and maintenance needs, landscaping, and drainage, etc.), visualizing concept designs, public outreach,
and calculating a cost analysis for each future phase of the project.
The Department indicates that they anticipate selecting the contractor in the late spring, with deliverables identified
in the fall of 2023.
Policy Questions:
➢Scope of Work – The Council may wish to discuss whether the scope of work meets the Council’s goals for
the study.
➢2023 Activation and Programming on Main Street Downtown– The Council approved funding the last few
years to partially close Main Street from South Temple to 400 South on weekends between Memorial Day
and Labor Day. There is currently no funding available to continue the program this coming summer. The
Council may wish to discuss with the Administration what would be needed to continue the program this
summer. Pandemic-related changes to state and city regulations are no longer in effect which previously
help facilitate the program. See Council Added item I -1 for a placeholder to achieve some of these policy
goals in the coming year.
Section B: Grants for Existing Staff Resources Section
(None)
Page | 9
Section C: Grants for New Staff Resources Section
(None)
Section D: Housekeeping
D-1: Interest on General Obligation Series 2019A, Series 2020 and Series 2021
General Obligation Bond Series 2019A, was issued in October 2019 to fund reconstruction of City streets. Par value
of the issued bonds was $22,840,000. At the time the bonds were issued the proceeds were deposited with the
Trustee. Since then, unspent bond proceeds have earned interest. This amendment will adjust the budget to reflect
actual proceeds available including interest earned from September 2021 through November 2022.
General Obligation Bond Series 2020, was issued in September 2020 to fund reconstruction of City streets. Par
value of the issued bonds was $17,745,000. At the time the bonds were issued the proceeds were deposited with the
Trustee. Since then, unspent bond proceeds have earned interest. This amendment will adjust the budget to reflect
actual proceeds available including interest earned from September 2021 through November 2022. General
Obligation Bonds Series 2021, was issued in November 2021 to fund reconstruction of City streets. Par value of
the issued bonds was $20,600,000. At the time the bonds were issued the proceeds were deposited with the
Trustee. Since then, unspent bond proceeds have earned interest. This amendment will adjust the budget to reflect
actual proceeds available including accumulated interest from December 2021 through November 2022.
D-2: Steiner Roof Replacement – County and CIP Portions
WITHDRAWN BY THE ADMINISTRATION
D-3: 300 West Roadway Bond Adjustments
Public Services Engineering Division is requesting to revise the second tranche of bond funds. The 300 West project
– Cost Center 83-21201 is coming in under budget in the amount of $2,150,000. To ensure we utilize all of the bond
funds before they expire, it is in our best interest to move these funds to Cost Center 83-21203 which is a Bond
Contingency Cost Center. This will provide flexibility to use these funds on other approved bond projects within the
bond’s scope as funding is needed. The potential funding uses includes local street reconstruction candidates as
listed below.
•600 S from 900 W to 800 W at an initial estimated cost of $746,984
•800 W from ARAPAHOE AV to 600 S at an initial estimated cost of $191,476
•800 W from ARAPAHOE AV to 700 S at an initial estimated cost of $218,109
•900 S from 1100 E to 1200 E at an initial estimated cost of $501,825
•BRYAN AVE from 800 E to 900 E at an initial estimated cost of $310,153
•INDUSTRIAL RD from 2100 S to ASSOCIATED AV at an initial estimated cost of $401,643
•JEFFERSON ST from TERMINUS END to 1400 S at an initial estimated cost of $80,300
•KENSINGTON AVE from 800 E to 900 E at an initial estimated cost of $308,933
•LIBERTY AVE from LAKE ST to 800 E at an initial estimated cost of $81,454
•ROOSEVELT AVE from 600 E to 700 E at an initial estimated cost of $239,128
D-4: Insurance Funds for City and County Building / Earthquake Damage
Public Services' Engineering division has been working with the City's Insurance carrier (FM Global) to receive
funding for earthquake damages to the City and County building. The amount has been agreed to and is currently
being processed. This amendment allows for the revenue to be recorded and the corresponding expense budget of
$7,252,300.
