HomeMy WebLinkAboutTransmittal - 10/6/2023MEMORANDUM TO CITY COUNCIL
TO: Darin Mano, City Council Chair DATE: October 6 2023
FROM: Cindy Lou Trishman, City Recorder
Olivia Hoge, Elections Management Coordinator
SUBJECT: Amended 2023 Municipal Election: SL County Interlocal Cooperation
Agreement
STAFF CONTACT: Olivia Hoge, Elections Management Coordinator
IMPORTANT DATES:
• October 31, 2023: Return the signed Amended Interlocal Cooperation Agreement.
LEGISLATION: Resolution to approve the Amended Interlocal Cooperation Agreement
BUDGET IMPACT: $228,000 Total Election Cost with the Salt Lake City District 7 Race
In May, the Council passed a resolution approving the Interlocal Cooperation Agreement with Salt Lake
County to conduct the 2023 Municipal Election using the Ranked Choice Voting Method. The races that
were agreed to be listed on the ballot were as follows:
Salt Lake City Council District 2
Salt Lake City Council District 4
Salt Lake City Council District 6
Salt Lake City Mayor
Due to the timing of the vacancy of Salt Lake City Council District 7, that seat will need to be added to the
ballot as a two-year term. The estimated cost to add this seat will make the total election cost $228,000.
Salt Lake County was unable to provide the amended interlocal agreement before the date the ballots were
printed, they put the District 7 race on the ballot as the City Council had been informed of this necessity
when this vacancy occurred. Salt Lake City is anticipating the approval of this interlocal agreement and
cost adjustment.
Attachment A: Amended Interlocal Agreement
Attachment B: Resolution to Approve the Amended Interlocal Agreement
Attachment A
County Contract No. CK23116
City Contract No. 15-3-23-5097
D.A. No. 23CIV000146
AMENDMENT NO. 1
to the
INTERLOCAL COOPERATION AGREEMENT
between
SALT LAKE CITY CORPORATION
and
SALT LAKE COUNTY on behalf of the
COUNTY CLERK'S ELECTIONS DIVISION
FOR MUNICIPAL ELECTION
THIS AMENDMENT NO. 1 (this "Amendment") is made to the above -named
"Agreement" dated May 3, 2023, by and between SALT LAKE COUNTY (the "County"),
a body corporate and politic of the State of Utah, on behalf of the Salt Lake County Clerk's
Office, Elections Division; and SALT LAKE CITY CORPORATION (the "City") a municipal
corporation created under the laws of the State of Utah.
RE TALS:
WHEREAS, the parties entered into the Agreement (County Contract No.
CK23116) calling for County to provide the services of its clerk's office, elections division,
to the City for the purpose of assisting the City in conducting the City's 2023 primary and
general municipal elections; and
WHEREAS, the parties now desire to amend the Agreement provide funding
necessary to conduct the City's Council District 7 election.
A M E
NOW THEREFORE, in exchange for valuable consideration, the parties agree to
amend the Agreement as follows:
1
1. Exhibit "B" to the Agreement is hereby amended to include the City's
Council District 7 election as an additional election to be conducted by the County. The
good faith estimate cost to conduct the City's election is now $228,000.
2. All remaining provisions of the Agreement, not specifically altered by this
Amendment, shall continue in full force and effect under this Amendment.
IN WITNESS WHEREOF, the parties execute this Amendment as of the latest date
indicated below.
Recommended for Approval:
Lannie Chapman
Salt Lake County Clerk
Reviewed as to Form:
r\^/� Adam Miller
Y V 2023.09.29 12:41:11-06'00'
Deputy District Attorney
Approved as to Proper Form and
Compliance with Applicable Law:
Date:
Attest and Countersigned:
City Recorder
SALT LAKE COUNTY:
Mayor or Designee
Date:
SALT LAKE CITY CORPORATION:
By: _
Name:
Title:
Date:
2
Attachment B
RESOLUTION OF 2023
Authorizing approval of the amended Interlocal Cooperative Agreement between Salt Lake City
Corporation and Salt Lake County regarding the County providing Election Assistance Services
for the City.
WHEREAS, Title 11, Chapter 13, Utah Code authorizes public entities to enter into cooperative
agreements to provide joint undertakings and services; and
WHEREAS, the attached amended agreement has been prepared to accomplish said purposes;
THEREFORE, BE IT RESOLVED, by the City Council of Salt Lake City, Utah as follows:
1. It approves the execution and delivery of the following:
AN AMENDED INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT
LAKE CITY CORPORATION AND SALT LAKE COUNTY, ON BEHALF OF THE
COUNTY CLERK ELECTION DIVISION, EFFECTIVE ON THE DATE IT IS SIGNED
BY ALL PARTIES, REGARDING THE COUNTY PROVIDING ELECTION
ASSISTANCE SERVICES TO THE CITY.
2. Erin Mendenhall, Mayor of Salt Lake City, Utah or her designee is hereby authorized to
approve, execute, and deliver said agreement on behalf of Salt Lake City Corporation, in
substantially the same form as now before the City Council and attached hereto, subject to
such minor changes that do not materially affect the rights and obligations of the City there
under and as shall be approved by the Mayor, her execution thereof to constitute conclusive
evidence of such approval.
PASSED by the City Council of Salt Lake City this day of
12023.
SALT LAKE CITY COUNCIL CHAIRPERSON
ATTEST:
CITY RECORDER
APPROVED AS TO FORM:
ri ��i�uae�
Senior City Attorney
Amended I nterlocal Resolution (1)
Final Audit Report 2023-10-03
Created: 2023-10-03
By: Olivia Hoge (olivia.hoge@slcgov.com)
Status: Signed
Transaction ID: CBJCHBCAABAAKB1E9m1XTkp25go9dV8V8nMCAQs2T9eX
"Amended Interlocal Resolution (1)" History
Document created by Olivia Hoge (olivia.hoge@slcgov.com)
2023-10-03 - 5:13:43 PM GMT
Document emailed to Boyd Ferguson (boyd.ferguson@slcgov.com) for signature
2023-10-03 - 5:14:17 PM GMT
-` i Email viewed by Boyd Ferguson (boyd.ferguson@slcgov.com)
2023-10-03 - 6:01:27 PM GMT
Document e-signed by Boyd Ferguson (boyd.ferguson@slcgov.com)
Signature Date: 2023-10-03 - 6:02:18 PM GMT - Time Source: server
Agreement completed.
2023-10-03 - 6:02:18 PM GMT
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