D-5: IMS Budget for New General Fund Positions
Budget was approved for a $207,000 general fund transfer to IMS for the cost of hardware for newly funded general
fund positions, but the budget for the revenue coming in from the general fund and the expenditure on the
hardware was inadvertently left out of the IMS budget. This amendment will rectify that mistake.
D-6: Real Property Purchase – CIP Budget Associated with BA #4 Council-Added Initiative
In budget amendment #4 the Council added a general fund budget of $3,567,564 for a real property purchase.
Typically, real property purchases are budgeted in a CIP cost center in order for the asset to be capitalized. This
amendment will add the necessary CIP budget for the purchase.
Page | 10
D-7: Move Cost of Bond Issuance Costs from CIP to Debt Service Fund Class
Per GASB 65, the cost of issuance for bonds is a non-capital expense. The cost of issuance budgets for General
Obligation Bonds, Series 2022, and Sales and Excise Tax Revenue Bonds, Series 2022 C Federally Taxable were
recorded in Fund Class 83 CIP. Fund Class 83 CIP is reserved for capital expense. The proper accounting treatment
for cost of issuance expense budgets is to record them in Fund Class 81 Debt Service. This budget amendment
proposes to move the approved cost of issuance non-capital budgets from Fund Class 83 CIP to Fund Class 81 Debt
Service.
Section E: Grants Requiring No New Staff Resources
E-1: Treasury Emergency Rental Assistance Program 2 Additional Resources ($4 Million Grant)
This budget amendment is to recognize the City's additional allocation of the American Rescue Plan Act, Treasury
Emergency Rent Assistance Program 2 (ERAP 2) funds, in the amount of $4,000,000, for the purpose of assisting
in the stabilization and recovery of COVID-affected, low-income renters in Salt Lake City. All ERAP 2 funds must be
obligated by September 30, 2025.
The Administration is proposing to split the funds into two uses:
- $2 million for rental assistance including security deposits, utilities, and past due amounts, and
- $2 million for a public competitive application process to fund eligible housing stability services provided
by community-based organizations which include:
o Case management,
o Eviction prevention and diversion programs,
o Mediation between landlords and tenants,
o Housing counseling including Fair Housing Act protections and requirements,
o Housing navigators or promotors that help households access emergency rental assistance
programs or find housing,
o Housing related services for survivors of domestic abuse or human trafficking,
o Legal services or attorney’s fees related to eviction proceedings and maintaining housing stability,
and
o Specialized services for individuals with disabilities or seniors that support their ability to access or
maintain housing.
The Utah Rent Relief program and website rentrelief.utah.gov stopped accepting applications on February 5, 2023.
The $2 million proposed for rental assistance would go through the Utah Rent Relief program to fund applications
submitted before the deadline.
This budget amendment is separate from previous Council-approved City ERAP allocations: ERAP 1 Initial Award
($6,067,033), ERAP 1 Additional Allocation ($3,000,000), ERAP 1 Additional Allocation ($5,000,000), and ERAP
2 Initial Award ($4,800,559.40). $1,031,336 from the earlier ERAP 2 award are still available and expected to be
spent this year. All ERAP 1 funds had a spending deadline of December 29, 2022.
Policy Questions:
➢Prioritizing between Rent Assistance and Housing Stability Services – The Council may wish to discuss how
to prioritize the $4 million of additional funding among the eligible uses listed above.
➢Delegating Authority for Final Funding Decision – Does the Council want to delegate authority for the
Administration to make final funding decisions on awards to providers of eligible housing stability services
or retain final funding decision making authority after receiving funding recommendations from an
advisory board and Mayor?
Section F: Donations
(None)
Page | 11
Section G: Council Consent Agenda No. 5
G-1: Know Your Neighbor Grant Program, Open Society Foundation - Salt Lake County ($61,000
from Miscellaneous Grants)
The Mayor's Office of Equity & Inclusion received $61,000 in grant funding from Salt Lake County as a pass
through from the County's application to the Operation Afghan Resettlement Support (OARS) program. The County
was awarded $150,000 and is requesting to partner with Salt Lake City's Know Your Neighbor Program to assist the
County in assimilating and welcoming the Afghan Refugees. The funding will be used to hire a new part-time
program coordinator and not more than $1,000 for the program coordinator to travel for program related purposes.
No match is required. A public hearing will be held for this grant application on 10/18/2022.
G-2: Utah State Office of Education, Child and Adult Care Food Program - Youth After School
Programs ($46,000 from Miscellaneous Grants)
The Youth & Family Division of Public Services applied for and received a continuation grant offered annually by
the Utah State Office of Education, under the Child and Adult Care Food Program. These funds are available to
youth service providers as part of the At-Risk Snack Program to reimburse for the costs of snacks served to children
participating in the after-school programs. Central City Recreation Center, Fairmont Park, Glendale Library,
Liberty Park, Northwest Rec. Center, Ottinger Hall, the Youth and Family Division Office, and Sorenson Campus
will receive reimbursement directly through the State Office of Education and will receive up to $46,000, based on
qualified snack expenses. SLC is reimbursed on a monthly basis and only qualified healthy snacks and meals served
to children participating in the after-school enrichment/education activities during the afterschool program hours
are eligible for reimbursement. A public hearing was held for the grant application on 10/4/2022.
Section G: Council Consent Agenda No. 6
G-1: U S Department of Justice, Community Oriented Policing Services (COPS), FY22 Community
Police Development (CPD) Grant
The Police department applied for and received a $24,170 grant from the U.S. Department of Justice, Community
Oriented Policing Services through the FY22 Community Policing Development Grant. The grant will fund an
evaluation for the Promising Youth Project. The project will fund training and curriculum recommended by the
evaluation contractor. The Police Department will develop an evaluation that will provide four major services:
Evaluation of Program Fidelity, Evaluation of Program Outcomes, Training and Technical Assistance, and
development of a Final Report. A Public Hearing was held on 07/19/2022 for the grant application on this award.
Section I: Council Added Items
Placeholder I-1: Downtown Streets Enhanced Activation ($500,000* from General Fund Balance)
Some Council Members expressed interest in funding enhanced street activation in the downtown area particularly
during the summer. Additional discussion and work would be needed to determine what types of activation
activities would be eligible for this funding and feasible within the months before the summer. (*$500,000 is a
placeholder and actual amount needed will depend on identifying activities and times)
I-2: Technology Upgrades in the Committee of the Whole and Formal Chamber Rooms ($80,000
from General Fund Balance)
These one-time funds would be for additional technology improvements to the two rooms the Council uses for open
and public meetings. Many of the upgrades are related to communication and network equipment needed to
successfully run hybrid meetings. The funds may also be used for removable ADA accessibility ramps in the Formal
Chamber.
I-3: Physical Security Improvements to City Hall ($1-3 Million from General Fund Balance to CIP
Fund Holding Account)
These one-time funds would be used for additional physical security improvements to City Hall. The funds would be
placed into a holding account pending specific project proposals to use the funds. The amount is a placeholder
based on previous Council discussions/estimates and is not based on cost estimates for specific projects.
I-4: “Lockhart Alley” Reconstructing Three Sections ($208,373 from General Fund Balance to CIP
Fund)
Page | 12
These one-time funds would be used to reconstruct three sections of the alley from 1300 South to Kensington. The
alley is located between Major Street and State Street. The funds would address drainage issues and repaving. The
funding does not include fencing, lighting, or other enhancements.
Policy Questions:
➢Status of Alley Programs and Funding – The Council may wish to ask the Administration how much
funding remains from the special pilot program funded two years ago, and the alley maintenance funding
from FY2023 CIP. Both prior appropriations could also be used for this project.
➢Fencing, Lighting, and Other Potential Needs – The Council may wish to ask the Administration whether
additional funding is needed beyond addressing pavement and drainage issues along this alley, and
whether Public Utilities has funding that could be contributed to the project.
ATTACHMENTS
(none)
ACRONYMS
ABL – Avenues Baseball League
BA – Budget Amendment
CIP – Capital Improvement Program
COPS – Community Oriented Policing Services
CPD – Community Police Development Grant
ERAP – Emergency Rental Assistance Program
FY – Fiscal Year
FOF – Funding Our Future
GASB – Governmental Accounting Standards Board
GF – General Fund
IMS – Information Management Services
OARS – Operation Afghan Resettlement Support Program
POST – Police Officer Standards and Training
PUBS – Public Utilities Bulling System
RDA – Redevelopment Agency